Agenda of Planning and Strategy Committee

PALMERSTON NORTH CITY COUNCIL

Planning and Strategy Committee MEETING

4 September 2017

Order of Business

NOTE: The Planning and Strategy Committee meeting coincides with the ordinary meeting of the Sport and Recreation Committee meeting and the extraordinary meeting of the Council meeting. The format for the meeting will be as follows:

- Sport and Recreation Committee will open and adjourn immediately to following the Planning and Strategy Committee.

- Extraordinary Council will open and adjourn immediately to following the Sport and Recreation Committee.

- Planning and Strategy Committee will open, conducts its business and then close.

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE: If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

4. Deputation - Te Aroha Noa Community Services Page 7

5. Confirmation of Minutes Page 29

“That the minutes of the Planning and Strategy Committee meeting of 7 August 2017 Part I Public be confirmed as a true and correct record.”

6. Annual Section 10A Dog Control Act 1996 Report to Secretary of Local Government Page 37

Memorandum, dated 11 August 2017 from the Head of Environmental Protection Services, Graeme Gillespie.

7. Policy for considering applications for the short-term use of public space Page 51

Memorandum, dated 16 August 2017 from the Economic Policy Advisor, Peter Crawford.

8. Parking Trials 2017 Page 57

Memorandum, dated 21 August 2017 from the Senior Transportation Engineer, Glenn Connelly.

9. Conference Opportunity - Council Decision-Making: Managing the Risks Page 65

Memorandum, dated 23 August 2017 from the Committee Administrator, Carly Chang.

10. Committee Work Schedule Page 67

11. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
12.	Minutes of the Planning and Strategy Committee meeting - Part II Confidential - 7 August 2017	For the reasons setout in the Planning and Strategy Committee minutes of 7 August 2017, held in public present.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications and Marketing Manager (or their representative (name)) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

PALMERSTON NORTH CITY COUNCIL

Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 07 August 2017, commencing at 9.00am.

Members

Present:

Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Apologies:

Councillor Leonie Hapeta.

41-17

Apologies

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 41.1 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The meeting adjourned at 9.01am.

The meeting resumed at 10.47am.

When the meeting resumed Councillor Vaughan Dennison was present.

42-17	Public Comment
	Mr David Parham made public comment regarding Gorge closure issues.
	Moved Duncan McCann, seconded Vaughan Dennison. The COMMITTEE RESOLVED That the Public Comment be received for information.
	Clause 42.1 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

43-17

Deputation - Aokautere Land Holdings Ltd

A deputation was made by Mr Greg Woollaston from Jacobs Florentine regarding Aokautere Land Holdings Ltd. Mr Woollaston reinforced his client’s view that the Council’s present rating system (as administered by Council staff) resulted in an unreasonably high rating burden on their residential subdivision in Aokautere. Council’s system currently uses the proximity of the wastewater network as the trigger mechanism to determine whether a property will be categorised in the more lowly rated FL/FM differential rating categories or the more highly rated MS category.

Mr Woollaston believed the criteria used to determine whether access to the wastewater system was deemed to be available were inappropriate. He indicated the rating system should not act as a financial disincentive to development and that the Council might address their concerns by introducing a differential rating category for future developable land which would be rated at a lower level than the MS category.

Moved Lorna Johnson, seconded Karen Naylor.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive the deputation for information.

Clause 43.1 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

44-17

Aokautere Land Holdings Ltd (Rates)

Memorandum, dated 28 July 2017 from the Strategy Manager Finance, Steve Paterson.

Moved Duncan McCann, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That the memorandum titled “Aokautere Land Holdings Ltd (Rates)”, dated 28 July 2017, from the Strategy Manager Finance, Steve Paterson, be received.

Clause 44.1 above was carried 14 votes to 0, the voting being as follows:

For:

45-17

Confirmation of Minutes

Moved Duncan McCann, seconded Susan Baty.

The COMMITTEE RESOLVED

That the minutes of the Planning and Strategy Committee meeting of 7 June 2017 Part I Public be confirmed as a true and correct record.

Clause 45.1 above was carried 14 votes to 0, the voting being as follows:

For:

46-17

K3YS - Annual Membership

Memorandum, dated 10 July 2017 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Adrian Broad, seconded Grant Smith.

