To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications and Marketing Manager (or their representative (name)) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Roading Manger (Jon Schwass), because of his knowledge and ability to assist the meeting in speaking to his report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

Consultant (Rob Green), because of his knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such person will be present at the meeting only for the items that relate to their respective report.

RECOMMENDATION(S) TO Council

1.   That the Council receive the petition for information.

1.

Petition ⇩

RECOMMENDATION(S) TO Council

1.   That Council convey congratulations to the local recipients of the New Year’s Honours 2018.

202-17

Apologies

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council receive the apologies.

Clause 202-17 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

203-17

Notification of Late Item

Moved Grant Smith, seconded Susan Baty.

RESOLVED

1.  That subject to Section 46A(7) of the Local Government Official Information      and Meetings Act 1987 and in accordance with the advice by the      Chairperson the following item be considered as an urgent item:

(i)    Presentation of the Part I Public Finance and Performance Committee         Recommendations from its 18 December 2017 Meeting.

(ii)   Presentation of the Part II Public Finance and Performance Committee         Recommendations from its 18 December 2017 Meeting.

As the item was not available at the time the Agenda was circulated; and consideration of the item was a matter of urgency, requiring a decision without delay to enable the Council to manage relationships, meet deadlines, finalise decision and receive information within agreed timeframes.

Clause 203-17 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

204-17

Deputation - Palmerston North Aged Friendly

Councillor Duncan McCann entered the meeting at 9.03am.

Councillor Vaughan Dennison entered the meeting at 9.06am.

Ms Raewyn Cameron made a deputation to Council and tabled their 2018-2021 Strategy.

Ms Cameron advised that the group had formed 18 months ago and now has 12 members. The age friendly process is incredibly important because it is raising the conversation in the community about what it means to age well. The process that has been developed in Palmerston North is simply a conversation about what we value and what we want to protect. Their goals apply across all ages and they have become more aware about how they can foster a society where all ages can flourish.

Ms Cameron explained that an age friendly community is a community that cares, and caring is the responsibility of all. The support from the network of community service providers and the wider city community is essential to move this strategy beyond a vision into a programme for action, implementation and change.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the Council receive the deputation for information.

Clause 204-17 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Aleisha Rutherford and Tangi Utikere.

Note:

Councillors Lew Findlay and Bruno Petrenas declared a conflict of interest and withdrew from voting and discussion on clause 204 above.

205-17

Confirmation of Minutes

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.  That the minutes of the ordinary meeting of 27 November 2017 Part I      Public be confirmed as a true and correct record.

Clause 205-17 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Rachel Bowen.

206-17

Bikes In Schools Programme Assessment

Report, dated 27 November 2017 from the Road Planning Team Leader, David Lane.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.         1.  That Council receive the Bikes in Schools Programme Assessment dated           August 2017 completed by ViaStrada Transport Planning and Design.

2.  That Council adopts option 2 of the Assessment (Table 5.2, pages 22-23)           being provision of the Grant Funding model supplemented by a    coordination and support role from Council with schools under the Bikes             in Schools Programme.

3.  That Council note that Programme 1442 providing for education and    promotion activities to support Council’s investment in walking and        cycling infrastructure, including Bikes in Schools has been included for            consideration in Council’s 2018-28 Ten Year Plan deliberations. Noting furthermore that the means of delivering this Programme are being      discussed with Council’s external partner agencies.

Clauses 206.1 to 206.3 above were carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Moved Aleisha Rutherford, seconded Leonie Hapeta.

RESOLVED

4.  That future EOI evaluations consider factors including school decile, size          and opportunity to increase students cycling to school, when considering          funding allocations.

Clause 206.4 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

207-17

Proposed Amendments to Trust Deeds - Caccia Birch Trust & Palmerston North Performing Arts Trust

Memorandum, dated 22 November 2017 from the Strategy Manager Finance, Steve Paterson.

