Agenda of Planning and Strategy Committee

PALMERSTON NORTH CITY COUNCIL

Planning and Strategy Committee MEETING

7 August 2017

Order of Business

NOTE: The Planning and Strategy Committee meeting coincides with the extraordinary meeting of the Economic Development Committee meeting and the extraordinary Council meeting. The format for the meeting will be as follows:

- Planning and Strategy Committee will open and adjourn immediately to following the extraordinary Economic Development Committee.

- Extraordinary Council will open, and adjourn immediately to following the Planning and Strategy Committee.

- Extraordinary Economic Development Committee will open and conduct its business.

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE: If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

4. Deputation - Aokautere Land Holdings Ltd Page 7

5. Aokautere Land Holdings Ltd (Rates) Page 19

Memorandum, dated 28 July 2017 from the Strategy Manager Finance, Steve Paterson.

6. Confirmation of Minutes Page 25

“That the minutes of the Planning and Strategy Committee meeting of 7 June 2017 Part I Public be confirmed as a true and correct record.”

7. K3YS - Annual Membership Page 29

Memorandum, dated 10 July 2017 from the Governance & Support Team Leader, Kyle Whitfield.

8. Events Waste Management & Minimisation Page 31

Memorandum, dated 25 July 2017 from the Water & Waste Services Manager, Robert van Bentum, the Rubbish and Recycling Engineer, Natasha Hickmott and the Behaviour Change & Education Co-ordinator, Samantha Battman.

9. Conference Opportunity - Just Action Conference Page 41

Memorandum, dated 6 July 2017 from the Governance & Support Team Leader, Kyle Whitfield.

10. Conference Opportunity - Council-Maori Participation Arrangements Webinar Page 43

Memorandum, dated 24 July 2017 from the Committee Administrator, Carly Chang.

11. Committee Work Schedule Page 47

12. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
13.	Minutes of the Planning and Strategy Committee meeting - Part II Confidential - 7 June 2017	For the reasons setout in the Planning and Strategy Committee minutes of 7 June 2017, held in public present.
14.	Rating Issues	Legal Privilege	s7(2)(g)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), Acting General Manager, Libraries and Community Services (Ian Littleworth), Human Resources Manager (Wayne Wilson) and Acting Strategic Communications Manager (Jane McSweeney) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Strategic Manager – Finance (Steve Paterson), because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 7 August 2017

TITLE: Aokautere Land Holdings Ltd (Rates)

DATE: 28 July 2017

AUTHOR/S: Steve Paterson, Strategy Manager Finance, City Corporate

RECOMMENDATION(S) TO Planning and Strategy Committee

1. That the report be received.

1. ISSUE

Aokautere Land Holdings Ltd (ALH) has sought to make a deputation to the Committee regarding the way in which the Council’s differential rating system is applied to their property in Aokautere (valuation reference: 14700 130 00).

This report provides background information to assist the Committee when considering the deputation. It is written having regard for the matters raised in the letter from Jacobs Florentine dated 20 July 2017 – a copy of which has been circulated to the Committee as part of the agenda.

2. BACKGROUND

ALH’s main contention is that the Council’s present rating system (as it has been applied to their property) has anomalies which results in an unfair rating burden.

The Council’s rating system combines a series of fixed charges (targeted rates for specific purposes) with a general rate based on the land value of the property. Although there have been minor changes from time to time the basic structure of the rating system has been in place for over 30 years. There have been a number of reviews over that time but no fundamental change has eventuated. On a couple of occasions it has been proposed that the land value base be changed to the capital value either in whole or part but such a change has not found favour with the Council of the time.

If the land value was used as the base for the general rate, without further differentiation, then all properties would be rated at the same rate in the dollar of value. This rate is described in the Council’s system as the Miscellaneous rate (MS).

However the Council’s expressed view is that the land value based system on its own does not produce a fair rating incidence outcome. For this reason the Council has adopted a differential rating system, as provided for in the Local Government Rating Act 2002 (the Act). When such a system is used it is up to the Council to determine how the properties will be differentiated and to describe this is the Funding Impact Statement section of the 10 Year Plan and Annual Plan then in the rates setting resolution for the year.

The Act (in Schedule 2) prescribes a number of matters that may be used to define the categories of land for differential rating purposes. The following of the matters from the schedule are utilised by the Council:

· The use to which the land is put

· The area of land within the rating unit

· The provision or availability to the land of a service provided by, or on behalf of the local authority

· Where the land is situated

· The land value of the land

In the Council’s rating system a number of rating categories are defined. The relationship between the rates charged to each group is expressed as a percentage of the rate that would apply were there no differential rating system in place ie the group described as MS.