The COMMITTEE RESOLVED

1. That the Committee approve three Annual Memberships to the K3YS Network.

Clause 46.1 above was carried 13 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillor Brent Barrett.

47-17

Election of Chairperson

Moved Duncan McCann, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That Councillor Tangi Utikere be elected Chairperson for the item relating to the Events Waste Management & Minimisation.

Clause 47.1 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Duncan McCann, Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Abstained:

Councillor Tangi Utikere.

48-17

Events Waste Management & Minimisation

Memorandum, dated 25 July 2017 from the Water & Waste Services Manager, Robert van Bentum, the Rubbish and Recycling Engineer, Natasha Hickmott and the Behaviour Change & Education Co-ordinator, Samantha Battman.

Moved Vaughan Dennison, seconded Bruno Petrenas.

The COMMITTEE RECOMMENDS

1. That Committee receive this memo on Events Waste Management & Minimisation.

2. That the Committee endorse the proposed adoption of a zero waste approach to events by mandating the use of 100% compostable food containers and utensils for all Council funded or significant events held on Council land, where an Event Waste Management and Minimisation Plan is required.

3. That the Committee approve additional new unbudgeted capital expenditure of $35,000 for Events Waste Management Infrastructure.

Clause 48-17 above was carried 13 votes to 0, the voting being as follows:

For:

Councillor Duncan McCann declared a conflict of interest and withdrew from discussion and voting on clause 48-17 above.

49-17

Conference Opportunity - Just Action Conference

Memorandum, dated 6 July 2017 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Committee approve the attendance of up to two elected members to attend, with expenses paid, the Just Action Conference being held in Auckland on 15 and 16 September 2017.

2. That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, by 12 noon Friday 11 August 2017.

Clause 49-17 above was carried 10 votes to 4, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson Duncan McCann and Karen Naylor.

Against:

Councillors Susan Baty, Adrian Broad, Bruno Petrenas and Tangi Utikere.

50-17

Conference Opportunity - Council-Maori Participation Arrangements Webinar

Memorandum, dated 24 July 2017 from the Committee Administrator, Carly Chang.

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Committee approve the attendance of up to three elected members to attend, with expenses paid, the Council-Maori Participation Arrangements Webinar being held on 15 August 2017.

2. That registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Carly Chang, by 12 noon Wednesday 9 August 2017.

Clause 50-17 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Abstained:

Councillor Lew Findlay QSM.

51-17

Committee Work Schedule

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive its Work Schedule dated August 2017.

Clause 51.1 above was carried 13 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Duncan McCann, Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillor Rachel Bowen.

Exclusion of Public

52-17

Recommendation to Exclude Public

Moved Vaughan Dennison, seconded Brent Barrett.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
13.	Minutes of the Planning and Strategy Committee meeting - Part II Confidential - 7 June 2017	For the reasons setout in the Planning and Strategy Committee minutes of 7 June 2017, held in public present.
14.	Rating Issues	Legal Privilege	s7(2)(g)

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Acting Chief Executive (David Wright), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Acting Strategic Communications Manager (Jane McSweeney) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Strategy Manager Finance, Steve Paterson, because of his knowledge and ability to assist the meeting in speaking to his report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

Clause 52.1 above was carried 14 votes to 0, the voting being as follows:

For:

The public part of the meeting finished at 12.25pm

Confirmed 4 September 2017

Chairperson

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 4 September 2017

TITLE: Annual Section 10A Dog Control Act 1996 Report to Secretary of Local Government

DATE: 8 November 2017

AUTHOR/S: Graeme Gillespie, Head of Environmental Protection Services, Customer Services

RECOMMENDATION TO Council

1. That the report on the Dog Control Policy and Practices for Palmerston North City

Council pursuant to Section 10A of the Dog Control Act 1996 for the period of 2016/17 be adopted.

1. ISSUE

The Dog Control Act 1996 (“the Act”) requires Council’s to produce an annual report on the administration of its dog control policy and practices. This is the Palmerston North City Council report for the 2016/17 year.

2. BACKGROUND

The Act requires the following information to be provided:

(a) the number of registered dogs in the territorial authority district;

(b) the number of probationary owners and disqualified owners in the territorial authority district;

(d) the number of dogs in the territorial authority district classified as menacing;

(e) the number of infringement notices issued by the territorial authority;

(f) the number of dog related complaints received by the territorial authority in the previous year and the nature of those complaints; and,

(g) the number of prosecutions taken by the territorial authority under this Act.