Moved Lew Findlay QSM, seconded Leonie Hapeta.

RESOLVED

1.   That approval be given for the Trust Deeds of the Caccia Birch Trust and the Palmerston North Performing Arts Trust to be amended (in the manner outlined in this memorandum) to replace the requirement for an audit of the financial statements with a requirement that they be subject to a review.

2.   That approval be given for the Trust Deed of the Caccia Birch Trust to be amended to reflect the fact that the Council may exempt the Trust from being a council-controlled organisation pursuant to the Local Government Act 2002.

3.   That the Council’s Chief Executive be authorised to approve who shall be appointed as the reviewer for each of the Trusts.

Clause 207-17 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

208-17

Director and Trustee Appointments - Demographics

Memorandum, dated 5 December 2017 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That line three entitled: “Director and Trustee Appointments” is removed from the Committee Work Schedule.

Clause 208-17 above was carried 12 votes to 2, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors, Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Lorna Johnson and Karen Naylor.

Abstained:

Councillor Leonie Hapeta.

209-17

Conference Opportunity - Cities 4.0 Summit

Memorandum, dated 5 December 2017 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Duncan McCann, seconded Lorna Johnson.

Note:

On a motion “That the Committee approve the attendance of up to one elected member to attend, with expenses paid, the Cities 4.0 Summit conference being held in Melbourne, Australia on 20-22 March 2018”. The motion was lost 5 votes to 10, the voting being as follows:

For:

Councillors Susan Baty, Rachel Bowen, Lorna Johnson, Duncan McCann and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

210-17

Work Schedule

Moved Grant Smith, seconded Aleisha Rutherford.

RESOLVED

1.   That the Council receive its Work Schedule dated December 2017.

Clause 210-17 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

211-17

Sport and Recreation Committee Part I Public - 4 December 2017

Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes.

Moved Leonie Hapeta, seconded Duncan McCann.

RESOLVED

1.   That the Committee’s recommendations be adopted.

Clause 211-17 above was carried 14 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors, Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillor Aleisha Rutherford.

212-17

Community Development Committee Part I Public - 11 December 2017

Consideration was given to Community Development Committee recommendations as appended to these minutes.

Moved Aleisha Rutherford, seconded Rachel Bowen.

RESOLVED

1.   That clause 36-17 of the Committee’s recommendations be adopted.

Clause 212.1 above was carried 11 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.

Against:

Councillors Lew Findlay QSM and Karen Naylor.

Note:

Councillors Vaughan Dennison and Leonie Hapeta declared a conflict of interest and withdrew from voting and discussion on clause 212.1 above.

Moved Aleisha Rutherford, seconded Rachel Bowen.

RESOLVED

2.  That clause 41-17 of the Committee’s recommendations be adopted.

Clause 212.2 above was carried 10 votes to 4, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor and Bruno Petrenas.

Against:

Councillors Brent Barrett, Lew Findlay QSM, Lorna Johnson and Aleisha Rutherford.

Abstained:

Councillor Tangi Utikere.

Moved Aleisha Rutherford, seconded Rachel Bowen.

RESOLVED

3.  That the balance of the Committee’s recommendations be adopted.

Clause 212.3 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

213-17

Finance and Performance Committee Part I Public - 18 December 2017

Consideration was given to Finance and Performance Committee recommendations as appended to these minutes.

Moved Susan Baty, seconded Jim Jefferies.

RESOLVED

1.   That the Committee’s recommendations be adopted.

Clause 213.1 above was carried 13 votes to 0, with 2 abstentions, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillors Vaughan Dennison and Leonie Hapeta.

214-17

Recommendation to Exclude Public

Moved Grant Smith, seconded Aleisha Rutherford.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications and Marketing Manager (Sandra Crosbie) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Clause 214-17 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

33-17

Arena Master Plan

Memorandum, dated 17 November 2017 from the Manager - Venues PN, John Lynch.

