AGENDA

Council

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Grant Smith (Mayor)

Tangi Utikere (Deputy Mayor)

Brent Barrett

Leonie Hapeta

Susan Baty

Jim Jefferies

Rachel Bowen

Lorna Johnson

Adrian Broad

Duncan McCann

Gabrielle Bundy-Cooke

Karen Naylor

Vaughan Dennison

Bruno Petrenas

Lew Findlay QSM

Aleisha Rutherford

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

 

 

Council MEETING

 

6 March 2017

 

 

 

Order of Business

(NOTE: The commencement time for this meeting coincides with the commencement time for the Planning and Strategy Committee and the Sport and Recreation Committee. The format for the meeting will be that the Planning and Strategy Committee meeting will open, take apologies and adjourn, then the Council meeting will open, take apologies and adjourn till after the Planning and Strategy Committee. Sport and Recreation Committee will then consider its business. At the conclusion of the Sport and Recreation Committee meeting the Planning and Strategy meeting will resume to consider its business.)

1.         Apologies

2.         Confirmation of Agenda and Urgent items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.

3.         Confirmation of Minutes                                                                                    Page 7

“That the minutes of the ordinary meeting of 27 February 2017 Part I Public be confirmed as a true and correct record.”  

Reports

4.         Annual Budget (Plan) 2017/18 (Year Three of the 10 Year Plan 2015-25) Adoptiong of Supporting Information and Consultation Document                                  Page 21

Memorandum, dated 27 February 2017 from the Planning & Reporting Co-ordinator, Tracey Styles.  

Recommendations from Committee Meetings

5.         Presentation of the Part I Public Committee of Council Recommendations from its 20 February 2017 Meeting                                                                                    Page 43

“That the Committee’s recommendations be adopted or otherwise dealt with.”    

 6.        Exclusion of Public

 

 

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

7.

Minutes of the ordinary meeting - Part II Confidential - 27 February 2017

For the reasons setout in the ordinary minutes of 27 February 2017, held in public present.

8.

Minutes of the ordinary meeting Part II B Confidential - 19 December 2016 [Previously circulated]

Privacy

s7(2)(a)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Paddy Clifford), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

< add officers who are authors of reports or their substitutes > because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

<add third parties, e.g. authors of third party reports being considered>, because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

 

 

    


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

Palmerston North City Council

 

Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 27 February 2017, commencing at 9.00am

Members

Present:

The Mayor Grant Smith (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

5-17

Condolences - Verdon (Vern) John Chettleburgh

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the Council notes, with respect, the passing of Verdon (Vern) Chettleburgh.

 

Clause 5.1 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

6-17

Presentation - New Years Honours

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council note that congratulations have been conveyed on behalf of the Council to the local recipients of the New Year’s Honours 2017.

 

Clause 6.1 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

  

7-17

Confirmation of Minutes

 

Moved Tangi Utikere, seconded Rachel Bowen.

RESOLVED

1.    That the minutes of the ordinary meeting of 19 December 2016 Part I Public and the extraordinary meeting of 20 February 2017 Part I Public be confirmed as a true and correct record.

 

Clause 7.17 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

 

Abstained:

The Mayor (Grant Smith).

 

Reports

8-17

Broadway Avenue LTP Programme 1259

Memorandum, dated 7 February 2017 from the Policy Planner, Keegan Aplin-Thane.

 

Moved Leonie Hapeta, seconded Tangi Utikere.

RESOLVED

1.   That Council prioritise spending for Long-Term Plan Programme 1259 on a comprehensive lighting plan for Broadway Avenue (The Square to Princess Street), Berrymans Lane and Regent Arcade.

2.   That Council endorse the use of the balance of Long-Term Plan Programme 1259 on parklets, a landscaping scheme, and hanging baskets as the budget permits.

 

Clause 8.1 and 8.2 above were carried 15 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

 

Against:

Councillor Karen Naylor.

 

Moved Jim Jefferies, seconded Rachel Bowen.

RESOLVED

3.   That the option 3 (power infrastructure for events) and complete all 5 options with the balance over budget bring covered by external funding.

 

Clause 8.3 above was carried 15 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

 

Against:

Councillor Karen Naylor.

 

9-17

Livestreaming of Council/Committee Meetings - Update

Memorandum, dated 31 January 2017 from the Governance & Support Team Leader, Kyle Whitfield.

 

Moved Rachel Bowen, seconded Grant Smith.

