AGENDA

Finance and Performance Committee

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

 

 

 

Finance and Performance Committee MEETING

 

15 May 2017

 

 

 

Order of Business

(NOTE: The commencement time for this meeting coincides with the commencement time for the Audit and Risk meeting. The format for the meeting will be that the Finance and Performance Committee meeting will open, take apologies and adjourn immediately to allow the Finance and Performance Committee to consider its business. At the conclusion of the Finance and Performance Committee meeting the Finance and Performance Committee meeting will resume to consider its business.)

1.         Apologies

2.         Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.

 

3.         Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE:     If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

4.         Confirmation of Minutes                                                                                    Page 7

“That the minutes of the Finance and Performance Committee meeting of 19 April 2017 Part I Public be confirmed as a true and correct record.”  

5.         Fees & Charges - Confirmation Following Public Consultation                    Page 11

Memorandum, dated 24 April 2017 from the Strategy Manager Finance, Steve Paterson.

6.         Electricity Generated from Council Sites                                                        Page 23

Memorandum, dated 7 April 2017 from the Business Systems Administrator, Eva Johnston.

7.         Transfer of Assets to Fire & Emergency New Zealand                                   Page 29

Memorandum, dated 3 May 2017 from the Head of Emergency Management, Stewart Davies.

8.         Conference Opportunity - Economic Development Agencies of New Zealand Annual Conference                                                                                                        Page 33

Memorandum, dated 1 May 2017 from the Governance & Support Team Leader, Kyle Whitfield.

9.         Committee Work Schedule - Deletion of Committee Resolution                Page 41

Memorandum, dated 20 April 2017 from the Governance & Support Team Leader, Kyle Whitfield.

 

10.       Committee Work Schedule - May 2017                                                          Page 43

Report, dated 20 April 2017 from the Governance & Support Team Leader, Kyle Whitfield.    

 11.      Exclusion of Public

 

To be moved: “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:   General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under Section 48(1) for passing this resolution           This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Paddy Clifford), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. < add officers who are authors of reports or their substitutes > because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report. <add third parties, e.g. authors of third party reports being considered>, because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

   

 

 

PALMERSTON NORTH CITY COUNCIL

 

 

Palmerston North City Council

 

Minutes of the Finance and Performance Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 19 April 2017, commencing at 9.00am

Members Present:	Councillor Susan Baty (in the Chair), Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Bruno Petrenas and Tangi Utikere.
Apologies:	The Mayor (Grant Smith) for lateness, Councillor Lorna Johnson (Council Business), Councillor Karen Naylor (Council Business), Councillor Duncan McCann (Council Business), Councillor Aleisha Rutherford (Council Business) and Councillor Lew Findlay for early departure.

 

The Mayor (Grant Smith) entered the meeting at 9.23am during consideration of clause 26.  He was not present for clauses 23 to 25 inclusive.

 

Councillor Lew Findlay left the meeting at 9.30am during consideration of clause 26.  He entered the meeting again at 10.44am during the consideration of clause 28.  He was not present for clauses 26 to 27 inclusive.

 

23-17	Apologies
	Moved Susan Baty, seconded Tangi Utikere. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

 

24-17	Public Comment – Harvey Jones Mr Jones made public comment around Ashhurst Domain Riverbank erosion.
	Moved Susan Baty, seconded Rachel Bowen. The COMMITTEE RESOLVED 1.    That the Committee receive the public comment for information.

 

25-17	Confirmation of Minutes
	Moved Vaughan Dennison, seconded Rachel Bowen. The COMMITTEE RESOLVED 1.     That the minutes of the Finance and Performance Committee meeting of 20 March 2017 Part I Public be confirmed as a true and correct record.

