Palmerston North City Council

 

Minutes of the Extraordinary Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 10 June 2024, commencing at 9.00am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Apologies:

Councillor Lorna Johnson

 

Councillor Orphée Mickalad was not present when the meeting resumed at 11.06am during consideration of clause 111.2-24.  He entered the meeting again at 11.08am during consideration of clause 111.3-24.  He was not present for clause 111.2-24.

 

 

Karakia Timatanga

 

Councillor Debi Marshall-Lobb opened the meeting with karakia.

 

109-24

Apologies

 

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.   That Council receive the apologies.

 

Clause 109-24 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

 

110-24

Confirmation of Minutes

 

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.    That the minutes of the ordinary Council meeting of 29 May 2024 Part I Public be confirmed as a true and correct record.

 

Clause 110-24 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

 

 

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

2.    That the minutes of the ordinary Council meeting of 5 June 2024 Part I Public be confirmed as a true and correct record.

 

Clause 110-24 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

 

111-24

Confirming the Proposed 2024 Long-term Plan for Audit

Memorandum, presented by David Murphy - Chief Planning Officer, Cameron McKay - Chief Financial Officer and Chris Dyhrberg - Chief Infrastructure Officer.

Two additional motions were moved from the floor to enable Elected Members an opportunity to:

·         consider household-level impact of the Nature Calls project options;

·         reflect and review on the effect of the changes to the rating system before the drafting of the Long Term Plan 2027-37.

 

 

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.   That Council:

a. rescind LTP Nature Calls (Clause 95.11-24- resolution 1) from Council 29 May 2024 and

b. replace it with: That the Nature Calls budget should be no more than $480M (excluding inflation) across the 2024-34 Long-Term Plan.  

 

Clause111.1-24 above was carried 10 votes to 5, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Brent Barrett, Rachel Bowen, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Orphée Mickalad and Kaydee Zabelin.

Against:

Councillors Mark Arnott, Vaughan Dennison, Billy Meehan, Karen Naylor and William Wood.

 

The meeting adjourned at 10.45am

The meeting resumed at 11.06am

 

Councillor Orphée Mickalad was not present  when the meeting resumed at 11.06am.

 

 

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

2.   That Council instruct the Chief Executive to work with Horizons Regional Council:

a.  to pause the current consent application under the Resource Management Act 1991; and

b.  re-phase the timing of the Nature Calls programme to allow for the review of the Best Practicable Option.

 

Clause 111.2-24 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Billy Meehan, Karen Naylor, William Wood and Kaydee Zabelin.

 

 

Councillor Orphée Mickalad entered the meeting at 11.08am.

 

 

 

Moved Brent Barrett, seconded Rachel Bowen.

RESOLVED

3.    That the Chief Executive report on prospective Nature Calls funding and finance options, including an analysis of their potential costs at a household level. 

 

Clause 111.3-24 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

 

 

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

4.    That Council agree the Long-term Plan and associated Strategies and Policies (as attached) for audit and presentation for adoption on 26 June 2024; subject to the changes above and any consequential changes in strategies,  policies, significant forecasting assumptions and financial statements.

 

Clause111.4-24 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Billy Meehan, Orphée Mickalad and Kaydee Zabelin.

Against:

Councillors Karen Naylor and William Wood.

 

 

Note:

Moved Karen Naylor, seconded William Wood.

On a motion: That Council agree an additional debt repayment totalling $75M (as outlined in Table 5) instead of $150M.  

The motion was lost 4 votes to 11, the voting being as follows:

For:

Councillors Billy Meehan, Orphée Mickalad, Karen Naylor and William Wood.

Against:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta and Kaydee Zabelin.

 

 

Moved Brent Barrett, seconded Vaughan Dennison.

RESOLVED

5.    That Council commit to further reviewing the rating system during the 2027-37 LTP process.

 

Clause111.5-24 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

 

Exclusion of Public

112-24

Recommendation to Exclude Public

 

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

10.

Confirmation of the minutes of the ordinary Council meeting of 5 June 2024 Part II Confidential

For the reasons set out in the Council of 5 June 2024, held in public present.

 

11.

Nature Calls- Lead Technical Consultant contract extension

NEGOTIATIONS: This information needs to be kept confidential to ensure that Council can negotiate effectively, especially in business dealings

s7(2)(i)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

 

 

Clause 112-24 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

 

The public part of the meeting finished at 11.40am

 

Confirmed 26 June 2024

 

 

Mayor