Agenda of Sport and Recreation Committee

PALMERSTON NORTH CITY COUNCIL

Sport and Recreation Committee MEETING

5 December 2016

Order of Business

(NOTE: The commencement time for this meeting coincides with the commencement time for the Economic Development Committee meeting. The format for the meeting will be that the Sport and Recreation Committee meeting will open, take apologies and adjourn immediately to allow the Economic Development Committee meeting to consider its business. At the conclusion of the Economic Development Committee meeting the Sport and Recreation Committee meeting will resume to consider its business.)

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Public Participation at Meetings Page 6

Memorandum, dated 10 November 2016, from the Committee Administrator, Penny Odell.

4. Sport Manawatu 12 Month Report - 1 July 2015 to 30 June 2016 Page 10

Report, dated 9 November 2016, from the Senior Property & Parks Planner, Aaron Phillips.

5. Swimming Pool Management of Lane Space and Opening Hours Page 84

Report, dated 24 November 2016, from the Temporary Employee, Rob Bellad-Ellis.

6. Dittmer and Victoria Esplanade Reserves Powerco Easements Page 116

Report, dated 1 November 2016, from the Leisure Assets Planner, Jason Pilkington.

7. 2017 Winter Festival Page 133

Memorandum, dated 21 November 2016, from the Manager - Community Engagement, Ian Littleworth.

8. Committee Work Schedule Page 141

Committee Work Schedule, dated December 2016.

9. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Paddy Clifford), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Committee Administrators (Penny Odell and Rachel Corser), Governance and Support Team Leader (Kyle Whitfield) because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

< add officers who are authors of reports or their substitutes > because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

<add third parties, e.g. authors of third party reports being considered>, because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

PALMERSTON NORTH CITY COUNCIL

Report

TO: Sport and Recreation Committee

MEETING DATE: 5 December 2016

TITLE: Sport Manawatu 12 Month Report - 1 July 2015 to 30 June 2016

DATE: 9 November 2016

AUTHOR/S: Aaron Phillips, Senior Property & Parks Planner, City Networks

RECOMMENDATION(S) TO Council

1. That That the Committee receives Sport Manawatu’s 12 month report for the period 1 July 2015 to 30 June 2016

Summary of options analysis for

Problem or Opportunity	As part of their contract Sport Manawatu are required to provide a 12 month report on their activities.
OPTION 1:	Council receives Sport Manawatu’s 12 month report for the period 1 July 2015 to 30 June 2016.
Community Views	Community views have not been sought on Sport Manawatu’s 12 month report. Sport Manawatu provide examples of community feedback within their report.
Benefits	Sport Manawatu’s activities support Councils outcomes.
Risks	No risks are identified.
Financial	There are no financial implications for accepting Sport Manawatu’s 12 month report.
OPTION 2:	Council requests additional information from Sport Manawatu.
Community Views	Community views have not been sought on Sport Manawatu’s 12 month report. Sport Manawatu provide examples of community feedback within their report.
Benefits	Greater clarity for Council on the activities further information is requested on.
Risks	No risks are identified for this option.
Financial	There are no financial implications in requesting further information other than additional Council officer time preparing a further report.
Contribution of Recommended Option to Council’s Strategic Direction	Sport Manawatu’s contract outcomes were set through the Community Funding Policy 2012 and its 2015 outcomes review. The outcomes were derived from the various Council strategies written to define how the vision of “Palmerston North is recognised as a vibrant, caring, innovative, sustainable and prosperous city” and the goals of “Palmerston North is a socially sustainable city where people want to live because of its safe and easy lifestyle and its many social, cultural and recreational opportunities” and Palmerston North is an economically sustainable city which attracts, fosters and retains businesses and jobs” would be achieved through external community agencies. The outcomes, derived from the Active Recreation and Events Strategies, that Sport Manawatu are contracted to deliver are: · People are more active, more often. · The Councils (PNCC and MDC) are able to work collaboratively with Sport Manawatu to help achieve the Council’s strategic aspirations. · The sport sector is able to build its capacity and capability whilst becoming more self-sustaining. · The sport sector has access to up-to-date, specialist, relevant, information and advice. · Arena Manawatu is the City hub for indoor community sport. · Manawatu is the best place in New Zealand to ride a bike. · There are ten national secondary schools sports tournament held in the Manawatu each year with high night stays. · The Manawatu economy benefits from sporting events that attract visitors to the region. · There is a joined-up programme of community and high-performance cycling events in the Manawatu.

Rationale for the recommendations

1. Overview of the problem or opportunity

1.1 Sport Manawatu have a three year contract with PNCC worth $444,820 (excl GST) per year to deliver the following outcomes:

1. People are more active, more often.

2. The Councils (PNCC and MDC) are able to work collaboratively with Sport Manawatu to help achieve the Council’s strategic aspirations.

3. The sport sector is able to build its capacity and capability whilst becoming more self-sustaining.

4. The sport sector has access to up-to-date, specialist, relevant, information and advice.

5. Arena Manawatu is the City hub for indoor community sport.

6. Manawatu is the best place in New Zealand to ride a bike.

7. There are ten national secondary schools sports tournament held in the Manawatu each year with high night stays.

8. The Manawatu economy benefits from sporting events that attract visitors to the region.

9. There is a joined-up programme of community and high-performance cycling events in the Manawatu.

1.2 This report covers their activities for the twelve months from 1 July 2015 to 30 June 2016 and follows on from their 6 month report presented in March 2016.

2. Background and previous council decisions

2.1 Sport Manawatu provided local public services as sought by Council under the 2012 Outcomes for Community Funding.

2.2 The services contracted to Sport Manawatu were advertised and proposals received for a three year funding agreement based on outcomes for 2013 to 2016. The funding process took place in late 2012. Sport Manawatu were successful in securing funding to the same level as they were in the 2011/2012 year.

2.3 The contract is bulk funded, and while a general outline of example activities is agreed in the contract it is up to Sport Manawatu to allocate the resources to achieve the outcomes.