Properties classified as Commercial/Industrial are charged 250% of the MS rate and multi-unit residential properties are charged between 120% and 180% of the MS rate. The sums generated from these surcharges enable properties classified as single unit residential to be charged 79% of the MS rate and those classified as rural semi-serviced to be rated at either 15%, 36% or 51% of the MS rate depending on the size of the rating unit.

Applying these differential surcharges resulted in the general rates for 2016/17 being at the levels as shown in Graph 1 below.

When the differential rating system was first developed one of the main issues addressed was what to use as the criteria to differentiate between rural/farm property and that which was going through various phases of development to become fully serviced residential or commercial land. It was decided that the most practical option was to use the availability of the wastewater system as the trigger point. Once this point has been reached the timing of the further subdivision is in the hands of the developer. Most of the Council provided services which are funded from the general rate are then available to the property. If many of them are not then this is likely to be reflected in a lower land value for the property than would otherwise be the case.

Differential categories:

FL – Rural/semi-serviced (5ha or more)

FM – Rural/semi-serviced (between 0.2 & 5ha)

FS – Rural/semi-serviced (0.2ha or less)

R1 – Single unit residential

MS – Miscellaneous (the basic rate which would apply to all properties if there were no differentials in place

CI – Non-residential (Commercial/Industrial)

3. AOKAUTERE LAND HOLDINGS PROPERTY

On the following two pages are aerial photographs showing the property in question. They help demonstrate progress being made with subdivision.

Council staff are confident the way the property has been rated is consistent with the Council’s defined rating system and other similar subdivisions.

Whether the level of rates assessed on land being subdivided as part of greenfield development is reasonable is a matter for consideration as part of any review of the rating system.

4. NEXT STEPS

The form of the Council’s rating system is next considered during the formulation of the 2018-28 10 Year Plan.

5. Compliance and administration

Does the Committee have delegated authority to decide?	Yes
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

Attachments

Nil

Steve Paterson

Strategy Manager Finance

PALMERSTON NORTH CITY COUNCIL

Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 07 June 2017, commencing 9.00am.

Members

Present:

Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Apologies:

Councillor Vaughan Dennison (for lateness).

Councillor Vaughan Dennison entered the meeting at 3.02pm when the meeting resumed. He was not present for clause 32.

Councillor Gabrielle Bundy-Cooke left the meeting at 3.16pm during consideration of clause 35. She entered the meeting again at 3.50pm during consideration of clause 37. She was not present for clauses 35 and 36.

Councillor Tangi Utikere entered the meeting again at 3.34pm during consideration of clause 37. He was not present for clauses 33 to 36 inclusive.

32-17

Apologies

Moved Tangi Utikere, seconded Grant Smith.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

The meeting adjourned at 9.01am

The meeting resumed at 3.02pm

When the meeting resumed Councillor Tangi Utikere was not present and Councillor Vaughan Dennison was present.

33-17

Confirmation of Minutes

Moved Duncan McCann, seconded Bruno Petrenas.

The COMMITTEE RESOLVED

1. That the minutes of the Planning and Strategy Committee meeting of 1 May 2017 Part I Public be confirmed as a true and correct record.

34-17

Univer-City

Memorandum, dated 3 April 2017 from the General Manager - City Future, Sheryl Bryant.

Moved Duncan McCann, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1. That the information be received.

35-17

Palmerston North Animals and Bees Bylaw 2011 Review - S155 Determination Report

Report, dated 16 May 2017 from the Policy Analyst, Ann-Marie Mori.

Councillor Gabrielle Bundy-Cooke left the meeting at 3.16pm

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RECOMMENDS

1. That it be agreed that a bylaw is the most appropriate way of addressing the public health and safety, and nuisance problems, caused by the keeping of animals (other than dogs) within Palmerston North.

36-17

Palmerston North Dog Control Policy 2011- Review

Report, dated 15 May 2017 from the Policy Analyst, Ann-Marie Mori.

Moved Duncan McCann, seconded Leonie Hapeta.

The COMMITTEE RECOMMENDS

1. That the Committee agrees to a review of the Palmerston North Dog Control Policy 2011.

37-17

Pedestrian Facilities and Safety (NZTA) - March 2017

Memorandum, dated 22 May 2017 from the Senior Transportation Engineer, Glenn Connelly.