The COMMITTEE RECOMMENDS

1.   That the updated Arena Master Plan  and estimates dated November 2017, noting the endorsement of option three, be received and formally adopted to inform the implementation and to direct the development of Central Energy Trust Arena through the 2018/28 Long Term Plan.

34-17

Renaming Waitoetoe Park to Ahimate Reserve

Report, dated 11 September 2017 from the Leisure Assets Planner, Jason Pilkington.

The COMMITTEE RECOMMENDS

1.  That Council adopts the name Ahimate Reserve for the piece of reserve land held as reserve under the Reserves Act 1977 (identified as Lot 2 DP 53320 & Lot 3 DP 53320) described in Figure I of this report, formerly the site of the Old Allied Concrete Works.

2.  That Council adopts the name Ahimate Reserve for the piece of reserve land held as reserve under the Reserves Act 1977 described as          Lots 34 35 DP 27175 Lot 28 DP 31520 Lots 1 2 DP 31523 Lot 25 DP           32556 Lot 22 DP 41999 Lots 1 2 DP 13350 PT Lot 5 DP 40397 -Lot 22 REC RES; formerly known as Waitoetoe Park described in Figure II of this report.

3.  That Council continues to recognise the sports field adjacent to Ahimate Reserve legally described as Lot 1 DP 53374 (known as    Paneiri Park) as Paneiri Park.

35-17

Memorial Park Reserve Development Plan

Report, dated 10 November 2017 from the Leisure Assets Planner, Jason Pilkington.

The COMMITTEE RECOMMENDS

1.   That Council adopts the “Memorial Park Reserve Development Plan”, attached to the 4 December 2017 Report titled “Memorial Park Reserve Development Plan” as a final.

2.   That the Chairperson and Deputy Chairperson of the Committee be authorised to make minor amendments to the Memorial Park Reserve Development Plan.

3.   That the budgets for the Memorial Park Reserve Development Plan be referred to the 2018-28 10 Year Plan process for consideration by Council.

4.   That the programmes of work for Memorial Park be prioritised by date and reported back to the Committee on 12 March 2018.

36-17

Presentation - Rose Gardens Croquet Club

Presentation, dated 9 November 2017, by Penny Odell.

The COMMITTEE RECOMMENDS

1.    That the Sport and Recreation Committee receive the presentation for information.

2.    That a report be brought back to the Sport and Recreation Committee meeting on the condition of the Toilets at Manawaroa Park in March 2018.

38-17

Proposal to Lease a Section of Crewe Park to Pascal Street Community Trust

Report, dated 10 November 2017 from the Leisure Assets Planner, Jason Pilkington.

The COMMITTEE RECOMMENDS

1.      That Council adopts the proposal to lease a section of Crewe Park (as described in Appendix I of the report titled Proposal to Lease a Section of Crewe Park to Pascal Street Community Trust) to go out for public notice in the manner required under Section 54 (1) - (2A) of the Reserves Act 1977.

Note:

Councillor Karen Naylor declared a conflict of interest and withdrew from voting and discussion on clause 38 above.

39-17

Victoria Esplanade Masterplan Documentation

Report, dated 20 November 2017 from the Senior Planner, Jeff Baker and the Urban Designer, Dave Charnley.

The COMMITTEE RECOMMENDS

1.   That the Draft Victoria Esplanade Masterplan Documentation be adopted for public consultation.

2.   That the formal public engagement associated with the Victoria Esplanade Masterplan Documentation is undertaken alongside the 2018/28 Long Term Plan consultation process.

3.   That the Draft Esplanade Masterplan Documentation identify the Park Road / Cook Street intersection and new access alignment (including pedestrian, cycle and car parking facilities) and pedestrianisation works (including the effects on vehicle circulation and parking) as the initial priority, noting that the final decisions will be subject to the 2018/28 Long Term Plan process and confirmation of the Masterplan.