RESOLVED

1.    That Council do not progress with livestreaming at the current time.

 

2.    That the Chief Executive explore other options to record and make available the content of the public council meetings

 

Clause 9.17 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

 

10-17

Triennial Agreement

Memorandum, dated 9 February 2017 from the Chief Executive, Paddy Clifford.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the Draft Triennial Agreement for the Manawatu-Wanganui Region be adopted and that Horizons Regional Council be requested to update information in Appendix Two of the Agreement regarding works proposed for this triennium.

 

Clause 10.1 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

  

 

Recommendations from Committee Meetings

11-17

Planning and Strategy Committee Part I Public - 8 February 2017

Consideration was given to Planning and Strategy Committee recommendations as appended to these minutes.

In discussion Elected Members decided that the Committee recommendation 4.1 needed to be reworded to clearly state that the current practice of fluoridation was in line with Ministry of Health Guidelines.

 

Moved Duncan McCann, seconded Lorna Johnson.

RESOLVED

1.   That the Committee’s recommendations be adopted except 4.1.

 

Clause 11.1 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

 

Moved Karen Naylor, seconded Rachel Bowen.

2.  That Council confirm the current practice of fluoridating all Palmerston water supplies in line with Ministry of Health guidelines. Longburn and Bunnythorpe water supplies are not currently fluoridated.

 

Clause 11.2 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

 

12-17

Finance and Performance Committee Part I Public - 20 February 2017

Consideration was given to Finance and Performance Committee recommendations as appended to these minutes.

 

Moved Susan Baty, seconded Jim Jefferies.

RESOLVED

1.       That clause 4.5 of the Committee’s recommendations be adopted.

 

Clause 12.1 above was carried 14 votes to 0, with 2 abstentions, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillors Gabrielle Bundy-Cooke and Leonie Hapeta.

 

Moved Susan Baty, seconded Jim Jefferies.

RESOLVED

2.       That clause 4.8 of the Committee’s recommendations be adopted.

 

Clause 12.2 above was carried 13 votes to 2, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Vaughan Dennison and Leonie Hapeta.

Abstained:

Councillor Gabrielle Bundy-Cooke.

 

Moved Susan Baty, seconded Jim Jefferies.

RESOLVED

3.       That clause 4.13 of the Committee’s recommendations be adopted.

 

Clause 12.3 above was carried 10 votes to 5, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson and Bruno Petrenas and Tangi Utikere.

Against:

Councillors Vaughan Dennison, Jim Jefferies, Duncan McCann, Karen Naylor and Aleisha Rutherford.

Abstained:

Councillor Gabrielle Bundy-Cooke.

 

Moved Susan Baty, seconded Jim Jefferies.

RESOLVED

4.       That the balance of the Committee’s recommendations be adopted.

 

Clause 12.4 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Gabrielle Bundy-Cooke.

 

13-17

Audit and Risk Committee Part I Public - 20 February 2017

Consideration was given to Audit and Risk Committee recommendations as appended to these minutes.

 

Moved Vaughan Dennison, seconded Bruno Petrenas.

RESOLVED

1.   That the Committee’s recommendations be adopted.

 

Clause 13.1 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

 

Abstained:

Councillor Gabrielle Bundy-Cooke.

     

Exclusion of Public

14-17

Recommendation to Exclude Public

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

13.

Minutes of the ordinary meeting - Part II Confidential - 19 December 2016 and the extraordinary meeting - Part II Confidential - 20 February 2017

For the reasons setout in the ordinary minutes of 19 December 2016 and the extraordinary minutes of 20 February 2017, held in public present.

14.

Appointments to the CCNZ/Arts and Culture Fund Committee

Privacy

s7(2)(a)

15.

Presentation of the Part II Confidential Finance and Performance Committee Recommendations from its 20 February 2017 Meeting

Legal Privilege and Commercial Activities

s7(2)(g) and s7(2)(h)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Paddy Clifford), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

 

 

Clause 14.17 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

 

The public part of the meeting finished at 11.37am

 

Confirmed 6 March 2017

 

 

 

Mayor

Recommendations from Committee

TO:                                Council

MEETING DATE:           27 February 2017

TITLE:                            Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 8 February 2017 Meeting

 

 

Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 8 February 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

4-17

Report Back on Appeal Court Decision Regarding Fluoridation of Water Supplies

Memorandum, dated 30 November 2016 from the Water & Waste Services Manager, Robert van Bentum and the Water Asset Engineer, Dora Luo.

The COMMITTEE RECOMMENDS

1.     That Council confirm the current practice of fluoridating all Palmerston North water supplies, except for Longburn and Bunnythorpe, in line with Ministry of Health guidelines.

 

2.     That Submitters on fluoridation of Palmerston North water supplies since the 2013/14 Annual Plan be advised on Recommendation 1 and 3, noting that Council has installed a non-fluoride dispensing tap at the Papaioea Bore for public use.