Attached is the report on Councils administration of its Dog Control Policy and practices. It details a slight increase in registered dog numbers and activity consistent with previous years. Infringements increased significantly as a result of more active enforcement of unregistered dogs.

It is pleasing to note there was a 15% decrease in the number of dog attacks from the previous year.

Highlights of the year were securing funding from the Department of Internal Affairs to de-sex dogs classified as menacing and the progress in developing dog parks.

3. NEXT STEPS

This report, if adopted, must be publically advertised and a copy forwarded to The Secretary for Local Government within one month of it being adopted.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>	No
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

Attachments

Annual Dog Control Report 2016/17 ⇩

Graeme Gillespie

Head of Environmental Protection Services

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 4 September 2017

TITLE: Policy for considering applications for the short-term use of public space

DATE: 16 August 2017

AUTHOR/S: Peter Crawford, Economic Policy Advisor, City Future

RECOMMENDATION(S) TO Planning and Strategy Committee

1. That the Policy (attached in Appendix One) for considering applications for the short-term use of public space be approved

2. That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be authorised to make minor amendments to the Policy.

1. ISSUE

1.1 The Council wants to increase the vibrancy of the city centre. One way to achieve this is to increase the number of short-term activities and events occurring in public places, particularly the Square, Railway Land, public space in the CBD and other city parks and reserves.

2. BACKGROUND

2.1 The 2016 Events and Festivals Strategy includes the development of a policy to allow for greater commercial use of the Square for events. In addition, the new draft vision and goals developed by Council have an objective of making energy, vibrancy and activity part of the Palmerston North City Centre brand and reputation. The policy has been developed in response to the original proposal in the Events and Festivals Strategy but has been widened to cover other Council public space.

2.2 The Council receives a number of requests from businesses and non-profit organisations seeking to hold events and short-term activities in the Square, other public space in the CBD and other Council parks and reserves. It currently does not have a policy for assessing these requests.

2.3 There is a desire for the Council to be agile in how it responds to new ideas and to exhibit flexibility when organisations approach the Council to book space for activities that may not have been tried before. A goal of the Events and Festivals Strategy is to simplify Council processes for event planning and delivery, in order to increase the amount of activity occurring in the CBD and other public space. The proposed policy (attached as Appendix One) attempts to provide flexibility for staff while also confirming Council goals for increasing vibrancy in the city.

3. NEXT STEPS

3.1 The proposed approach for considering requests for use of Council spaces is to set out broad criteria that can be used to assess requests for the use of public space and also which events would be given priority if there is more than one application for the same space. The policy will apply to activities and events that are short-term in nature. Preference would be given to temporary activities and events that:

a. are the most accessible to the whole community, and

b. provide an experience, versus events or activities which primarily involve the sale or promotion of products and services.

3.2 The policy identifies key areas of interest and lists conditions that would be considered if there was a need to choose between applications for the same space.

3.3 Recognising the openness of the proposed policy, it is proposed that staff will monitor the requests for Council space, and whether the events and activities contributed to the Council’s desire for increased vibrancy in the city. There could be a subsequent formal review if necessary.

3.4 The monitoring process will provide accountability over the decisions made and enable adjustments to the policy as necessary, particularly if clarity is needed for staff on how to assess applications received.

3.5 The approach taken in developing the proposed policy is to provide some direction, without being overly prescriptive or inflexible.

4. Compliance and administration

Does the Committee have delegated authority to decide?	No
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

Attachments

Policy for the short-term use of public space ⇩

Peter Crawford

Economic Policy Advisor

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 4 September 2017

TITLE: Parking Trials 2017

DATE: 21 August 2017

AUTHOR/S: Glenn Connelly, Senior Transportation Engineer, City Networks

RECOMMENDATION(S) TO Planning and Strategy Committee

1. That the assessment of parking trials as outlined in this report be received in response to Council’s parking resolutions of 27 June 2016.