3. Description of options

3.1 Option One: Council receives Sport Manawatu’s 12 month report for the period 1 July 2015 to 30 June 2016.

3.2 Option Two: Council requests additional information from Sport Manawatu.

4. Analysis of options

4.1 The following table considers the outcomes, and indicators of success from the Sport Manawatu Contract.

Example Outputs (key tasks)	Indicators of success	Officer Comment on results
1. Outcome: People are more active, more often
Sports starting or increased activity campaigns.	Sport Manawatu baseline data on priority sports increases. Greater use of Council facilities – hours of community use of Arena, sports field bookings.	· Participation data, on first glance, suggests a significant increase in regional participation, from 28,936 in 2015 to 37,816 in 2016. · Looking at the longer run trends suggests a more modest increase of a little over 3,000 participants from 2014 to 2016. · Two fairly large codes (volleyball and mountain biking) not counted in either 2014 or 2015 that were added in 2016, accounting for 2,171 of the change. Removing those suggests an increase of more like 1047 participants over the last two years. · There appears to be some significant methodology inconsistency in reporting participation for many of the codes. Sport Manawatu is working on a clear survey form to be completed that ensures these inconsistencies are removed from future reporting. · Arena Manawatu Community hours of use were not available at the time of writing the report but will be provided in the Committee meeting. · Venues Manager advises “Sport Manawatu are doing a great job and openly promote and are involved in community sport in a very proactive and positive way at Arena and the relationship between ourselves and Sport Manawatu has developed strongly over the past 8 months.” · Several events and activities were run or supported. · While Green Prescriptions, Active Families, Whanau Triathlon and Swim for Life programmes information is provided to Council it should noted that, while these contribute to the Councils outcomes, they are MidCentral Health and Water Safety NZ funded programmes, not funded by Council.

1. Outcome: People are more active, more often

Example Outputs (key tasks)

Indicators of success

Officer Comment on results

Sports starting or increased activity campaigns.

Sport Manawatu baseline data on priority sports increases.

Greater use of Council facilities – hours of community use of Arena, sports field bookings.

· Participation data, on first glance, suggests a significant increase in regional participation, from 28,936 in 2015 to 37,816 in 2016.

· Looking at the longer run trends suggests a more modest increase of a little over 3,000 participants from 2014 to 2016.

· Two fairly large codes (volleyball and mountain biking) not counted in either 2014 or 2015 that were added in 2016, accounting for 2,171 of the change. Removing those suggests an increase of more like 1047 participants over the last two years.

· There appears to be some significant methodology inconsistency in reporting participation for many of the codes. Sport Manawatu is working on a clear survey form to be completed that ensures these inconsistencies are removed from future reporting.

· Arena Manawatu Community hours of use were not available at the time of writing the report but will be provided in the Committee meeting.

· Venues Manager advises “Sport Manawatu are doing a great job and openly promote and are involved in community sport in a very proactive and positive way at Arena and the relationship between ourselves and Sport Manawatu has developed strongly over the past 8 months.”

· Several events and activities were run or supported.

· While Green Prescriptions, Active Families, Whanau Triathlon and Swim for Life programmes information is provided to Council it should noted that, while these contribute to the Councils outcomes, they are MidCentral Health and Water Safety NZ funded programmes, not funded by Council.

2. Outcome: The Councils are able to work collaboratively with Sport Manawatu to help achieve the Council’s strategic aspirations.

Example Outputs (key tasks)

Indicators of success

Officer Comment on results

Presentations to committees of Council as required.

Prompt responses to consultation and advice requests.

Regular communication of their work and issues encountered.

Council staff report proactive partnership with Sport Manawatu staff.

Council staff report they are well informed of Sport Manawatu activities and issues.

· Sport Manawatu’s Chief executive met quarterly with General Managers of City Future, City Networks and City Enterprises to monitor the contractual relationship.

· Sport Manawatu met with Council’s contract administrator monthly, and interact with various Council staff across various activities including:

- review of the Events and Festivals

- providing information for the Recreation Needs Assessment 2015, and

- Linklater Reserve development

- Integrated Transport Strategy preparation.

· The monthly short reports ensure Council staff, management and elected officials are up to date with Sport Manawatu work.

3. Outcome: The sport sector is able to build its capacity and capability whilst becoming more self-sustaining

Training and information seminars.

Databases and directories.

Programmes and/or work with clubs and groups to improve their sustainability.

Evidence of up-skilling in the sector.

The proportion of Sport Manawatu total funding coming from Council decreases.

Sport Manawatu demonstration work with clubs and groups to improve sustainability where required

· Up-skilling activities reported on included Coaching Courses, working on club capability and wellbeing as well as supporting various clubs through strategic planning processes. Administration forums as well as volunteer recognition and support.

· Councils proportion of total Sport Manawatu funding has decreased from 22% to 20% since 2013/2014

· Volunteers support included thank you cards and Grassroots Sports Awards.

4. Outcome: The sport sector has access to up-to-date, specialist, relevant, information and advice

Example Outputs (key tasks)

Indicators of success

Officer Comment on results

· Database of clubs

· Database of Facilities

· Website

· Experienced and skilled staff available.

· Pushing out SportNZ Knowledge Library

Public can access information

# hits on website.

# hits on facilities database

# of trainings completed.

Description of staff work with clubs on information provision and advice.

· Sport Manawatu office hours are 8 am to 5 pm week days.

· Website was viewed 80,000 times in 6 months. A significant increase in the 25,000 views reported in the previous annual report.

· The facebook page has 5,208 followers, an increase of 1,351 followers since the last full year annual report.

· Training newsletter, leaders forums, Coach connect growth and CEO newsletter work all discussed.

5. Outcome: Arena Manawatu is the City hub for indoor community sport.

Developing and supporting increased use of Arena Manawatu^{^[1]}

Arena community hours of use increase.

· 14 events at Arena Manawatu are listed as having had Sport Manawatu assistance.

· The Central Energy Trust Manawatu Sportsperson of the year Awards were held at Arena Manawatu.

· Arena Manawatu Community hours of use were not available at the time of writing the report but will be provided in the Committee meeting.

6. Outcome: Palmerston North is the best place in New Zealand to ride a bike

Learn to cycle initiatives

Cycling promotion campaigns

Cycle routes are promoted

Active Transport promotion

Participation in organised events or activities.