Councillor Tangi Utikere entered the meeting again at 3.34pm

Councillor Gabrielle Bundy-Cooke entered the meeting again at 3.50pm

Moved Duncan McCann, seconded Karen Naylor.

The COMMITTEE RESOLVED

1. That the Committee note the progress and actions regarding pedestrian safety and crossing facilities outlined in this report.

38-17

Committee Work Schedule

Moved Leonie Hapeta, seconded Lew Findlay QSM.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive its Work Schedule dated June 2017.

Exclusion of Public

39-17

Recommendation to Exclude Public

Moved Duncan McCann, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
1.	Proposed Land Acquisition by a Commercial Interest	Commercial Activities	s7(2)(h)

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Strategic Communications Manager (Mark Torley) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Glenn Connelly, because of his knowledge and ability to assist the meeting in speaking to his report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

The public part of the meeting finished at 3.55pm

Confirmed 7 August 2017

Chairperson

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 7 August 2017

TITLE: Events Waste Management & Minimisation

DATE: 25 July 2017

AUTHOR/S: Robert van Bentum, Water & Waste Services Manager, City Networks

Natasha Hickmott, Rubbish and Recycling Engineer, City Networks

Samantha Battman, Behaviour Change & Education Co-ordinator, City Networks

RECOMMENDATION(S) TO Council

1. That Committee receive this memo on Events Waste Management & Minimisation

2. That the Committee endorse the proposed adoption of a zero waste approach to events by mandating the use of 100% compostable food containers and utensils for all Council funded or significant events held on Council land, where an Event Waste Management and Minimisation Plan is required.

3. That the Committee approve additional new unbudgeted capital expenditure of $35,000 for Events Waste Management Infrastructure.

1. background

1.1. The Waste Management and Minimisation Bylaw 2016 (WMM Bylaw) was adopted and came into force on 17 October 2016.

1.2. During the process of adopting and consultation on the WMM Bylaw, Councillors requested inclusion of a section for Events, with an emphasis on encouraging and promoting waste diversion at events.

1.3. The specific provisions contained within the bylaw and supporting administration manual are detailed below:

_________________________________________________________

“Waste Management and Minimisation Bylaw 2016

PART SIX – EVENTS

Clause 15. EVENTS WASTE MANAGEMENT AND MINIMISATION

15.1 All events held on Council land or with Council funding must comply with the terms and conditions for Events Waste Management and Minimisation contained in the Administration Manual.

15.2 The Council may require an event organiser to prepare an Events Waste Management and Minimisation Plan for the event and submit it to the Council for approval, and adhere to that approved Events Management and Minimisation Plan.

15.3 If the Council requires an event organiser to prepare an Events Waste Management and Minimisation Plan, then the Council will:

(a) Give the event organiser as much notice as possible but at least 20 working days’ notice prior to the event being held of the need to prepare an Events Waste Management and Minimisation Plan; and

(b) Provide assistance and advice to the event organiser to develop the Events Waste Management and Minimisation Plan.

15.4 The Council reserves the right to monitor and assess any event for compliance with the requirements of this section, and the effectiveness of any waste minimisation plan at minimising the amount of waste generated at the event. The outcomes of that assessment may be considered when determining whether the event organiser is given permission to use Council land for that event, or whether Council funding is granted for that event, in the future.

Waste Management and Minimisation Bylaw 2016 – Administration Manual

PART 6 – TERMS AND CONDITIONS FOR EVENTS WASTE MANAGEMENT AND MINIMISATION

The following terms and conditions apply to any event held on Council land of with Council funding:

1. The Event organiser must take all reasonable steps to minimise the amount of waste generated at the event. This includes encouraging event participants (e.g. food vendors) to minimise the amount of packaging used or given out, and discouraging non-recyclable materials such as foil or foil lined packaging, polystyrene or Styrofoam containers or cups, wax-lined paper cups or tetra packs.

2. The event organiser must take all reasonable steps to encourage recycling opportunities for materials used at the event. This includes:

a. Using recyclable or compostable packaging wherever possible. Compostable materials are paper or cardboard (not plastic-lined), corn-starch/potato-bases/sugar-cane based packaging, bamboo, PLA (‘plant plastic’).

b. Promoting to event attendee opportunities to recycle packaging.

3. The event organiser is responsible for ensuring both waste and recycling bins (with the types of material that can be accepted in each type of bin) are available and distributed widely around the event location.