 

26-17	Ashhurst Domain Riverbank Erosion Memorandum, dated 10 April 2017 from the General Manager - City Networks, Ray Swadel. The Mayor (Grant Smith) entered the meeting at 9.23am. Councillor Lew Findlay left the meeting at 9.30am.   During discussion the Committee decided that this work should be started as soon as possible, and that other organisations should be required to pay a higher proportion of the cost.
	Moved Rachel Bowen, seconded Susan Baty. The COMMITTEE RECOMMENDS 1.   That the Committee note river bank protection design options and costings fronting the Ashhurst Doman and interfacing with the State Highway bridge are being reviewed, in order to prepare a proposed multi-party agreement between Horizons Regional Council, Palmerston North City Council and the New Zealand Transport Agency and other parties as to responsibilities and obligations for these protection works, for consideration at the Committee’s June 2017 meeting.
	Moved Grant Smith, seconded Leonie Hapeta. 2.  That protection works be explored immediately under emergency provisions as soon as possible.
	Moved Grant Smith, seconded Leonie Hapeta. 3.  That all parties (Horizons, New Zealand Transport Association, Palmerston North City Council and possible others) share costs to a rock lining works.
	Moved Vaughan Dennison, seconded Grant Smith. 4.  That Council submits to Horizons Regional Council that the 700m of the Manawatu River upstream of the state Highway Bridget be included in the Lower Manawatu River Management Scheme.

 

27-17	Quarterly Performance and Finance Report - Quarter Ending 31 March 2017 Memorandum, dated 7 April 2017 from the Financial Accountant, Keith Allan and the Head of Community Planning, Andrew Boyle.
	Moved Leonie Hapeta, seconded Brent Barrett. The COMMITTEE RESOLVED 1.       That the Committee receive the March 2017 Quarterly Performance and Financial Report and note: a.    the March 2017 financial performance and operating performance. b.    the March 2017 capital expenditure programme progress together with those programmes identified as unable to be completed this financial year.

 

28-17

Treasury Report for 9 months ended 31 March 2017 Memorandum, dated 4 April 2017 from the Strategy Manager Finance, Steve Paterson. Councillor Lew Findlay entered the meeting at 10.44am.

Moved Susan Baty, seconded Jim Jefferies. The COMMITTEE RESOLVED 1.   That the performance of the treasury activity for the 9 months ending 31 March 2017 be noted. 2.   That it be noted that as at 31 March 2017 the treasury policy targets were complied with, except for the three to five year fixed rate maturity profile band target of 15% to 60% and that it is intended that full policy compliance will be achieved by 30 June 2017.

 

29-17	Illegal Dumping and Charity Shops Memorandum, dated 31 March 2017 from the Rubbish and Recycling Engineer, Natasha Hickmott and the Water & Waste Services Manager, Robert van Bentum. During discussion the Committee thought that increasing the subsidy for charity shops by an additional 100% would help alleviate some of the illegal dumping. Note: Councillor Lew Findlay declared a conflict of interest in this item and took no further part in debate or discussion.
	Moved Susan Baty, seconded Bruno Petrenas. The COMMITTEE RECOMMENDS 1.   That the Committee receive the Illegal Dumping and Charity Shops Memorandum.
	Moved Grant Smith, seconded Vaughan Dennison. 2.  That Council increasing Charity Shops waste subsidy from $10,000 to $20,000 per     annum.
	Moved Rachel Bowen, seconded Brent Barrett. 3.   To further explore ‘Option 2 – targeted inorganic waste services’ through the Long Term Plan process and provide a report to the June 2017 Finance and Performance Committee to include any budgetary implications for 2017/18.

 

30-17	Committee Work Schedule - April 2017
	Moved Susan Baty, seconded Jim Jefferies. The COMMITTEE RESOLVED 1.    That the Finance and Performance Committee receive its Work Schedule dated April 2017.   2.    To remove Line item 3 ‘Footpath Maintenance – Finance and Monitoring’.