Counts of cyclists through roading cyclist monitoring programme

No of Schools that have cycle initiatives.

· The Active Transport Advisor has continued to be busy including conducting learn to ride and learn to mountain bike courses as well as Grade 2 Cycle Skills courses.

· Schools work included 6 schools in the learn to ride programme and 9 schools in the Grade 2 Cycle Skills Programme.

7. Outcome: There are ten national secondary schools sports tournaments held each year aiming with high night stays.

Example Outputs (key tasks)

Indicators of success

Officer Comment on results

Events are secured and retained.

Event support activities provide added value experiences.

Arena hosts 50% of the events.

Participants report having a good time in Manawatu in post-event surveys.

· 10 national events are reported on specifically with the large events remaining the 690 riders at the Cycling Championships, 772 players at the Basketball nationals (up 40 from the previous year) and 1,400 volleyball players (down 500 from the previous year) at their nationals. On questioning Sport Manawatu advised that team numbers were actually up over 20 teams. They are checking reporting methodology and will comment when the report is presented.

· The badminton numbers were significant at 482 participants.

· 4 of the 10 listed national secondary school events were at Arena Manawatu.

8. Outcome: The Manawatu economy benefits from sporting events that attract visitors to the region.

Sports events funding is available.

Sports Events officers assist in attracting and retaining events.

Maintain or increase the number economic benefits from events support.

There is an increase in bed nights from visiting sportspeople and out of town supporters and spectators.

· Economic Impact from events supported through the Sports Events partnership fun totalled over $1.7 million. The standout value was in the volleyball, Colgate Games, cycling, dressage and hockey events with solid return in the Marist football, marching, basketball and gymsports events.

· No bed night information is provided in the report.

9. Outcome: There is a joined-up programme of community and high-performance cycling events in the Manawatu

High performance cycling event supported.

Community cycling events occur.

National and international event media coverage.

Community cycling event and activity participation numbers.

· 380 people participated in the 33 days of cycling event/activities. Tour de Manawatu and Gravel and Tar were supported.

· The active transport coordinator appears to be linking in well with related groups and programmes and running successful learn to ride and cycle skills programmes.

5. Financial Review:

5.1 City Corporate Management Accounts have reviewed Sport Manawatu’s Audited Annual Accounts (attached) and offer the following comments:

5.2 This year has seen the adoption of PBE accounting standards with, it appears, minimal effect on reported performance.

5.3 Sports Manawatu has reported a net surplus (before depreciation) of $61k. This is a significant reduction from last year's surplus with expenses having increased to a greater extent than revenue. Revenues this year appears to include a substantial donation for which the ongoing operating effect is not known on future years. Cash at Bank and Investments have increased with working capital appearing adequate to meet requirements. Equity has increased slightly and continues at a strong level.

5.4 While there has been an increase in cash reserves there appears to be substantial operating and capital commitments that may reduce these cash reserves. Some of these operating commitments will be linked to programmes and funding received with it assumed that some funding has been received and is held in the “Funds held on behalf”.

6. OTHER:

6.1 Sports House is not discussed in the report. Work continues on options for development of a new Sports House based at Arena Manawatu with an MoU signed to progress proposals.

6.2 Sport Manawatu applied for a new contract in the Community Funding contract round held in late 2015. Council reviewed the Community Outcomes in 2015 with no changes made to the Sport and Recreation related outcomes. Sport Manawatu were successful in securing a new 3 year contract which runs from 1 July 2016 t0 30 June 2019. The new funding level is $461,500, an increase of $16,680 on the last contract and $24,450 or around 6% since 2013.

6.3 As a result of the adoption of the Events and Festivals Strategy 2016 an additional output and KPI have been added to the new contract requiring that “Tikanga and Te Reo Māori are incorporated into national secondary school events funded through the Sports Events Partnership Fund”. This will be reported on for in future reports.

6.4 Sport Manawatu advise that they are considering revising their monthly Short Reports to a quarterly report in order to reduce reporting workloads. The monthly reports were an initiative of Sport Manawatu and a change to a quarterly Short Report will still mean Council is well informed.

7. Conclusion

7.1 Sport Manawatu continue to be excellent communicators, work proactively and cooperatively with Council and fulfil the expectations set for supporting and working towards the Community Outcomes.

8. Next actions

8.1 Thank Sport Manawatu for their work in the past year.

9. Outline of community engagement process

9.1 Sport Manawatu conduct surveys of their events and programmes in order to inform reviews and planning for future programmes.

Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual	No
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

Attachments

1.	Sport Manawatu Annual Report for year ended 30 June 2016 ⇩
2.	Sport Manawatu Audited Annual Accounts for year ended 30 June 2016 ⇩

Aaron Phillips

Senior Property & Parks Planner

PALMERSTON NORTH CITY COUNCIL

Report

TO: Sport and Recreation Committee

MEETING DATE: 5 December 2016

TITLE: Swimming Pool Management of Lane Space and Opening Hours

DATE: 24 November 2016

AUTHOR/S: Rob Bellad-Ellis, Temporary Employee, City Networks

RECOMMENDATION(S) TO Council

1. That Officers investigate options with other Pool owners with a view to either the PNCC or private users obtaining the use of additional lane space at peak times as described in Option 2 of this Report.

Summary of options analysis for

Problem or Opportunity	To cater for the needs of the Palmerston North swimming community in respect of lane swimming facilities to meet or exceed the demands of the Levels of Service
OPTION 1:	Status Quo – Council could accept the peak time demand issues are manageable under the existing systems as indicated by the use figures
Community Views	Feedback to the Recreational Needs Assessment indicates that peak demand issues need to be addressed
Benefits	No change to operational requirements for either Council or the Contractor
Risks	If peak demand issues grow, or are unsustainable now, this matter will repeatedly need to be addressed by Council, and there will be a reduction in satisfaction with the Council’s Service provision.
Financial	No impact
OPTION 2:	To investigate the availability of additional swim lanes at privately owned pools at peak times
Community Views	Other venues are acceptable to the public, and some use of these is already being made by clubs
Benefits	Depending on demand, it should be possible to meet the public demand without major building expansions
Risks	Increased management input into any new contracts entered into by PNCC
Financial	Any commercial contract between a private provider and PNCC would result in financial impacts
Contribution of Recommended Option to Council’s Strategic Direction	Having accessible swimming pool facilities and satisfied swimming pool users assists in ensuring “Palmerston North is a socially sustainable city where people want to live because of its safe and easy lifestyle and its many social, cultural and recreational opportunities.”