2. That the time limits on metered parking spaces, which previously had two hour time limits, be removed.

3. That the first hour in King Street Car Park remain free and formally be adopted when fees and charges are next set.

1. ISSUE

Based on a recommendation from the 7 June 2016 Planning and Policy Committee the Council resolved the following:

71.4 Following the adoption of the 7 June 2016 Planning and Policy Committee parking recommendations that:

a. The Chief Executive be instructed to implement the 12 months trial (until 4 July 2017) to remove time limits from P180 metered parking spaces in the City as soon as practical and monitor the effects.

At the same meeting the amended Parking Management Plan was adopted and Council also requested that the first hour of parking in the King Street off street car park be free to users on a trial basis

71.4 Following the adoption of the 7 June 2016 Planning and Policy Committee parking recommendations that: ...

b. That the amended Parking Management Plan as provided under Appendix A of the report dated 21 June 2016 and entitled “Parking Trials and Recommended Final Parking Management Plan” be adopted.

2. BACKGROUND

Prior to the resolutions to conduct parking trails the Council at the 18 December 2015 meeting made the following resolutions regarding parking controls and management. The trials referred to below commenced in the middle of February 2016.

166.1 That a 3 hour maximum time limit be imposed on all existing metered 2 hour spaces for a trial period from February 2016 to June 2016.

166.2 That the 1 hour free parking be additional to the initial first or second hour (and/or renewed) parking paid for when the meter is activated be referred to the Parking Management Plan along with other changes to Parking Management.

166.3 That Gold Card free parking be from 9:00am to 12:00pm, Monday to Fridays” effective 21 December 2015.

166.4 That all metered parking be free on Saturday’s to 11am, be trialled, effective from 18 February 2016 to 30 April 2016.

The Council has since adopted the following changes:

· SuperGold Card Users park free from 9am until noon on weekdays

· Free parking until 11am on Saturdays

· No fee for residential parking permits.

Economics

Overall spending in Palmerston North continues to grow at a rate that is typically between 2 and 6% per annum. The annual growth in spending in the city has been relatively modest (2.4%) over the last two years.

There is no way of determining the effect, if any, of the changes in parking management on overall spending data from either the removal of time limits or having the first hour free in King Street Car Park. This is due to the modest relative influence of parking charges on the total overall spending in the community and an inability to isolate the effect of parking changes amongst other more significant factors within the economic environment. These for example include:

· Impacts from retail developments in Bulls, which have had a clear impact on supermarket and fuel spending in the City.

· Major store closures, particularly the two Dick Smith stores and Peter Andrews Furnishers, for example

· Growth in spending in Broadway Avenue, particularly following the opening of the new food court in Downtown in December 2016.

· Continuing growth in retail spending outside of the inner and outer business zones.

3. All day Parking

Scope & Intent

The ‘all day parking’ trial related to the removal of time limits (previously 180 minutes) on metered parking spaces. The intent was:

· to encourage people to stay longer in the CBD,

· to make it more convenient for shoppers and

· to promote people walking around the CBD rather than driving.

There was also concern that with the removal of time limitations, car parks would be saturated and / or prime retail parking would be occupied by workers once all day parking became available.

Economics

As indicated earlier the effect of allowing all day parking in metered spaces could not be isolated in the economic / retail spending data.

Duration of Stay

Parking meter transaction and associated data indicated a lengthening of average stay of approximately of 10% per annum for the period between 2015/16 and 2016/17.

The length of stay in Broadway Ave increased an even greater amount at just over 15% per annum. This however could be related to the increase in entertainment facilities nearby (cafés and restaurants) which inherently require a longer stay.

The table below shows the occupancy data for various parking time periods in metered spaces across the city and in Broadway Avenue for the years ending between June 30 2015 and June 30, 2017. Short stay parking has declined while there has been an increase in longer stay parking (but it is still only 2.5% of the total)

Parking Occupancy Data for July – Frog Parking Sensors

Time Period	City			Broadway
Time Period	2017	2016	2015	2017	2016	2015
Less than 30 minutes	67%	69%	72%	68%	72%	77%
30 min - 1 hour	15%	15%	15%	17%	16%	15%
1 hour - 1½ hours	7%	7%	6%	5%	4%	4%
1½ hours - 2 hours	3%	3%	3%	3%	2%	2%
Less than 2 hours	93%	94%	96%	93%	95%	98%
> 5 hours	2.4%	2.0%	1.2%	2.0%	1.6%	0.8%

Revenue

Revenue for parking is derived from two sources – enforcement and parking meters.