     

The meeting finished at 11.31am

 

Confirmed 15 May 2017

 

 

 

Chairperson

 

  

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Finance and Performance Committee

MEETING DATE:           15 May 2017

TITLE:                            Fees & Charges - Confirmation Following Public Consultation

DATE:                            24 April 2017

AUTHOR/S:                   Steve Paterson, Strategy Manager Finance, City Corporate

 

RECOMMENDATION(S) TO Council 1.   That the fees and charges for Planning & Miscellaneous Services, as scheduled in Attachments A and B, be approved, effective from 1 July 2017. 2.   That the fees and charges for Trade Waste Services, as scheduled in Attachment C, be approved, effective from 1 July 2017. 3.   That a Waste Collector’s Licence Fee of $500 including GST be approved, effective from 1 July 2017.

 

1.         ISSUE

            At its meeting on 27 February 2017 the Council approved fees and charges for planning and miscellaneous services, trade waste services, and a waste collector’s licence fee, all subject to public consultation.  This memo now recommends confirmation of the fees and charges.

2.         BACKGROUND

2.1       Previous Council Decision

 

On 27 February 2017 Council adopted recommendations from the 20 February 2017 meeting of the Finance and Performance Committee.  These approved a schedule of fees and charges for planning and miscellaneous services subject to public consultation.

 

 

 

 

 

2.2       Public Consultation

 

Public consultation was carried out over the period from 9 March to 13 April 2017.  It involved direct written communication with planning consultants, trade waste users and those who are likely to be required to obtain a waste collector’s licence, as well as public notices in local media and on Council’s website.

 

No submissions were received.

 

No changes are recommended to the fees provisionally adopted at the February meeting as a consequence of the public consultation process.

 

3.         NEXT STEPS

            Once approved the fees and charges will be published on Council’s website and in all relevant fees and charges brochures and implemented from 1 July 2017.

 

 

 

Attachments

1.

Attachments A (Planning Services); B (Miscellaneous Services) & C (Trade Waste Services) ⇩

 

 

Steve Paterson Strategy Manager Finance

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Finance and Performance Committee

MEETING DATE:           15 May 2017

TITLE:                            Electricity Generated from Council Sites

DATE:                            7 April 2017

AUTHOR/S:                   Eva Johnston, Business Systems Administrator, City Networks

 

RECOMMENDATION(S) TO Council 1.   That the report titled “Electricity Generated from Council Sites” which shows a breakdown of Council generated energy for the 2014/15 to 2016/17 years and the Palmerston North LED Streetlighting Upgrade dated 7 April 2017 be received.

 

1.         ISSUE

1.1       The Finance and Performance Committee meeting on 7 February 2017 requested further details in relation to Palmerston North City Council energy generation sites and for updated progress on the LED streetlight replacement project.

2.         BACKGROUND

2.1       Memorandum entitled “Electricity Costs 2014/15 to 2016/17” dated 10 February 2017 was considered at the 20 February 2017 meeting of the Finance and Performance Committee.

 

2.2       The Committee recommended that the memorandum be received.

3.         Discussion

3.1       Appendix A attached schedules the Council’s energy generation from the 4 generation sites, Civic Administration Building (CAB) and Convention Centre Solar, Esplanade Depot Solar, Water Treatment Plant Mini Hydro and Waste Water Treatment Plant (WWTP)/Awapuni Landfill Gas for the 2014/15 to 2016/17 years.

3.2       Energy that is generated at these sites is used predominantly within the operations of these facilities. As generated energy is unable to be stored, the plant is unable to use it at a later date, which means there are times that imported energy is required  in excess of the generated amount.  If there is excess generation on a particular day, which is greater than what is able to be used, this is then exported to the electricity company, whom pays Council for it.  The price Council is paid for exported energy is the current spot price, less an admin fee.  

