AGENDA

Council

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Grant Smith (Mayor)

Tangi Utikere (Deputy Mayor)

Brent Barrett

Leonie Hapeta

Susan Baty

Jim Jefferies

Rachel Bowen

Lorna Johnson

Adrian Broad

Duncan McCann

Gabrielle Bundy-Cooke

Karen Naylor

Vaughan Dennison

Bruno Petrenas

Lew Findlay QSM

Aleisha Rutherford

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

 

 

Council MEETING

 

26 June 2017

 

 

 

Order of Business

 

1.         Apologies

2.         Confirmation of Agenda and Urgent items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.

3.         Petition - Street Lighting in Martin Street                                                       Page 9

4.         Confirmation of Minutes                                                                                  Page 13

“That the minutes of the ordinary meeting of 29 May 2017 Part I Public, the extraordinary meeting of 7 June 2017 Part I Public and the extraordinary meeting of 12 June 2017 Part I Public be confirmed as a true and correct record.”

5.         Presentation of the Part I Public Committee of Council Recommendations from its 24 May 2017 Meeting                                                                                                     Page 29

“That the Committee's recommendations be adopted or otherwise dealt with.”

6.         Presentation of the Part I Public Committee of Council Recommendations from its 19 June 2017 Meeting                                                                                                     Page 31

“That the Committee's recommendations be adopted or otherwise dealt with.”  

Reports

7.         Setting of Rates for 2017/18                                                                            Page 33

Memorandum, dated 20 June 2017 from the Strategy Manager Finance, Steve Paterson.

8.         Resolutions to Authorise Borrowing                                                               Page 49

Memorandum, dated 20 June 2017 from the Strategy Manager Finance, Steve Paterson.

9.         Draft Local Alcohol Policy - approval for consultation                                 Page 53

Report, dated 23 May 2017 from the Policy Analyst, Peter Ridge.

10.       Appointment of Commissioners - Te Rere Hau Windfarms                        Page 131

Memorandum, dated 14 June 2017 from the Head of Planning Services, Simon Mori.

11.       Appointments to the Hearings Committee                                                  Page 133

Memorandum, dated 26 May 2017 from the Governance & Support Team Leader, Kyle Whitfield.

12.       Discussion Document and Submission form for Maori Ward Options      Page 135

Memorandum, dated 10 May 2017 from the Legal Counsel, John Annabell.

13.       Conference Opportunity - Climate Change & Business Conference          Page 145

Memorandum, dated 20 June 2017 from the Committee Administrator, Carly Chang.  

Recommendations from Committee Meetings

14.       Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 7 June 2017 Meeting                                                                                  Page 147

“That the Committee's recommendations be adopted or otherwise dealt with.”

15.       Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 7 June 2017 Meeting                                                                                  Page 149

“That the Committee's recommendations be adopted or otherwise dealt with.”

16.       Presentation of the Part I Public Community Development Committee Recommendations from its 12 June 2017 Meeting                                                                       Page 151

“That the Committee's recommendations be adopted or otherwise dealt with.”

17.       Presentation of the Part I Public Finance and Performance Committee Recommendations from its 19 June 2017 Meeting                                                                       Page 153

“That the Committee's recommendations be adopted or otherwise dealt with.”    

 18.      Exclusion of Public

 

 

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

19.

Minutes of the ordinary meeting - Part II Confidential - 29 May 2017

For the reasons setout in the ordinary minutes of 29 May 2017, held in public present.

20.

Contract to deliver building services Manawatu District Council

Negotiations

s7(2)(i)

21.

Appointment to the Jaycee Trust Travelling Fellowship Panel

Privacy

s7(2)(a)

22.

Presentation of the Part II Confidential Planning and Strategy Committee Recommendations from its 7 June 2017 Meeting

Commercial Activities

s7(2)(h)

23.

Presentation of the Part II Confidential Finance and Performance Committee Recommendations from its 19 June 2017 Meeting

Third Party Commercial

s7(2)(b)(ii)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

 

 

  



 

 

 


PALMERSTON NORTH CITY COUNCIL

 

PETITION

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Petition - Street Lighting in Martin Street

 

 

RECOMMENDATION(S) TO Council

1.   That the Council receive the Petition for information.

 

 

 

Attachments

1.

Street Lighting in Martin Street

 

    


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PDF Creator

  


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

Palmerston North City Council

 

Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 29 May 2017, commencing at 9.00am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

 

    

64-17

Confirmation of Agenda and Urgent Items

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That subject to Section 46A(7) of the Local Government Official       Information and Meetings Act 1987 and in accordance with the advice by       the Chairperson the following items be considered as an urgent items:

      (i)   Memorandum, dated 26 May 2017, from the Strategy and       Policy                                 Manager, Julie Macdonald, titled “Amendment to remit to LGNZ AGM”.

(ii)  Memorandum, dated 27 May 2017, from the Governance and Support             Team Leader, Kyle Whitfield, titled “Proposed Remit to LGNZ AGM –             Control of Cats”.

(iii) Memorandum, dated 27 May 2017, from the Governance and Support             Team Leader, Kyle Whitfield, titled “Proposed Remit to LGNZ AGM –             Maori Representation”.

As the items were not available at the time the Agenda was circulated;       and

       Consideration of the items was a matter of urgency, requiring a decision           without delay to enable the Council to manage relationships, meet    deadlines, finalise decisions and receive information within agreed       timeframes.

 

65-17

Presentation - Charles Graham Hubbard

 

The Mayor paid tribute to Mr Charles Graham Hubbard, former City Councillor, who had recently passed away.

Mr Hubbard served as a Councillor from 1980 to 1989.  He was a member on many Committees, including Chairperson of the Energy Committee from 1983 to 1989.  He was on the Globe Theatre Trust Board from June 1982 to 1989 and also a member of the Manawatu United Council and Presbyterian Educational Trust Board.

Mr Hubbard was a Barrister and Solicitor in Palmerston North and the City’s coroner for 20 years, dealing with over 5,500 cases, until being replaced by full time coroners when the Coroners Act 2006 came into force.

He was also President of the Manawatu District Law Society from 1982 and 1983.

The Mayor extended the deepest sympathy of Council to Mr Hubbard’s wife and family.

A moments silence was observed.

 

66-17

Suspension of Standing Orders

 

To allow the public to make comment to farewell the Chief Executive it was suggested that Standing Orders be suspended for that item.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.  That Standing Orders be suspended for Item 4, “Farewell to the Chief      Executive Paddy Clifford”,  of the Agenda.

 

67-17

Farewell to the Chief Executive Paddy Clifford

 

The Mayor referred to the retirement of Chief Executive, Paddy Clifford.

 

Mr Clifford had been with Council for 10 years and his passion for the city was evident from day one.  He had done the Council and City proud, leaving it in a much better state than when he arrived.

 

The first two years in the role had been challenging with an unachievable budget and $6million in overspending, with one of the first things he had to do was ask rate payers cover an 11% rate increase.  This put the 2017 rate increase of 2.9% into perspective.  Since that time he has reigned in debt levels and achieved an AA credit rating – the highest possible for a local authority.

 

Mr Clifford had worked hard to build relationships with the community, in particular strengthening relationships with iwi, Central Energy Trust and the Military. Also relationships with Health, Education, Sport and Business sectors have been fostered.

 

All had enjoyed and benefited from Mr Clifford’s inclusive management style and he was admired for his respectful approach to work with staff across the organisation.  The Mayor thanked the Chief Executive for all that he had done and wished him, his wife Maureen, and family all the very best for the future.

 

Councillors and members of the public spoke to the meeting giving their own words of farewell.

 

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the Council receive the presentation for information.

 

 

The meeting adjourned at 10.11am

The meeting resumed at 10.46am

 

NOTE:     Mr James Beard was not in attendance at the meeting to present his deputation.

  

68-17

Confirmation of Minutes

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.  That the minutes of the ordinary meeting of 24 April 2017 Part I Public and      the extraordinary meeting of 22 May 2017 Part I Public be confirmed as a      true and correct record.

 

Reports

69-17

Wastewater BPO Project - Statement of Intent

Memorandum, dated 21 May 2017 from the Water & Waste Services Manager, Robert van Bentum and the Special Projects Manager, Phil Walker.

 

Moved Grant Smith, seconded Lew Findlay QSM.

RESOLVED

1.   That Council adopt the Statement of Intent for the Wastewater BPO Project as approved by the Project Steering Group for submission to Horizons Regional Council and other consent parties in compliance with the conditions of the wastewater discharge consent.

 

70-17

Hoffman Kiln Trust - Expressions of Interest

Memorandum, dated 27 April 2017 from the Governance & Support Team Leader, Kyle Whitfield.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That expression of interest be sent out to all Councillors to become the Council Appointee to the Hoffman Kiln Trust.

2.   That the Mayor and Deputy Mayor select the Councillor to be appointed to the Hoffman Kiln Trust.

 

71-17

Civic Honour Awards

Memorandum, dated 12 May 2017 from the Mayor, Grant Smith.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council agree to continue the Civic Honour Awards scheme in 2017, 2018 and 2019.

2.   That Council appoint a Civic Honour Awards Selection Panel for the remainder of the term comprising the appointees detailed below, allowing for the Mayor to appoint replacement members as may be required from time to time: 

a.   The Mayor (Chairperson)

b.   The Deputy Mayor

c.   The Chairperson of the Community Development Committee

d.   The Chairperson of the Rotary Club of Palmerston North

e.   The President of the Manawatu Branch of the National Council of Women

f.    A District Court Judge

 

72-17

Trustpower Community Awards

Memorandum, dated 15 May 2017 from the Mayor, Grant Smith.

