Extraordinary Community Development Committee
























Aleisha Rutherford (Chairperson)

Rachel Bowen (Deputy Chairperson)

Grant Smith (The Mayor)

Brent Barrett

Jim Jefferies

Susan Baty

Lorna Johnson

Adrian Broad

Duncan McCann

Gabrielle Bundy-Cooke

Karen Naylor

Vaughan Dennison

Bruno Petrenas

Lew Findlay QSM

Tangi Utikere

Leonie Hapeta

















Extraordinary Community Development Committee MEETING


16 October 2017



Pursuant to Clause 21 of Schedule 7 of the Local Government Act 2002, I hereby requisition an extraordinary meeting of the Council to be held at 1.00pm on Monday, 16 October 2017 in the Council Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston North, to consider the business stated below.








Order of Business


1.         Apologies

2.         Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.

3.         Draft Local Alcohol Policy 2017                                                                         Page 6

            To hear submissions from the Draft Local Alcohol Policy.


The submissions have been pre-circulated and Elected Members are asked to bring these to the meeting. 

4.         Submissions on the draft Local Alcohol Policy                                              Page 11

Memorandum, dated 4 September 2017 from the Policy Analyst, Peter Ridge.       

 5.        Exclusion of Public



To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:


General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution






This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications and Marketing Manager (or their representative (name)) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].









SubmissionS From Consultation

TO:                                Community Development Committee

MEETING DATE:           16 October 2017

TITLE:                            Draft Local Alcohol Policy 2017





Submitters wishing to be heard in support of their submission

Submission Number




David Laws



Ethan Heikell



Creative Catering at The Awapuni Function Centre

Lewis Jones


Big Barrel

Baldeep Dhillon


The Albert Sports Bar

Jared Rawiri


Jonathan P Galuszka



Health Promotion Agency

Cath Edmondson, General Manager Policy, Research & Advice


MidCentral Health

Rob Weir, Medical Officer of Health


Ms Corrine Smith



Andy Towers



Warren McLaughlin



Safety Advisory Board

Zoe Kavanagh, Safe Communities Coordinator


Willow Park Tavern

Fraser M Donaldson


Alcohol Healthwatch

Nicki Jackson, Executive Director


Foodstuffs North Island Limited

Angela Dimery


Hospitality New Zealand Palmerston North Branch

Chris Hince, Secretary


Progressive Enterprises Limited

Paul Radich, Alcohol Responsibility Manager


Submitters who don’t wish to be heard

Submission Number




Just Zilch

Rebecca Culver


Stephen Stannard



Jonathan Marshall



Bradley White



Christine Barrett



Russell M Johnson



Danny Yeung



Nate Shaw



Harriet Wellwood



Owen Svensson



Industry Training Solutions

Nathan Hita


Teagan Bridges



Seri Jackman



Leyton Procter



Rex S Paraku



Frederik Dean



Bob Pettigrew



Public Questions Group, Wesley Broadway Methodist Church

Audrey Jarvis


Masonic Hotel

Colleen F Maxwell


Albert Sports Bar

Gail Campbell


Palmerston North SafeCity Trust

Steve Williams


Manawatu Speedway Club (Inc)

Lester Fletcher


Bruce & Marilyn Bulloch



Rose and Crown Ltd

John Griggs


New World Melody's

Kerry Melody


Retail New Zealand

Greg Harford, General Manager, Public Affairs


NZ Police

Inspector David White, Prevention Manager


Orlando Country Club

Gus, Sarah, Henry & Emma Lourie





Procedure Sheet



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TO:                                Community Development Committee

MEETING DATE:           16 October 2017

TITLE:                            Submissions on the draft Local Alcohol Policy

DATE:                            4 September 2017

AUTHOR/S:                   Peter Ridge, Policy Analyst, City Future



RECOMMENDATION(S) TO Community Development Committee

1.   That the oral and written submissions on the draft Palmerston North Local Alcohol Policy 2017 be received.

2.   That the Community Development Committee note the Procedure for Hearing of Submissions, as described in the Procedure Sheet.




1.         ISSUE

The Council has received 45 submissions on the draft Local Alcohol Policy.  The written submissions are included with the agenda for this meeting.  Eighteen submitters have asked to present oral submissions in support of their written submissions.

2.         BACKGROUND

On 26 June 2017, the Council approved the draft Palmerston North Local Alcohol Policy 2017 for public consultation.  The period for written submissions began on 8 July and closed on 18 August 2017, complying with the requirement of the Special Consultative Procedure for a minimum one month period for receiving written submissions.

Over 350 people and organisations that were identified as having an interest in the draft Local Alcohol Policy were directly contacted about the consultation process.  They were given access to the consultation documents and invited to make a submission.  They were also invited to contact Council officers if they wanted to discuss the details of the proposal, and several people took up this opportunity.  They were also given the opportunity to have Council officers attend a meeting of their organisation and be available for a discussion of the proposal.  One organisation, the Safety Advisory Board, took up this opportunity.

In addition to directly contacting identified stakeholders, the proposal was promoted to the general public through posts on Facebook, a public notice lodged in the Manawatū Standard and the Tribune, and the Square Circular.  A press release was provided to the media.  Digital signage at the City Library was also used to advertise the consultation process.

“Drop-in” consultation sessions were held at the City Library and each of the branch libraries during the week of 7-10 August.  These sessions were 2 hours long, held at various times during the day and evening, and provided people with an opportunity to learn more about the proposed policy, to ask questions and to get assistance in making a submission.  The sessions were promoted via Facebook and through in-library signage.  The session at the Ashhurst Library was also advertised in the Village Voice newsletter.  Over the five sessions held, approximately 35-40 people expressed interest in the proposal and asked questions or took away information about the proposal.

3.         Overview of submissions

Preliminary analysis of the written submissions indicates slightly more than half of submitters – approximately 58% - were generally supportive of the direction proposed by the draft Local Alcohol Policy.  However, many submitters indicated support for some aspects of the proposal whilst opposing other aspects, which makes a simplified support/oppose analysis problematic.

Most submitters expressed views on the proposed trading hours.  A number of submitters appear to have confused the proposed maximum trading hours for Club licences (closing at 12am) with “night club”-type bars or pubs, arguing that closing those types of premises at midnight would be too restrictive.  However, the proposal for Club licences only applies to those premises which are “bona fide” clubs operating solely for the benefit of registered members or their guests.  Clubs of this type do not include bars or pubs which are generally open to the public.

Just under one-quarter of submissions were received from identified groups.  The remainder were received from individual members of the public or from individual businesses.

4.         NEXT STEPS

Following the hearing of these submissions, officers will prepare advice for the Council on the points raised by submitters, with recommendations regarding any changes to the draft Local Alcohol Policy that may be warranted, and the adoption or otherwise of the draft policy.  Given the complexity of the issues raised and the counter-proposals contained in submissions, this advice is expected to be presented to the March 2018 meeting of the Community Development Committee. 

5.         Compliance and administration

Does the Committee have delegated authority to decide?

If Yes quote relevant clause(s) from Delegations Manual S169


Are the decisions significant?


If they are significant do they affect land or a body of water?


Can this decision only be made through a 10 Year Plan?


Does this decision require consultation through the Special Consultative procedure?


Is there funding in the current Annual Plan for these actions?


Are the recommendations inconsistent with any of Council’s policies or plans?







Peter Ridge

Policy Analyst