AGENDA

Council

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Grant Smith (Mayor)

Tangi Utikere (Deputy Mayor)

Brent Barrett

Leonie Hapeta

Susan Baty

Jim Jefferies

Rachel Bowen

Lorna Johnson

Adrian Broad

Duncan McCann

Gabrielle Bundy-Cooke

Karen Naylor

Vaughan Dennison

Bruno Petrenas

Lew Findlay QSM

Aleisha Rutherford

 

 

 

 

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

 

 

Council MEETING

 

24 October 2017

 

 

 

Order of Business

 

1.         Apologies

2.         Confirmation of Agenda and Urgent items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.

3.         Notice of Motion - Mayoral Travel to Australia                                              Page 7  

4.         Confirmation of Minutes                                                                                    Page 9

“That the minutes of the ordinary meeting of 25 September 2017 Part I Public, the extraordinary meeting of 2 October 2017 Part I Public, the extraordinary meeting of 9 October 2017 Part I Public and the extraordinary meeting of 16 October 2017 Part I Public be confirmed as a true and correct record.”  

Reports

5.         City Ambassadors - Proposed Trial                                                                  Page 37

Report, dated 20 October 2017 from the Manager - Community Engagement, Ian Littleworth and the Safe Communities Coordinator, Zoe Kavanagh.

6.         Additional Planning Fees and Charges                                                            Page 43

Memorandum, dated 3 October 2017 from the Strategy Manager Finance, Steve Paterson.

7.         Elected Member Remuneration Report - Additional Distribution               Page 51

Memorandum, dated 26 September 2017 from the Governance & Support Team Leader, Kyle Whitfield.

8.         Council Controlled Organisations Trustee Meeting Fee Allowances           Page 67

Memorandum, dated 26 September 2017 from the Governance & Support Team Leader, Kyle Whitfield.

9.         Maori Ward Options                                                                                         Page 69

Report, dated 4 October 2017 from the Legal Counsel, John Annabell.

10.       Work Schedule                                                                                                  Page 77

11.       Draft Palmerston North Animals and Bees Bylaw - Approval for Consultation Page 79

Memorandum, dated 5 October 2017 from the Policy Analyst, Ann-Marie Mori.  


 

Recommendations from Committee Meetings

12.       Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 2 October 2017 Meeting                                                                            Page 107

“That the Committee's recommendations be adopted or otherwise dealt with.”

13.       Presentation of the Part I Public Economic Development Committee Recommendations from its 9 October 2017 Meeting                                                                  Page 109

“That the Committee's recommendations be adopted or otherwise dealt with.”

14.       Presentation of the Part I Public Finance and Performance Committee Recommendations from its 16 October 2017 Meeting                                                                Page 111

“That the Committee's recommendations be adopted or otherwise dealt with.”    

 15.      Exclusion of Public

 

 

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

16.

Minutes of the ordinary meeting - Part II Confidential - 25 September 2017, the extraordinary meeting - Part II Confidential - 2 October 2017, the extraordinary meeting - Part II Confidential - 9 October 2017 and the extraordinary meeting - Part II Confidential - 16 October 2017

For the reasons setout in the ordinary minutes of 25 September 2017, the extraordinary minutes of 2 October 2017, the extraordinary minutes of 9 October 2017 and the extraordinary minutes of 16 October 2017, held in public present.

17.

Presentation of the Part II Confidential Finance and Performance Committee Recommendations from its 16 October 2017 Meeting

Third Party Commercial, Commercial Activities and Negotiations

s7(2)(b)(ii), s7(2)(h) and s7(2)(i)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications and Marketing Manager (or their representative (name)) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

  Notice of Motion

 

TO:                                Council

MEETING DATE:           24 October 2017

TITLE:                            Notice of Motion - Mayoral Travel to Australia

FROM:                           Tangi Utikere, Deputy Mayor, -

 

 

THAT THE Council Resolves:

That the Expenses Policy be amended so that Mayoral Travel to Australia on Official Council Business be subject to the same approval process as domestic travel.

 

 

Notice of Motion

As per attached

 

 

Attachments

1.

Notice of Motion

 

    


PDF Creator

  


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

Palmerston North City Council

 

Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 25 September 2017, commencing at 9.00am

Members

Present:

Deputy Mayor (Tangi Utikere) (in the Chair) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Apologies:

The Mayor (Grant Smith) (on Council Business), Councillor Brent Barrett (on Council Business), Councillor Gabrielle Bundy-Cooke and Councillor Leonie Hapeta (on Council Business).

 

140-17

Apologies

 

Moved Tangi Utikere, seconded Rachel Bowen.

RESOLVED

1.   That Council receive the apologies.

 

Clause 140-17 above was carried 12 votes to 0, the voting being as follows:

For:

Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

  

141-17

Confirmation of Minutes

 

Moved Tangi Utikere, seconded Vaughan Dennison.

RESOLVED

1.  That the minutes of the ordinary meeting of 28 August 2017 Part I Public, the extraordinary meeting of 4 September 2017 Part I Public and the extraordinary meeting of 18 September 2017 Part I Public be confirmed as  true and correct records.

 

Clause 141-17 above was carried 11 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Abstained:

Councillor Aleisha Rutherford.

 

Reports

142-17

Work Schedule

 

Moved Aleisha Rutherford, seconded Karen Naylor.

RESOLVED

1.   That Council receive its Work Schedule dated September 2017.

 

Clause 142-17 above was carried 12 votes to 0, the voting being as follows:

For:

Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

  

Recommendations from Committee Meetings

143-17

Planning and Strategy Committee Part I Public - 4 September 2017

Consideration was given to Planning and Strategy Committee recommendations as appended to these minutes.

 

Moved Duncan McCann, seconded Aleisha Rutherford.

RESOLVED

1.   That the Committee’s recommendations be adopted.

 

Clause 143-17 above was carried 11 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Vaughan Dennison.

 

144-17

Sport and Recreation Committee Part I Public - 4 September 2017

Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes.

 

Moved Duncan McCann, seconded Aleisha Rutherford.

RESOLVED

1.   That the Committee’s recommendations be adopted.

 

Clause 144-17 above was carried 11 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Vaughan Dennison.

 

145-17

Community Development Committee Part I Public - 11 September 2017

Consideration was given to Community Development Committee recommendations as appended to these minutes.

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

RESOLVED

1.   That Clause 29-17 of the Committee’s recommendations be adopted.

 

Clause 145.1 above was carried 9 votes to 3, the voting being as follows:

For:

Councillors Susan Baty, Rachel Bowen, Adrian Broad, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Vaughan Dennison, Lew Findlay QSM and Bruno Petrenas.

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

2.  That the remainder of the Committee’s recommendations be adopted.

 

Clause 145.2 above was carried 12 votes to 0, the voting being as follows:

For:

Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

146-17

Finance and Performance Committee Part I Public - 18 September 2017

Consideration was given to Finance and Performance Committee recommendations as appended to these minutes.

 

Moved Susan Baty, seconded Jim Jefferies.

RESOLVED

1.   That the Committee’s recommendations be adopted.

 

Clause 146-17 above was carried 12 votes to 0, the voting being as follows:

For:

Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford and Tangi Utikere.

     

Exclusion of Public

147-17

Recommendation to Exclude Public

 

Moved Tangi Utikere, seconded Duncan McCann.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

10.

Minutes of the ordinary meeting - Part II Confidential - 28 August 2017 and the extraordinary meeting - Part II Confidential - 4 September 2017

For the reasons setout in the ordinary minutes of 28 August 2017 and the extraordinary minutes of 4 September 2017, held in public present.

11.

Leave of Absence

Privacy

s7(2)(a)

12.

District Licensing Committee - Appointments

Privacy

s7(2)(a)

13.

Civic Honour Awards 2017

Privacy

s7(2)(a)

14.