 

Moved Grant Smith, seconded Vaughan Dennison.

RESOLVED

1.     That Council continue with the Trustpower Community Awards scheme in 2017-19.

2.    That Council appoint the members of the Civic Honour Awards Selection Panel to the Trustpower Community Awards Selection Panel.

 

73-17

Conference Opportunity - The Affordable Housing Development Summit

Memorandum, dated 17 May 2017 from the Committee Administrator, Carly Chang.

 

Moved Susan Baty, seconded Leonie Hapeta.

RESOLVED

1.       That the Committee approve the attendance of up to two elected members to attend, with expenses paid, to The Affordable Housing Development Summit being held in Auckland on 27 and 28 July 2017.

2.       That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Carly Chang, by 12 noon Wednesday 31 May 2017.

 

 

74-17

Amendment to remit to LGNZ AGM

Memorandum, dated 26 May 2017 from the Strategy & Policy Manager, Julie Macdonald.

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the Council endorse the proposed amendment made by the metro sector meeting to its remit proposal regarding Climate Change and Litter Act.

 

75-17

Proposed Remit to LGNZ AGM - Control of Cats

Memorandum, dated 27 May 2017 from the Governance & Support Team Leader, Kyle Whitfield.

 

Moved Grant Smith, seconded Rachel Bowen.

RESOLVED

1.   That Council support the ‘Control of Cats’ remit from Dunedin City Council.

 

76-17

Proposed Remit to LGNZ AGM - Māori Representation

Memorandum, dated 27 May 2017 from the Governance & Support Team Leader, Kyle Whitfield.

 

Moved Grant Smith, seconded Lorna Johnson.

RESOLVED

1.   That Council support the ‘Māori representation’ remit from Hastings District Council.

  

Recommendations from Committee Meetings

77-17

Planning and Strategy Committee Part I Public - 1 May 2017

Consideration was given to Planning and Strategy Committee recommendations as appended to these minutes.

 

Moved Duncan McCann, seconded Karen Naylor.

RESOLVED

1.   That the Committee’s recommendations be adopted.

 

78-17

Finance and Performance Committee Part I Public - 15 May 2017

Consideration was given to Finance and Performance Committee recommendations as appended to these minutes.

 

Moved Cr Susan Baty, seconded Cr Jim Jefferies.

RESOLVED

1.   That the Committee’s recommendations be adopted.

     

Exclusion of Public

79-17

Recommendation to Exclude Public

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

1.

Minutes of the ordinary meeting - Part II Confidential - 24 April 2017 and the extraordinary meeting - Part II Confidential - 22 May 2017

For the reasons set out in the ordinary minutes of 24 April 2017 and the extraordinary minutes of 22 May 2017, held in public present.

2.

Award of Contract 3458 - Road Maintenance, Resurfacing and Rehabilitation 2017-2021

Third Party Commercial

s7(2)(b)(ii)

3.

Rotation of Trustees on Council Controlled Organisations

Privacy

s7(2)(a)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Paddy Clifford), Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Roading Manager (Jon Schwass) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

 

The public part of the meeting finished at 11.41am

 

Confirmed 26 June 2017

 

 

 

Mayor


 

Recommendations from Committee

TO:                                Council

MEETING DATE:           29 May 2017

TITLE:                            Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 1 May 2017 Meeting

 

 

Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 1 May 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

24-17

Presentation - Manawatu SPCA

The COMMITTEE RECOMMENDS

1.    That the Planning and Strategy Committee receive the presentation for information.

2.    That the SPCA presentation be referred to the Chief Executive to be considered with the S155 report on Animals and Bees Bylaw in June/August 2017.

 

26-17

Draft Wastewater Bylaw 2017 - Deliberations on Submissions and Adoption of Bylaw

Memorandum, dated 6 April 2017 from the Policy Analyst, Peter Ridge.

The COMMITTEE RECOMMENDS

1.   That the suggested officer response to issues raised by the submitter, as shown in attachment 3 to the memorandum dated 6 April 2017 entitled `Draft Wastewater Bylaw 2017 – Deliberations on Submissions and Adoption of Bylaw’ be received.

2.   That the Council confirms that the draft Palmerston North Wastewater Bylaw 2017 is the most appropriate form of bylaw and does not give rise to any implications under the NZ Bill of Rights Act 1990.

3.   That the Council adopt the draft Palmerston North Wastewater Bylaw 2017 and the draft Palmerston North Wastewater Bylaw Administration Manual 2017, as attached in attachments 1 – 2 to the memorandum dated 6 April 2017 entitled `Draft Wastewater Bylaw 2017 – Deliberations on Submissions and Adoption of Bylaw’.

4.   That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be given delegated authority to approve minor amendments to the draft Palmerston North Wastewater Bylaw 2017 and the draft Palmerston North Wastewater Bylaw Administration Manual 2017 prior to publication.

 

27-17

'Passport to Play Palmy' Delivery

Memorandum, dated 19 April 2017 from the Senior Planner, Jeff Baker and the Policy Planner, Keegan Aplin-Thane.

The COMMITTEE RECOMMENDS

1.   That Council acknowledge the efforts of Heather Knox, Kate Parlane and Helen Page in operating the 2016/17 Passport to Play Palmy promotion and the success it achieved.

2.   That Council endorses the production of another Passport to Play Palmy promotion in the 2017/18 Financial Year, in partnership with the community, with support and funding through existing budgets in the City Future Unit.

 

28-17

Elected Members - Let's Talk Engagement

Memorandum, dated 26 April 2017 from the Chief Executive, Paddy Clifford.

The COMMITTEE RECOMMENDS

1.     That Council endorse a staff supported Elected Member “Let’s Talk” engagement trial until March 2018.

2.    That Council approve a trial, funded from existing budgets.

 

 

Attachments

Nil   


 

Recommendations from Committee

TO:                                Council

MEETING DATE:           29 May 2017

TITLE:                            Presentation of the Part I Public Finance and Performance Committee Recommendations from its 15 May 2017 Meeting

 

 

Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 15 May 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

33-17

Fees & Charges - Confirmation Following Public Consultation

Memorandum, dated 24 April 2017 from the Strategy Manager Finance, Steve Paterson.

The COMMITTEE RECOMMENDS

1.   That the fees and charges for Planning & Miscellaneous Services, as scheduled in Attachments A and B of the report dated 24 April 2017 titled “Fees & Charges - Confirmation Following Public Consultation”, be approved, effective from 1 July 2017.

2.   That the fees and charges for Trade Waste Services, as scheduled in Attachment C, of the report dated 24 April 2017 titled “Fees & Charges - Confirmation Following Public Consultation”, be approved, effective from 1 July 2017.

3.   That a Waste Collector’s Licence Fee of $500 including GST be approved, effective from 1 July 2017.

 


 

 

34-17

Electricity Generated from Council Sites

Memorandum, dated 7 April 2017 from the Business Systems Administrator, Eva Johnston.

The COMMITTEE RECOMMENDS

1.   That the report titled “Electricity Generated from Council Sites” which shows a breakdown of Council generated energy for the 2014/15 to 2016/17 years and the Palmerston North LED Streetlighting Upgrade dated 7 April 2017 be received.

 

 

Attachments

Nil    


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

Palmerston North City Council

 

Minutes of the Extraordinary Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 07 June 2017, commencing at 9.02am

Members

Present:

The Mayor Grant Smith (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Apologies:

Councillor Vaughan Dennison for lateness.

 

Councillor Vaughan Dennison entered the meeting at 4.30pm when the meeting resumed. He was not present for clause 83.

 

83-17

Apologies

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council receive the apologies.

 

The meeting adjourned at 9.03am

The meeting resumed at 4.30pm

When the meeting resumed Councillor Karen Naylor was not present and Councillor Vaughan Dennison was present

Reports

84-17

Proposed LGNZ Remits - Christchurch City Council

Memorandum, dated 30 May 2017 from the Governance & Support Team Leader, Kyle Whitfield.

 

Moved Grant Smith, seconded Lorna Johnson.

RESOLVED

1.   That Council support the ‘Renewable Electricity Procurement’ remit from Christchurch City Council.

2.   That Council support the ‘Single-use plastic bags’ remit from Christchurch City Council.

 

     

Exclusion of Public

85-17

Recommendation to Exclude Public

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

 

Chief Executive Appointment [Limited Circulation]

Privacy

S7(2)(a)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

 

 

The public part of the meeting finished at 4.37pm

 

Confirmed 26 June 2017

 

 

 

Mayor

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

Palmerston North City Council

 

Minutes of the Extraordinary Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 12 June 2017, commencing at 9.04am

Members

Present:

The Mayor Grant Smith (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

Apologies:

Councillor Tangi Utikere.

 

 

86-17

Apologies

 

Moved Grant Smith, seconded Vaughan Dennison.

RESOLVED

1.   That Council receive the apologies.

 

87-17

Notification of Late Item

 

Moved Grant Smith, seconded Vaughan Dennison.

RESOLVED

1.   That subject to Section 46A(7) of the Local Government Official Information and Meetings Act 1987 and in accordance with the advice by the Chairperson the following item be considered as an urgent item:

      (i)         Document, titled “Vision, Principles and Goals”.

As the item was not available at the time the Agenda was circulated; and consideration of the item was a matter of urgency, requiring a decision without delay to enable the Council to manage relationships, meet deadlines, finalise decisions and receive information within agreed timeframes.

       

 

 

Reports

88-17

Endorsement of Council's Vision, Principles and Goals for the Development of the 10 Year Plan

Memorandum, dated 24 May 2017 from the Head of Community Planning, Andrew Boyle.

 

Moved Vaughan Dennison, seconded Leonie Hapeta.