 

3.     That the Chief Executive be instructed to report back on the cost implications to introduce fluoridating water supplies in Longburn and Bunnythorpe.

 

 

Attachments

Nil  

Recommendations from Committee

TO:                                Council

MEETING DATE:           27 February 2017

TITLE:                            Presentation of the Part I Public Finance and Performance Committee Recommendations from its 20 February 2017 Meeting

 

 

Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 20 February 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

3-17

Ashhurst and Bunnythorpe Rubbish Transfer Stations

Memorandum, dated 2 February 2017 from the Rubbish and Recycling Engineer, Natasha Hickmott and the Water & Waste Services Manager, Robert van Bentum.

The COMMITTEE RECOMMENDS

1.   That the report entitled ‘Ashhurst and Bunnythorpe Rubbish Transfer Stations’ dated 2 February 2017 and the findings be received to inform decisions in respect of proposed changes to general rubbish gate fees charged at the Ashhurst and Bunnythorpe Transfer Stations.

 

4-17

Fees and Charges Review

Report, dated 8 February 2017 from the Strategy Manager Finance, Steve Paterson.

During discussion an amendment was put to Council regarding the increased cost for dog fees for preferred owners for 2017/18 year.

The COMMITTEE RECOMMENDS

1.   That the report entitled ‘Fees and Charges Review’ dated 8 February 2017 be received and the current status of fees and charges be noted.

Trade waste

2.   That the Proposal to adopt updated fees and charges for Trade Waste Services effective from 1 July 2017 as attached in Appendix 2, ‘Fees and Charges Review’ dated 8 February 2017, be approved for public consultation and the Chief Executive be authorised to undertake the necessary consultative process under sections 82 and 150 of the Local Government Act 2002.

Planning & Miscellaneous

3.   That the Statement of Proposal (and the associated summary) to adopt updated fees and charges for Planning Services and Miscellaneous Services effective from 1 July 2017 as attached in Appendix 3, ‘Fees and Charges Review’ dated 8 February 2017 be approved for public consultation and the Chief Executive be authorised to undertake the necessary consultative process under sections 83 and 150 of the Local Government Act 2002.

Building

4.   That the fees and charges for Building Services, as proposed in Appendix 4, ‘Fees and Charges Review’ dated 8 February 2017 be adopted and following public notification take effect from 1 July 2017, or in the case of those fees and charges relating to earthquake-prone buildings, such later date as may be required by the commencement order for the Building (Earthquake-prone Buildings) Amendment Act 2016.

Environmental Health

5.   That the fees and charges for Environmental Health Services (in terms of regulation 7 of the Health (Registration of Premises) Regulations 1966 and regulation 83 of the Food Hygiene Regulations 1974) as proposed in Appendix 5, ‘Fees and Charges Review’ dated 8 February 2017 be adopted and following public notification, take effect from 1 July 2017.

Animal Control

6.   That the fees and charges for the Impounding of Animals (in terms of section 14 of the Impounding Act 1955) and for Dog Registration and Dog Impounding (in terms of section 37 of the Dog Control Act 1996) as proposed in Appendix 6, ‘Fees and Charges Review’ dated 8 February 2017 be adopted, and once following public notification, take effect from 1 July 2017.

Burial & Cremation

7.   That the fees and charges for Burial and Cremation, as proposed in Appendix 7, ‘Fees and Charges Review’ dated 8 February 2017 be adopted and following public notification take effect from 1 July 2017.

Sportsfields

8.   That the fees and charges for Sportsfields, as proposed in Appendix 8 ‘Fees and Charges Review’ dated 8 February 2017 be adopted and take effect from the summer season 2017/18.

Service Connections

9.   That the fees and charges for Service Connections, as proposed in Appendix 9, ‘Fees and Charges Review’ dated 8 February 2017 be adopted and take effect from 1 July 2017.

Waste Transfer Stations – Ashhurst & Bunnythorpe

10. That the fees and charges for general waste at the Ashhurst and Bunnythorpe Transfer Stations, as proposed in Appendix 10, ‘Fees and Charges Review’ dated 8 February 2017 be adopted and take effect from 1 July 2017.

Rubbish Bags

11. That as proposed in Appendix 11, ‘Fees and Charges Review’ dated 8 February 2017 the Council enter agreements with retailers to set the maximum retail price for Council’s official rubbish bags at $2.50 including GST per bag from 1 July 2017.

Waste Collector’s Licence Fee

12. That the Proposal to set a waste collector’s licence fee of $500 including GST from 1 July 2017 as attached in Appendix 12, ‘Fees and Charges Review’ dated 8 February 2017 be approved for public consultation and the Chief Executive be authorised to undertake the necessary consultative process under sections 82 and 150 of the Local Government Act 2002.