4. The event organiser is responsible for ensuring that all waste and recyclable material collected at the event is disposed of correctly.”

______________________________________________________

1.4. In order to give effect to the intent of the events section of the bylaw staff have identified a range of issues and the need for changes to existing processes around event management and waste services for events.

1.5. To better understand the options for achieving meaningful waste minimisation at Council supported events, Officers have undertaken trials at a number of events and completed assessments of the waste diverted. This has informed a range of recommended policy changes and support from Council to achieve meaningful waste minimisation at events.

1.6. This memorandum outlines the current arrangements, the findings from the event recycling trials and recommended changes required to support event organisers to ensure events comply with the bylaw.

1.7. This memorandum has been written with input and consultation from Libraries and Community Services Officers involved with planning and organising of events.

2. Existing Event recycling

2.1. Prior to the adoption of the bylaw there was little focus and no specific requirements imposed on event organisers to minimise waste from events. The standard arrangement had always been to externally contract for the supply of waste services e.g. Waste Management through provision of one or more large skip bins into which all waste from the event was disposed.

2.2. Occasionally Council would receive requests to provide recycling bins at events however this was very much at the discretion of the event organiser.

2.3. In addition there has been no consistent policy around who should be responsible for the cost of waste management at events. Generally if events were held on Council land or funded by Council, the costs were covered by Council outside the events contract, from existing internal facilities operational budgets

2.4. Post adoption of the bylaw event organisers were faced with paying the cost for recycling services when they had not previously been required to make provision for waste costs. While the extra costs associated with providing recycling at events are partially offset by lower waste costs incurred. The costs incurred for recycling at events could not be accommodated within existing Council Parks and Property or Rubbish and Recycling operational budgets.

2.5. To enable an understanding of the infrastructure requirements, logistical issues and costs associated with implementing event recycling, Water and Waste Division worked with event organisers and agreed to fund the costs for a trial of recycling and food waste diversion at a limited number of events. In addition staff time was provided from the Behaviour Change and Education Coordinator to observe behaviour at the events, and analyse the extent of diversion achieved and contamination occurring for the various waste streams. A total of 8 events of various sizes were trialled during the 2016/17 event season.

3. Event recycling Trial

3.1 Recycling was trialled at eight events from January to March 2017 with a range of materials targeted at each event to maximise the diversion of waste from landfill (see table 1). Existing Council infrastructure was used to support the recycling trial, with additional materials purchased to support the trial.

Table1 Events where recycling was trialled with target materials highlighted

Date	Event	Target materials:
Date	Event	Plastic containers and cans	Glass	Paper	Food scraps	Landfill	PLA cups*
27-01-17	Nitro Circus Location: The CET Arena
06-02-17	Waitangi Day Location: Te Manawa Museum
19-02-17	Esplanade Day Location: Victoria Esplanade
19-02-17	Warriors Rugby Location: The CET Arena
23-02-17	Food Trucks (street feast) Location: The Square
Date	Event	Target materials:
Date	Event	Plastic containers and cans	Glass	Paper	Food scraps	Landfill	PLA cups*
05-03-17	Children’s Day Location: Monrad Park
03-03-17 to 05-03-17	The Festival of Cultures Location: The Square
11-03-17	Wacky Water Day Location: Skoglund Park
* PLA cups, made from plant oils, were targeted as requested by the event organiser.

3.2 Water and Waste Division of Council provided the technical expertise and labour resource (Behaviour Change and Education Co-ordinator) to run the recycling trials at these events, with support from the event organisers.

3.3 At each event ‘recycling stations’ were set up with one wheelie bin for each targeted material (e.g. Food Waste, Comingled Recycling (excluding glass), glass and waste). The number of stations at each event varied, depending on the scale of the event, and the equipment and volunteer staff available to clear the stations.

3.4 Whole waste audits were conducted for three of the smaller events (refer Section 4). The amount of material diverted at each of the eight trial events is summarised in Figure 1.

Figure 1 : Amount of material diverted at each event.

4. key findings

4.1 The trials demonstrated that:

· Recycling stations can be an effective tool for diverting waste

· Resourcing recycling stations were more effective in terms of reducing contamination and maximising diversion (although it is dependent on the people manning the stations)

· General waste typically comprised of food waste, food contaminated products or non-recyclable products (e.g. polystyrene)

· The whole waste audits suggest that only 15 – 35% of waste generated at events is being diverted

· Compostable materials comprised almost a third of the total amount of material diverted

· The whole waste audits indicated that if all products used for food sale and distribution were made from compostable materials, diversion rates could be in excess of 80%.