Presentation of the Part II Confidential Sport and Recreation Committee Recommendations from its 4 September 2017 Meeting

Commercial Activities

s7(2)(h)

15.

Presentation of the Part II Confidential Finance and Performance Committee Recommendations from its 18 September 2017 Meeting

Commercial Activities and Negotiations

s7(2)(h) and s7(2)(i)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Senior Communications Advisor (Sandra Crosbie) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

 

Clause 147-17 above was carried 12 votes to 0, the voting being as follows:

For:

Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

The public part of the meeting finished at 9.19am

 

Confirmed 24 October 2017

 

 

 

Mayor

Recommendations from Committee

TO:                                Council

MEETING DATE:           25 September 2017

TITLE:                            Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 4 September 2017 Meeting

 

 

Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 4 September 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

56-17

Deputation - Te Aroha Noa Community Services

The COMMITTEE RECOMMENDS

1.   That the Planning and Strategy Committee receive the deputation for information.

2.  That the proposal from Te Aroha Noa Community Services be referred for       consideration via the Long Term Plan process.

3.  That the request for planning and assistance be referred to the Chief   Executive for immediate consideration.

 

58-17

Annual Section 10A Dog Control Act 1996 Report to Secretary of Local Government

Memorandum, dated 11 August 2017 from the Head of Environmental Protection Services, Graeme Gillespie.

The COMMITTEE RECOMMENDS

1.   That the report on the Dog Control Policy and Practices for Palmerston North City Council pursuant to Section 10A of the Dog Control Act 1996 for the period of 2016/17 be adopted.

2.  That the Chief Executive report back to the Planning and Strategy         Committee on opportunities to address the issue of unsecured roaming     dogs.

 


 

 

59-17

Policy for considering applications for the short-term use of public space

Memorandum, dated 16 August 2017 from the Economic Policy Advisor, Peter Crawford.

The COMMITTEE RECOMMENDS

1.   That the Policy (attached in Appendix One of the report titled “Policy for considering applications for the short-term use of public space” and dated 16 August 2017 from the Economic Policy Advisor, Peter Crawford) for considering applications for the short-term use of public space be approved.

2.   That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be authorised to make minor amendments to the Policy.

 

60-17

Parking Trials 2017

Memorandum, dated 21 August 2017 from the Senior Transportation Engineer, Glenn Connelly.

The COMMITTEE RECOMMENDS

1.   That the assessment of parking trials as outlined in the report titled “Parking Trials 2017” and dated 21 August 2017 from the Senior Transportation Engineer, Glenn Connelly, be received in response to Council’s parking resolutions of 27 June 2016.

2.   That the time limits on metered parking spaces, which previously had two hour time limits, be removed.

3.   That the first hour in King Street Car Park remain free and formally be adopted when fees and charges are next set.

 

 

Attachments

Nil 


 

 Recommendations from Committee

TO:                                Council

MEETING DATE:           25 September 2017

TITLE:                            Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 4 September 2017 Meeting

 

 

Set out below are the recommendations only from the Sport and Recreation Committee meeting Part I Public held on 4 September 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

26-17

Waitoetoe Park Reserve Development Plan

Report, dated 7 August 2017 from the Leisure Assets Planner, Jason Pilkington.

The COMMITTEE RECOMMENDS

1.   That the Sport and Recreation Committee adopts the “Waitoetoe Park Reserve Development Plan”, attached to the 4 September Report titled “Waitoetoe Park Reserve Development Plan” as a final.

2.   That the Council direct the Chief Executive Officer to complete the process required for renaming the park from Waitoetoe Park to Ahimate Park.

3.   That the Chairperson and Deputy Chairperson of the Committee be authorised to make minor amendments to the Waitoetoe Park Reserve Development Plan.

 

 

Attachments

Nil 


 

 Recommendations from Committee

TO:                                Council

MEETING DATE:           25 September 2017

TITLE:                            Presentation of the Part I Public Community Development Committee Recommendations from its 11 September 2017 Meeting

 

 

Set out below are the recommendations only from the Community Development Committee meeting Part I Public held on 11 September 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

23-17

Capacity & Capability Building in the community sector

Memorandum, dated 23 August 2017 from the Community Liaison Team Leader, Peter Grey.

The COMMITTEE RECOMMENDS

1.  That the Committee receives the memorandum dated 23 August 2017 and entitled “Capacity and Capability Building in the Community Sector” for information.

2   That the Chief Executive provide a response to the key concerns of the social Well Being Forum report including how the Council could support a more coordinated approach.

 

25-17

Disability Reference Group update

Memorandum, dated 8 September 2017 from the Community Liaison Team Leader, Peter Grey.

The COMMITTEE RECOMMENDS

1.  That the Community Development Committee receives the memorandum dated 8 September 2017 and entitled “Disability Reference Group Update” for information.

 

2.  That Officers report back to Council on the outcome of the investigation by Enable NZ into the development of a disability sector advisory group and identifies any potential opportunities for Council participation. 

 

28-17

Implications of proposed changes to the Social Housing Strategy

Memorandum, dated 22 June 2017 from the Strategy & Policy Manager, Julie Macdonald.

The COMMITTEE RECOMMENDS

1.  That the report attached as Appendix One entitled ‘Implications of the proposed review of the Social Housing Strategy’ be received.

2.  That the options C and D outlined in the report titled “Implications of proposed changes to the Social Housing Strategy” be referred to the Long Term Plan.

 

29-17

Healthy Beverage Policy

Memorandum, dated 24 August 2017 from the Policy Analyst, Lili Kato.

The COMMITTEE RECOMMENDS

1.  That Council adopt the Healthy Beverage Policy.

 

2.  That the Chairperson and Deputy Chairperson of the Community Development be given delegated authority to approve minor amendments to the attached Healthy Beverage Policy prior to publication.

 

 

Attachments

Nil 


 

Recommendations from Committee

TO:                                Council

MEETING DATE:           25 September 2017

TITLE:                            Presentation of the Part I Public Finance and Performance Committee Recommendations from its 18 September 2017 Meeting

 

 

Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 18 September 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

57-17

Palmerston North Airport Ltd - Comment on Annual Report for 12 months ended 30 June 2017 & Instructions Relating to Annual Meeting

Memorandum, dated 31 August 2017 from the Strategy Manager Finance, Steve Paterson.

The COMMITTEE RECOMMENDS

1.   That the Annual Report and Financial Statements of Palmerston North Airport Limited for the year ended 30 June 2017 be received.

2.   That the Council shareholder representative be instructed to support the proposed resolutions to be considered at the Annual Meeting of Palmerston North Airport Limited to be conducted by way of resolution in writing.

 

58-17

Recommendation for Adoption 2016/17 Annual Report

Memorandum, dated 5 September 2017 from the Financial Accountant, Keith Allan.

The COMMITTEE RECOMMENDS

1.     That the Committee recommend to Council that the 2016/17 Annual Report and 2016/17 Summary Annual Report be adopted.

2.    That the Committee note that an Auditor’s “opinion” from Audit New Zealand would be expected to be received immediately following recommended adoption by Council on 25 September 2017 and Council signing of the reports.

3.     That delegated authority is given to the Chairperson and Deputy Chairperson of the Finance and Performance Committee to make minor amendments to the 2016/17 Annual Report and 2016/17 Summary Annual Report.

4.     That the Committee note that recommendation 2 be varied in that the Statement of Compliance and Responsibility will also be signed by Grant Elliott, Chief Financial Officer.

5.  That the Councillor Portfolios be included on page 9 of the “Year in    Review”.

 

59-17

Capital New Programme Adjustments for 2017-18

Memorandum, dated 14 August 2017 from the Water & Waste Services Manager, Robert van Bentum.

The COMMITTEE RECOMMENDS

1.   That a new 2017/18 Rubbish and Recycling Capital New Programme called “Awapuni Lease Property Improvements” with a budget of $40,000 be created by utilising savings of $40,000 from Water Capital New Programme 610 – “Turitea Valley Road / Pacific Drive New Water Supply Link.”