Rationale for the recommendations

Overview of the problem or opportunity

Following representations from various organised swimming groups concerned at a perceived shortage of lane swimming space at peak times, surveys have been carried out to quantify the lane usage and the hours of operation

1. lane space

Council has the following lane swimming space available at its swimming pools:

· Lido Aquatic Centre – 6 lane 25 m indoor pool. Year round use.

· Lido Aquatic Centre – 7 lane outdoor 50 m pool. Summer use only.

· Freyberg Swimming Pool – 6 lane 25 m indoor pool. Year round use.

1.1 Levels of Service requirements covered in the Recreation and Community Facilities Asset Management Plan and the contract with CLM require at least 2 lanes at each facility be available for casual swimmers. However no Level of Service is set for a maximum number of swimmers per lane. From CLM’s advice around 5 – 6 swimmers per lane would be considered a good level of service.

1.2 Swimming lane use by groups is provided in Appendix One. Seven different groups make 15 indoor and 16 outdoor uses per week between them. It should be noted that not all use is made using lanes – for instance, water polo and canoe polo require all six lanes, the full width of the pool, but not the entire length, for 14 people. Private bookings are often for children’s parties, where only two lanes might be booked, but up to 40 children may be able to use the space as they are not undertaking any regulated activity.

1.3 Casual lane swimming caters for off-the-street uses, and is not pre-booked. Availability in Summer is shown in Appendix Two, availability in Winter is shown in Appendix Three. The contract with CLM requires that no less than two casual swimming lanes are available at any one time at each facility (except at Freyberg between 10am and 11am on weekdays, when the School has exclusive use).

1.4 In regard to casual lane swimming use, a survey has been undertaken to provide some indication of current use levels over both summer and winter, recording numbers of swimmers in lanes at regular intervals.

1.5 The survey results and analysis are compiled in the Appendices, including pre-booked lanes use as a percentage of capacity for the winter period under Appendix Four.

1.6 The survey found that casual lane swimming had good levels of service with on average fewer than 4 people per casual lane. The exception at Freyberg Pool was 13 people were swimming across 4 lanes on one occasion and on one occasion at the Lido indoor Pool there were 25 people aqua-jogging in two lanes.

1.7 It appears that there is good casual lane swimming availability and levels of service in the summer. However pressures on lane swimming generally occur in the winter, and then only at peak times. The winter figures indicate that the levels of service provided in winter are, in the main, successfully achieved, but no data has been gathered on demand for services which could not be provided.

2. PEAK TIMES

2.1 These occur in the 3.30 pm to 8 pm time slots and are particularly pronounced at 6:30 pm on weeknights where 8-10 swimmers per lane would have been typical.

2.2 CLM management note this is a normal issue for the first month or so after the outdoor pool is closed. There are some significant challenges in managing these competing swimming activities.

3. POOL MANAGEMENT COMMENTS

Anecdotal observations from CLM management are that this has become worse over the last five years.

3.1 CLM, Council’s contracted operators of the Lido and Freyberg Swimming Pools, make the following observations:

3.2 CLM balance the needs of all user groups as best they can and as the indoor 25m pools are six lanes it makes it a much larger challenge compared to an 8-10 lane more modern pool with more capacity.

3.3 Managing lane space across the public swimming pools is always difficult, especially between April and December when the outdoor pools at the Lido Aquatic Centre are closed resulting in a reduction of seven 50 m lanes. This leaves six lanes at the Lido and the same at Freyberg Community Pool.

3.4 The regular user groups include swim schools, swim clubs, group fitness classes, school groups, and casual lane swimmers. It appears that each regular group would like more lane space and accordingly this requires compromise from all concerned, particularly at peak usage times.

3.5 During the busiest terms Swim Magic uses between two and three lanes each weekday afternoon from 3:30 pm until 6:30 pm at the Lido Aquatic Centre, and between one and four lanes at the same time at Freyberg Community Pool. This number can fluctuate as classes are cut back depending on demand. As a general rule there would be at least six students in each Swim Magic lane. Freyberg Community Pool has been promoted as a 'learn to swim' pool. Lido has 850 students per week being taught and 794 per week through Freyberg.

3.6 The Palmerston North Amateur Swim Club uses between two and four lanes at the Lido each weekday evening from 6 pm until 8 pm. The usage varies depending on the time of the year, with summer swimming utilising the outdoor 50 metre pool. The higher usage occurs during the winter months, however it also tends to be at the later time of 7 pm – 8 pm.

3.7 Freyberg High School has exclusive use of Freyberg Community Pool each morning from 10 am until 11 am, and then uses three lanes between 11:30 am and 12:30 pm each weekday morning.

3.8 Aqua Aerobics classes use three lanes at Freyberg each weekday morning between 9 am and 10 am, and the same from Monday to Thursday between 6 pm and 6:45 pm. They also use three lanes on Saturday mornings from 10 am until 10:45 am. It may seem like a lot of lane space allocated for groups such as Aqua Aerobics however it does need to be looked at in terms of the activity, the benefit it creates and the numbers involved e.g. 20+ may be in the class.

3.9 There is plenty of available casual lane swimming time throughout the week including mornings and generally through the main part of the day.

3.10 From 3.30pm -7pm is the peak time when almost all regular user groups want lane space. This is when it is a challenge to meet all of everyone’s expectations.

3.11 Expectation of lane swimmers on how many swimmers per lane they find acceptable varies greatly of what is classed as “busy” – for some shared lanes with several people would be classed as busy and some expect to have a lane to themselves or with one other otherwise it is classed as busy. Some pools elsewhere in the country have more like 7 - 8 swimmers per lane.