Enforcement revenue has reduced by approximately 25% per annum; from $415k for the quarter ending September 2015 to $295k in the quarter ending June 2017. This could have resulted from more people paying at the meter, but also will include a reduction in infringement notices given there is no longer a need to enforce the time limits.

The parking revenue has also steadily increased over time by just over 6% per annum; increasing from $447k for the quarter ending September 2015 to $505k in the quarter ending June 2017.

This is a positive outcome as it suggests an increased level of compliance and / or reduced frustration associated with being fined for parking infringements.

Risks

There was a concern that there would be an excessive amount of all day parking.

Occupancy data now shows that around 2 to 2.5% of users stay for more than 5 hours. Whilst this is technically up from the 0.8 to 1.2% the impact will have been less in practical terms as some of these drivers will have previously been shifting their cars every 2 hours, but remaining in the vicinity all day.

The all-day parking data will also include a small proportion of car parks that are set aside for long term use (Campbell St car park), legitimate all day parking (those going to conferences etc), as well as commuters.

Nevertheless long term parking comprises only a small component of all parking and is not considered significant with over 90% of parking during the day being of 2 hour duration or less. In other words good turnover of spaces is being achieved and parking is reasonably available throughout the city. Furthermore Officers are not aware of any significant issues having been reported by the community / retailers associated with the all-day parking trial in the CBD. A minor issue was reported citing all day parking as being the cause of high parking occupancy rates in some spaces. A review of the sensor data however showed long term parking was minimal (2.5% of people who parked) and driver behaviour had not changed significantly.

Comments & Recommendation

Availability of all day parking is convenient and intuitive from a user’s perspective. It allows the full use of the purchased time and flexibility to stay longer if needed. The price of parking ensures that a high proportion of the parking is available for use by shoppers and / or visitors to the CBD.

The data shows that visitors in general are parking for longer period on average (8 to 10%) which promotes walking, reduced traffic and provides for a more people friendly environment within the CBD. The number of people in the CBD, as evident in the number of transactions at the parking machines, has also increased (5% per annum).

There has been general community support for the removal of parking time limits with no significant concerns associated with negative impacts. There have been no substantial negative impacts.

A survey could be conducted to obtain the views of users and / or retailers however it is expected that there will be widespread support for the removal of time limits. It is therefore recommended that the consultation be completed as part of wider engagement with the community in due course.

Parking pricing and / or additional controls can be used to address any minor issues should they arise.

It is recommended that the removal of time limits as result of the trail be made permanent and any medium to long term time limits on the balance of the parking meters (outside the CBD) is also reviewed.

If the Council chooses to reinstate the previous 2 or 3 hour time limits costs in the order of $15,000 are expected to reinstate the signs, re-programme parking machines and sensors. There may also be some additional costs to communicate the change to the community.

4. First hour free – king street off street car park

Scope & Intent

The intent of trialling having the first hour of parking free in the King Street Car Park was to encourage activity and support local retailers and to improve the utilisation of the King Street Car Park.

Economics

The effect of allowing the first hour free in King Street Car Park could not be isolated in the economic / retail spending data as previously outlined.

Use, Revenue & Duration of Stay

There are no sensors in the King Street Car Park so specific duration data is not available.

The number of individual transactions in the King Street parking machines, which is a proxy indicator of use, has doubled during the trial period. This indicates an increased use of the facility. Spot surveys confirm increased usage having roughly doubled with utilisation now approximately at 60% of the 48 car parking spaces.

Overall revenue from the carpark has increased by 10% despite making the first hour free. The increased use has compensated for the first hour being free. The increased use may however have resulted from the migration of parking from another areas rather than be a result of increased activity in the area.

Parking behaviour has changed; drivers who previously paid for 1 to 5 hours are now purchasing 2 to 6 hours and are therefore potentially staying longer periods in the CBD.

Comments & Recommendation

Anecdotal comments include:

· The cheapest parking in town; $1 for two hours.

· Convenient for nearby activities

· I only found out about this recently.

Providing free parking does not necessarily support or promote active and / or public transport. Users have also been observed repeatedly obtaining subsequent receipts to take advantage of successive free hours. The parking machines and sensor presently do not know whether a new driver has entered a parking space or the same driver is just reactivating the meter to obtain another hour of parking for free.

