Palmerston North City Council

 

Minutes of the Sustainability Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 16 October 2024, commencing at 9.00am

Members

Present:

Councillor Brent Barrett (in the Chair), The Mayor (Grant Smith) and Councillors Kaydee Zabelin, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Debi Marshall-Lobb and Karen Naylor.

Non Members:

Councillors Vaughan Dennison, Lew Findlay and Billy Meehan.

Apologies:

The Mayor (early departure on Council business) and Councillor Roly Fitzgerald (early departure).

Councillor Roly Fitzgerald left the meeting at 10.05am during consideration of clause 32.  He was not present for clauses 32 to 42 inclusive.

The Mayor (Grant Smith) left the meeting at 11.40am after consideration of clause 33.  He was not present for clauses 34 to 42 inclusive.

Councillor Vaughan Dennison left the meeting at 12.10pm during consideration of clause 36.  He was present when the meeting resumed at 1.32pm.  He was not present for clause 36.

Councillor Leonie Hapeta left the meeting at 12.26pm after consideration of clause 36.  She was not present for clauses 37 to 42 inclusive.

Councillor Lorna Johnson was not present when the meeting resumed at 1.32pm.  She entered the meeting again at 1.41pm during consideration of clause 37.  She was present for all clauses.

 

Karakia Timatanga

 

Councillor Roly Fitzgerald opened the meeting with karakia.

 

29-24

Apologies

 

Moved Brent Barrett, seconded Kaydee Zabelin.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 29-24 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Kaydee Zabelin, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

 

30-24

Public Comment

The following speakers spoke on Item 13:  Manawatū River Pathway Project.  They both spoke in support of completion of the project.

·         John Adams, Greasy Chain Charitable Trust and Bainesse Community Development Trust

·         Michael Morrison

 

Moved Brent Barrett, seconded Kaydee Zabelin.

The COMMITTEE RESOLVED

1.   That the Sustainability Committee receive the public comments.

 

Clause 30-24 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Kaydee Zabelin, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

 

31-24

Confirmation of Minutes

 

Moved Brent Barrett, seconded Kaydee Zabelin.

The COMMITTEE RESOLVED

1.   That the minutes of the Sustainability Committee meeting of 21 August 2024 Part I Public and Part II Confidential be confirmed as a true and correct record.

 

Clause 31-24 above was carried 9 votes to 0, with 3 abstentions, the voting being as follows:

For:

Councillors Brent Barrett, Kaydee Zabelin, Roly Fitzgerald, Patrick Handcock, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

Abstained:

The Mayor (Grant Smith) and Councillors Leonie Hapeta and Lorna Johnson.

 

32-24

Local Water Done Well Update

Memorandum, presented by Mike Monaghan, Manager Three Waters and Julie Keane, Transition Manager.

After discussion Elected Members provided direction around shareholding to assist in the negotiation(s) of a (multi-council)  joint Council Controlled Organisation (CCO).

Elected Members requested that both options for a joint CCO and a single council-owned CCO be considered at the December Council meeting.

Councillor Roly Fitzgerald left the meeting at 10.05am.

The meeting adjourned at 10.50am.
The meeting resumed at 11.10am.

 

Moved Karen Naylor, seconded Vaughan Dennison.

The COMMITTEE RECOMMENDS

1. That the Local Water Done Well report include the following options: 

(a)   That any joint CCO proposal considers proportionality shareholding and electoral college arrangements, and

(b)   That an option of establishing a single-Council CCO accountable to PN City Council be also brought back.

 

Clause 32.1-24 above was carried 11 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Kaydee Zabelin, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

 

 

Moved Karen Naylor, seconded Vaughan Dennison.

Note:
An amendment:  “That the Local Water Done Well report include the following options: 

(a)   That Council indicate any joint CCO proposal specify population considers proportionality shareholding and electoral college arrangements, and

(b)   That an option of establishing a single-Council CCO accountable to PN City Council be also brought back”

The amendment was carried 8 votes to 3, the voting being as follows:

For:

Councillors Kaydee Zabelin, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett and Lorna Johnson.

 

 

Moved Brent Barrett, seconded Kaydee Zabelin.

The COMMITTEE RESOLVED

2.   That the Committee receive the memorandum titled ‘Local Water Done Well Update’, presented to the Sustainability Committee on 16 October 2024, and note the next steps arising from the passing of the legislation and the future work programme.

 

Clause 32.2-24 above was carried 11 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Kaydee Zabelin, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

 

33-24

Summary of Actions by the Manawatū-Whanganui Climate Action Joint Committee

Memorandum, presented by David Watson, Senior Climate Change and Sustainability Advisor.

 

Moved Kaydee Zabelin, seconded Brent Barrett.

The COMMITTEE RESOLVED

1.   That the Committee receive the memorandum titled ‘Summary of Actions by the Manawatū-Whanganui Climate Action Joint Committee’, presented to the Sustainability Committee on 16 October 2024, for information.

 

Clause 33-24 above was carried 11 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Kaydee Zabelin, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

 

 

Moved Kaydee Zabelin, seconded Brent Barrett.

 

Note:

On a motion:  “That the Chief Executive report to Sustainability Committee on the city’s flood risk models, data, and information availability to community”, the motion was lost 4 votes to 7, the voting being as follows:

For:

Councillors Brent Barrett, Kaydee Zabelin, Karen Naylor and Billy Meehan.

Against:

The Mayor (Grant Smith) and Councillors Patrick Handcock, Leonie Hapeta, Lorna Johnson, Debi Marshall-Lobb, Vaughan Dennison and Lew Findlay.

The Mayor (Grant Smith) left the meeting at 11.40am. 