4. DISCUSSION

4.1 HOURS OF OPERATION

4.1.1 LIDO

4.1.2 FREYBERG

The hours for organised activity are often extended before the public open hours to cater to groups like Palmerston North Surf Lifesaving Club, Swim Clubs, and Canoe Polo.

As an indicative estimate keeping the Lido 25 m indoor pool open for an additional two hours per night for one year costs:

Wages (2 lifeguards and 1 reception) $36,000

Pool testing $1,000

Additional cleaning $15,000

Power (uncovered pools and lights etc) uncosted

Management overhead on extra uncosted

Some clubs and groups such as canoe polo use the lane swimming pools outside of public swimming hours on some nights. As such any possible extension of the public swimming hours would need to consider the feasibility versus club and group use.

More detailed assessment would be required to confirm these costs.

4.2 The draft Recreation Needs Assessment 2016 (RNA) has been considering the supply of swimming pool space in Palmerston North. Appendix Five contains a copy of the information relevant to swimming.

The draft RNA concluded that Palmerston North has enough standard size pool space suggesting that more analysis be done of other types of pools the community needs– no work has been done with other pool providers to look at the capacity for shifting some peak demand to other facilities.

5. Background and previous council decisions

PREVIOUS REPORT OF 14 MARCH 2016

This addresses concerns of inadequate lane space at peak times, with numbers only from the Summer Survey.

5.1 COUNCIL RESOLUTION: That further survey work and assessment investigating the peak demand capacity issues, including casual lane swimming use, be completed during the winter period and considered during the levels of service review for the 2017 Asset Management Plan review.

OUTCOME: Further survey work has been carried out on the winter period usage during the months of July, August and September 2016. These figures have been reviewed and a sample of the data obtained, from 1 August 2016 to 18 August, has been selected for detailed analysis as the most typical period. These figures indicate a Level of Service for casual lane swimming which is at capacity during peak periods, leading to dissatisfaction particularly amongst organised swimming clubs.

5.2 COUNCIL RESOLUTION: That Council survey other indoor pool providers to ascertain whether there is capacity, particularly for organised activities, to be relocated in the peak winter demand period.

OUTCOME: Other indoor pool providers (Ashhurst pool, West End School, PN Boys High School) have been surveyed to establish potential availability for relocation of peak time activities. While there is some interest in making space available at peak times in other pools, all private owners would require a far more detailed proposal to be made to them before considering this as an option, and a number of caveats could potentially be imposed. This option should be pursued further.

6. Description of options

6.1 Status Quo.

6.2 Discussions with Private Pool Owners to establish spare lane capacity at peak times and willingness to consider making this available to other users.

7. Analysis of options

7.1 Status Quo - Council could accept the peak time demand issues are manageable under the existing systems and present an acceptable Level of Service, acknowledging that any further demand cannot be accommodated without a reduction in LoS.

Council surveys community satisfaction with pool provision through the Communitrak Survey and Yardstick Aquatics Surveys. The Communitrak results (Appendix Six) show high satisfaction levels. Submission at the last Long Term Plan requested more swimming club lane access and are summarised in Appendix Six.

Yardstick Swimming Pool survey, 2014/15 overall results are contained in Appendix Seven. They show overall satisfaction in the low ninety percentages. None of the questions directly targeted the lane swimming spaces and the people surveyed were not differentiated by what pools they were using. This is also the case with the Communitrak results which do not consider satisfaction by type of pool use.

7.2 Option Two: Investigate other pool options to satisfy lane swimming solutions which are less space-consuming or activities which can take place in smaller pools.

Finding out if there are immediate options for easing demand at the Lido by talking with other indoor pool providers is a quick way to consider if it is feasible to better allocate pool use across the city.

Logistically it may be easiest to shift a swimming club and/or canoe polo to another venue if it is feasible. This is because these activities can be undertaken more easily in an alternative pool than casual public lane swimming which requires life guarding, reception and cash handling activities

There may be some minor financial implications if options of relocating some aquatics activities to other pools are feasible, if there is any reduction of revenue which impacts the contract with CLM.

8. Conclusion

8.1 There does not appear to be any significant issues in the current season for pool use, while the outdoor 50 m pool is in operation.

8.2 The picture is now complete with some winter survey work and it has been useful to gather and consider that information to inform future strategy and asset management plan development. The information gathered indicates that, in the worst-case scenario, the winter numbers are still manageable even at peak times, but any increase in use would stress capability to a barely acceptable level.

8.3 There may be some solutions available by looking at peak time demand at the other indoor swimming pools and discussing whether there is any opportunity to manage demand across the city.

9. Next actions

9.1 Investigate options with other indoor pool operators and users in order to acquire additional peak-time lane availability and report back to Council on outcomes

10. Outline of community engagement process

10.1 It is proposed to first discuss with other pool operators their pool availability and if any, work with organised swimming groups about potential lane allocation measures to meet demand across all city pools.

Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>	No
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

Attachments

Appendices ⇩

Rob Bellad-Ellis

Temporary Employee

PALMERSTON NORTH CITY COUNCIL

Report

TO: Sport and Recreation Committee

MEETING DATE: 5 December 2016

TITLE: Dittmer and Victoria Esplanade Reserves Powerco Easements

DATE: 1 November 2016

AUTHOR/S: Jason Pilkington, Leisure Assets Planner, City Networks

RECOMMENDATION(S) TO Council

1. That Council resolves to grant an easement to Powerco for the installation of electrical cables from the proposed new cycle/pedestrian bridge at the Dittmer Reserve (legally described as Sec 1701 Town of Palmerston North Gazette Notice 593626) as shown in Attachment 2 of the report titled “Dittmer and Victoria Esplanade Reserves Powerco Easements”, dated December 2016.

2. That Council exercise the delegated authority of the Minister of Conservation to grant an easement to Powerco for the installation of electrical cables from the proposed new bridge at the Dittmer Reserve as shown in Attachment 2 of the report titled “Dittmer and Victoria Esplanade Reserves Powerco Easements”, dated December 2016.

3. That Council resolves to grant an easement to Powerco for the installation of electrical cables at Victoria Esplanade along the southern side of the boundary to Park Road (legally described as Sec 1536 Town of Palmerston North) as shown in Attachment 3 of the report titled “Dittmer and Victoria Esplanade Reserves Powerco Easements”, dated December 2016.