RESOLVED

1.   That the Council endorse the attached draft Vision, Principles and Goals for the development of the 2018 10 Year Plan.

2.   That the Council note that the draft Vision, Principles and Goals will be consulted on through the 10 Year Plan in March 2018.  They will be amended if necessary and then adopted in June 2018.

 

Note:

 On a motion “That the vision be amended to delete the word “ambition” and replace with “opportunities” the motion was lost.  The voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, and  Bruno Petrenas.

 

Against

Councillors Gabrielle Bundy-Cooke, Lew Findlay QSM and Karen Naylor.

     

 

The meeting finished at 9.18am

 

Confirmed 26 June 2017

 

 

 

Mayor

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Presentation of the Part I Public Committee of Council Recommendations from its 24 May 2017 Meeting

 

 

Set out below are the recommendations only from the Committee of Council meeting Part I Public held on 24 May 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

6-17

Proposed Annual Budget 2017/18 - Outcome of Consultation Process

Memorandum, dated 18 May 2017 from the Strategy Manager Finance, Steve Paterson, the Planning and Reporting Coordinator, Courtney Kibby and the Claims Management Officer, Jo-Anne Dulieu.

The COMMITTEE RECOMMENDS

1.     That the written submissions from the consultation process on the proposed Annual Budget be received.

2.     That the officer comments made in response to issues raised during the consultation process – entitled “Proposed Annual Budget 2017/18 – Officer Comments to Issues Raised in Submissions” (attached as Appendix 1 of the report dated 18 May 2017 and entitled: Proposed Annual Budget 2017/18 – Outcome of Consultation Process) – be received

 

3.     That the Chief Executive be instructed to prepare a draft of the final Annual Budget document for consideration by the Committee of Council meeting on 19 June 2017 and that it incorporate:

h.      As a consequence of public consultation, amendments determined by the Committee, as outlined below:

3.     In relation to Submission 60 – Menzshed – that the building at Rangitane Park be formally leased to Menzshed Manawatu for a 5 year lease, and the Menzshed become the sole lease holder.

 

5.   That Chief Executive be instructed to include options for allowing sound and lighting of the skate rink (on assumption of it being paid externally) when preparing the development plan for Memorial Park.

 

6.   Chief Executive be instructed to work with the community in order to advance consideration by the New Zealand Transport Agency of the Road Safety considerations in Aokautere.

 

11.   That the Chief Executive be instructed to enter into discussions with the Central Economic Development Agency as to the future of the Manawatu Events Trust so that it can be a fundraising mechanism for all events.

 

14.   In relation to submission 60 from the Menzshed Manawatu – that a costing to update toilets and modify internal walls and construct an outdoor shelter be presented to the 2018/28 Long Term Plan for Consideration.

 

18.  That the Chief Executive be instructed to engage with the Walkers Road community around the provision of recycling services.

 

19.   That the Chief Executive be instructed to report back on options to address the issue of access to Te Patikitiki Library as raised in submission 24 from Judith Barsanti.

 

24.  That Council considers investment towards the Cornerstone Hall and Meeting Room Development during the Long Term Plan process, following completion of the Kelvin Grove Feasibility Study.

 

25.   That Council commits to plans for the Bunnythorpe Community Centre within the 2017/18 year.

 

 

 

 

Attachments

Nil  


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Presentation of the Part I Public Committee of Council Recommendations from its 19 June 2017 Meeting

 

 

Set out below are the recommendations only from the Committee of Council meeting Part I Public held on 19 June 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

9-17

Confirmation of Minutes

 

The COMMITTEE RECOMMENDS

1.   That Standing Orders be amended to incorporate that “where an item is moved and seconded and PUT to the meeting. The outcome of the vote shall be recorded in the minutes of the meeting”.

10-17

Finalising the Annual Budget (Plan) 2017/18

Memorandum, dated 7 June 2017 from the Strategy Manager Finance, Steve Paterson.

 

The COMMITTEE RECOMMENDS

1.    That the Annual Budget 2017/18 as circulated with the report titled “Finalising the Annual Budget 2017/18” dated 7 June 2017 be adopted as the final Annual Budget(Plan), subject to the following amendments (if any).

2.    That the Mayor and Chief Executive be given delegated authority to approve the final Annual Budget (Plan) document for publication.

3.    That the adoption of the Annual Budget (Plan) 2017/18 be confirmed as a significant decision within the parameters of the Local Government Act 2002 and that the Council be satisfied that all submissions had been considered and that there has been compliance with the decision-making and consultation requirements of the Act.

4.    That the Chief Executive be delegated authority to authorise payments to Council-controlled organisations and other external organisations in accordance with their respective service level agreements.

 

5.   That an additional $66,000 capital expenditure be allocated for the provision of the proposed Waitoetoe Dog Park.

 

6.    That Council authorises the provision of ‘Cricket Sight Screens’ (a $20,000 cost) from within the financial envelope previously approved ($175,663.58) by the Committee of Council Meeting on 24 May 2017 for the Fitzherbert Park Upgrade.

 

7.   That Council increase the event support budget to $180,000 by budget adjustments without impacting total rates.

 

 

 

Attachments

Nil     


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Setting of Rates for 2017/18

DATE:                            20 June 2017

AUTHOR/S:                   Steve Paterson, Strategy Manager Finance, City Corporate

 

 

RECOMMENDATION(S) TO Council

1.   That the resolution to set the rates for the 2017/18 year (attached as Appendix One) be adopted.

2.   That it be noted that the setting of rates is a significant decision within the parameters of the Local Government Act 2002 and that it is satisfied there has been compliance with the decision-making and consultation requirements of the Act.

 

 

 

1.         ISSUE

Section 23 of the Local Government (Rating) Act 2002 prescribes that the rates must be set by resolution of the Council and be in accordance with the relevant provisions of the Funding Impact Statement (contained within the 10 Year Plan or Annual Plan) for the year. 

Rates are the Council’s principal source of revenue.  It is important that rates be set in the timeframes outlined so that Council will have the ability to fund its approved budget.  The rates outlined in the attached resolution are calculated to generate the rates revenue for 2017/18 as outlined in the Council’s Annual Budget (Plan) to be formally adopted on 26 June 2017.

The recommendations assume the Council will have adopted the Annual Budget (Plan) 2017/18 earlier in the meeting.

 

 

 

2.         BACKGROUND

On 19 June the Committee of Council recommended the adoption of the Annual Budget (Plan) 2017/18.  The Budget determines the net revenue to be sought from ratepayers to fund operations and new programmes for the 2017/18 year.

The rates to be set are designed to cover a net sum of external income for the City Council of $89.8 million (plus GST) plus a sum to cover rates for Council owned properties as approved by the adoption of the Annual Budget.

The resolution attached (appendix one) outlines the details of the rates to be set.  Rates throughout the report and the resolution are GST inclusive unless stated otherwise.

The following table demonstrates the changes for the Uniform Annual General Charge and the fixed charges for services:

 

 

2016/17

GST incl

2017/18

GST incl

Uniform Annual General Charge

Water Supply

Kerbside Recycling

Rubbish & Public Recycling

Wastewater disposal

Wastewater pan charge

Metered water charge(p cu metre)

$610

$268

$137

$52

$246

$246

$1.127

$630

$273

$128

$60

$246

$246

$1.173

 

The budgeted revenue from the Uniform Annual General Charge plus the Rubbish & Recycling fixed charges represents 25% of total rates revenue (including metered water charges) compared with 25% in 2016/17 and the legislative maxima of 30%.

Information about the structure of the rates assessed by broad differential grouping is attached as appendix two.

Appendix three shows graphically by broad differential grouping the land values and the impact on the distribution of the general rate and total rate for 2017/18 compared with 2016/17.  It shows there has been minimal change between the two years.

 

 

 

Examples of the rates which will be assessed are shown below:

 

 

Land Value

 

Actual Rates

2016/17

Proposed Rates 2017/18

Single unit residential

Average

Median

Quartile 1

Quartile 3

 

 

147,000

128,000

101,000

175,000

 

2,382

2,244

2,048

2,586

 

2,433

2,292

2,090

2,642

Two unit residential

Average

Median

Quartile 1

Quartile 3

 

 

160,000

139,000

113,000

185,000

 

3,789

3,557

3,268

4,066

 

3,867

3,627

3,331

4,152

Non-residential

Average

Median

Quartile 1

Quartile 3

 

 

574,000

315,000

180,000

640,000

 

14,162

8,181

5,064

15,686

 

14,559

8,412

5,208

16,125

Rural & semi-serviced

 (5ha or more)

Average

Median

Quartile 1

Quartile 3

 

 

 

643,000

350,000

235,000

680,000

 

 

1,553

1,147

987

1,604

 

 

1,606

1,188

1,025

1,658

Rural & semi-serviced

 (between 0.2 & 5ha)

Average

Median

Quartile 1

Quartile 3

 

 

 

224,000

220,000

180,000

260,000

 

 

1,407

1,394

1,261

1,527

 

 

1,455

1,442

1,305

1,578

Miscellaneous

Average

Median

Quartile 1

Quartile 3

 

 

395,000

235,000

113,000

475,000

 

4,310

2,832

1,706

5,049

 

4,440

2,921

1,763

5,199

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The following graph shows a further breakdown of the makeup of single unit residential rates for the various land value levels.  At the head of each column it shows the total rates for each land value level. 

 

 

The City was last revalued for rating purposes in September 2015 and these values will continue to be the base for setting and assessing general rates for 2017/18.  For this reason there will be much more consistency to the percentage increase in rates for all ratepayers in 2017/18 compared to 2016/17.

