Minutes of Culture & Sport Committee - Wednesday, 25 September 2024

Palmerston North City Council

Minutes of the Culture & Sport Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 25 September 2024, commencing at 9.00am

Members

Present:

Councillors Rachel Bowen (in the Chair) Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

Non Members:

Councillors Brent Barrett, Lorna Johnson, Orphée Mickalad and Karen Naylor.

Apologies:

The Mayor (Grant Smith) (absent on Council business) and Councillor Lew Findlay (early departure).

Councillor Brent Barrett left the meeting at 10.00am after consideration of clause 30. He was not present for clauses 31 to 42 inclusive.

Councillor Lew Findlay left the meeting at 12.06pm during consideration of clause 40. He was not present for clauses 40 to 42 inclusive.

	Karakia Timatanga
	Councillor Rachel Bowen opened the meeting with karakia.

28-24

Apologies

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 28-24 above was carried 12 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood, Kaydee Zabelin and Brent Barrett.

	Declarations of Interest
	Councillor Debi Marshall-Lobb declared an interest in Item 14 (The Globe Theatre Trust - Annual Report 2023-24) (clause 37) but stated she did not consider it to be a conflict of interest.

29-24

Presentation - Volleyball Manawatū

Presentation, by Kelsey Higgins, General Manager, Volleyball Manawatū (presentation appended to these Minutes).

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Culture & Sport Committee receive the presentation for information.

Clause 29-24 above was carried 12 votes to 0, the voting being as follows:

For:

30-24

Presentation - Centrepoint Theatre

Presentation, by Murray Georgel, Building Committee and ex Board Chair, Martin Carr, Business Manager and Kate Louise Elliott, General Manager/Artistic Director, Centrepoint Theatre (presentation appended to these Minutes).

Centrepoint Theatre is currently raising money to renovate the theatre. Construction is planned for 2026-2029. They asked for either in-kind support or a Council contribution to the rebuild.

During discussion Elected Members noted the economic impact and community outreach (the largest of any in the country) that Centrepoint has, and requested the Chief Executive provide ideas/options for Council to support the building project, in time for further discussion and decision making.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Culture & Sport Committee receive the presentation for information.

2. That the Chief Executive provide options for Council to support the Centrepoint build project, in time for any decisions to be referred to the Annual Budget.

Clause 30-24 above was carried 12 votes to 0, the voting being as follows:

For:

Councillor Brent Barrett left the meeting at 10.00am.

31-24

Confirmation of Minutes

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the minutes of the Culture & Sport Committee meeting of 26 June 2024 Part I Public be confirmed as a true and correct record.

Clause 31-24 above was carried 10 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, William Wood and Kaydee Zabelin.

Abstained:

Councillor Debi Marshall-Lobb.

32-24

Play Policy - Annual Implementation and Monitoring Report 2024

Memorandum, presented by Manumea Durie, Play Advisor and Amy Viles, Community Development Manager.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive the memorandum titled ‘Play Policy - Annual Implementation and Monitoring Report 2024’, presented to the Culture & Sport Committee on 25 September 2024.

Clause 32-24 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

33-24

Response to the recommendations from the 'Multiuse Indoor Courts and Covered Outdoor Courts Study 2024 for Palmerston North City Council' prepared by RSL Consultants

Memorandum, presented by Ann-Marie Mori, Policy Analyst.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee note the recommendations of the Multiuse Indoor Courts and Covered Outdoor Courts Study 2024 for Palmerston North City Council will inform future advice on the provision of indoor and outdoor covered courts.

Clause 33-24 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

34-24

Statement of Intent to Develop Reserve Management Plans

Report, presented by Aaron Phillips, Activities Manager - Parks.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That Council adopt the reserve management planning structure and revised work programme described in Option 1 of this report.

2. That Council notify its intention to develop the following Reserve Management Plans and invite the public and interested parties to provide suggestions as per Section 41 (5) of the Reserves Act 1977:

a. General Policy Reserve Management Plan (new)

b. Omnibus Reserve Management Plan (new)

c. Kahuterawa Outdoor Recreation Plan (revised)

Clause 34-24 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

The meeting adjourned at 10.32am.

The meeting resumed at 10.53am.

35-24

Te Manawa Museums Trust - Annual Report 2023-24

Memorandum, presented by Adrian van Dyk, Chair and Simon Barnett, Trustee, Te Manawa Museums Trust Board.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive Te Manawa Museums Trust Board’s Annual Report 2023-24 (Attachment 1).

Clause 35-24 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

36-24

The Regent Theatre Trust - Annual Report 2023-24

Memorandum, presented by David Walsh, General Manager, Regent on Broadway and David Lea, Chair, Regent Theatre Trust Board (presentation appended to these Minutes).

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive the Regent Theatre Trust Board’s Annual Report 2023-24 (Attachment 2).

Clause 36-24 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

37-24

The Globe Theatre Trust - Annual Report 2023-24

Memorandum, presented by Gerry Keating, Manager, Globe Theatre and John Adams, Chair, Globe Theatre Trust Board.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive the Globe Theatre Trust Board’s Annual Report 2023/24 (Attachment 2).

Clause 37-24 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

Note:
Councillor Debi Marshall-Lobb declared an interest in this item but stated she did not consider it to be a conflict of interest.

38-24

Palmerston North Public Sculpture Trust Annual Report to Council September 2024

Memorandum, presented by Simon Barnett, Chairperson, Palmerston North Public Sculpture Trust.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive the Palmerston North Public Sculpture Trust’s Annual Report 2023-2024, presented to the Culture & Sport Committee on 25 September 2024.

Clause 38-24 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

39-24

2024/25 Maintenance and Renewal Plans and Budgets for Cultural Facilities

Memorandum, presented by Bill Carswell, Manager Property and Resource Recovery.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive the memorandum titled ‘2024/25 Maintenance and Renewal Plans and Budgets for Cultural Facilities’, presented to the Culture & Sport Committee on 25 September 2024.

Clause 39-24 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

40-24

Conservation Plan for Caccia Birch House and Property

Memorandum, presented by John Lynch, Manager Venues and Events, Bill Carswell, Manager Property and Resource Recovery and Chris Smith, Manager Wildbase Recovery.

Councillor Lew Findlay left the meeting at 12.06pm.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive the memorandum titled ‘Conservation Plan for Caccia Birch House and Property’ presented to the Culture & Sport Committee on 25 September 2024.

Clause 40-24 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

41-24

Statements of Expectation for Cultural Council Controlled Organisations 2025-2028

Memorandum, presented by Gillian Tasker, Community Development Advisor (Arts).

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee approve the Statement of Expectation 2025-2028 for Te Manawa Museums Trust, (Attachment 1).

2. That the Committee approve the Statement of Expectation 2025-2028 for the Regent Theatre Trust, (Attachment 2).

3. That the Committee approve the Statement of Expectation 2025-2028 for the Globe Theatre Trust (Attachment 3).

Clause 41-24 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

42-24

Committee Work Schedule

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Culture & Sport Committee receive its Work Schedule dated September 2024.

Clause 42-24 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

	Karakia Whakamutunga
	Councillor Rachel Bowen closed the meeting with karakia.

The meeting finished at 12.15pm.

Confirmed 27 November 2024

Chair