2.   That a new 2017/18 Water Capital New Programme called “Turitea WTP Access Road Retaining Wall” with a budget of $180,000 be created by utilising savings of $180,000 from Water Capital New Programme 610 – “Turitea Valley Road / Pacific Drive New Water Supply Link”.

3.   That the budget for the 2017/18 Wastewater Capital New Programme “1048 Totara Road WWTP  – Construction of New Food Waste Facilities” be revised from $101,000 to $150,000 by utilising savings of $49,000 from Water Capital New Programme 610 – “Turitea Valley Road / Pacific Drive New Water Supply Link.”

4.   That the budget for the 2017/18 Wastewater Capital New Programme “570 Totara Road WWTP – Replacement of Inlet Screens (Growth)” be revised from $385,000 to $475,000 by utilising savings of $90,000 from Water Capital New Programme 610 – “Turitea Valley Road / Pacific Drive New Water Supply Link”.

5. That the Chief Executive report back on a process for reallocation and prioritisation of underspending on programmes.

 


 

 

60-17

Victoria Esplanade Erosion

Report, dated 17 August 2017 from the Parks & Property Manager, John Brenkley.

The COMMITTEE RECOMMENDS

1.   That Council contribute $125,000 to Horizons RC to rock line the riverbank below the Victoria Esplanade to prevent further erosion occurring in this location as an accommodated operational cost within the City Reserves General Activity. Furthermore it be noted that this contribution is unbudgeted and that the activity will be monitored and any likely overspend be reported back.  

 

 

Attachments

Nil    


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

Palmerston North City Council

 

Minutes of the Extraordinary Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 02 October 2017, commencing at 2.00pm

Members

Present:

Councillor Tangi Utikere (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Apologies:

The Mayor (Grant Smith) (Council Business) and Councillor Gabrielle Bundy-Cooke.

 

148-17

Apologies

 

Moved Tangi Utikere, seconded Vaughan Dennison.

RESOLVED

1.   That Council receive the apologies.

 

Clause 148-17 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

149-17

Submissions from the Maori Ward Consultation

 

The following people appeared before Council and made oral statements in support of their submissions and replied to questions from Elected Members.

 

Ruth Jackson (5)

Ms Jackson spoke to her submission and made no additional comments.

 

Palmerston North Women’s Health Collective (28)

Representing the Palmerston North Women’s Health Collective, Ms Jean Hera and Ms Georgia Crawford spoke and made the following additional comments:

 

-     Having Maori ward/s is a very important development for Council.

 

-     They are confused as to why the city does not already have Maori representation, especially since we have it in national politics.

 

-     People on the Maori role should also be able to vote for people in the general ward/s.

 

Martin Sullivan (30)

Mr Sullivan spoke to his submission and made the following additional comments:

 

-     The City Council should be bound the same way as the government.

 

-     Maori should be involved in the governance of the city.

 

-     Maori need to take part in decision making.

 

Mr Peter Wheeler (38)

Mr Wheeler  spoke to his submission and made the following additional comments:

 

-     The electoral system is designed to ensure that the minority are not able to win.

 

-     Majority of people who are opposed have not come to speak on behalf of their submissions.

 

Mr Joe Erkens (50)

Mr Erkens spoke to his submission and made the following additional comment:

 

-     Anyone can be elected to Council or stand for Council, this is the correct way.

 

Dr Fred Hirst (53)

Dr Hirst spoke to his submission with a PowerPoint presentation and made no additional comments.

 

Mr Don Esslemont (58)

Mr Esslemont spoke to his submission and also represented Hobson’s Pledge and made the following additional comments:

 

-     This is not a moral position, it is not moral to treat people differently.

 

-     This is not a practical way of involving Maori.

 

-     This approach is similar to Nazi Germany and apartheid South Africa .

 

Ms Tina Smith (65)

Ms Smith spoke to her submission and made the following additional comments:

 

-     Believes that the Treaty of Waitangi needs to be honoured. It is a contract and you need to value contracts.

 

-     Maori agreed to share New Zealand, this meant that they did not agree to be cut out of decision making.

 

-     It’s all about participation. Maori need to sit at the table where decisions are made. Maori have a right to be fairly represented.

 

Mrs Steph Hirst (66)

Mrs Hirst spoke to her submission and made the following additional comments:

 

-     Maori has lost a lot since colonisation.

 

-     A lot of New Zealanders are unaware of New Zealand history.

 

-     This consultation is about addressing unfairness and inequality.

 

Rangitane o Manawatu (67)

Representing Rangitane o Manawatu, Mr Wiremu Kingi Te Awe Awe spoke and made the following additional comments:

 

-     Encouraged by the amount of support for Maori ward/s from non-Maori.

 

-     Still need to have an arrangement with Rangitane. There is a difference between iwi and Maori representation.

 

-     Council could still look at a standing committee for Maori representation.

 

Public Service Association (69)

Representing the Public Service Association, Mr Kevin Bunker and Mr John Sheenan spoke and made the following additional comments:

 

-     Commend the Council for starting this conversation.

 

-     A large amount of the opposed submissions are from individuals, however a large number who support the proposal are from organisations.

 

-     Achieving this broad outcome will strengthen Maori participation and not lessen it.

 

-     The Public Service Association does not seem that having a Maori ward/s would bring out special privileges to Maori. One person, one vote.

 

Mr Selwyn Brown (47)

Mr Brown spoke to his submission and made the following additional comments:

 

-   Pointed out that the small number of verbal presentations against the             introduction of Maori wards could be attributed to the meeting being             held during work hours as a lot of people against the proposal were             working.

 

-     There was a very small percentage of submission from an electoral population which shows that the majority of citizens were not aware of the proposal.

 

-     It is important to have a Maori voice on the Council, but they should stand for election under the existing system.           

 

 

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

1.   That the oral and written submissions on the Māori Ward Consultation be received.

2.   That the Procedures for Hearing of Submissions, as described in the Procedure Sheet as attached be noted.

 

Clause 149-17 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

         


 

Exclusion of Public

150-17

Recommendation to Exclude Public

 

Moved Tangi Utikere, seconded Rachel Bowen.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

1.

Request for Further Funding

Negotiations

s7(2)(i)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications and Marketing Manager (or their representative (name)) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

 

Clause 150-17 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

The public part of the meeting finished at 4.06pm

 

Confirmed 24 October 2017

 

 

 

Mayor

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

Palmerston North City Council

 

Minutes of the Extraordinary Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 09 October 2017, commencing at 9.00am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Apologies:

Councillors Gabrielle Bundy-Cooke, Jim Jefferies and Duncan McCann.

 

Councillor Vaughan Dennison entered the meeting at 10.49am when the meeting resumed. He was not present for clause 152.

  

152-17

Apologies

 

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council receive the apologies.

 

Clause 152-17 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

                     The meeting adjourned at 9.03am

                            The meeting resumed at 10.49am

 

                            When the meeting resumed Councillor Vaughan Dennison was present.

 

Exclusion of Public

153-17

Recommendation to Exclude Public

 

Moved Grant Smith, seconded Lew Findlay QSM.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

4.

Request for Further Funding

Negotiations

s7(2)(i)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), Acting General Manager, City Networks (Robert van Bentum), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Senior Communications Advisor (Sandra Crosbie) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

 

Clause 153-17 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

The public part of the meeting finished at 10.51am

 

Confirmed 24 October 2017

 

 

Mayor

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

Palmerston North City Council

 

Minutes of the Extraordinary Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 16 October 2017, commencing at 12.30pm

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Exclusion of Public

151-17

Recommendation to Exclude Public

 

Moved Grant Smith, seconded Aleisha Rutherford.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

4.

Review of Capital Programmes

Negotiations

s7(2)(i)

5.