The Government’s rates rebates scheme for residential home owners on lower incomes has provided much needed assistance.  2,071 city ratepayers have received a total of $1.16 million from the scheme during 2016/17 to date.  Each year the Government updates the qualifying criteria for the scheme by a CPI adjustment.

3.         NEXT STEPS

The recommended actions in this report are of a machinery nature to implement the decisions incorporated in the Annual Budget (Plan).  Although machinery, they are significant and must be passed in the form outlined.

Once adopted Council staff will complete the administrative actions necessary to assess rates on individual properties then deliver rates assessments and invoices for the first instalment on 1 August 2017.

As usual a ratepayer newsletter will be produced and distributed as part of the rates package.  Publicity will be given to the availability of the rates rebate scheme.

 

 

Attachments

1.

Appendix One - Rates Resolution 2017/18                                             Appendix Two - Analysis of Structure of Rates Revenue - 2017/18 Budget           Appendix Three - Comparisons by Differential Category

 

 

 

Steve Paterson

Strategy Manager Finance

 

 

 

 


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PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Resolutions to Authorise Borrowing

DATE:                            20 June 2017

AUTHOR/S:                   Steve Paterson, Strategy Manager Finance, City Corporate

 

 

RECOMMENDATION(S) TO Council

1.   That Council authorises the Chief Executive to borrow, in accordance with delegated authority, up to $19 million (“the Borrowing”) of additional term debt by way of bank loan or loans or credit facilities or other facilities or the issue of stock for the Borrowing secured by the Debenture Trust Deed.

2.   The purpose of the Borrowing is the carrying out or continuing of programmes identified in the 2017/18 Annual Budget (Plan).

3.   The security for the Borrowing may be the charge over rates under the Debenture Trust Deed if the Chief Executive considers appropriate.

4.   The benefits of the Borrowing are that it will enable the Council to carry out the programmes identified in the Annual Budget (Plan) while spreading the costs for those programmes over time to recognise future benefits.  The risk is that interest rates may vary in the future resulting in higher debt servicing costs to the Council.

5.   For the reasons set out in this report the Council has determined, that, having regard to the Council’s financial strategy, in the particular circumstances it is prudent and reasonable to enter into the proposed borrowing.

6.   The raising of the Borrowing will comply with the Council's Liability Management Policy.

7.   The Council note that the decision to borrow up to $19 million is a significant decision within the parameters of the Local Government Act 2002 and is satisfied that there has been compliance with the decision-making and consultation requirements of the Act.

 

 

 

 

1.         ISSUE

The Council’s Annual Budget (Plan) incorporates provision for raising $18.994m of additional debt during the 2017/18 year based on an assumption that the total debt outstanding as at 1 July 2017 will be $101.6m and that there would be capital expenditure of $63.3m undertaken during 2017/18.  It assumes existing and new debt will be serviced at an average of 5.7% per annum and that new borrowings will be raised progressively during the year.

The Council's borrowing is governed by the Local Government Act 2002 (the "Act") and the Liability Management Policy the Council has adopted.  Previous legislation required the Council to specifically resolve if it wished to borrow.  The Act is silent on these matters except that clause 32 of schedule 7 provides that the Council may not delegate the power to borrow money other than in accordance with the 10 Year Plan.  It is considered prudent to have the Council specifically authorise the proposed borrowings each year by way of resolution and the Council’s Liability Management Policy provides that such a resolution is required.  From time to time during the year it will also be necessary to re-finance present borrowings.

 

2.         BACKGROUND

In preparing the Council's 10 Year Plan, the Council's long and short term expenditure and funding requirements have been considered and the Council has adopted a Financial Strategy and a Liability Management Policy with regard to borrowing to meet its funding requirements.  These considerations are retained in the 10 Year Plan 2015-25.

The Council has entered into a Debenture Trust Deed which provides a charge on Council’s rates and rates revenue in favour of Covenant Trustee Services Ltd as trustee for the various lenders who may be granted security under it by the Council.

The Council's Annual Budget (Plan) 2017/18 provides for the following

·        Forecast term liabilities of $101.6m as at 1 July 2017

·        Additional debt of $19m being raised during 2017/18

·        Forecast total term liabilities of $120.6m as at 30 June 2018

·        Total capital expenditure of $63.268m during 2017/18 ($39.505m of which is new capital work).

Additional debt is raised only as required and will be dependent on a number of key factors such as progress with the capital expenditure programme, the timing of the receipt of subsidies, grants and development contributions as well as the timing of withdrawals from the Investment Fund.

To enable the approved capital programme to be funded it is important that officers have clear delegated authority to raise the approved sums when appropriate.

The Council’s Liability Management Policy prescribes that the Council considers the following to be prudent borrowing limits:

·      Net debt as a percentage of total assets not exceeding 20%.

·      Net debt as a percentage of total revenue not exceeding 175%

·      Net interest as a percentage of total revenue not exceeding 15%

·      Net interest as a percentage of annual rates income not exceeding 20%.

 As part of the process of deciding whether to approve borrowings which would result in the ratios being exceeded the Council will have particular regard for the principles of financial management contained in the Act.

The proposed borrowing, if obtained within the range of rates currently available to the Council, will be within the target limits contained within the Financial Strategy.  After raising the Borrowing, and assuming an average interest rate of 5.7% for additional borrowing is achieved, the following estimates of borrowing ratios will apply for the 2017/18 year:

 

Limits

Projection for 2017/18

Net Debt : Total Assets

< 20%

7.8%

Net Debt : Total Revenue

Net Interest : Total Revenue

Net Interest : Annual Rates Income

< 175%

< 15%

< 20%

103.8%

5.5%

7.2%

The ratios are within the limits provided for in the policy.

Provision is made for a total interest expense of $6.462m during 2017/18 approximately $0.54m of which relates to the additional debt.  The full year servicing cost of the additional debt (at 5.7% pa) would be $1.08m.

 

 

3.         NEXT STEPS

After considering the issue it is recommended the Council formally approve the borrowings to enable the capital expenditure plans approved for 2017/18 in the Annual Budget (Plan) to be funded.  The recommendation is to approve additional borrowings of up to $19m (ie $18.994m rounded upward) to accommodate any possible variations in the expenditure for the 2016/17 year and therefore the levels of capital expenditure carry forward.

 

 

 

Attachments

Nil

 

Steve Paterson

Strategy Manager Finance

 

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Report

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Draft Local Alcohol Policy - approval for consultation

DATE:                            23 May 2017

AUTHOR/S:                   Peter Ridge, Policy Analyst, City Future

 

 

RECOMMENDATIONS TO Council

1.   That the Statement of Proposal, including the draft Palmerston North Local Alcohol Policy, attached as attachment one to this report, be approved for public consultation.

2.   That the Mayor and Deputy Mayor be authorised to approve minor amendments to the Statement of Proposal prior to public consultation.

 

 


 

Summary of options analysis for draft local alcohol policy

Problem or Opportunity

The Sale and Supply of Alcohol Act 2012 empowers local authorities to develop a local alcohol policy (LAP).  The purpose of this policy is to minimise alcohol-related harm by permitting the Council to introduce a limited set of local rules relating to alcohol licensing.  Any such policy must be publicly consulted on using the special consultative procedure.

OPTION 1:

Approve the Statement of Proposal including the draft Palmerston North Local Alcohol Policy for public consultation using the special consultative procedure.

Community Views

Some community engagement was conducted to brief stakeholders on the information and evidence collected and the draft policy proposals that would likely be recommended to the Council.  Stakeholders were generally supportive of the proposals, and good discussions were held.  Their views are discussed in section 4 of this report.

Benefits

The key benefit of this option is it allows a wider set of community views to be heard, and for the draft policy proposals to be rigorously tested and examined by the community at large.

Risks

No particular risks have been identified.

Financial

There are no particular financial implications.  The costs for consultation can be met within City Future’s existing budget.

OPTION 2:

Do not approve the Statement of Proposal for public consultation using the special consultative procedure.

Community Views

In discussing the draft policy proposals with stakeholders, there was no indication that they opposed public consultation on the draft LAP.  Most stakeholders were generally supportive of the proposals.

Benefits

There is no particular benefit to this option.

Risks

If the Council decides not to consult on the draft LAP and decides not to develop a LAP, there is a risk that alcohol-related harm may not be addressed. 

Financial

There are no particular financial implications.

Contribution of Recommended Option to Council’s Strategic Direction

The Council’s current Vision statement is “Palmerston North is recognised as a vibrant, caring, innovative, sustainable and prosperous city.”  One of the strategies that contributes to the Council’s Vision is the Safe City Strategy, which identifies “Reducing and preventing crime”, “Improving perceptions of safety”, and “Creating safe environments” as key drivers for that strategy.  The draft LAP, in reducing maximum trading hours in an effort to minimise alcohol-related harm arising, contributes to this strategic direction.  It must be noted, though, that Council has signalled its intent to review its strategic direction.  

Rationale for the recommendations

1.         Overview of the problem or opportunity

1.1       The Sale and Supply of Alcohol Act 2012 (the Act) empowers local authorities to develop a local alcohol policy (LAP).  The purpose of this policy is to minimise alcohol-related harm by permitting the Council to introduce a limited set of local rules relating to alcohol licensing.

1.2       The Council is not obliged to adopt a Local Alcohol Policy, but if it decides to do so it must follow a prescribed process.  The policy is also strictly limited to a small number of matters relating to licensing, being:

·    Whether further licences (or licences of a particular kind or kinds) should be issued for premises in the district concerned, or any stated part of the district

·    Maximum trading hours

·    Location of licensed premises by reference to broad areas, by reference to proximity to premises of a particular kind or kinds, or by reference to facilities of a particular kind or kinds

·    One-way door restrictions

·    The issue of licences, or licences of a particular kind or kinds, subject to discretionary conditions.