34-24

Proposed Scope for the Co-development of a City-wide Climate Action Plan

Memorandum, presented by Adam Jarvis, Manager Climate Change and Sustainability.

 

Moved Brent Barrett, seconded Kaydee Zabelin.

The COMMITTEE RESOLVED

1.   That the Committee receive the memorandum titled ‘Proposed scope for the co-development of a city-wide climate action plan’, presented to the Sustainability Committee on 16 October 2024.

 

Clause 34-24 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Kaydee Zabelin, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

 

35-24

Palmerston North City-wide Emissions Inventory 2023

Memorandum, presented by Sabrina Hinchey, Climate Change and Sustainability Analyst and David Watson, Senior Climate Change and Sustainability Advisor.

 

Moved Brent Barrett, seconded Kaydee Zabelin.

The COMMITTEE RESOLVED

1.   That the Committee note that total net emissions for Palmerston North City for 2023 were 647,252 tCO2e, which is a 21,880 tCO2e reduction compared to 2022 and an 11,929 tCO2e increase since the 2016 baseline.

 

Clause 35-24 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Kaydee Zabelin, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

 

36-24

Palmerston North City Council Organisational Emissions Inventory 2023/2024

Memorandum, presented by Sabrina Hinchey, Climate Change and Sustainability Analyst and David Watson, Senior Climate Change and Sustainability Advisor.

Councillor Vaughan Dennison left the meeting at 12.10pm.

 

Moved Brent Barrett, seconded Kaydee Zabelin.

The COMMITTEE RESOLVED

1.   That the Committee note that Palmerston North City Council organisational emissions have fallen from 18,255 tCO2e in 2022/23, to 17,180 tCO2e in 2023/24: a 6% reduction.

2.   That the Committee note that Palmerston North City Council organisational emissions have fallen from 26,444 tCO2e in 2015/16, to 17,180 tCO2e in 2023/24: a 35% reduction.

 

Clause 36-24 above was carried 9 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Kaydee Zabelin, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Debi Marshall-Lobb, Karen Naylor, Lew Findlay and Billy Meehan.

The meeting adjourned at 12.26pm.
The meeting resumed at 1.32pm.

Councillor Vaughan Dennison was present when the meeting resumed.
Councillors Leonie Hapeta and Lorna Johnson were not present when the meeting resumed.

37-24

Waste Management and Minimisation Plan 2019 - Progress on Actions

Memorandum, presented by Natasha Hickmott, Activities Manager - Resource Recovery and Sustainability and Melissa Doyle, Waste Minimisation Officer.

Councillor Lorna Johnson entered the meeting again at 1.41pm.

Officers noted errors in the report as follows:

·         Page 96 section 3.5 – last word should read 2024/25

·         Appendix page 103 item C03 – in the year 2025/26 should read 2024/25

 

Moved Brent Barrett, seconded Kaydee Zabelin.

The COMMITTEE RESOLVED

1.   That the Committee receive the memorandum titled ‘Waste Management and Minimisation Plan 2019 – Progress on Actions’ presented to the Sustainability Committee on 16 October 2024.

 

Clause 37-24 above was carried 9 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Kaydee Zabelin, Patrick Handcock, Lorna Johnson, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

 

Exclusion of Public

38-24

Recommendation to Exclude Public

 

Moved Brent Barrett, seconded Kaydee Zabelin.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

18.

Manawatū River Pathway Project - Progress on Landowner Engagement

PRIVACY: 
This information needs to be kept private to protect personal information that is confidential or sensitive.  This includes people who are no longer alive

NEGOTIATIONS: 
This information needs to be kept confidential to ensure that Council can negotiate effectively, especially in business dealings

s7(2)(a) and s7(2)(i)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

 

Clause 38-24 above was carried 9 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Kaydee Zabelin, Patrick Handcock, Lorna Johnson, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

The public part of the meeting adjourned at 1.45pm.
The public part of the meeting resumed at 2.33pm.

 

 

 

 

 

 

 

 

 

41-24

Manawatū River Pathway Project

Memorandum, presented by Glen O'Connor, Manager Transport and Development.

Officers noted an error in the report recommendations – 1(d) should read:  “Considers 1b and 1c in conjunction with the 6 November 2024 report to Council regarding Transport Funding.”

An alternative motion was moved to enable Officers the flexibility to progress both key initiatives by having a single budget for both projects.

 

Moved Brent Barrett, seconded Kaydee Zabelin.

The COMMITTEE RECOMMENDS

1.   That Council considers 1b and 1c in conjunction with the 6 November 2024 report to Council regarding Transport Funding, with a view to enabling flexible progress on the Ashhurst riverside and the Feilding shared paths.

 

Clause 41-24 above was carried 6 votes to 3, the voting being as follows:

For:

Councillors Brent Barrett, Kaydee Zabelin, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison and Lew Findlay.

Against:

Councillors Patrick Handcock, Lorna Johnson and Billy Meehan.

 

42-24

Committee Work Schedule

An additional motion was passed relating to the City-wide Stormwater Strategy to provide visibility on progress. 

 

Moved Kaydee Zabelin, seconded Brent Barrett.

The COMMITTEE RESOLVED

1.   That the Sustainability Committee receive its Work Schedule dated October 2024.

2.   That a progress report on the City-wide Stormwater Strategy be presented to the Sustainability Committee in 2025.

 

Clause 42-24 above was carried 9 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Kaydee Zabelin, Patrick Handcock, Lorna Johnson, Debi Marshall-Lobb, Karen Naylor, Vaughan Dennison, Lew Findlay and Billy Meehan.

 

 

Karakia Whakamutunga

 

Councillor Debi Marshall-Lobb closed the meeting with karakia.

 

 

The meeting finished at 3.07pm

 

Confirmed 4 December 2024

 

 

 

 

Chair