Library of the Future and Refurbishment Project - Update

Commercial Activities

s7(2)(h)

6.

He Ara Kotahi Pathway Project Revised Construction Estimates & Manawatu River Cycle/Pedestrian Bridge Tender Report

Negotiations and Gain Advantage

s7(2)(i) and s7(2)(j)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Senior Communications Advisor (Sandra Crosbie) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Manager – Living Room of the City (Linda Moore),  Parks and Property Manager (John Brenkley), Roading Manager (Jon Schwass) and Water and Waste Manager (Robert van Bentum) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

Rob Green, Green Infrastructure Services because of his knowledge and ability to assist the meeting in speaking to his reports and answering questions, noting that such person will be present at the meeting only for the items that relate to his respective reports.

 

Clause 151-17 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

The public part of the meeting finished at 12.31pm

 

Confirmed 24 October 2017

 

 

 

Mayor

  



 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Report

TO:                                Council

MEETING DATE:           24 October 2017

TITLE:                            City Ambassadors - Proposed Trial

DATE:                            20 October 2017

AUTHOR/S:                   Ian Littleworth, Manager - Community Engagement, Libraries and Community Services

Zoe Kavanagh, Safe Communities Coordinator, Libraries and Community Services

 

 

RECOMMENDATION(S) TO Council

1.   That the report City Ambassadors – Proposed Trial be received

2.   That approval is given to undertake a 3 month City Ambassadors trial

3.   That funding support of $32,200 toward the City Ambassadors trial will be sourced from within existing Libraries & Community Services Unit budget

 

 


 

Summary of options analysis for

 

Problem or Opportunity

The city and in particular the CBD has experienced an increase in antisocial behaviour from a small but determined group of youth. In exploring options to address this there is a very clear opportunity to provide a solution that not only assists with the youth behaviour issues but adds significantly to the city’s promotional opportunities, vibrancy of the CBD and will increase the reputation of the city

OPTION 1:

City Ambassadors trial

Community Views

Not sought

Benefits

Provides a proactive response that is not solely based on addressing anti-social behaviour but adds value to the city and enhances our reputation with visitors and residents

Risks

The use of ambassadors doesn’t add significantly to the vibrancy of the CBD nor assists with addressing anti-social behaviour to justify the resources involved.

Financial

$32,200

Sourced from within existing Libraries & Community Services Unit budget

OPTION 2:

Status Quo

Community Views

Not sought

Benefits

Current levels of service are still maintained

Risks

Diminishes the proactive approach that Ambassadors would provide to promoting the city, supporting visitors and assisting with addressing youth anti-social behaviour.

Financial

No financial implication

Contribution of Recommended Option to Council’s Strategic Direction

This option is in line with priorities in the draft Creative and Liveable, and Connected Community strategies working towards a vibrant, liveable, connected, and safe city.


 

Rationale for the recommendations

1.         Overview of the problem or opportunity

1.1       The city and in particular the CBD has experienced an increase in anti-social behaviour from a small but determined group of youth; and has been a subject of discussion at the Safety Advisory Board (SAB).

1.2       In exploring the option suggested by the SAB and in response to a request by Mayor Smith, there is a very clear opportunity to provide a solution that not only assists with addressing the youth behaviour issue; but proactively adds significantly to the city’s promotional opportunities, vibrancy of the CBD and will increase the reputation of the city.

1.3       This report seeks approval for a 3 month trial City Ambassador program wherein City Ambassadors would circulate within the CBD area within Palmerston North.

2.         Background and previous council decisions

2.1       Following a discussion on the growing youth behaviour issues at the August meeting of the SAB, where Mayor Smith was in attendance, the SAB proposed that a daytime presence be established to curb antisocial behaviour in the CBD.

2.2       Mayor Smith and Councillor Dennison asked Council Officers to present a report to Council outlining a proposal for a trial to be run over the summer holiday period using this model.

2.3       Further discussion with Council Officers, SAB members and Police recognised that this presented a wider opportunity to evolve the concept from one of focusing purely on CBD safety, to that of city ambassadors focusing on adding significantly to the vibrancy of the CBD and increasing the reputation of the city.

3.         Description of options

 OPTION ONE: City Ambassadors Trial

3.1       It is proposed to run a City Ambassadors trial for 3 months over the summer holiday period of December to February. This period coincides with school holidays and increased tourist visitations.

3.2       Similar City Ambassadors programmes are run successfully in other centres:

Place

Description

Hamilton

-     Employs a City Safe Operations Team who patrol at both CBD and suburb levels in both day and night operations, as well as operate the CCTV cameras and encourage by-law compliance.

-     This service was recently brought in-house after formerly being a contracted service.

Hastings

-     Directly employs City Assist Ambassadors who operate 7 days a week patrolling the CBD to provide safer environments. 

-     The programme has recently expanded to include a Flaxmere Community Assist team.

Wellington

-     Wellington City Ambassadors are a team of volunteers whose mission is to provide a friendly and informative welcome to all visitors to Wellington by providing information, directions and general assistance.

-     The focus for these Wellington City Ambassadors is primarily cruise passengers.

 

3.3       The objectives of the Palmerston North City Ambassadors will be to help increase visitor satisfaction, promote the CBD and city, and assist with community safety in the CBD. This option is in line with priorities in the draft Creative and Liveable, and Connected Community strategies working towards a vibrant, liveable, connected, and safe city.

3.4       Their ambassadorial role would include:

·    Providing general and promotional information, and directional assistance to visitors around the CBD

·    Providing  direction and resources to City events and City facilities and amenities

·    Liaising regularly with I-Site

·    Making people feel more comfortable when they are out enjoying the CBD

·    Act as ‘eyes and ears’ for antisocial activity and reporting it to the Police for action

·    Reporting any damage to property to Council

 


It is important to note that purpose of the role is not
to act as a security presence in the CBD, instead the strong emphasis is on being a host and ambassador for Palmerston North.

 

3.5       Two City Ambassadors would be circulating throughout the CBD area 6 days a week at peak day and early evening times with flexibility in hours, and would be in constant contact with each other and with the NZ Police headquarters as required.

3.6       To support the ambassadorial nature of the roles the visual image portrayed through clothing, branding and so forth is very important. A funding allowance has been included in the cost summary to ensure that this is managed correctly and appropriate to the intended message. 

3.7       Whilst the emphasis is on the promotional and hosting roles there are efficiency benefits in utilising the pre-existing channel of the Safe City Trust host providers who have skills and experience relevant to this ambassador role.

This would enable the trial to be quickly and effectively implemented. There are already existing communication channels with Police for any city safety instances, and reporting mechanisms are established.

Safe City Trust has indicated that they are available to facilitate the trial and to provide suitably skilled and experience personnel. This will be carried in close collaboration with Council Officers.

Safe City Trust and Council Officers will require a month lead in time to prepare for the trial.

3.8       This proposal is an additional and unplanned level of service with no funding allocated in the Annual Plan but the trial can be delivered from within existing Libraries & Community Services Unit budgets.

Safe City Trust contract

 $ 28,000.00 (3 months)

Administration and resources

 $  4,200.00 (Promotion and branding, clothing)

TOTAL COST

 $ 32,200.00

        

OPTION TWO: Status Quo

3.9       The second option is to not undertake this trial and to continue the current status quo.

3.10     Whilst some the outputs of the Ambassadors can be achieved through the I-Site and Police, this option will diminish the proactive approach that Ambassadors provide to promoting the city, supporting visitors and assisting with addressing youth anti- social behaviour.

4.         Conclusion

The request to provide a solution to the escalation of anti-social behaviour has provided an opportunity to explore an option that not only assists with addressing the youth behaviour issue, but adds significantly to the city’s promotional opportunities, vibrancy of the CBD and will increase the reputation of the city.