The policy may not address any matters not relating to licensing.

1.3       In developing a draft LAP, the Council is required by section 78 of the Act to have regard to a number of factors, being:

·    The objectives and policies of its district plan

·    The number of licences of each kind held for premises in its district, and the location and opening hours of each of the premises

·    Any areas in which bylaws prohibiting alcohol in public places are in force

·    The demography of the district’s residents and vistors

·    The overall health indicators of the district’s residents

·    The nature and severity of the alcohol-related problems arising in the district.

To fulfil the Council’s obligations to have regard to these factors, a research report has been produced which collates the relevant information under each of these headings, to support the analysis contained in this report and to inform the development of a draft LAP.  This is attached as attachment two.

2.         Background and previous council decisions

2.1       The Council decided in June 2013 to start developing a draft LAP.  An initial Councillor workshop was held in February 2014 which provided Councillors with an overview of the process requirements and outlined a way forward. 

2.2       Initial stakeholder engagement started in 2014 with key stakeholders such as Police and the Public Health Unit of MidCentral DHB (Public Health).  Officers also engaged with licence holders through the Liquor Liaison Group meetings.  A community forum was held in May 2015 to initiate wider community engagement on the development of the LAP.  Approximately 80 people attended the forum at the Palmerston North Conference Centre, representing a range of organisations and interests that included licence holders, Hospitality Association, Police, Public Health, Rangitāne, Palmerston North Youth Council, alcohol and drug counsellors, community support groups, and members of the public.  The forum provided an information session on the requirements for the development of a Local Alcohol Policy, with perspectives from the Health Promotion Agency, Hospitality Association, and a guest speaker from Auckland Council.  A group panel session described a “typical Saturday night” in Palmerston North from five different perspectives (Police, licensee, Safe City “Angel”, Emergency Department nurse, and Safe City Trust), with questions and answers for the audience.  Two interactive sessions were held – brainstorming three issues arising from the panel session, and a “policy stations” exercise where participants could contribute what they thought should be included in each of the five potential areas of the policy.

2.3       A further Councillor workshop was held in October 2015 which presented an update on progress to date, including the findings of the community forum and identified the gaps in the information collected thus far.  Work continued throughout 2015 and 2016 to identify and collate relevant information that would support the development of a LAP.  This information is contained in the Local Alcohol Policy Research Report attached as attachment two to this report

2.4       A further workshop was held with Councillors in February 2017 which outlined the information collected and identified an indicative policy direction for discussion.  Following this, officers continued to analyse the information and data that had been collected and organised meetings with stakeholders to discuss the draft policy direction.  The feedback from those meetings has informed the final version of the draft LAP presented in this report.

2.5       Updates have also been provided to Rangitāne through the scheduled bi-monthly meetings, which has offered another opportunity to discuss the process, the evidence collected and, recently, the draft policy proposals.

 

3.         Description of options

3.1       The first option is to approve the Statement of Proposal including the draft Palmerston North Local Alcohol Policy for public consultation using the special consultative procedure. 

3.2       The second option is to not approve the Statement of Proposal for public consultation.  This option may either be used to direct officers to re-work the current draft, or to cease work on the development of the LAP.

4.         Analysis of options

4.1       Before turning to the two key options (to approve or reject the Statement of Proposal for public consultation), this report will provide a breakdown and analysis of the key components of the draft LAP.

Whether further licences should be issued

4.2       In considering this aspect of the policy, a recommendation ultimately amounts to a choice between setting a sinking lid on all or some licence types, for all or part of the city.  If no further licences are to be issued, then that would effectively prevent any new premises establishing, and as licences were not renewed they would not be replaced.

4.3       The draft LAP does not propose to place such a sinking lid on the issuing of licences.  In practice, this means that the draft LAP is proposing to continue issuing all types of licence, subject to the other restrictions identified elsewhere in the policy.

4.4       The key reason for this recommendation is the relatively static number of licences held within Palmerston North over recent years.  There has been neither significant growth nor shrinkage of the number of licences, which suggests a relatively self-limiting market.  Additionally, officers were unable to identify any evidence which suggested that restricting the overall number of licences or types of licence would reduce alcohol-related harm.

Maximum trading hours

4.5       The draft LAP proposes to reduce the maximum trading hours for on-licensed premises to 2am, for off-licensed premises to 10pm, and for club licensed premises to 12am.  The arguments for these proposals are:

4.5.1    Current trading hours reflect that most premises operate closer to the proposed maximum trading hours than their current licensed trading hours.  Based on results from a survey of license holders, a clear trend emerged which showed that most respondents operated shorter hours than permitted by their licence.  For instance, approximately 80% of on-licences were closed by 2am on Saturday nights during their “high season.”  By comparison, a third held a licence that permitted them to trade until 3am, yet only approximately 20% traded this late.  A similar trend was noticed for respondents who held an off-licence.  For respondents who held a club licence the trend was even stronger, with more than 80% holding a licence to trade until 12am, but fewer than half stated they traded that late on Saturdays during their “high season.”

4.5.2    Police have recently negotiated a voluntary agreement with all on-licensed premises within the CBD to close by 2am, despite having a licence to trade until 3am.  This represents a clear intention to reduce trading hours and willingness to cooperate to reduce alcohol-related harm.  By reflecting the reduced trading hours in the draft LAP, it will ensure that any new premises that may open (who may not have agreed to the voluntary 2am closing) will be held to the same standard.

4.5.3    Data supplied by Police indicates that public place assaults are declining, while assaults in dwelling places are increasing.  Additionally, Police have supplied data that indicates that offences where alcohol has been consumed occur more commonly between 10pm and 2am on Friday and Saturday nights.  Research by ACC for the Safety Advisory Board on “pre-loading” behaviour shows the time of the day that people who pre-load begin drinking at home, when they finish drinking at home, and when they come into town.  Taken together, this information creates an argument for reducing trading hours for both on- and off-licensed premises.  The presumption is that if the time which people spend drinking in a home environment (pre-loading) without a “capable guardian” can be reduced, and those same people are encouraged to come into town earlier where, if they do drink they are doing so in a supervised environment such as an on-licensed premises, then the alcohol-related harm identified in the assault statistics collected by Police could be reduced.  For this to hold, however, the maximum trading hours for both on- and off-licensed premises would need to be reduced proportionally.

4.5.4    The specific trading hours included in the draft LAP are based on the same framework included in the District Plan.  This framework provides for more restrictive trading hours in some parts of the city based on zones.  For instance, properties which adjoin or front a residential site would have more restrictive hours than sites which do not have the same “residential interface.”  The key reason for this is that the Act permits a LAP to be more restrictive than the District Plan, but it cannot authorise anything forbidden by the District Plan.  Because of this, it is proposed to “mirror” the same framework around trading hours for licensed premises as exists in the District Plan.  In this way, the draft LAP will avoid the chance of inadvertently authorising trading hours that would otherwise be restricted by the District Plan.  The alternative would have been to amend the District Plan, but the cost and complexity of such a plan change makes this untenable at this point in the process.  Instead, officers propose that the draft LAP mirror the framework contained in the District Plan and when the District Plan is next reviewed an amendment can be included which removes references to trading hours for activities involving the sale of alcohol.  This would leave the LAP as the sole place where trading hours for licensed premises are controlled.

Restrictions on location

4.6       The draft LAP does not propose any restrictions on location for any licensed premises.  However, consideration was given to the following possible restrictions:

·    A restriction on any new bottle stores being located in areas with a deprivation (NZDep2013) score of 8, 9 or 10

·    A restriction on any new off-licensed premises being located within 100m of an existing off-licensed premises

4.7       The justifications for considering these possible restrictions were:

4.7.1    Analysis of the location of existing licensed premises by deprivation score showed a disproportionately high number of bottle stores located in high deprivation areas.  This analysis excluded the PN Central census area unit (CAU), which broadly aligns with the CBD, because the commercial character of the CBD makes an unfair comparison with other CAUs which have a more residential or suburban character.  Based on this analysis, officers found that though only 9% of cafes or restaurants, and only 25% of bars or taverns, were located in high deprivation areas, 75% of bottle stores were located in high deprivation areas. 

4.7.2    Further analysis of the location of existing licensed premises also showed that off-licensed premises were more likely to “cluster” in locations outside the CBD.  For instance, six locations were identified throughout the City, outside the CBD, where two or more off-licensed premises were located within 100m of each other.  By comparison, only one location outside the CBD showed two or more on-licensed premises within 100m of each other.  This location analysis showed that off-licensed premises were considerably more likely to cluster or create potential nexus of alcohol availability.  The concern that this creates is a potential for price competition amongst premises in close proximity to each other.

4.8       Despite these justifications, discussions with Police, Public Health and licence-holders identified a number of valid counter-arguments:

4.8.1    No evidence was identified which showed a strong relationship between bottle stores located in high deprivation areas and alcohol-related harm, more than a bottle store in any other part of the city.  While some people may point to a general undesirability of bottle stores in high deprivation areas, officers were unable to identify evidence to support this position.

4.8.2    Additionally, while bottle stores were disproportionately located in high deprivation areas when compared to other business types, officers were unable to identify evidence that suggested that bottle stores were inherently more likely to generate alcohol-related harm than other types of licensed premises.

4.8.3    The compact geography of the City makes any location restrictions, and the general association between outlets and alcohol-related harm, difficult to support.  Based on the current number and location of licensed premises, the majority of the City is within 15 minutes’ walk or five minutes’ drive of an on- or off-licensed premises.  It becomes difficult to argue in support of restricting the location of premises either by reference to deprivation or by reference to other licensed premises if it remains possible to easily access other existing licensed premises either by vehicle or on foot.