4.   That the final Esplanade Masterplan be confirmed by Council following the adoption of the 2018/28 Long Term Plan.

5.   That the Chairperson and Deputy Chairperson of the Sport and Recreation Committee be authorised to make minor amendments and additions to the Victoria Esplanade Character Study prior to public consultation once feedback is received from Rangitāne.

36-17

Local Alcohol Policy - preliminary advice on issues raised by submitters

Memorandum, dated 10 November 2017 from the Policy Analyst, Peter Ridge.

The COMMITTEE RECOMMENDS

1.   That the Council agrees in principle to promote a District Plan change to remove references to hours of trade for activities involving the sale of alcohol, and instructs the Chief Executive to prepare a District Plan change proposal.

2.  That the Council suspends the development of the Local Alcohol Policy,            including further consideration of submissions, until the proposed District     Plan change affecting hours of trade for activities involving the sale of    alcohol has been completed.

37-17

Council Events Review - future actions

Memorandum, dated 7 December 2017 from the Manager - Community Engagement, Ian Littleworth.

The COMMITTEE RECOMMENDS

1.   That Council reviews and approves the action points highlighted in clause 3 within the Memorandum entitled “Council Events Review – Future actions” in relation to the Council Events workshop held 4 September 2017, subject to the Esplanade Open Day event being retained as an annual event.

2.    That Children’s Day is celebrated annually, with the location to be      determined through Council events programme.

41-17

CBD Amenity Bylaw - S155 Determination Report

Report, dated 21 November 2017 from the Policy Analyst, Ann-Marie Mori and the Strategy & Policy Manager, Julie Macdonald.

The COMMITTEE RECOMMENDS

1.   That a CBD Amenity Bylaw is the most appropriate option to address the adverse effects on amenity values of the CBD resulting from nuisance behaviour that may be associated with begging and other anti-social activities (as described in the S155 Local Government Act 2002 Determination Report attached in Appendix 1).

103-17

Planning Fees & Charges - Confirmation Following Public Consultation

Memorandum, dated 4 December 2017 from the Strategy Manager Finance, Steve Paterson.

The COMMITTEE RECOMMENDS

1.   That the following charges for Planning Services be approved effective from 1 January 2018:

·    Boundary activities (under section 87BA of the Resource Management Act 1991) – a fixed fee and deposit of $270.

·    Marginal/temporary breaches (under section 87BB of the Resource Management Act 1991) – a fixed fee and deposit of $270.

·    Hearing commissioners appointed at the request of applicants (under section 357AB of the Resource Management Act 1991) – charge at cost plus disbursements of the independent commissioner.

104-17

Update of Treasury Policy (incorporating Liability Management & Investment Policy)

Memorandum, dated 4 December 2017 from the Strategy Manager Finance, Steve Paterson.

The COMMITTEE RECOMMENDS

1.   That the updated Treasury Policy (incorporating the Liability Management and Investment Policy pursuant to section 102 of the Local Government Act 2002) as attached to this report be adopted.

2.   That it be noted the Council will be reviewing the specific borrowing limits contained in clause 3.6.1 of the Policy as part of the process of developing its Financial Strategy for the 2018-28 10 Year Plan and that if the outcome of this is there are changes to these limits the Policy will be updated to include them.

3. Clause 4.1.4 to be the following:
 
The Council seeks to invest in an ethical manner, which it defines as meaning that it will invest in entities that engage in activities that demonstrate a positive approach to the environment, society and governance. The Council will not invest where there are significant legal or ethical concerns, and will specifically exclude investment in the following areas:

              • the manufacturing or development of controversial weapons
              • the manufacturing of tobacco
              • the production of fossil fuels
              • generating revenue from the operation of casino gambling.

105-17

Central Energy Trust Wildbase Recovery Naming Rights Memorandum of Understanding and Update

Report, dated 27 November 2017 from the Senior Property & Parks Planner, Aaron Phillips.