4. That Council exercise the delegated authority of the Minister of Conservation to grant an easement to Powerco for the installation of electrical cables at Victoria Esplanade along the southern side of the boundary to Park Road as shown in Attachment 3 of the report titled “Dittmer and Victoria Esplanade Reserves Powerco Easements”, dated December 2016.

5. That Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting an easement over Dittmer Reserve and an easement over the Victoria Esplanade for the installation of carrier pipes for electrical services.

6. That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification for the granting of easements over Dittmer Reserve and an easement over the Victoria Esplanade for the installation of carrier pipes for electrical services.

Summary of options analysis for

Problem or Opportunity

Powerco plan to provide a more secure power supply to Palmerston North. To achieve this Powerco plans to diversify their electrical cable supply routes to the city. The proposed route would take the cabling under the Manawatū River at the southern end of Ruha Street (onto Dittmer Reserve); and across the Manawatū River over the new proposed pedestrian/cycleway bridge. From there Powerco plans to run cable carriers to a new Linton Street Substation.

The most effective way to achieve their goal is to run the cable carriers along an existing PNCC services corridor behind the Lido swimming Pool and onto Park Road. The proposal would eliminate construction disturbance and ongoing maintenance disturbance to the Ruha Street (and surrounding) community.

OPTION 1:

Community Views

Benefits

Risks

Financial

Grant Powerco easements through the Dittmer Reserve and the Victoria Esplanade Reserve.

These were assessed through a public notice period, provision for feedback and potentially hearings under Sections 48 (2), 119 (b) and Section 120 of the Reserves Act 1977. No public feedback was received.

Contribution from Powerco for new pedestrian/cycleway bridge, lower costs to electricity users, less disturbance to Ruha Street residents.

Cannot use that piece of land to build structures on.

$8,580 compensation from Powerco.

OPTION 2:

Community Views

Benefits

Risks

Financial

Grant Powerco easements through Dittmer Reserve but not Victoria Esplanade Reserve.

This was assessed through a public notice period, provision for feedback and potentially hearings under Sections 48 (2), 119 (b) and Section 120 of the Reserves Act 1977. No public feedback was received.

Contribution from Powerco for new pedestrian/cycleway bridge.

Disturbance to Ruha Street residents.

$100-$150 compensation from Powerco.

OPTION 3:

Community Views

Benefits

Risks

Financial

Do not grant Powerco easements through either Dittmer Reserve or the Victoria Esplanade Reserve.

Would not be assessed.

None.

Loss of Powerco contribution for the new pedestrian/cycleway bridge, less diversified and secure power supply options.

Nil.

Contribution of Recommended Option to Council’s Strategic Direction

As this report relates to requirements for the provision of essential services, this underpins both the Sustainable City Strategy and the Economic Well-Being Strategy.

Rationale for the recommendations

1. Overview of the problem or opportunity

1.1 Powerco have developed a long term power supply strategy for Palmerston North. The strategy identified that the existing cable and substation network is close to capacity, and as Palmerston North grows may be unable to supply adequate power to the city.

1.2 Powerco also identified risk in terms of diversity of power supply for Palmerston North. Diversity of power supply is important to the city because it ensures that damage to a single cable source (such as a bridge) does not cause loss of power to the city.

1.3 In order to achieve a diversified power network in Palmerston North Powerco currently operate carrier pipes for cables running both under the Manawatū River into the city, and over the river, attached to the Fitzherbert Bridge. This decreases the risk of loss of supply from a limited source point in the event of disaster.

1.4 To achieve further diversification of power supply Powerco proposed that a new set of up to three carrier pipes be installed under the Manawatū River. A site at Dittmer Reserve at the end of Ruha Street, adjacent to the Holiday Park, was identified as an ideal site for the electrical cables route under the river. This site required a legal easement over the Dittmer Reserve, as specified in the Reserves Act 1977.

1.5 On May 2 2016 Council approved a Powerco easement over the Dittmer Reserve for the installation of up to three carrier pipes to run under the Manawatū River (Attachment 1). These additional carrier pipes will complement the existing cabling route. Drilling work is subject to resource consent and is planned to take place between October 2017 and March 2018.

1.6 In August 2016 Council agreed to the site of a new pedestrian/cycleway bridge at the bottom of Ruha Street. The Bridge would run from the bottom of Ruha Street (on Dittmer Reserve) across the Manawatū River to the southern bank, linking Massey University to the city further south from the current link at the Fitzherbert Bridge.

1.7 Powerco approached Council at the opportunity to install carrier pipes on the planned new pedestrian and cycle-bridge and agreed to provide $500,000 towards the construction of the new bridge as compensation. The carrier pipes on the new pedestrian and cycleway would add further diversity to ensure a secure cabling network. The carrier pipes proposed for the new bridge would exit the bridge on the Dittmer Reserve and will therefore require a further easement over that portion of the reserve (Attachment 2).

1.8 Powerco propose that the carrier pipes planned to run under the Manawatū River meet with the carrier pipes from the new pedestrian and cycle-way bridge, run up the Holiday Park entrance and along the southern end of the Victoria Esplanade boundary at the southern end of the Lido swimming pool to Park Road (Attachments 3 and 4).

1.9 The proposal would see these carrier pipes follow an existing service corridor used by PNCC water and waste service pipes, and therefore does not limit Council’s utilisation of reserve land. This allows Powerco to install its carrier pipes and cables up to Park Road at a lower cost and without disrupting the Road Network along Ruha Street, Dittmer Drive and Park Road.

2. Background and previous council decisions

Site

2.1 The Dittmer Reserve was vested to the Council in 1964 by the Crown by way of Gazette Notice for “Recreation Purposes”. It comprises 4.5780 hectares and is a large grassed area with Horizon’s Regional Council stop bank on the northern side and the Manawatū River Shared Path on the southern side.

2.2 The Victoria Esplanade was purchased under The Palmerston North Reserves Act 1922. This Act permitted Council to purchase reserves for the purposes of recreation, public gardens and parks and domains. The total site is 55.0300 ha and is comprised of a number of active and passive recreation activities and buildings.