4.8.4    On the basis of the evidence collected, and the counter-arguments presented, officers have not recommended including these possible location restrictions in the draft LAP.

4.9       Consideration was also given to whether there was an argument for restricting licensed premises in close proximity to education facilities.  However, analysis of location data showed only six instances where a licensed premises was within 100m of an education site, and none of these examples suggested a particularly strong association between the location of the licensed premises and alcohol-related harm:

·    Only one bottle store was located within 100m of an education site (Liquorland Grey St, in proximity to BestStart Early Childhood Centres on Carroll and Ngata Sts) 

·    Two on-licences (BK’s Motor Lodge and Bowlarama) and one club licence (Royal New Zealand Naval Association) were in 100m of two early childhood centres on Cuba St

·    Centrepoint Theatre (on-licence) is within 100m of an early childhood centre on Church St

·    Four restaurants or cafes were within 100m of UCOL on King St

·    Capers café is within 100m of Carncot School

·    Ashhurst Four Square and the Ashhurst RSA are within 100m of Ashhurst School

One-way door restrictions

4.10     The draft LAP does not propose any one-way door restrictions.  However, consideration was given to the following possible restriction:

·    A mandatory one-hour one-way door restriction for all on-licensed premises within the CBD which operate after midnight

4.11     The justifications for considering this possible restriction were:

4.11.1  Such a one-way door restriction would apply to those premises to which it would have the greatest impact – on-licensed premises operating past midnight, and within the CBD where on-licensed premises (especially bars and taverns) tend to concentrate and where the greatest number of patrons congregate.  Limiting it to premises operating past midnight would avoid applying the restriction to premises not operating at late hours (such as cafes).

4.11.2  A one-way door restriction was voluntarily adopted by a number of bars and taverns operating within the Main St area as part of the CBD/Main St Charter initiative.  Reports to the Liquor Liaison Group over the years indicated that it has worked well and provides a good mechanism of managing the flow of patrons from premises at closing time.

4.12     Despite these justifications, officers have not recommended the inclusion of one-way door restrictions in the draft LAP for the following reasons:

4.12.1  Police expressed the view that a one-way door restriction was largely unnecessary in the current environment given the number of bars or taverns within the CBD that operate at late hours on key nights of the week (Thursday/Friday/Saturday).  Police also pointed to the recent voluntary agreement to reduce trading hours to 2am; if a one-hour one-way door restriction were also imposed then it would potentially deter patrons from those on-licensed premises who would be unable to enter from 1am.

4.12.2  It was also noted that the District Licensing Committee (DLC) retains the ability to impose as a condition of a licence the operation of a one-way door restriction.  In the event that a one-way door restriction became justified in the future the DLC could choose to impose a one-way door restriction as a condition of a licence.  Alternatively, it could be adopted voluntarily as part of any future Charter initiative or could be incorporated in any subsequent review of the LAP.

Discretionary Conditions

4.13     The draft LAP does not propose any discretionary conditions.  The key reason for this is that by their very nature they cannot be made mandatory.  There is little benefit to be found by including a list of conditions that the DLC can choose from when considering whether to impose conditions on a licence it is granting.  Furthermore, section 117 of the Act empowers the DLC to “issue any licence subject to any reasonable conditions not inconsistent with this Act.”  Therefore, any list of discretionary conditions contained in the draft LAP would not improve the existing power of the DLC to use conditions on licences to minimise the potential for alcohol-related harm.

Approve or reject the Statement of Proposal for public consultation

4.14     The options presented in this report are to either approve or reject the Statement of Proposal for public consultation. 

4.14.1  Officers have no basis for recommending option two.  The standing direction from Councillors is to develop a draft Local Alcohol Policy, and the next logical step is to proceed to public consultation.  However, if Councillors are not satisfied with the current draft LAP, but wish to continue developing a LAP, then option two would allow for that draft LAP to be revised or refined.

4.14.2  Officers have already undertaken some stakeholder engagement on the likely draft LAP components.  Meetings were held with Police, Public Health, licence holders, and community groups with an interest in the alcohol policy.  These meetings provided an opportunity for those groups to be presented with the information and evidence collected in support of the draft LAP, and with the indicative policy components.  This led to discussions about those policy components and the arguments for and against those components.  There was general support amongst all parties for the proposed reduction in maximum trading hours, though one person representing supermarkets expressed concern that adopting the District Plan framework for trading hours, where trading hours would vary based on zones, could create confusion for supermarkets in those parts of the city that would have different maximum trading hours depending on the day of the week.

4.14.3  The stakeholder engagement also provided some useful perspectives on the possible location restrictions.  There was general agreement amongst those who attended these meetings that there was little compelling evidence to advocate for those location restrictions.  There was also general agreement about the recommendation not to include one-way door restrictions or discretionary conditions.

4.14.4  While these views from the initial stakeholder engagement are useful, broader community engagement would allow for a wider set of views to be heard.  A robust community engagement process also allows for the proposals and the arguments to be more rigorously tested.  This supports option one, to approve the draft LAP for public consultation.

4.14.5  Neither option contains any particular risk, though if the Council chooses option two and decides not to develop a LAP, there is a risk that alcohol-related harm may not be addressed.  By approving the draft LAP for public consultation, and continuing the process towards adoption, Council will be better positioned to adopt a policy that may reduce alcohol-related harm.

4.14.6  There are no particular financial implications to either option.  If Councillors choose option one, then public consultation will occur and this will be met within City Future’s current budget.

4.14.7  The Council’s current Vision statement is “Palmerston North is recognised as a vibrant, caring, innovative, sustainable and prosperous city.”  One of the strategies that contributes to the Council’s Vision is the Safe City Strategy, which identifies “Reducing and preventing crime”, “Improving perceptions of safety”, and “Creating safe environments” as key drivers for that strategy.  The draft LAP, in reducing maximum trading hours in an effort to minimise alcohol-related harm arising, contributes to this strategic direction.  It must be noted, though, that Council has signalled its intent to review its strategic direction.  

5.         Conclusion

5.1       The process of developing the draft LAP has involved work over many years, collating and analysing a diverse range of information and evidence, together with ongoing engagement with many different parties.  The draft LAP presented here for approval for consultation represents the outcome of that work.

5.2       The draft LAP has been carefully written to reflect proposals that are supported by strong arguments and information.  It has also been discussed with key stakeholders to refine and test those proposals.

5.3       Option one (approve the Statement of Proposal for public consultation) is the recommended option because it allows a wider set of views to be identified and provides a rigorous test of the draft policy proposals.  This is the key benefit, and there are no particular risks with taking this approach.  There are no particular financial implications with this option, as the costs of consultation can be met within current budgets.

6.         Next actions

6.1       If the Council approves the Statement of Proposal for public consultation then officers will initiate a comprehensive community engagement process.  This is discussed in more detail in section 7 below.

7.         Outline of community engagement process

7.1       The Council is required to use the special consultative procedure when consulting on the draft LAP.  However, officers recommend that a more comprehensive community engagement process is used to ensure the best possible engagement with the community.

7.2       The Statement of Proposal, including the draft LAP, will be published.  This will be made available as a printed document at all of Council’s ordinary information points – Customer Services Centre, the central and branch libraries, and the Ashhurst Services Delivery Centre – and as a document on the Council’s website.  A submission form will also be supplied.  Notification of the public consultation process will be via a public notice in the Manawatu Standard and in the Tribune community newspaper, together with a media release, posts on social media platforms, and a story in the Square Circular.

7.3       As required by the special consultative procedure, people will be given an opportunity to make a written submission.  Hearings will also be scheduled for those people who also wish to make an oral submission. 

7.4       In addition to these steps, officers will also contact directly all those people who were invited to the alcohol forum held in May 2015, along with anyone who was contacted regarding the meetings to discuss the draft policy direction in 2017.  This list includes:

·    Police

·    Public Health

·    Rangitāne

·    Licence holders

·    Hospitality NZ

·    Progressive Enterprises and Foodstuffs (as parent companies for many supermarket chains represented in Palmerston North)

·    Retail NZ

·    Other groups and organisations with an interest in alcohol issues (including Youth Council, ACC, Fire Service, Linton Camp, Street Van, Salvation Army, CEDA, Safety Advisory Board, Neighbourhood Support, church groups, MASH Trust, Te Aroha Noa, MAIN, Roslyn REACH, Safe City Trust, Maori Wardens, alcohol and drug counsellors, Best Care Whakapai Hauora, tertiary education providers and student associations, Secondary School Principals Association, Youth One Stop Shop, Restaurant Association)

7.5       In addition to being contacted directly and provided with a copy of the proposal, these stakeholders will also be invited to attend one of a series of public meetings to discuss the draft LAP.  Alternatively, they will be given the opportunity to have Council officers attend a meeting of their group or organisation to discuss the proposals.

7.6       Officers will also work with the Communications team to develop a social media engagement plan to provide an additional channel of communication and discussion on the draft LAP.

7.7       It is expected that community engagement will start in July, and will run for approximately six weeks.  This will allow sufficient time for the different community engagement methods to be delivered, and for people to prepare any written submission they may wish to make.  Hearings for oral submissions will be scheduled for the September meeting of the Community Development Committee.  Deliberations on those submissions, along with officer recommendations on those submissions and any changes to be made to the draft LAP as a result of the consultation process, will be scheduled for the December meeting of the Committee.  It is at that meeting that the Committee may choose to adopt the draft LAP as a “Provisional” LAP.