13. To freeze the increase in dog fees for preferred owners for 2017/2018.

 

5-17

Treasury Report for 6 months ended 31 December 2016

Memorandum, dated 1 February 2017 from the Strategy Manager Finance, Steve Paterson.

The COMMITTEE RECOMMENDS

1.   That the performance of the treasury activity for the 6 months ending 31 December 2016 be noted.

 

1-17

Electricity Costs 2014/15 to 2016/17

Memorandum, dated 10 February 2017 from the General Manager - City Networks, Ray Swadel and the Financial Accountant, Keith Allan.

The COMMITTEE RECOMMENDS

1.         That the breakdown of electricity costs for the 2014/15 and 2015/16 financial years as apportioned to the Activities and Sub-Activities in Appendix A of the report titled “Electricity Costs 2014/15 to 2016/17” dated 10 February 2017 be received.

 

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           27 February 2017

TITLE:                            Presentation of the Part I Public Audit and Risk Committee Recommendations from its 20 February 2017 Meeting

 

 

Set out below are the recommendations only from the Audit and Risk Committee meeting Part I Public held on 20 February 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

9-17

Delegations Project

Memorandum, dated 3 February 2017 from the Business Development Executive, Fiona Dredge.

The COMMITTEE RECOMMENDS

1.   That the new Delegations Manual as set out in Appendix 2 of the memorandum entitled `Delegations Project’ dated 3 February 2017 be adopted.

 

 

Attachments

Nil   

  



 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           6 March 2017

TITLE:                            Annual Budget (Plan) 2017/18 (Year Three of the 10 Year Plan 2015-25) Adoptiong of Supporting Information and Consultation Document

DATE:                            27 February 2017

AUTHOR/S:                   Tracey Styles, Planning & Reporting Co-ordinator, City Corporate

 

 

RECOMMENDATION(S) TO Council

1.   That the updated version of the Consultation Document be received.

 

 

 

1.         ISSUE

The Consultation Document for the proposed Annual Budget (Plan) 2017/18 has been updated to reflect changes suggested at the 20 February 2017 Committee of Council meeting.  The updated version is attached for information.  The Consultation Document, along with the supporting information will form the basis of the public consultation.

2.         BACKGROUND

At its meeting on 20 February the Committee of Council resolved to recommend to the Council the adoption of recommendations associated with the Council’s proposed Annual Budget (Plan) Consultation Document.

The supporting information and the Consultation Document have now been updated to reflect changes suggested at the Committee of Council meeting.

An updated Consultation Document is attached for information.  It, together with the supporting information, will be published as the basis for public consultation.

3.         NEXT STEPS

There is a strategy for public consultation in place.  This includes a consultation period of one calendar month, during which time “Let’s Talk” sessions will be held.  The Consultation Document will be available at the Council office and at City and Branch Libraries, and on Council’s website, from 17 March.  It will also be distributed to all households with the Tribune newspaper on 22 March.  Supporting information for the Annual Budget will also be available, so people can see more specific details about the 2017/18 year.  The public will then have the option of making a submission and speaking to a Council Hearings’ Committee

 

 

Attachments

1.

Annual Budget Consultation Document

 

 

 

Tracey Styles

Planning & Reporting Co-ordinator

 

 

 

 


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PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           6 March 2017

TITLE:                            Presentation of the Part I Public Committee of Council Recommendations from its 20 February 2017 Meeting

 

 

Set out below are the recommendations only from the Committee of Council meeting Part I Public held on 20 February 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

2-17

Annual Budget (Plan) 2017/18 (Year three of the 10 Year Plan 2015-25) - Adopting Supporting Information and the Consultation Document

Memorandum, dated 14 February 2017 from the Chief Executive, Paddy Clifford.

The COMMITTEE RECOMMENDS

1.    That the Committee approve and recommend to the 6 March Council meeting:

 

a.    The following be adopted as supporting information that has been relied upon to prepare the Consultation Document for the 2017/18 Annual Budget (Plan):

·      Financial overview and forecast financial statements

·      Annual Budget (Plan) Disclosure Statement

·      Groups of Activities information, including financial forecasts and programme schedules

·      Significant forecasting assumptions

·      Descriptions of the proposed rating system, rates and funding impact statements

·      Descriptions of proposed levels of service for Council activities and performance measures

b.    The adoption of the Consultation Document for the 2017/18 Annual Budget (Plan).

 

c.    That, under the Council’s Significance and Engagement Policy, decisions in accordance with the recommendations are considered to be not significant.

 

 

Attachments

Nil