Purpose and previous decisions

2.3 On 2 May 2016 the Policy and Planning Committee granted Powerco an easement over Dittmer Reserve for “the installation of up to three carrier pipes” that were to go under the Manawatū River and emerge on Dittmer Reserve towards the end of Ruha Street (Attachment 1). The three carrier pipes will house new 3kV circuits to complement the existing Fitzherbert electricity circuit which feeds Pascal Street Substation. Powerco will complete these works in order to provide greater diversity and security of power supply to Palmerston North.

2.4 Council has been planning a new pedestrian/cycleway bridge over the Manawatū River for some years now. On 22 August 2016 Council made a final decision on the site location for the new bridge at the bottom of Ruha Street, on a portion of the Dittmer Reserve adjacent to the Holiday Park. Powerco approached the Council to request that electricity carrier pipes be added to the planned bridge (see Attachment 2).

2.5 Powerco proposed to provide $500,000 towards the construction of the new bridge as compensation for having its carrier lines running under a public bridge. The $500,000 is conditional on 1. The proposed pedestrian/cycleway bridge going ahead and; 2. Powerco is granted an easement over the Dittmer Reserve to run the cables off the bridge.

Construction and Timeframes

2.6 The Powerco carrier pipes going under the Manawatū River will exit at the Dittmer Reserve. Pipes will then be installed through to Powerco’s substations, and the cables pulled through.

2.7 Powerco intends to undertake construction sometime between October 2017 and March 2018. The drilling rig site and main compound will be on the southern side of the river to minimise noise and general disruption.

2.8 The construction of the carrier pipes on the new pedestrian/cycleway would occur once the resource consent application for the new pedestrian/cycleway bridge has been approved and a construction timeframe for the new pedestrian/cycleway bridge has been estblished.

Council as Delegate of the Minister of Conservation

2.9 Council acts as the Administering Body of the Victoria Esplanade and Dittmer Reserve. This gives Council the right under the Reserves Act 1977 to engage in all activity as specified by that Act on its parks and reserves, including the right to apply to the Minister to grant easements over reserve land.

2.10 In July 2013 Council was granted delegated authority to grant easements (along with other powers) over reserve land that it administers, without requiring written consent from the Minister. This however, requires Council to act in place of the Minister, to ensure that the Reserves Act 1977 process was fully adhered to in the granting of this easement.

2.11 As a delegate of the Minister of Conservation, with delegated power to grant easements over Council reserve land, Palmerston North City Council in addition to acting as the Administering Body of the Victoria Esplanade, must ensure that the following have been taken into account:

· That the Administering Body has the power and authority to make the decisions;

· That the necessary statutory processes have been followed;

· That the Administering Body has taken the purpose of the Reserves Act 1977 into account;

· That Council has notified the public where required and taken any objections or submissions into account;

· That Council has consulted with tangata whenua;

· That the decision has been a reasonable one.

2.12 Palmerston North City Council, as the administering body of the Victoria Esplanade and the Dittmer Reserve, under Section 48(1) of the Act, has the right to “grant rights of way and other easements over any reserve” for the purposes of “an electrical installation or work, as defined by Section 2 of the Electricity Act 1992”.

2.13 The purpose of the Reserves Act 1977 is to ensure “the preservation and management for the benefit and enjoyment of the public, areas of New Zealand”. All proposed carrier pipes and cables will run underground, Powerco will ensure full remediation of reserve land by any damage caused by works, and the carrier pipes and cables would run along an existing service corridor. The granting of this easement has therefore fully accounted for this general purpose, as there will be no adverse effects on the rights of people to enjoy the Victoria Esplanade or the Dittmer Reserve.

2.14 The Community Consultation Section 7.0 of this report describes the process for public engagement followed in accordance with Sections 119 and 120 of the Reserves Act 1977 in granting the three easements.

2.15 Officers have contacted Te Rangimarie Marae Trust; Ngāti Hineaute Hapū Authority and Tanenuiarangi Manawatū Incorporated (TMI) for their comments on Powerco’s applications for the three easements. There were no objections from any of the three iwi groups. In addition the easements were discussed at Council’s bi-monthly meetings with TMI and Te Rangimarie Marae Trust and no concerns were raised.

2.16 Palmerston North City Council has taken all necessary statutes into account and has followed a reasonable and sound decision-making process in regards to the granting of all three easements.

2.17 Recommendation Two, Four and Five of this report are therefore confirmed: that Palmerston North City Council has fulfilled its responsibilities in relation to executing the delegated authority given it by the Minister of Conservation, to ensure all Reserves Act 1977 processes have been adequately followed.

3. Description of options

Option 1: Grant Powerco easements through the Dittmer Reserve and the Victoria Esplanade Reserve.

3.1 Powerco propose three easements:

· Easement 1 (Dittmer Reserve) was granted by Council (on 2 May 2016) for electrical cable carriers under the river (Attachment 1).

· Easement 2 (Dittmer Reserve) begins where the Powerco cable carriers exit the proposed new pedestrian/cycleway bridge (Attachment 2).

· Easement 3 (Victoria Esplanade) Begins at the entrance to the Holiday Park and runs along the Southern exterior side of the Lido Swimming Pool up to Park Road (Attachment 3).

· An overview of all proposed easements is provided in Attachment 4.

Powerco propose that all carrier pipes follow an existing PNCC services corridor up along the southern external side of the Lido Swimming Pool (Attachment 3). The carrier pipes would be situated between existing PNCC water and waste service pipes.

Option 2: Grant Powerco easements through Dittmer Reserve but not Victoria Esplanade Reserve.

3.2 The proposed Dittmer Reserve (Easement 2) begins where the power cable carrier exits the new pedestrian/cycleway bridge (Attachment 2). This carrier pipe will meet with the three carrier pipes going under the Manawatū River (Attachment 1), and the four carrier pipes will continue into the roading reserve up Ruha Street and along Park Road (Attachment 4 - overview).

Option 3: Do not grant Powerco easements through either Dittmer Reserve or the Victoria Esplanade Reserve.