5.         Next actions

If the trial is approved, then Council Officers will work with Safe City Trust to:

·    Determine outcomes, brand messaging and operational objectives, procedures and protocols

·    Establish Reporting and Monitoring protocols

·    Determine appropriate uniforms and branding  for City Ambassadors

5.1       At the completion of the trial the review will be reported to Council for further consideration. 

6.         Outline of community engagement process

6.1       No community engagement process has been undertaken

 

Does the Council have delegated authority to decide?

Yes

Are the decisions significant?

No

If they are significant do they affect land or a body of water?

No

Can this decision only be made through a 10 Year Plan?

No

Does this decision require consultation through the Special Consultative procedure?

No

Is there funding in the current Annual Plan for these actions?

No

Are the recommendations inconsistent with any of Council’s policies or plans?

No

 

 

Attachments

Nil

 

Ian Littleworth

Manager - Community Engagement

Zoe Kavanagh

Safe Communities Coordinator

 

 

 

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           24 October 2017

TITLE:                            Additional Planning Fees and Charges

DATE:                            3 October 2017

AUTHOR/S:                   Steve Paterson, Strategy Manager Finance, City Corporate

 

 

RECOMMENDATION(S) TO Council

1.   That the Statement of Proposal and associated Summary of Information(attached) to approve fees and charges for additional functions under an amendment to the Resource Management Act 1991 be adopted for public consultation and the Chief Executive be authorised to undertake the necessary consultative procedure under section 83 of the Local Government Act 2002.

 

 

 

1.         ISSUE

Recent amendments to the Resource Management Act (RMA) 1991 have created additional activities to be undertaken by the Council.  Consistent with the Council’s Revenue & Financing Policy the cost of undertaking this work needs to be recovered from those making the applications.  New fees and charges need to be established to enable this to happen.

2.         BACKGROUND

Recent amendments to the RMA have created the following additional activities:

·    Boundary activities (under section 87BA) – Council must exempt ‘boundary activities’ from needing a resource consent if neighbour approval is provided.

·    Marginal/temporary breaches (under section 87BB) – Council may exempt ‘marginal or temporary breaches’ activities from needing resource consent.

In addition the RMA has been amended to insert section 357AB, which enables resource consent applicants or consent holders to request their application against a decision be heard by an independent commissioner, if that objection relates to an application or review described in section 357A(2)-(5). 

The amendments come into effect on 18 October 2017.

Section 36 of the RMA enables the Council to fix fees and charges to cover the reasonable costs of the above activities, including the applicant paying for the costs of the independent commissioner.  Such fees and charges must be set using the Special Consultative Procedure (SCP) under section 83 of the Local Government Act 2002.

Consistent with the Council’s Revenue & Financing Policy it is considered appropriate that fees and charges be determined at a level which covers the cost of processing the applications and/or considering/hearing objections to decisions.

It is proposed that the fees and charges for the additional activities take the form of fixed fees paid as a deposit at the time of lodgement as follows:

·    Boundary Activities – a fixed fee and deposit of $270

·    Marginal or Temporary Activities – a fixed fee and deposit of $270

These proposed fees/deposits are at levels below the existing non notified application fees recognising the reduced time anticipated to process these types of applications.  They are based on an estimate of 1.25 hours of Planning Officer time (at @ $173 per hour = $216) and 30 minutes of Administration Officer time (at $108 per hour = $54).

It is also proposed that the charge for hearing commissioners appointed at the request of applicant to hear objections be at cost plus disbursements of the independent commissioner.

The proposed consultation period will start 30 October 2017 and end on 27 November 2017 with any oral hearings at a time and date to be determined in early December so that a final decision can be made as soon as practicable before Christmas.

It is recognised there will be a period from 18 October until the fees are finally approved that the Council may be required to process applications for the additional activities and that such applications will be processed free of charge.

3.         NEXT STEPS

Assuming the recommendation is adopted public consultation will be carried out in accordance with the requirements of the SCP.  Submissions will be heard (if requested) and considered.  A final report will be presented to the Council for consideration and adoption.

4.         Compliance and administration

Does the Committee have delegated authority to decide?

Yes

Are the decisions significant?

No

If they are significant do they affect land or a body of water?

No

Can this decision only be made through a 10 Year Plan?

No

Does this decision require consultation through the Special Consultative procedure?

Yes

Is there funding in the current Annual Plan for these actions?

Yes

Are the recommendations inconsistent with any of Council’s policies or plans?

No

 

 

Attachments

1.

Draft Summary of Information and Statement of Proposal

 

 

 

Steve Paterson

Strategy Manager Finance

 

 

 

 


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator



 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           24 October 2017

TITLE:                            Elected Member Remuneration Report - Additional Distribution

DATE:                            26 September 2017

AUTHOR/S:                   Kyle Whitfield, Governance & Support Team Leader, City Corporate

 

 

RECOMMENDATION(S) TO Council

1.   That the report entitled: “Elected Member Remuneration from 1 July 2017” and dated 3 August 2017 be lifted off the table.

2.   That Council note the determination by the Remuneration Authority which is effective as at 1 July 2017

3.   That the additional unallocated amount of $88,588 be amalgamated as stated in table 1 of this report entitled ‘Elected Remuneration Report – Additional Distribution’ and sent to the Remuneration Authority for their approval.

4.   That the amendments to the “Elected Member Expenses Policy” be approved which includes the changes to vehicle mileage, travel time and communications allowance as determined by the Remuneration Authority and the Mayoral Travel to Australia (if approved).

 

 

 

1.         ISSUE

At the August 2017 Council meeting the memo entitled: “Elected Member Remuneration from 1 July 2017” was to lie on the table until further information has been obtained around the redistribution of allocated funds.

This information has been reviewed, and has been recalculated. This is and presented in table 1 and 2 below.

An updated ‘Elected Member Expense Policy’ has also been updated and included as a draft for consideration. This includes new determination made by the Remuneration Authority (highlighted in the draft document), and also includes a provision around Mayoral travel to Australia being able to be approved by the Chief Executive instead of having to seek full Council approval.

 

2.         BACKGROUND

The Remuneration Authority allows Council up to two times the base Councillor Salary figure ($44,294*2 = $88,588 ) to fund Councillors who have areas of additional responsibility.

Table 1

Position

Extra Pay

Percentage of Base Pay

Previous Percentage

No.

Total Extra Pay

Deputy Mayor

$17,718

40%

 

30%

1

$17,718

Chair Planning and Strategy, Economic Development and Finance and Performance or equivalent Committees

$8,416

19%

 

 

15%

3

$25,248

Deputy Chair Planning and Strategy, Economic Development and Finance and Performance or equivalent Committees

$3,322

7.5%

 

 

NC

3

$9,966

Chair, Audit and Risk, Arts, Culture and Heritage, Community Development and Sport and Recreation or equivalent Committees

$4,429

10%

 

 

7.5%

4

$17,718

Deputy Chair, Audit and Risk, Arts, Culture and Heritage, Community Development and Sport and Recreation or equivalent Committees

$1,329

3%

 

 

NC

4

$5,316

Chair, Hearings Committee

$4,429

10%

 

7.5%

1

$4,429

Deputy Chair, Hearings Committee

$1,329

3%

 

NC

1

$1,329

Chair, CEO Review Panel

$4,429

10%

7.5%

1

$4,429

Deputy Chair, CEO Review Panel

$1,329

3%

 

NC

1

$1,329

Total Allocated

 

 

 

 

$87,481

Total

 

 

$88,588

 

Table 2 – Actual Position Remuneration

Position

2017/18

 

Mayor

$134,271

Deputy Mayor, Chair of Hearings Committee and Chair of CEO Performance Panel

$70,870

Chair of Finance and Performance Committee and Deputy Chair Hearings Committee

$54,039

Chair of Planning and Strategy Committee and Deputy Chair of Sport and Recreation and Deputy Chair of CEO Performance Panel

$55,368

Chair of Economic Development

$52,710

Chair of Arts, Culture and Heritage and Deputy Chair of Community Development

$50,052

Chair Audit and Risk Committee

$48,723

Chair Community Development and Deputy Chair Planning and Strategy

$52,045

Chair Sport and Recreation and Deputy Chair Economic Development Committee

$52,045

Deputy Chair Audit and Risk Committee

$45,623

Deputy Chair of Finance and Performance and Deputy Chair Arts, Culture and Heritage

$48,945

Councillor x 5 ($44,294)

$221,470

Total

$886,162

 

Changes to the Elected Member Expense policy is outlined in Attachment 2 and takes into account the changes from the Remuneration Authority as outlined in the memo entitled “Elected Member Remuneration from 1 July 2017”.