7.8       Once a Provisional LAP has been adopted, Council is required to give public notice of the appeals process, which must run for a minimum of one month.  Appeals are made to the Alcohol Regulatory and Licensing Authority (ARLA).  If no appeals are received, then the Council can adopt the Provisional LAP as a Final LAP.  If appeals are received, then the process and timeframe for hearing and resolving those appeals will be determined by ARLA. 

Compliance and administration

Does the Committee have delegated authority to decide?

If Yes quote relevant clause(s) from Delegations Manual  S160A

Yes

Are the decisions significant?

No

If they are significant do they affect land or a body of water?

No

Can this decision only be made through a 10 Year Plan?

No

Does this decision require consultation through the Special Consultative procedure?

Yes

Is there funding in the current Annual Plan for these actions?

Yes

Are the recommendations inconsistent with any of Council’s policies or plans?

No

 

 

Attachments

1.

Draft Local Alcohol Policy Research Report June 2017

 

2.

Draft Local Alcohol Policy Statement of Proposal June 2017

 

 

 

Peter Ridge

Policy Analyst

 

 

 

 

 

 


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PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Appointment of Commissioners - Te Rere Hau Windfarms

DATE:                            14 June 2017

AUTHOR/S:                   Simon Mori, Head of Planning Services, Customer Services

 

 

RECOMMENDATION(S) TO Council

1.   That two independent Commissioners that are not on the Palmerston North City Council  approved commissioners list be appointed to hear the review of the Te Rere Hau Windfarm Resource Consent conditions hearing.

2.   The Chair of the panel would be either Shonagh Kenderdine or Gordon Whiting.  The other being independent acoustic expert Dr Kym Burgemeister.

3.   That Mr Tangi Utikere is also appointed to the panel as an independent Commissioner.

 

 

 

1.         ISSUE

Palmerston North City Council (PNCC) is undertaking a review of the conditions of the existing resource consent for the Te Rere Hau windfarm.

The need for the review has resulted from inaccuracies in the original resource consent application that have been discovered as a result of many neighbours’ complaints about noise from the windfarm.

Submissions have closed and a hearing is required.

The issues to be heard in reviewing the resource consent conditions involve highly technical and complex acoustic and legal issues.

Consequently, permission is sought for independent Commissioners who are not on the PNCC approved commissioners list to be part of the hearings panel.

The Chair of the panel would be either former Environment Court Judges, Shonagh Kenderdine or Gordon Whiting (dependent on their availability).

 

The other Commissioner would be Dr Kym Burgemeister, an independent acoustic expert from Australia.  The reason we need an Australian expert is because all of the other appropriately qualified and experienced noise experts in New Zealand have already been used by either PNCC or New Zealand Windfarm Limited through the previous Court and Resource Consent review processes.

The third commissioner would be Mr Tangi Utikere who in addition to being the Chair of PNCC Hearings Committee, also sat on PC15B (Wind Farms) and holds RMA Accreditation with Chairing Endorsement. Mr Utikere would also be able to provide a local perspective.

2.         NEXT STEPS

To contact and appoint two commissioners that are not on the approved PNCC hearings committee list and to appoint Mr Tangi Utikere to the Te Rere Hau Windfarm Resource Consent Hearing Panel.

 

 

Attachments

Nil

 

Simon Mori

Head of Planning Services

 

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Appointments to the Hearings Committee

DATE:                            26 May 2017

AUTHOR/S:                   Kyle Whitfield, Governance & Support Team Leader, City Corporate

 

 

RECOMMENDATION(S) TO Council

1.   That Councillor Duncan McCann be appointed to the Hearings Committee.

 

 

 

1.         ISSUE

Councillor Duncan McCann has completed the necessary training to achieve the Resource Management Act (RMA) accreditation status.

2.         BACKGROUND

Council are required to approve the appointment of membership to Council Committees. Councillor Duncan McCann has now gained RMA accreditation and therefore is suitable for potential appointment to the Hearings Committee.

3.         NEXT STEPS

If approved, Councillor Duncan McCann will be appointed as a member of the Hearings Committee, effective 27 June 2017.

 

Attachments

NIL 

 

Kyle Whitfield

Governance & Support Team Leader

 

 

 

 

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Discussion Document and Submission form for Māori Ward Options

DATE:                            10 May 2017

AUTHOR/S:                   John Annabell, Legal Counsel, City Corporate

 

 

RECOMMENDATION(S) TO Council

1.   That the attached discussion paper about the Māori ward options be approved for consultation, noted that this discussion paper replaces the discussion paper referred to in the Council resolution number 43.17.1 made at the Council meeting of 24 April 2017.

2.   That the proposed consultation initiatives for the Māori ward options, as detailed in this memorandum, be approved.

 

 

1.         ISSUE

At the April 2017 meeting, the Council approved a discussion paper about the Māori ward options but approval is now sought for an amended document.

2.         BACKGROUND

At the 26 April 2017 Council meeting, the Council decided as follows:

1.   That the attached discussion paper about the Māori ward options be approved for consultation.

2.   That the Mayor and Deputy Mayor be authorised to approve minor changes to the discussion paper and information to be included about consultation meetings.

3.   That submissions be considered by the Council at an Extraordinary meeting to be held at 2.00 pm on Monday 2 October 2017, with submitters to be provided with an opportunity to speak to their submissions if they wish.

4.   That a decision on the Māori ward options be made by the Council at its ordinary meeting to be held on Tuesday 24 October 2017.

Arising from the discussion held at that meeting, I think it desirable that the Council adopt an amended discussion document (as attached), but with the intention that the other decisions of the Council (resolution 23-17.2 to .4) remain unchanged.

In the following paragraphs, further information is set out regarding community engagement initiatives that are proposed to ensure that Māori and the wider community are able to consider the opportunities and challenges posed by the Māori ward option.

To facilitate effective consultation, it is important that the key messages contained in the discussion document are disseminated into the community of interest.  So to this end, as well as using conventional methods of engagement, it is proposed to include a targeted approach to ensure that the Māori community in particular have a good understanding of the Māori ward option.

It is important for mana whenua to be involved early, so in mid-May there was to be a meeting with representatives of Rangitāne o Manawatū to brief them on the Māori ward option and to identify how they would like to engage in the process later in 2017.

Another key partner in Māori development in the city is the Te Tihi Whānau Ora Alliance, which encompasses iwi and Māori health providers from the City and wider region.  This cluster is a critical network in that not only do they maintain strong relationships and communication lines with the Māori community, but also the Palmerston North Māori population includes many whānau who have close ties with iwi from the wider region.  The iwi leadership network therefore is more likely to be able to both ensure that whānau are aware of the Māori ward options being proposed, as well as to potentially facilitate discussion on how their interests may be affected by this.

Another sector in the city that have strong Māori community ties are the performing arts, with the regional Tangata Rau committee who are a key coordinator of local and regional traditional Māori performance, being an example.  There are also institutions like Te Manawa who host kaupapa Māori events, and have Māori representative groups that could facilitate dissemination of the Discussion Document.

There are also important representative groups in the education sector, Māori medium, bilingual and mainstream who have regular meetings and we would look to opportunities to present to these groups and provide them with materials they can convey to the whānau they work alongside.  In the tertiary sector, there is expertise on Māori representation and there may be some opportunities for these experts to either work with Council or develop their own strategies for getting messages to the community

There are also some unique ‘programme’ and ‘project’ groups such as the Ora Connect initiative, that cross between all of the sectors mentioned previously, and have a strong geographical basis in the city, which in this case is the south-western suburbs where most Māori residents live.  City Council Staff are already engaged in these project teams so it will be relatively easy to convey the issues to that initiative and potentially that is a network that can better reach these communities.

The Council will also consider the venues that are used for meetings.  If appropriate, some of these will be held on marae or in the venues that the community are familiar with.  Staff will seek to appropriately manaaki the attendees and ensure that tikanga is appropriately utilised with regard to the venue, the community who is present, and the issues being considered.

Finally, as well as the standard notices in local newspapers and the Square Circular, it is also proposed that two forums be held that are advertised to the wider community.  Māori wards as proposed are part of a comprehensive electoral system and the views of the wider community are important.

 

3.         NEXT STEPS

Approval of the revised consultation document will enable consultation to be commenced on the Māori ward options.  As previously decided, decisions will be made by the Council in October 2017 so any change to the present representation arrangements can be implemented for the 2019 local government elections.

 

 

Attachments

1.

Discussion Document Maori Ward Option May 2017

 

 

 

John Annabell

Legal Counsel

 

 

 

 

 

 

 


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PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Conference Opportunity - Climate Change & Business Conference

DATE:                            20 June 2017

AUTHOR/S:                   Carly Chang, Committee Administrator, City Corporate

 

 

RECOMMENDATION(S) TO Council

1.       That the Committee approve the attendance of up to XX elected member(s) to attend, with expenses paid, to Climate Change & Business Conference being held in Auckland on 10 and 11 October 2017.

2.       That, in the event that the Committee approves the attendance of elected member(s) at the above training, then registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Carly Chang, by 12 noon Friday 30 June 2017.

 

 

1.         ISSUE

The elected members’ budget for conference attendance and training opportunities is $72,342. As at 20 June 2017 there remains $72,342 available for the balance of the financial year ending 30 June 2018. This does not include outstanding invoices that have been previously approved, but have yet to be presented for payment.

Anticipated expenses for attending this conference are:

Conference                  $925.00

Transport                     $260.00

Accommodation          $220.00

No financial provision is to be made for any spouse or partner of an elected member attending any conference or training opportunity, other than for the Mayor’s spouse or partner attending a conference in association with the Mayor.

2.         BACKGROUND

The programme includes:

·        Hear from international expert speakers.

·        An essential forum for policy-makers, local government and business addressing climate change.

