PALMERSTON NORTH CITY
COUNCIL
Extraordinary
CCNZ/Arts and Culture Fund Committee MEETING
21 September 2017
MEETING NOTICE
Pursuant to Clause 21 of Schedule 7 of
the Local Government Act 2002, I hereby requisition an extraordinary meeting of
the Council to be held at 9.00am on Thursday, 21 September 2017 in the Council
Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston
North, to consider the business stated below.
MAYOR
Order of Business
1. Apologies
2. Notification of Additional Items
Pursuant to Sections 46A(7) and
46A(7A) of the Local Government Official Information and Meetings Act 1987, to
receive the Chairperson’s explanation that specified item(s), which do
not appear on the Agenda of this meeting and/or the meeting to be held with the
public excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
3. Public Comment
To receive comments from members of
the public on matters specified on this Agenda or, if time permits, on other
Committee matters.
(NOTE: If the Committee wishes
to consider or discuss any issue raised that is not specified on the Agenda,
other than to receive the comment made or refer it to the Chief Executive, then
a resolution will need to be made in accordance with clause 2 above.)
4. CCNZ
2017/18 Round One Applications Page 7
Report, dated 6
September 2017 from the Community Funding Coordinator, Rebecca Hofmann.
5. Exclusion
of Public
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To be moved:
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under Section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution are as follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Acting Chief
Executive (David Wright), Chief Financial Officer (Grant Elliott), General
Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl
Bryant), General Manager, City Networks (Ray Swadel), General Manager,
Customer Services (Peter Eathorne), General Manager, Libraries and Community
Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and
Communications and Marketing Manager (or their representative (name)) because
of their knowledge and ability to provide the meeting with advice on matters
both from an organisation-wide context (being members of the Council’s
Management Team) and also from their specific role within the Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Governance and
Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny
Odell, Carly Chang and Rachel Corser), because of their knowledge and ability
to provide the meeting with procedural advice and record the proceedings of
the meeting.
[Add Council
Officers], because of
their knowledge and ability to assist the meeting in speaking to their report
and answering questions, noting that such officer will be present at the
meeting only for the item that relate to their respective report.
[Add Third
Parties], because of their knowledge and ability
to assist the meeting in speaking to their report/s [or other matters as
specified] and answering questions, noting that such person/s will be present
at the meeting only for the items that relate to their respective report/s
[or matters as specified].
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PALMERSTON NORTH CITY
COUNCIL
Report
TO: CCNZ/Arts and Culture Fund Committee
MEETING DATE: 21 September 2017
TITLE: CCNZ 2017/18 Round One Applications
DATE: 6 September 2017
AUTHOR/S: Rebecca Hofmann, Community Funding Coordinator, Libraries and
Community Services
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RECOMMENDATION(S) TO CCNZ/Arts and Culture Fund
Committee
1. That
the Committee determines and approves the allocation of funds under the
Creative Communities Scheme.
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Summary of options analysis for
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Problem or Opportunity
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Allocation of Creative Communities Scheme
funding.
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OPTION 1:
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The Committee determines and approves the allocation
of funds under the Creative Communities Scheme.
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Contribution of Recommended Option to
Council’s Strategic Direction
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The Scheme contributes to the Councils strategic
vision that “Palmerston North is recognised as a vibrant, caring,
creative and sustainable city” by promoting participation in the arts
and in cultural events (primarily contributing to the Arts Strategy).
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Rationale for the recommendations
1. Overview
of the problem or opportunity
1.1 The Creative Communities Scheme is a partnership between Creative New
Zealand and local authorities. The purpose of the Scheme is to provide funding
to communities so New Zealanders can be involved in local arts activities.
2. Background
and previous council decisions
2.1 Creative NZ has allocated $62,056 for distribution in Palmerston
North for the 2017/18 year. Palmerston North City Council has made a
contribution of $31,534, excluding labour and promotion
costs, to the Scheme.
2.2 The total budget available to be allocated is $94,904.10,
represented by:
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Creative NZ Contribution
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$
62,056.00
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PNCC Contribution
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$ 31,534.00
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Funds carried over
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$
1,314.10
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Total available for allocation
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$
94,904.10
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2.3 Up to 15% of the annual Creative NZ allocation can be carried over
to the next financial year.
2.4 This is the first of up to three funding rounds proposed for the
2017/18 financial year. In this round, a total of $111,810.20 has been
requested across 31 applications.
3. Description
of options
3.1. The
Committee has three options for the allocation of Creative
Communities funding in this round. The Committee may
elect to allocate:
a. none of the funds available for this financial year;
b. some of the funds available for this for this
financial year; or
c. all of the funds available for this for this financial
year.
3.2. The
Community Funding Coordinator has reviewed each of the applications for
completeness and compliance with the criteria as stated in the Application
Guide. The findings of this review are described in the Appendix to this
report. The Appendix also describes any clarifications made by communicating
directly with the applicants. Any additional material received by applicants
will be provided to the Committee.
3.3. Applicants
were given the option to meet with the Committee to speak to their written
applications. Interviews have been scheduled for those who took this option.
The interviews will take place on Tuesday 19 September 2017.
4. Analysis
of options
4.1 The Scheme provides benefit to the community by promoting
participation in the arts and in cultural events. The involvement of local
authorities provides the opportunity for the Committee to make decisions that
take into account the local context.
4.2 If the Committee allocates none of the funds available for
this financial year, then the full budget will roll over to Round Two of the
Creative Communities Scheme (scheduled to open in November 2017).
4.3 If the Committee allocates some of the funds available for
this financial year, funding will be available for later rounds of the Scheme.
At this stage, two further rounds are planned for the 2017/18 financial year.
4.4 If
the Committee allocates all of the funds available, Round One will be
the only funding round for 2017/18.
5. Conclusion
5.1 By allocating funding under Creative Communities Scheme the Council
will be providing good quality local infrastructure, public services and
regulatory functions in the most cost effective way for households and
businesses.
5.2 By allocating this funding the Council fulfils its contractual agreement
with Creative NZ.
6. Next
actions
6.1 The Committee will consider the applications and allocate (or not
allocate) funds in accordance with the Creative Communities Scheme Application
Guide and the local context.
6.2 The Community Funding Coordinator will advise applicants of the
outcome of the Committee’s deliberations.
7. Outline
of community engagement process
7.1 The Creative Communities Scheme is governed by an Application Guide
and Application Form, which are set by Creative NZ.
7.2 Council officers ensure that the Scheme is well promoted. The
community is encouraged to contact officers for advice on the Scheme.
Compliance and administration
<Enter text>
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Does the Committee have delegated authority to
decide?
If Yes quote relevant clause(s) from Delegations
Manual: 172.1 and 172.2
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Yes
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Are the decisions significant?
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No
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If they are significant do they affect land or a
body of water?
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No
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Can this decision only be made through a 10 Year Plan?
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No
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Does this decision require consultation through the
Special Consultative procedure?
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No
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Is there funding in the current Annual Plan for
these actions?
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Yes
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Are the recommendations inconsistent with any of
Council’s policies or plans?
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No
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Attachments
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1.
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CCNZ 2017-18 Round 1 Summary Sheets
(Appendix) ⇩ 
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Rebecca Hofmann
Community Funding Coordinator
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