Waste Water Treatment Plant/Awapuni Landfill

3.3       As noted in the previous memorandum, dated 10 February 2017, the Waste Water Treatment Plant is currently under significant refurbishment which is expected to continue well into the 2017/18 year.  As such, the Plant has not had any generation capacity since July 2016.  With the installation of the gas pipeline from the Awapuni landfill, which was completed in February 2017, the Plant is now generating some energy which is used within the Plant. This has lowered the kWh imported energy required to run the Plant.  There is no current exported revenue from the Waste Water Treatment Plant. 

Water Treatment Plant

3.4       The Water Treatment Plant’s mini hydro is working well.  Significant savings are made by using the generated energy within the Plant, which limits the use of imported energy.  Total generation in 2014/15 was 607,820 kWh, with 2015/16 year being 645,334 kWh.  As per Appendix A, an average of half of that generation is sold.

Esplanade Depot

3.5       The Esplanade Depot has 26 solar panels which were installed when the building was built in 2012/13 year.  Energy used within the Depot includes lighting, minimal computer usage, and staff kitchen facilities. These panels require regular cleaning, which since inception, has not been done.  Arrangements are underway to add this to the annual maintenance schedule.  When the panels were installed, the energy company had agreed to a set price ($1 per kWh) for electricity exported, however as Council changed retailer, the price decreased to spot minus an admin fee.

Civic Administration and Convention Centre

3.6       The solar farm on the Civic Administration Building and Convention Centre was installed in early 2014.  There are 400 panels in total between the 2 buildings.  There is not enough generation from these panels to sell and it is all used within the operation of the buildings.

3.6.1    At the time of installation, a maintenance contract was not put in place.  There has been a decline in the productivity of the panels as no cleaning has taken place.  The panels were installed at a gradient of 10% as opposed to the normal recommendation of 40%. This was based on the height of the building and the potential damage that could be done by wind. Due to this lower incline, pooling of natural materials has accumulated and not naturally been washed off.  Council is in the process of putting such a contract in place, to have the panels cleaned on an annual basis, at an unbudgeted estimated cost of $4,000 per annam.  It is anticipated this will help restore the panels to generating as per the first year of installation.  Intensive investigation has been made into the option of tilting the existing panels to the recommended 40%.  This is not a viable option, as the wind factor is high, as well as the requirement of having to move a row of panels as the row in front would prevent light reaching those behind. The cost to move and raise panels, and repair the roof would not be financially beneficial to Council.

3.6.2    Palmerston North had an exceptionally disappointing summer, and this is somewhat reflected in the much lower than average kWh generated  with otherwise reduces imported electricity requirements.  It is noted that January 2017 was particularly low compared to January 2016 (this is also partially attributed to the requirement for cleaning the panels). 

3.6.3    Comparisons to the business case provided to Council on the solar farm project, are not favourable.  Figures in the business case suggested savings of $27,000 per year, with a payback for the system being 10 years.  It is believed that the initial findings and figures were based on panels being angled at the optimum 40%.   To date, a total saving of $28,741 has been made.  It is anticipated that upon cleaning the panels, generation from year 1 of the project will be restored.

Other Energy Saving Projects

3.7       Council has a few smaller projects operating, as well as a trial for a turbine run light outside the toilets at Hokowhitu Domain.  This light is owned by Highways Group, and for Council to purchase would be $25,000 each.  Although thus far it is doing a great job since being installed in August 2016, it does not lend itself to being a positive change for Council.  As part of the streetlighting upgrade, an analysis was done in comparison to the replacement LED programme.  It proved unfavourable, as the cost of installation was 500% more, and the maintenance increased due to moving parts.  The only way that a difference would be made, is if the light was installed at a property that runs completely on solar, as that would negate the line charges. 

3.7.1    Council has 4 toilet blocks within its parks that are  run on solar alone.  The cost to Council for installation of each system is $5,000, which with the savings of line charges and kWh used means the payback is less than 5 years.  This is working well, and going forward with any new toilet installations, officers will endeavour to have solar installed on every unit possible.