·        Focus on domestic and international policy, disruptive technologies, adaptation planning and litigation risks.

3.         NEXT STEPS

The Committee may choose whether any elected members should attend the conference, and if so, how many, in which case the Committee could invite registrations of interest from elected members wishing to attend.

If the Committee decides to approve the attendance of one or more elected members, registrations of interest will be sought from elected members. At the closing date of registrations (12 noon on Friday 30 June 2017), the Committee Administrator will advise the Chairperson and Deputy Chairperson of the interest received, for them to make a decision on the successful registrant(s).

Once the Chairperson and Deputy Chairperson have advised the Committee Administrator of the successful registrant(s), all further information regarding the workshop will then be forwarded to that person or those persons direct.

 

Attachments

NIL 

 

Carly Chang

Committee Administrator

 

 

 

 

 

 

 

 

 

   


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 7 June 2017 Meeting

 

 

Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 7 June 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

35-17

Palmerston North Animals and Bees Bylaw 2011 Review - S155 Determination Report

Report, dated 16 May 2017 from the Policy Analyst, Ann-Marie Mori.

 

The COMMITTEE RECOMMENDS

1.   That it be agreed that a bylaw is the most appropriate way of addressing the public health and safety, and nuisance problems, caused by the keeping of animals (other than dogs) within Palmerston North.

 

36-17

Palmerston North Dog Control Policy 2011- Review

Report, dated 15 May 2017 from the Policy Analyst, Ann-Marie Mori.

 

The COMMITTEE RECOMMENDS

1.   That the Committee agrees to a review of the Palmerston North Dog Control Policy 2011.

 

 

Attachments

Nil   



 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 7 June 2017 Meeting

 

 

Set out below are the recommendations only from the Sport and Recreation Committee meeting Part I Public held on 7 June 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

16-17

Clearview Park Proposed Land Exchange

Report, dated 4 May 2017 from the Leisure Assets Planner, Jason Pilkington.

The COMMITTEE RECOMMENDS

1.   That Palmerston North City Council, in the report Clearview Park Proposed Land Exchange on 7 June 2017 by Jason Pilkington, and as the administering body of Clearview Reserve, authorises the exchange of that part of the Clearview Reserve described in Appendix I (as part of Lot 1 DP 69185 & Lots 187 189 DP 67876) for the land described in Appendix II (as part of Lot 146 DP 372992) belonging to Fair Investments Ltd.  

2.   That Palmerston North City Council, in the report Clearview Park Proposed Land Exchange on 7 June 2017, by Jason Pilkington and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the exchange of that part of the Clearview Reserve described in Appendix I (as part of Lot 1 DP 69185 & Lots 187 189 DP 67876) for the land described in Appendix II (as part of Lot 146 DP 372992) belonging to Fair Investments Ltd. 

3.   That Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting a land exchange at Clearview Reserve.

4.   That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the resolution to enter into the land exchange at Clearview Reserve.

5.  That the Chief Executive be instructed to work with the Developer to resolve the maintenance issues of the existing pathways within the Clearview sub division.

Councillor Bruno Petrenas declared a conflict of interest and withdrew from voting and discussion on clause 16-17 above.

 

17-17

Campbell Street Campervan Carpark Trial

Report, dated 18 May 2017 from the Leisure Assets Planner, Jason Pilkington.

The COMMITTEE RECOMMENDS

1.    That Council continue the trial of the Campbell Street Campervan Carpark for another year to gain a better understanding of the dynamics of the site; and assess the Campbell Street Carpark within the wider context of Motorhome use in the City.

2.    That Council install a security camera at the site up to the value of $8,000.

3.    That Officers report back on the Campbell Street Campervan Carpark trial in June of 2018.

4.    That Officers report back to Council on a wider assessment of potential motor home sites, and with recommendations, prior to a final report on the trial of the Campbell Street Campervan Carpark. 

 

19-17

Memorial Park Draft Development Plan

Report, dated 17 May 2017 from the Leisure Assets Planner, Jason Pilkington.

The COMMITTEE RECOMMENDS

1.   That the Chief Executive be instructed to investigate options for memorial/remembrance to be included in the Memorial Park Development Plan and report back to the Committee at the September 2017 meeting.

2.  That disability issues are fully reflected in the design of the park before           consultation. 

 

 

 

Attachments

Nil   


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Presentation of the Part I Public Community Development Committee Recommendations from its 12 June 2017 Meeting

 

 

Set out below are the recommendations only from the Community Development Committee meeting Part I Public held on 12 June 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

15-17

Notice of Motion - Disability Reference Group

The COMMITTEE RECOMMENDS

1.   That Council supports the formation of a Disability Reference Group to advise Council on disability issues noting that the Group’s Terms of Reference will be subject to formal Council endorsement.

2.    That the Chief Executive reports on community relationships and representations as it relates to portfolios.

 

17-17

Implications of the proposed review of the Social Housing Strategy

Memorandum, dated 19 May 2017 from the Strategy & Policy Manager, Julie Macdonald.

The COMMITTEE RECOMMENDS

1.   That Appendix One attached to the memorandum titled “Implications of the proposed review of the Social Housing Strategy’ from the Strategy and Policy Manager, Julie Macdonald, dated 19 May 2017 be received.

 

2.   That the Council consider ceasing the conversion of bedsits to enable priority to be placed on increasing new social housing as part of the 10-year plan development and subsequent consultation.

 

3.   That the Council is provided with further information about the implementation of Options 1C and 1D, in order to inform a recommended change to be consulted on through the 10 Year Plan process.

 

18-17

Community Centres Review

Memorandum, dated 25 May 2017 from the General Manager - Libraries and Community Services, Debbie Duncan.

The COMMITTEE RECOMMENDS

1.   That Council reviews and approves the Action Points highlighted within this Memorandum in relation to the Community Centres workshop held 15 May 2017.

·     Organise a meeting with all lease holders / management committees with the Mayor and relevant Councillors to outline Council goals and expectations.

·     Review and update agreements, policies and charges to clearly outline responsibilities and expectations of both Council and the individual management committee on a Centre by Centre basis.

·     Asset Management Plans to be reviewed for inclusion within the 10 Year plan considerations.

·     Support individual management committees with their capacity and capability building.

·     Develop an annual satisfaction survey of users to be included as a KPI for each centre.

·     Investigate a centralised digital booking and information solution.

 

 

Attachments

Nil  


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 June 2017

TITLE:                            Presentation of the Part I Public Finance and Performance Committee Recommendations from its 19 June 2017 Meeting

 

 

Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 19 June 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

44-17

Palmerston North Airport Ltd - Final Statement of Intent for 2017/18

Memorandum, dated 1 June 2017 from the Strategy Manager Finance, Steve Paterson.

The COMMITTEE RECOMMENDS

1.   That the Palmerston North Airport Ltd Statement of Intent for 2017/18 be endorsed.

 

45-17

Ashhurst Domain Riverbank Erosion - Update

Memorandum, dated 8 June 2017 from the General Manager - City Networks, Ray Swadel.

The COMMITTEE RECOMMENDS

1.   That the Committee notes:

a.   Horizions Regional Council has committed to undertake immediate works to redirect the active river channel away from the Ashhurst Domain bank, subject to Palmerston North City Council confirming a contribution of up to $70k for these works and applying for any associated consents.

b.   The General Manager – City Networks provided confirmations referred to in recommendation (a) above, on a “Without Prejudice” basis.

c.   Upon receipt of a response to Palmerston North City Council’s submission to the Horizons Proposed Annual Plan 2017/18, that further work be undertaken to prepare a tri-party agreement between Horizons Regional Council, Palmerston North City Council and the New Zealand Transport Agency for permanent rock lining protection works along the Ashhurst Domain riverbank.

 

46-17

Options for Enhanced Recycling and Waste Management Services

Memorandum, dated 2 June 2017 from the Water & Waste Services Manager, Robert van Bentum, the Rubbish and Recycling Engineer, Natasha Hickmott and the Behaviour Change & Education Co-ordinator, Samantha Battman.

The COMMITTEE RECOMMENDS

1.   That the Committee receive the report on Options for Enhanced Recycling and Waste Management Services

2.   That the Committee note the range of initiatives already implemented and planned to be funded from the Waste Minimisation operational budget for 2017-18 to improve awareness, change behaviour and promote waste reduction.

3.   That the range of Council approved official rubbish bags be extended to include a smaller 40 litre bag with a maximum retail price of $1.80 including GST per bag.

4.   That the Committee note that Officers will look for opportunities during 2017/18 where budget savings may allow to implement some or all of the initiatives in clauses 4.2, 4.3 and 4.6 of this report.

5.   That the Committee confirms that Level 1 including removing more plastic from the waste stream, is the preferred package of enhanced services which Officers should develop further into costed proposals for consideration through the 2018-28 LTP prioritisation process.

6.    That the option of kerb side green waste collection be included in costed proposals for consideration through the LTP process.

7.  That the Chief Executive instruct officers to increase support for Charity Shop waste disposal to $20,000 pa, but out of existing budgets.

 

49-17

Programme 1086 LED street light upgrade

Report, dated 1 June 2017 from the Road Planning Team Leader, David Lane.

The COMMITTEE RECOMMENDS

1.   That Council authorise continuation of compliant LED street light upgrades envisaged under Programme 1086 and approve conversion of street lights in the phase two part of the programme in compliant streets;

2.   That Council note that a further report will be presented discussing options for streets that are non-compliant, with recommendations for prioritised financial programmes to address that non-compliance.

3. That the Chief Executive be instructed to deliver a scoping report on a) compliance standards relating to PNCC physical assets, and b) compliance status of our physical assets.

 

 

Attachments

Nil