The trial has however seen an increased use of the King Street Car Park. Whilst this could just be a migration of parking from elsewhere there is the potential that this has promoted people walking rather than driving in the CBD. Furthermore these people appear to be staying longer which is likely to have had a positive economic effect.

It is therefore recommended that the first hour of parking in the King Street Car Park remain free; with parking behaviour monitored and improvements made to technology if and when it is practical.

The costs to remove the ‘first hour free’ in King Street Car Park would be modest as it only includes the reprogramming of the two parking machines.

5. NEXT STEPS

All day parking

· Council approve the removal of time limits

· The removal of time limits is documented and publicly notified.

First hour free – King Street of street car park

· The trial be extended until the fees and charges can be amended.

6. Compliance and administration

Does the Committee have delegated authority to decide?	No
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	Yes

Attachments

Nil

Glenn Connelly

Senior Transportation Engineer

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 4 September 2017

TITLE: Conference Opportunity - Council Decision-Making: Managing the Risks

DATE: 23 August 2017

AUTHOR/S: Carly Chang, Committee Administrator, City Corporate

RECOMMENDATION(S) TO Planning and Strategy Committee

1. That the Committee approve the attendance of up to XX elected member(s) to attend, with expenses paid, the Council Decision-Making: Managing the Risks Webinar being held on 20 September 2017.

2. That, in the event that the Committee approves the attendance of elected member(s) at the above training, then registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Carly Chang, by 12 noon Friday 8 September 2017.

1. ISSUE

The elected members’ budget for conference attendance and training opportunities is $72,336. As at 23 August 2017 there remains $69,453 available for the balance of the financial year ending 30 June 2018. This does not include outstanding invoices that have been previously approved, but have yet to be presented for payment.

Anticipated expenses for attending this webinar are:

Webinar $150.00 per person

No financial provision is to be made for any spouse or partner of an elected member attending any conference or training opportunity, other than for the Mayor’s spouse or partner attending a conference in association with the Mayor.

2. BACKGROUND

Elected members are constantly called on to make decisions for their councils. So it is important that they have a strong understanding of the requirements for council decision-making, and what they can do to help reduce the risk of judicial review for their council. This webinar will provide an overview of the key requirements for decision-making in the Local Government Act 2002 and discuss the important new Court of Appeal case on decision-making (Wellington City Council v Minotaur). It will comment on the common problems and risks that arise in council decision-making processes, and discuss what elected members can do to help manage these issues.

By the end of this webinar you will be able to:

· Understand the key requirements for decision-making in the Local Government Act 2002;

· Comprehend an important new Court of Appeal case on council decision-making and reflect how this could impact your own council's processes;

· Identify common council decision-making problems and risks; and

· Explain what you can do to help reduce the risk of judicial review for your council.

3. NEXT STEPS

The Committee may choose whether any elected members should attend the conference, and if so, how many, in which case the Committee could invite registrations of interest from elected members wishing to attend.

If the Committee decides to approve the attendance of one or more elected members, registrations of interest will be sought from elected members. At the closing date of registrations (12 noon on Friday 8 September 2017), the Committee Administrator will advise the Chairperson and Deputy Chairperson of the interest received, for them to make a decision on the successful registrant(s).

Once the Chairperson and Deputy Chairperson have advised the Committee Administrator of the successful registrant(s), all further information regarding the workshop will then be forwarded to that person or those persons direct.

Attachments

NIL

Carly Chang

Committee Administrator

Duncan McCann (Chairperson)
Aleisha Rutherford (Deputy Chairperson)
Grant Smith (The Mayor)
Brent Barrett	Leonie Hapeta
Susan Baty	Jim Jefferies
Rachel Bowen	Lorna Johnson
Adrian Broad	Karen Naylor
Gabrielle Bundy-Cooke	Bruno Petrenas
Vaughan Dennison	Tangi Utikere
Lew Findlay QSM

1.	Deputation Memorandum ⇩
2.	Draft Drawings ⇩
3.	Preliminary Project Cost Estimate ⇩
4.	Memorandum of Understanding - Te Aroha Noa Community Services & City Networks Unit of PNCC ⇩