The COMMITTEE RECOMMENDS

1.   That the Central Energy Trust Wildbase Recovery Naming Rights Memorandum of Understanding as appended to the report dated 27 November 2017 be approved for signing.

2.   That Council note progress on the construction of Central Energy Trust Wildbase Recovery facility in the Victoria Esplanade.

1-18

Extension of Right to Vote to Non-Committee Members

Memorandum, dated 2 February 2018 from the Governance & Support Team Leader, Kyle Whitfield.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Standing Order 1.6, relating to the extension of the right to vote to non-committee members, apply to the following committees for the current term of Council:

-     Planning and Strategy Committee

-     Community Development Committee

-     Economic Development Committee

-     Arts, Culture and Heritage Committee

-     Sport and Recreation Committee

-     Finance and Performance Committee

-     Audit and Risk Committee

Clause 1-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

RECOMMENDATION(S) TO Council

1.   That Councillor Brent Barrett be appointed to the Hearings Committee.

Kyle Whitfield

Governance & Support Team Leader

RECOMMENDATION(S) TO Council

1.   To note the resignation of Ms Denise Servante from the Globe Theatre Trust Board effective from the 13 December 2017.

2.   That Council commence an appointment process inviting persons to apply for one trustee position on the Globe Theatre Trust Board. 

Kyle Whitfield

Governance & Support Team Leader

RECOMMENDATION(S) TO Council

1.   That Council support the letter being presented to Ministers requesting for a regulatory ban on single-use plastic bags.

1.

Ban the Bag letter ⇩

Grant Smith

Mayor

RECOMMENDATION(S) TO Council

1.   That the Council receive its Work Schedule dated February 2018.

1.

Work Schedule ⇩

5-18

Tourist Signs - Caccia Birch

Memorandum, dated 6 December 2017 from the Senior Transportation Engineer, Glenn Connelly.

1.  That Council Officers investigate and provide comprehensive review of information signs and facilities to be sign posted and report back to the Arts, Culture and Heritage Committee in June 2018.

2.  That modest direction signs be installed to indicate the presence of      Caccia Birch House.

4-18

Gordon Kear Forest

Memorandum, dated 2 February 2018 from the Business Development Executive, Fiona Dredge.

The COMMITTEE RECOMMENDS

1.   That Council retains ownership of the Gordon Kear property, including the pine plantation, as it has a number of current and potentially strategically important social and environmental values combined with providing a commercial return from the forestry investment.

2.   That Council considers ways to enhance the community environmental values of the property including carbon, biodiversity, recreation and water supply in order to maximise value to the city.

3.   That Council continues to carefully manage the commercial forest estate to maximise overall return at low risk.

4.  That Council does not maintain a watching brief on opportunity and benefits from the sale of the house and small holding.

5.  That the Chief Executive be instructed to investigate establishment of a shelter for walkers at Toko corner.

6. That the Chief Executive be instructed to report back on the city water supply options using the Gordon Kear forest.

5-18

Quarterly Performance and Financial Report - Quarter Ending 31 December 2017

Memorandum, dated 2 February 2018 from the Financial Accountant, Keith Allan and the Head of Community Planning, Andrew Boyle.

The COMMITTEE RECOMMENDS

1.    That the Committee receive the December 2017 Quarterly Performance and Financial Report and note:

a.    The December 2017 financial performance and operating performance.

b.    The December 2017 capital expenditure programme progress together with those programmes identified as unlikely to be completed this financial year.

2.   That the Committee recommend to Council that the capital expenditure carry forward values in the 2017/18 Annual Budget, as varied August 2017, for programme 368, Central Energy Trust Wildbase Recovery Centre, be increased by a further $533,499 to the amount of the remaining programme budget.

3.   That the Chief Executive be instructed to provide a detailed project plan and timeline around programme 357 Papaooea Place Redevelopment and that this is reported back to the March Finance and Performance Committee.