3.         NEXT STEPS

Send the proposed new remuneration structure to the Remuneration Authority for their approval. Once approval has been obtained, forward to payroll for action. All amounts will be backdated to the 1 July 2017.

Update the Elected Member Expense Policy as per attached.

 

4.         Compliance and administration

Does the Council have delegated authority to decide?

 

Yes

Are the decisions significant?

No

If they are significant do they affect land or a body of water?

No

Can this decision only be made through a 10 Year Plan?

No

Does this decision require consultation through the Special Consultative procedure?

No

Is there funding in the current Annual Plan for these actions?

Yes

Are the recommendations inconsistent with any of Council’s policies or plans?

No

 

 

Attachments

1.

Elected Member Remuneration from 1 July 2017

 

2.

Amended Elected Member Expenses Policy

 

 

 

Kyle Whitfield

Governance & Support Team Leader

 

 

 

 

 


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator



 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           24 October 2017

TITLE:                            Council Controlled Organisations Trustee Meeting Fee Allowances

DATE:                            26 September 2017

AUTHOR/S:                   Kyle Whitfield, Governance & Support Team Leader, City Corporate

 

 

RECOMMENDATION(S) TO Council

1.   That Council approve the Regent Theatre Trust Board, Caccia Birch Trust Board and Globe Theatre Trust Board to pay a per meeting fee of $85.00 for all of their trustees commencing 1 July 2018.

 

 

1.         ISSUE

At the August 2017 Council meeting the Chief Executive was instructed to report back on meeting fees or remuneration and associated policies for Council Controlled Organisations (CCO) Boards/Trusts.

2.         BACKGROUND

We conducted a search of other Local Authorities and did not receive any information back on what other Local Authorities pay their CCO trustees.

We asked the Institute of Directors around what the remuneration was for Director fees relating to similar sized organisations as the CCOs. They reported that the average annual Director fee for a similar sized organisation was around $19,383.

Having looked at what the Remuneration Authority sets for Community Boards, the average per annum fee is $13,032 for Chairs and $7,537 for members.

Te Manawa and CCNZ do pay their trustees a meeting attendance fee of $85.00. This is stated in the trust deed for Te Manawa and comes from their existing budget. The amount paid to CCNZ members was approved by Council.

As we are having problems recruiting adequate people onto our CCO Boards, if we offer some financial incentive then this might entice a wider range of applicants with the right skills and experience. 

Based on the same meeting fees paid to Te Manawa and CCNZ the maximum per annum amount for the three CCOs would be as outlined below:

Organisation

Number of Trustees

Maximum Amount p/a

Regent Theatre Trust Board

6

$6,120

Caccia Birch Trust Board

6

$6,120

Globe Theatre Trust Board

5

$5,100

Total

$17,340

 

3.         NEXT STEPS

Write to the Regent Theatre Trust Board, Caccia Birch Trust Board and the Globe Theatre Trust Board with the outcome of this report. This will then allow the CCOs to adequately account for the meeting fee allowance in their 2018/19 budgets.

 

4.         Compliance and administration

Does the Council have delegated authority to decide?

Yes

Are the decisions significant?

No

If they are significant do they affect land or a body of water?

No

Can this decision only be made through a 10 Year Plan?

No

Does this decision require consultation through the Special Consultative procedure?

No

Is there funding in the current Annual Plan for these actions?

No

Are the recommendations inconsistent with any of Council’s policies or plans?

No

 

 

Attachments

Nil

 

Kyle Whitfield

Governance & Support Team Leader

 

 

 

 

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Report

TO:                                Council

MEETING DATE:           24 October 2017

TITLE:                            Maori Ward Options

DATE:                            4 October 2017

AUTHOR/S:                   John Annabell, Legal Counsel, City Corporate

 

 

RECOMMENDATION(S) TO Council

1.   That EITHER:

a.  The Council does not establish a Māori ward or wards for the 2019 elections OR

b.  A Māori ward or wards be established for the 2019 and 2022 elections OR

c.  A poll of electors be undertaken to determine whether a Māori ward or wards          should be established for the 2019 and 2022 elections.

 

 

 

Summary of options analysis for

Opportunity

The Council has the opportunity to establish a Māori ward or wards for 2019 and 2022 elections if it wishes.  Alternatively, the Council could conduct a binding poll or decide to retain the status quo.

OPTION 1:

The Council does not establish a Māori ward or wards for the 2019 elections.

Community Views

Consultation was undertaken in which 60 of 93 submissions received opposed the establishment of a Māori ward or wards.

Benefits

All councillor candidates are treated equally with no special preference being given to any sub-group of electors.

Risks

A Māori candidate may not be elected to the Council.

Financial

Costs can be met within current budgets.

OPTION 2:

The Council establishes a Māori ward or wards for the 2019 and 2022 elections.

Community Views

Consultation was undertaken in which 32 of 93 submitters supported the introduction of a Māori ward or wards.

Benefits

The principal benefit to provide a direct Māori community voice on the Council.

Risks

A perception of those on the Māori electoral roll that they will have less influence in the Council elections because they may be able to vote for only one or two councillors.

Financial

Costs can be met within current budgets.

OPTION 3:

A poll of electors to be undertaken to determine whether a Māori ward or wards should be established for the 2019 and 2022 elections.

Community Views

In the consultation carried out for the possible establishment of a Māori ward or wards, seven submitters specifically suggested that the Council consider or hold a poll on the matter.

Benefits

All participants in the poll would have a say in whether or not a Māori ward or wards should be established.

Risks

There are no identifiable risks with regard to the poll process.

Financial

The cost of a poll is likely to exceed $100,000 for which there is no provision in the Council’s current budget.

Contribution of Recommended Option to Council’s Strategic Direction

Broadly speaking, all three options contribute to the Council’s strategic direction, although Option 2 is best reflected in the Māori Community Strategy which endeavours to ensure greater participation and influence of Maori in shaping the city, partly through engagement in governance, democracy and leadership and in engagement in local decision-making.

 

Rationale for the recommendations

1.         Overview of the opportunity

1.1       As part of the process of reviewing its political arrangements for the Local Government Elections to be held in October 2019, Council has the opportunity to decide whether or not a Māori ward or wards should be established, or to hold a poll to determine the matter.

1.2       The Council has already consulted with the community regarding the possible establishment of a Māori ward or wards, the results of which are outlined in this report.

2.         Background and previous council decisions

2.1       Earlier this year, the Council decided to consult with the community about whether or not a Māori ward or wards should be established.  At the time that decision was originally made, the Council also decided to retain the Single Transferable Voting (STV) Electoral System for the next elections.

2.2       In early 2018, the Council will review other representation arrangements, as it is required to do under the Local Electoral Act 2001.  This review includes the following:

·    The number of elected members (within the legal requirement have a minimum of 6 and a maximum of 30 members, including the Mayor).

·    Whether the elected members (other than the Mayor) should be elected city-wide, or whether the city will be divided into wards for electoral purposes, or whether there will be a mix of city-wide and ward representation.  This decision will be subject to whether there is a requirement to establish a Māori ward or wards.