3.3 Officers do not consider this option viable. Council granted a right of easement over the Dittmer Reserve (Easement 1, see Attachment 1) in March of 2016; and agreed upon the site for the new Pedestrian/Cycleway Bridge on 22 August 2016; and the funding arrangement with Powerco. The proposed easements from Powerco compliment the general strategy for security and diversification of electrical supply already granted by Council.

4. Analysis of options

4.1 Option 1: Grant Powerco easements through the Dittmer Reserve and the Victoria Esplanade Reserve. Council’s usual approach is to have all services of this nature located within the road reserve where access for installation and maintenance is relatively straightforward compared to reserves. However, where fair justification can be made by the utility provider, and affects to the public use of the reserve are minimal, a practical approach may be taken by Council.

In this case a practical approach has been applied. In the case of Easement 2 this is because:

a) Granting the proposed Dittmer Reserve easement is critical to receiving $500,000 towards construction costs of the new bridge.

b) The proposed easement is over a very small portion of the Dittmer Reserve (bundled around the new bridge site) and will therefore not constrain future use of the reserve.

c) Council has already identified the site for the new bridge and is in the process of lodging resource consent. Having additional cable carriers under this bridge in no way hinders public access and/or use of the proposed bridge, and nor does it impact on the resource consent application.

d) It is desirable for the city to have a power supply future-proofed for city growth and that is secure from damage in the event of disaster or other catastrophe. Diversification of the existing power cable network is therefore beneficial to Palmerston North; and a cable carrier on the proposed new bridge will further this strategy.

In the case of Easement 3 this is because:

e) The proposed Victoria Esplanade easement route would run along an existing PNCC service lines corridor in this reserve, which is already situated for easy access for installation and maintenance.

f) This will mean installation and maintenance works along this site are likely to cause a lesser disturbance to the public than if they were in the Road Reserve along Ruha Street and Park Road.

g) The proposed route runs along the border of the Victoria Esplanade Reserve, and it is highly unlikely that Council would be in a position to want to build over this area in the foreseeable future.

4.2 Option 2: Grant Powerco easements through Dittmer Reserve but not Victoria Esplanade Reserve.

In the case of Easement 2: Analysis of options for Easement 2 (Dittmer Reserve) remains the same as above (Option 1: a-d).

In the case of Easement 3:

a) Council would direct the Powerco cable carriers coming from both the proposed new pedestrian/cycleway bridge and the cable carriers under the Manawatū River up Ruha Street and along the Road Reserve.

b) The process of drilling under the Manawatū River and pulling cables will cause some disruption to the Dittmer Drive, Ruha Street and surrounding community. Running the carrier pipes up the Road Reserve may cause further unnecessary disruption to this local community and provide no great benefit in terms of reserve management.

4.3 Option 3: Do not grant Powerco easements through either Dittmer Reserve or the Victoria Esplanade Reserve.

This option is not considered viable by officers. This is because:

a) Council has already granted an easement to Powerco over Dittmer Reserve for up to three carrier pipes, and has therefore signalled that the strategy to install carrier pipes along this route is acceptable.

b) Council is currently processing resource consent for this work and a decision against Powerco’s application would run contrary to those existing efforts on behalf of Council.

5. Conclusion

5.1 Option 1 allows Council to assist Powerco ensure a secure and diversified power network for Palmerston North; while keeping disruption and cost (including for ongoing maintenance to the network) to a minimum and promoting significant funding towards a new pedestrian/cycleway across the Manawatū River.

6. Next actions

6.1 Officers will work with Powerco’s legal team to enact the easements.

7. Outline of community engagement process

7.1 The processes regarding the granting of easements over Council reserve land is legislated by the Reserves Act 1977. Section 48 describes the conditions under which a local authority may grant rights of way and other easements over local reserve land. Under Section 48 (d) Council may grant an easement over reserve land for provision of “electrical installation or work, as defined in Section 2 of the Electricity Act 1992”.

7.2 Council is required to give public notice under Section 119 of the reserves Act 1977 of the proposition to grant an easement, unless the rights of the public with respect to the reserve “are not likely to be permanently affected”. The Department of Conservation has stipulated that a “permanent affect” includes any grant of easement or right of way longer than 60 years. Powerco seek the three easements for their electrical service in perpetuity. Therefore Council must publicly notify the granting of these three easements, and provide an opportunity (under Section 120 of the Reserves Act 1977) for the public to be heard by the administering body (i.e. Council in this case).

7.3 Officers publicly notified all three easements together so as to streamline the notification process, especially given that there may have been a hearings process, if requested by members of the public.

7.4 On September 4 2016 the Public Notice period opened and closed on October 4 2016, meeting the mandatory one month notice period stipulated by the Act. Officers also had the easement notice placed in The Square Circular, and there were two articles (one from PNCC and the other from Powerco) in the Manawatū Standard.

7.5 Council did not receive any submissions on this proposal, there were no objections to the proposal and nor did any members of the public choose to be heard by Council on this matter.

7.6 Consultation has been kept to a legal minimum for this given that we are essentially dealing with underground services that, regardless of the stipulation to publicly notify a longer than 60 year easement, have minimal long term effect on the Palmerston North public.

Compliance and administration

Officers will work with PNCC lawyers to ensure the easement is correctly added to the land title.

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>	No
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

Attachments

1.	Attachment 1 ⇩
2.	Attachment 2 ⇩
3.	Attachment 3 ⇩
4.	Attachment 4 - Overview ⇩

Jason Pilkington

Leisure Assets Planner

[1] Changes sought of Arena Manawatu in the ARS are increased casual use, disadvantaged groups use, sport and community use, net income and that “The [Arena] business planning moves from being a well-used facility-for-hire to a very popular facility that develops sport and active recreation at all levels.”

Leonie Hapeta (Chairperson)
Duncan McCann (Deputy Chairperson)
Grant Smith (The Mayor)
Brent Barrett	Jim Jefferies
Susan Baty	Lorna Johnson
Rachel Bowen	Karen Naylor
Adrian Broad	Bruno Petrenas
Gabrielle Bundy-Cooke	Aleisha Rutherford
Vaughan Dennison	Tangi Utikere
Lew Findlay QSM