 

 

 

Streetlighting

3.8       The LED upgrade of Council streetlighting began at the beginning of the 2016/17 year.  The P (Pedestrian) lighting is the first to be upgraded, with the V (Vehicle) lighting to begin in the 2017/18 year.

3.8.1    Thus far, 2,549 lamps of the 3,957 have been replaced (as at 1 April 2017).  The business case stated that once the P lighting upgrade was completed, there would be a saving of $84,594 per annum. Although it is hard to make comparisons until the P lighting project is complete, for the period July 2016 to February 2017, 320,844 kWh less was required, with a financial saving of $29,759 compared to the same period to February 2016.   

4.         Conclusion

4.1       As at February 2017, the LED streetlighting upgrade is progressing well.  With anticipated 939,933 kWh per annum savings upon completion of the P lighting upgrade, year to date totals show Council tracking toward this figure.

4.2       While the generation for the solar farm on the Civic Administration and Convention Centre buildings has been positive, it has be at significantly lower levels that in the business case.  To increase generation levels from current, it is recommended that panels be cleaned on an annual basis, as any debris can negate energy being produced.  To this effect, a contract is in negotiation to clean the panels annually. 

4.3       The Water Treatment Plant hydro has proved successful as it offsets its energy requirements well.

4.4       Explanation on the decreased export figures of the Waste Water Treatment Plant was included in the previous memorandum..  With the gas line now going to the Waste Water Treatment Plant, imported energy has dropped dramatically.  Although it is difficult to predict future generation upon completion of this work, officers believe when fully operational, generation increases will reduce the need to import so much electricity.

 

Attachments

1.

Generated Energy and Revenue Report ⇩

 

 

Eva Johnston Business Systems Administrator

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Finance and Performance Committee

MEETING DATE:           15 May 2017

TITLE:                            Transfer of Assets to Fire & Emergency New Zealand

DATE:                            3 May 2017

AUTHOR/S:                   Stewart Davies, Head of Emergency Management, City Enterprises

 

RECOMMENDATION(S) TO Finance and Performance Committee 1.   That the Finance & Performance Committee approves the transfer of fire appliance registration number BHH 179 to Fire and Emergency New Zealand on the 1st July 2017 at no cost.

 

1.         background

Fire and Emergency New Zealand (FENZ) by way of new legislation from 1 July 2017 will be an amalgamation of current NZ Fire Service, paid and volunteers, rural fire volunteers and will have a mandate to carry out a comprehensive emergency management response to the communities of New Zealand. This includes the rural fire service currently provided by PNCC.

The current Council Fire Appliance is required to continue the service delivery which was previously given by local authorities and in this case Palmerston North City Council.

2.         issue

The new FENZ is expecting fire appliance and associated equipment to be transferred to the new service 1 July 2017. Officers have delegation to dispose of plant and equipment at market rate. Transferring the fire appliance below market rates requires the approval of Committee.

Fire appliance BBH 179, is currently leased from City Enterprises Fleet by Emergency Management & Rural Fire to respond to rural fire incidents within Palmerston North. As from the 1^st July 2017 this will be the responsibility of Fire and Emergency New Zealand and will require this resource to carry out the appropriate response to the Palmerston North community (this is a purpose built 4 wheel drive appliance giving access to incidents off road).

This vehicle was purchased in 2005 and still has a book value of approximately $6,000. Current lease costs are $9,600 per annum which will be saved from the Emergency Management budget after 1 July 2017.

3.         NEXT STEPS

Transfer of assets by way of legal document and agreement between Palmerston North City Council and Fire and Emergency New Zealand effective 1 July 2017.

 

Attachments

1.