·    If election by ward is preferred, then the boundaries and names of those wards and the number of members that represent each ward.

·    Whether to have community boards and if so how many, their boundaries and membership and whether to subdivide any community for electoral purposes.

2.3       In 2005, 2008, and 2011, the Council decided not to establish a separate Māori ward or wards for forthcoming elections.  However, the Council now, if it wishes, could resolve to introduce the Māori ward or wards for the 2019 and 2022 elections or to conduct a poll.  Electors could also demand a poll, regardless of whether or not the Council has considered the matter. 

2.4       A Council resolution to introduce a Māori ward or wards for the 2019 and 2022 elections would need to be passed by 23 November 2017 whilst a poll, if held, must take place not later than 21 May 2018.  A Council resolution to hold such a poll would need to be passed by 21 February 2018.  Unless a poll is held, a Council resolution may be made after these dates, but will have effect for the 2022 and 2025 elections instead.

3.         Description of options

3.1       The first option is for the Council to retain the status quo, so that no Māori ward or wards would be established in Palmerston North City for the 2019 Local  Government Elections.  Therefore, the next Council would comprise 15 councillors elected on a city-wide basis, unless, as part of the forthcoming representation review, existing arrangements change. 

3.2       If the first option is chosen, there is nothing to prevent the Council, at a later date, from resolving to establish a Māori ward or wards for the 2022 and 2025 elections, unless a poll has been held in the interim.

3.3       The second option is for the Council to resolve to establish a Māori ward or wards for the 2019 and 2022 elections.  If made, such a resolution will have effect for these two elections unless a poll is held in the interim. 

 

3.4       If the second option is adopted, the number of Māori members to be elected to the Council depends on a mathematical formula based on the Māori and general electoral populations of the city, related to the total number of councillors.  This formula is set out in the Local Electoral Act 2001.  For Palmerston North City, the effect of applying this formula is:

 

Number of Māori Councillors

1

2

3

Total Number of Councillors

5-14

15-24

25-29

Therefore, for a Council comprising 14 Councillors, the total number of Māori Councillors is one, based on rounding the formula figure of 1.43 to the nearest whole number.  Similarly, for 15 Councillors, the number is 1.53, rounded to the nearest whole number, being two.  It should also be noted that if there were to be one or two Māori Councillors, there would be a corresponding reduction in the number of other Councillors, unless the overall number of Councillors increases as a result of the representation review.

3.5       If a Māori ward or wards were established, the remaining Councillors would be elected by either a single ward for general electors or a number of wards, which might be along the lines of a previous ward system that applied to the Council before the 2013 elections or by some other arrangement.  However, the Council could instead establish a mixed representation system in which some councillors are elected by voters of the city as a whole (Māori and general) and the remaining councillors from specific wards (Māori and general).   In this instance, voters on the Māori roll could vote for one Māori ward councillor in the ward election and for a number of councillors in the city as a whole or city-wide election.

3.6       It is important to note if the Council wishes to establish Māori ward or wards, that is the decision that is made at this time, with detailed arrangements for numbers of councillors and other ward arrangements to be determined as part of the representation review next year.

3.7       The third option is for the Council to hold a poll on whether or not a Māori ward or wards should be established for the 2019 and 2022 elections.  The Council could specify the date for holding a poll, which would need to be not later than 21 May 2018 if the outcome was to have effect for the 2019 and 2022 elections.  A poll initiated by the Council could also be held in conjunction with the 2019 elections, but obviously would not have effect until the 2022 and 2025 elections.  The cost of holding a separate poll is approximately $100,000, which is not accommodated within Council budgets.

4.         Analysis of options

4.1       The table below presents information on the support for a Māori ward (or wards) in terms of the numbers and percentages of submissions received.   The table has been updated slightly from that presented to the Council meeting held on 2 October 2017:

 

Responses

Number

Percentage

Submissions supporting a Māori ward

32

34.4

Submissions opposing a Māori ward

60

64.5

No response

1

1.1

Total

93

100.0

Of the submissions received, 73 indicated that they were on the General Electoral Roll and nine indicated that they were on the Māori Roll.

4.2       An analysis of submissions was previously reported to the Council meeting held on 2 October 2017.  That meeting also received the submissions, together with oral statements made by some of the submitters at that meeting.

4.3       The Treaty of Waitangi was acknowledged in many of the submissions supporting a Māori ward or wards.  For supporters, a Māori ward was seen as a meaningful reflection of the Treaty and/or its principles.  Closely related to the Treaty theme was the right for Māori to have their views represented distinctively in terms of representation at a local level, along the lines of Māori seats for national parliamentary elections.

4.4       The fact that a Māori ward option provided a dedicated seat on the Council was seen as a significant reason to support the proposal.  Some submitters went on to say that guaranteed representation on local government was essential and that any steps to foster Māori contributions to local government should be supported.  Having Māori representation assured would strengthen the profile of the Council with the community and improve wider engagement.

4.5       Submissions in opposition to the establishment of the Māori ward or wards, in many cases, saw Māori as one of a number of ethnicities, surmising that if there was a specific structural response to Māori participation, then logic would follow that other ethnic groups might also be considered to address their participation. 

4.6       For some submitters, the view was expressed that Māori should be treated the same as everyone else.  New Zealanders were one people, who should all be treated the same.  Māori had the same opportunity to vote, stand and be elected as anyone else.

4.7       Although submitters were not asked to specifically comment on the possibility of a poll being held to determine the matter, seven submitters did suggest that the Council consider holding a poll.  The results of a poll, if held, would be binding on the Council representation arrangements for the next two elections.

4.8       Several submitters commented on mana whenua relationships, stating that they saw a need to distinguish between representatives elected by voters registered on the Māori Roll, and the importance of distinct relationships with mana whenua.  The view was expressed that these relationships were separate yet complimentary, so that any elected Māori councillor should not be seen as replacing a current or future relationships that might be established or developed with mana whenua.

5.         Conclusion

5.1       The Council has three options regarding the Māori ward or wards option – retain the status quo, agree to the establishment of a Māori ward or wards, or hold a poll on the matter.  Valid arguments can be raised in support of any of those options.  The first two options are accommodated within the Council existing budgets, but the third option of a poll is not. 

5.2       It is important to note that a decision to establish a Māori ward or wards is just that at this stage; decisions on the final number of Māori ward councillors will be made when the Council reviews its representation arrangements next year. 

6.         Next actions

6.1       If the Council decides not to establish a Māori ward or wards, no further actions with regard to the Māori ward option will be required of the Council unless a poll is demanded by the community.

6.2       If the Council does decide to establish a Māori ward or wards, this will be advertised by public notice which will also state that voters may petition the Council to hold a poll on the matter.  Such a petition can be lodged with the Council at any time, but if it was to have effect for the next elections, this would need to be lodged with the Council not later than 21 February 2018.  At least 5% of the city’s electors would need to sign the petition.

6.3       If the Council decides to hold a poll, the Chief Executive will advise the Council’s Electoral Officer accordingly, and a poll will be held on the matter not later than 21 May 2018.  The May date is specified in Local Electoral Act 2001 so as to allow local authorities time to prepare their representation proposals later in 2018, as also required by the Local Electoral Act.

7.         Outline of community engagement process

7.1       The Council has already consulted with the community.  A discussion document was prepared in both English and Te Reo and made available on the Council’s website and usual display cases for a period of about six weeks.  Notices and media statements were published in the printed media, together with a limited amount of radio advertising in both English and Te Reo.

7.2       In addition to the above, two consultative meetings were held attended by approximately 30 people each time.  The purpose of the meetings was to present the options to the community to answer any questions that may be raised.  Further, networks that have been spoken to and information shared with include:

·    Te Tihi Whānau Ora Alliance, Māori and iwi health providers in the region.

·    Rangitāne o Manawatū via bimonthly meetings (and they had a representative at the two public forums).