5. requirements for effective event recycling

5.1 The event recycling trials demonstrated that waste can be effectively diverted from landfill at a range of events, and provided information on the type and quantity of infrastructure required to facilitate recycling. The trial also identified the considerable challenges facing event organisers if they are to achieve meaningful diversion of waste.

5.2 Key conclusions from the trial were:

5.2.1 Significant diversion of waste in a cost effective manner at events requires significant investment of resources (staff and money) by Council particularly by way of:

· Investment in additional recycling equipment

· Preparation of improved communications and guidance material

· Improved access to recycling equipment for event organisers

5.2.2 The majority (70-80%) of waste from large events is food waste or food related containers and products. The most practical way to divert this waste is to composting. This requires the mandatory use of compostable food containers and utensils by all vendors.

5.2.3 Event recycling and waste minimisation costs should be transparent and be funded by the event organiser if waste generation is to be minimised. Council can provide cost effective recycling services to the event organisers. Council funded events can and should make provision for recycling in the event budget while all other event organisers should expect to allow for event recycling costs.

6. Other strategic Impact

6.1 The recommended changes are not considered to pose a threat to Council’s strategic aims of increasing vibrancy and activity in the City Centre. Discretion will be reserved for Council to consider waiving the requirement for Event Waste Management and Minimisation Plans (EWMMP) for events and activities that have negligible waste impacts. An example of such an event is the recent Yoga in the Square event.

6.2 Mandating the use of 100% compostable food containers and utensils for events on Council land or funded by Council will improve the event experience by eliminating confusion around recycling, and aligns with requirements sought by other local authorities which local food trucks and vendors participate in. The additional capital equipment and improved processes sought through this memorandum will reduce the barriers to event organisers implementing more sustainable waste management.

7. Next steps

7.1 If effective event recycling is to become a reality Officers consider that the following must occur. In each case the additional budget requirements beyond that included in the current 2017-18 Annual Budget are outlined.

Table 2 Summary of Recommended Actions

Action Item	Budgetary Implications
Additional infrastructure (Trailers x 2 – small and large, Bins, Locks, Enclosures and Signs) to be made available to event organisers at no cost	$35,000 CAPEX NEW
Develop communication materials including web landing page, model event recycling plan and forms	Existing staff resources
Develop and adopt a fee schedule and service agreements for the provision of recycling and waste services to events.	Existing staff resources
Mandate the use of compostable food containers and utensils by all participants in an event through existing events contracts and by inclusion in the model EWMMP.	No cost – policy change

8. Summary

8.1 Adoption of the Event Waste Minimisation and Management provision (Part 6, Clause 15) in the Waste Minimisation and Management Bylaw has established an obligation for event organisers which given the current policies and support in place is problematic to achieve.

8.2 Council officers through trials and consultation have identified the key requirements for supporting event organisers to give effect to the intent of the bylaw and achieve meaningful diversion of waste. In addition to mandating the compulsory use of 100% compostable food containers and utensils at events for which an EWMMP is required, Council needs to provide additional practical, information, process and logistical support to event organisers.

8.3 Additional funding for the capital costs of trailers, bins and signage is required as well as a clear acknowledgement that event organisers must pay for the cost of recycling and waste minimisation.

Attachments

Nil

Robert van Bentum

Water & Waste Services Manager

Natasha Hickmott

Rubbish and Recycling Engineer

Samantha Battman

Behaviour Change & Education Co-ordinator

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 7 August 2017

TITLE: Conference Opportunity - Just Action Conference

DATE: 7 June 2017

AUTHOR/S: Kyle Whitfield, Governance & Support Team Leader, City Corporate

RECOMMENDATION(S) TO Planning and Strategy Committee

1. That the Committee approve the attendance of up to XX elected member(s) to attend, with expenses paid, to Just Action Conference being held in Auckland on 15 and 16 September 2017.

2. That, in the event that the Committee approves the attendance of elected member(s) at the above training, then registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, by 12 noon Friday 11 August 2017.

1. ISSUE

The elected members’ budget for conference attendance and training opportunities is $72,342. As at 6 July 2017 there remains $72,342 available for the balance of the financial year ending 30 June 2018. This does not include outstanding invoices that have been previously approved, but have yet to be presented for payment.