Rural Fire asset ⇩

 

 

Stewart Davies Head of Emergency Management

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Finance and Performance Committee

MEETING DATE:           15 May 2017

TITLE:                            Conference Opportunity - Economic Development Agencies of New Zealand Annual Conference

DATE:                            1 May 2017

AUTHOR/S:                   Kyle Whitfield, Governance & Support Team Leader, City Corporate

 

RECOMMENDATION(S) TO Finance and Performance Committee 1.       That the Committee approve the attendance of up to XX elected member(s) to attend, with expenses paid, to ‘Annual Conference’ by Economic Development Agencies of New Zealand being held in Wellington on 31 August  and 1 September 2017. 2.       That, in the event that the Committee approves the attendance of elected member(s) at the above training, then registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, Kyle Whitfield, by 12 noon Friday 19 May 2017.

 

1.              ISSUE

The elected members’ budget for conference attendance and training opportunities is $81,732. As at 2 May 2017 there remains $15,365 available for the balance of the financial year ending 30 June 2017. This does not include outstanding invoices that have been previously approved, but have yet to be presented for payment.

 

Anticipated expenses for attending this conference are:

 

Conference                 $650.00

Transport                    $60.00

Accommodation          $150.00

 

No financial provision is to be made for any spouse or partner of an elected member attending any conference or training opportunity, other than for the Mayor’s spouse or partner attending a conference in association with the Mayor.

 

2.         BACKGROUND

Connect, Collaborate, Succeed

The two day conference will commence on the 31 August at Rydges in Wellington. It will have the following features:

·           International and numerous national key note speakers including,

·           Parallel and panel sessions
·           Reception
·           The Inaugural EDANZ Gala Awards dinner

The conference is relevant to:

·           Economic Development Practitioners
·           Researchers, Academics and Consultants
·           Elected representatives
·           Central and Local Government agencies and officials

The conference programme is available and is attached.

 

3.         NEXT STEPS

The Committee may choose whether any elected members should attend the conference, and if so, how many, in which case the Committee could invite registrations of interest from elected members wishing to attend.

 

If the Committee decides to approve the attendance of one or more elected members, registrations of interest will be sought from elected members. At the closing date of registrations (12 noon on Friday 19 May 2017), the Committee Administrator will advise the Chairperson and Deputy Chairperson of the interest received, for them to make a decision on the successful registrant(s).

 

Once the Chairperson and Deputy Chairperson have advised the Committee Administrator of the successful registrant(s), all further information regarding the workshop will then be forwarded to that person or those persons direct.

 

 

Attachments

1.

Conference Programme ⇩

 

 

Kyle Whitfield Governance & Support Team Leader

 

 

 

 

 

 

 

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Finance and Performance Committee

MEETING DATE:           15 May 2017

TITLE:                            Committee Work Schedule - Deletion of Committee Resolution

DATE:                            20 April 2017

AUTHOR/S:                   Kyle Whitfield, Governance & Support Team Leader, City Corporate

 

RECOMMENDATION(S) TO Finance and Performance Committee 1.   That line 3 entitled as “Footpath Maintenance – Finance and Monitoring’ of the Committee Work Schedule be revoked.

 

1.         ISSUE

Under Standing Order: 3.9.18: “A local authority meeting may, on a recommendation contained in a report by the chairperson or chief executive, or the report of any committee, revoke or alter all or part of resolutions previously passed at meetings. At least 2 clear working days’ notice of any meeting to consider such a proposal must be given to members, accompanied by details of the proposal to be considered”.

 

Accordingly, pursuant to the above Standing Order, line 3 of the Finance and Performance Committee Work Schedule and entitled “Footpath Maintenance – Finance and Monitoring’ should be revoked. This is due to the fact that this item is no longer required or necessary to carry out and should be revoked.

 

 

Attachments

Nil

 

Kyle Whitfield Governance & Support Team Leader

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

Committee Work Schedule

TO:                                Finance and Performance Committee

MEETING DATE:           15 May 2017

TITLE:                            Committee Work Schedule - May 2017

 

RECOMMENDATION(S) TO Finance and Performance Committee 1.   That the Finance and Performance Committee receive its Work Schedule dated May 2017.

 

Attachments

1.

Committee Work Schedule ⇩