·    Palmerston North Community Services Council.

7.3       I also had a number of conversations with members of the public, including one person who on a number of occasions expressed views opposing the introduction of a Māori ward but did not want to make a formal submission.

8.         Compliance and administration

Does the Council have delegated authority to decide?

 

Yes

Are the decisions significant?

No

If they are significant do they affect land or a body of water?

No

Can this decision only be made through a 10 Year Plan?

No

Does this decision require consultation through the Special Consultative procedure?

No

Is there funding in the current Annual Plan for these actions?

Yes except for a Poll

Are the recommendations inconsistent with any of Council’s policies or plans?

No

 

Attachments

Nil

 

John Annabell

Legal Counsel

 

 

  



 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Committee Work Schedule

TO:                                Council

MEETING DATE:           24 October 2017

TITLE:                            Work Schedule

 

 

RECOMMENDATION(S) TO Council

1.   That the Council receive its Work Schedule dated October 2017.

 

 

Attachments

1.

Work Schedule

 

    


PDF Creator


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           24 October 2017

TITLE:                            Draft Palmerston North Animals and Bees Bylaw - Approval for Consultation

DATE:                            5 October 2017

AUTHOR/S:                   Ann-Marie Mori, Policy Analyst, City Future

 

 

RECOMMENDATION(S) TO Council

1.   That recommendation 68-17.3 be replaced by the following:

“That the Consultation Document (including the draft Animals and Bees Bylaw 2017 and Administration manual, attached as Appendix 1 to this memo and incorporating the amendments recommended by the Planning and Strategy Committee) be approved for consultation.”

 

 

 

1.         ISSUE

At the 2 October 2017 meeting of the Planning and Strategy Committee a number of amendments to the draft Palmerston North Animals and Bees Bylaw and the associated Consultation Document were recommended.

A revised draft Animals and Bees Bylaw, and the associated Consultation Document, is attached for approval to consult.  If the Committee’s changes are adopted, this document will replace the Consultation Document presented to Committee.

2.         BACKGROUND

In discussion on the draft bylaw the Committee noted that they wished to receive public comment through the consultation stage of the Bylaw review on the following matters:

-    Microchipping and desexing cats.

-    Not allowing roosters in the urban area (defined in the bylaw as areas zoned residential in the District Plan) but excluding the village areas of Ashhurst, Longburn, Linton and Bunnythorpe from this restriction.

The Consultation Document, including the draft Bylaw, has been amended to reflect these changes.

3.         NEXT STEPS

The next step is to proceed to the consultation phase of the review.  The dates for consultation have also been revised.

4.         Compliance and administration

Does the Committee have delegated authority to decide?

If Yes quote relevant clause(s) from Delegations Manual <Enter clause>

Yes

Are the decisions significant?

No

If they are significant do they affect land or a body of water?

No

Can this decision only be made through a 10 Year Plan?

No

Does this decision require consultation through the Special Consultative procedure?

No

Is there funding in the current Annual Plan for these actions?

Yes

Are the recommendations inconsistent with any of Council’s policies or plans?

No

 

 

Attachments

1.

Appendix 1 - Consultation Document - Draft Palmerston North Animals and Bees Bylaw

 

 

 

Ann-Marie Mori

Policy Analyst

 

 

  


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

  



 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           24 October 2017

TITLE:                            Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 2 October 2017 Meeting

 

 

Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 2 October 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

66-17

City Centre Streetscape - Square East Safety Audit

Memorandum, dated 14 September 2017 from the Roading Manager, Jon Schwass and the City Planning Manager, David Murphy.

Councillor Vaughan Dennison entered the meeting at 9.46am.

The COMMITTEE RECOMMENDS

1.   That the Road Safety Audit of the Square East section of the City Centre Streetscape Plan be received.

2.   That the findings of the Road Safety Audit inform the basis of the final design and targeted consultation on the Square East section of the City Centre Streetscape.

3.   That the Square East section of the City Centre Streetscape Plan be designed to accommodate 60 degree parking in the interim but be easily converted to the original concept of 90 degree parking at a later date when through traffic volumes decrease.

 

68-17

Draft Palmerston North Animals and Bees Bylaw - Approval for Consultation

Report, dated 15 September 2017 from the Policy Analyst, Ann-Marie Mori.

The COMMITTEE RECOMMENDS

1.   That the Council determines the form of the draft Animals and Bees Bylaw 2017 and Administration Manual (contained in Appendix 1) is, subject to the outcome of public consultation, considered to be the most appropriate form of bylaw.

2.   That the Council confirms that it has considered the draft Animals and Bees Bylaw 2017 and determines that it does not give any rise to any implications under the New Zealand Bill of Rights Act 1990.

3.   That the Consultation Document (including the draft Animals and Bees Bylaw 2017 and Administration Manual) (attached as Appendix 1) incorporating any amendments recommended by the Committee be approved for consultation.

4.   That delegated authority is given to the Chairperson and the Deputy Chairperson of the Planning and Strategy Committee for the approval of any minor amendments to the Consultation Document.

5.     Subject to confirmation through the 10 Year Plan, develop a public    campaign (with input from key stakeholders) to:

a.  Promote desexing and microchipping of all cats;

b. Educate cat owners and pet stores on best practice animal care,    including improved information delivered through Council’s website.

6.     That the following clause is added to ‘Part 4 – Cats’ of the draft Animals        and Bees Bylaw:

        “8.7  Every person who keeps cats must ensure:

a.  Cats are microchipped and registered with a recognized microchip           registry.

b.  Cats over 4 months old are desexed (unless kept for breeding purposes     and are registered with New Zealand Cat Fancy Ltd.).”

7.     That clause 3.1 of the draft Animals and Bees Bylaw be amended to read:

“3.1 This Bylaw comes into force on 2 July 2018, except for clause 8.7, which comes into force on 1 July 2019.”

8.     That roosters not be allowed in the urban area but excluding Palmerston      North villages under clause 12 of the Poultry.

 

 

Attachments

Nil  


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           24 October 2017

TITLE:                            Presentation of the Part I Public Economic Development Committee Recommendations from its 9 October 2017 Meeting

 

 

Set out below are the recommendations only from the Economic Development Committee meeting Part I Public held on 9 October 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

43-17

Presentation - Mayors Taskforce for Jobs

Presentation, dated 28 September 2017, by Penny Odell.

The COMMITTEE RECOMMENDS

1.   That the Economic Development Committee receive the presentation for information.

2.     That Council commit to signing the Youth Employment Pledge.

 

 

Attachments

Nil  



 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           24 October 2017

TITLE:                            Presentation of the Part I Public Finance and Performance Committee Recommendations from its 16 October 2017 Meeting

 

 

Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 16 October 2017. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

65-17

Forest Post Harvest Native Forest Revegetation

Memorandum, dated 8 September 2017 from the Water & Waste Services Manager, Robert van Bentum and the Water Asset Engineer, Dora Luo.

The COMMITTEE RECOMMENDS

1.   That Council note that an additional operational budget of $36,000 spread over 5 years starting from the 2018/19 year following completion of the planned pine forest harvest operations in the Turitea Water Supply Catchment, will be presented for funding consideration in the 2018-28 Long Term Plan.

 

66-17

Arena Masterplan Steering Group

Memorandum, dated 29 September 2017 from the Manager - Venues PN, John Lynch.

The COMMITTEE RECOMMENDS

1.   That the Arena Masterplan Steering Group be formed to provide direction, advice, feedback and endorsement to Arena Masterplan projects.

2.   That the Terms of Reference for the Arena Masterplan Steering Group be approved.

3.   That the membership of Arena Masterplan Steering Group be reviewed at the beginning of each election cycle.

4.   That Nominations be sought from 2 elected members to join the Mayor on the Arena Masterplan Steering Group.

 

 

 

 

Attachments

Nil