Anticipated expenses for attending this conference are:

Conference $150.00

Transport $250.00

Accommodation $220.00

No financial provision is to be made for any spouse or partner of an elected member attending any conference or training opportunity, other than for the Mayor’s spouse or partner attending a conference in association with the Mayor.

2. BACKGROUND

The programme includes:

Just Action is a leading social justice conference organised by The Salvation Army Social Policy and Parliamentary Unit. Drawing first class speakers globally and within New Zealand, Just Action provides a place to discuss, debate and inspire socially just solutions for some of New Zealand's toughest social and economic problems. The conference has built a reputation as a place of inspiration, learning and challenge for those who want to develop a more socially just and equitable society in New Zealand.

This year, the conference will be focused on confronting some of the biggest social issues facing us today in Aotearoa New Zealand. As election year picks up the pace, what could it look like to build a just future in housing, for our children, for our multi-cultural society, for refugees, and for our economic system? What could it look like to have a gospel-based socially just future in the wider Church and in our society?

The conference will be particularly drawing on local experts from various fields - with an emphasis on contextual justice that is built here, in the land of the long white cloud.

3. NEXT STEPS

The Committee may choose whether any elected members should attend the conference, and if so, how many, in which case the Committee could invite registrations of interest from elected members wishing to attend.

If the Committee decides to approve the attendance of one or more elected members, registrations of interest will be sought from elected members. At the closing date of registrations (12 noon on Friday 11 August 2017), the Committee Administrator will advise the Chairperson and Deputy Chairperson of the interest received, for them to make a decision on the successful registrant(s).

Once the Chairperson and Deputy Chairperson have advised the Committee Administrator of the successful registrant(s), all further information regarding the workshop will then be forwarded to that person or those persons direct.

Attachments

NIL

Kyle Whitfield

Governance & Support Team Leader

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 7 August 2017

TITLE: Conference Opportunity - Council-Maori Participation Arrangements Webinar

DATE: 24 July 2017

AUTHOR/S: Carly Chang, Committee Administrator, City Corporate

RECOMMENDATION(S) TO Planning and Strategy Committee

1. That the Committee approve the attendance of up to XX elected member(s) to attend, with expenses paid, the Council-Maori Participation Arrangements Webinar being held on 15 August 2017.

2. That, in the event that the Committee approves the attendance of elected member(s) at the above training, then registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Carly Chang, by 12 noon Wednesday 9 August 2017.

1. ISSUE

The elected members’ budget for conference attendance and training opportunities is $72,336. As at 24 July 2017 there remains $72,336 available for the balance of the financial year ending 30 June 2018. This does not include outstanding invoices that have been previously approved, but have yet to be presented for payment.

Anticipated expenses for attending this webinar are:

Webinar $150.00 per person

2. BACKGROUND

An opportunity that exists for all local authorities is to establish meaningful and ongoing relationships with Maori organisations within their cities, districts and regions. Councils operate under a number of statutory regimes that require interaction and a relationship with Maori. Underpinning this is the assumption that dialogue should be occurring in order to understand the values, aspirations and interest of Maori organisations.

Building relationships with Maori is not simply a matter of complying with legislation. Councils need to recognise and be responsive to, the nature and diversity of their communities. In particular, they should recognise the mandate and structures established by Maori communities within their communities. How this occurs, in addition to requirements set out in legislation, should be a matter of mutual negotiation that suits the particular context.

The Webinar purpose is to discuss and summarise the arrangements in place across the country to give Maori a voice to support community well-being.

By the end of this webinar participants will be able to:

· consider a range of approaches to building relationships;

· review your own council’s approach;

· decide which may work best for your community; and

· plan to establish effective relationships.

3. NEXT STEPS

If the Committee decides to approve the attendance of one or more elected members, registrations of interest will be sought from elected members. At the closing date of registrations (12 noon on Wednesday 9 August 2017), the Committee Administrator will advise the Chairperson and Deputy Chairperson of the interest received, for them to make a decision on the successful registrant(s).

Attachments

NIL

Carly Chang

Committee Administrator

Duncan McCann (Chairperson)
Aleisha Rutherford (Deputy Chairperson)
Grant Smith (The Mayor)
Brent Barrett	Leonie Hapeta
Susan Baty	Jim Jefferies
Rachel Bowen	Lorna Johnson
Adrian Broad	Karen Naylor
Gabrielle Bundy-Cooke	Bruno Petrenas
Vaughan Dennison	Tangi Utikere
Lew Findlay QSM