PALMERSTON NORTH CITY
COUNCIL
Extraordinary
CCNZ/Arts and Culture Fund Committee MEETING
22 March 2018
MEETING NOTICE
Pursuant to Clause 21 of Schedule 7 of
the Local Government Act 2002, I hereby requisition an extraordinary meeting of
the CCNZ/Arts and Culture Fund Committee to be held at 6.30pm on Thursday, 22
March 2018 in the Missoula Room, first floor, Civic Administration Building, 32
The Square, Palmerston North, to consider the business stated below.
CHAIRPERSON
Order of Business
1. Apologies
2. Notification of Additional Items
Pursuant to Sections 46A(7) and
46A(7A) of the Local Government Official Information and Meetings Act 1987, to
receive the Chairperson’s explanation that specified item(s), which do
not appear on the Agenda of this meeting and/or the meeting to be held with the
public excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
3. Public Comment
To receive comments from members of
the public on matters specified on this Agenda or, if time permits, on other
Committee matters.
(NOTE: If the
Committee wishes to consider or discuss any issue raised that is not specified
on the Agenda, other than to receive the comment made or refer it to the Chief
Executive, then a resolution will need to be made in accordance with clause 2
above.)
4. Confirmation
of Minutes Page 7
“That the minutes of the extraordinary CCNZ Arts and Culture
Committee meeting of 18 May 2017 and 21 September 2017 be confirmed as a true
and correct record.”
5. CCNZ
2017/18 Round 2 Application Page 20
Memorandum,
dated 7 March 2018 from the Community Funding Coordinator, Rebecca Hofmann.
6. Exclusion
of Public
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To be moved:
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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This resolution is made in reliance on Section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by Section 6 or Section 7 of that
Act which would be prejudiced by the holding of the whole or the relevant
part of the proceedings of the meeting in public as stated in the above
table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Chief Executive
(Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager,
City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant),
General Manager, City Networks (Ray Swadel), General Manager, Customer
Services (Peter Eathorne), General Manager, Libraries and Community Services
(Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications
and Marketing Manager (or their representative (name)) because of their
knowledge and ability to provide the meeting with advice on matters both from
an organisation-wide context (being members of the Council’s Management
Team) and also from their specific role within the Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Governance and
Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny
Odell, Carly Chang and Rachel Corser), because of their knowledge and ability
to provide the meeting with procedural advice and record the proceedings of
the meeting.
Community Funding
Co-ordinator (Rebecca Hoffman) because of their
knowledge and ability to assist the meeting in speaking to their report and
answering questions, noting that such officer will be present at the meeting
only for the item that relate to their respective report.
[Add Third
Parties], because of their knowledge and ability
to assist the meeting in speaking to their report/s [or other matters as
specified] and answering questions, noting that such person/s will be present
at the meeting only for the items that relate to their respective report/s
[or matters as specified].
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Memorandum
TO: CCNZ/Arts and Culture Fund Committee
MEETING DATE: 22 March 2018
TITLE: CCNZ 2017/18 Round 2 Application
DATE: 7 March 2018
AUTHOR/S: Rebecca Hofmann, Community Funding Coordinator, Libraries and
Community Services
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RECOMMENDATION(S) TO CCNZ/Arts and Culture Fund Committee
1. That the Committee determine
and approve the allocation of all funds available for the current round of
the Creative Communities Scheme.
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1. ISSUE
1.1 The Creative Communities Scheme is a partnership between Creative
New Zealand and local authorities. Local authorities act as community arts
advisors. The purpose of the Scheme is to encourage local communities to create
and present opportunities to participate in arts activities.
1.2 The Creative Communities Scheme is governed by an Application Guide
and Application Form, which are set by Creative NZ.
2. BACKGROUND
2.1 Creative NZ has allocated $62,056 for distribution in Palmerston
North for the 2017/18 year. Palmerston North City Council has made a
contribution of $31,534, excluding labour and promotion costs, to the scheme.
2.2 This is the second of two rounds for the 2017/18 financial year. In
this round a total of $111,145.55 has been requested across 36
applications.
2.3 Note
that due to the Council’s introduction of a new online funding service,
the numbering of applications has changed. The new format is: CCS [Year]
[Application Number]. For example, application # CCS2017-180002 is
application number 2 for this funding year. Application numbers are allocated
when an applicant starts a submission. There were 12 unsubmitted applications
this round, which accounts for the gaps between application numbers.
2.4 The total budget available to be allocated for 2017/18 Round 2 is
$45,824.40, represented by:
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Creative NZ Contribution
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$62,056.00
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PNCC Contribution
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$31,534.00
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Funds carried over
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$1,314.10
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Funds returned
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$2,379.30
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Total available for 2017/18
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$97,283.40
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Less
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Funds allocated
in Round 1
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$51,459.00
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Total
available for Round 2
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$45,824.40
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2.5 The Community Funding Coordinator has reviewed each of the
applications for completeness and compliance with the criteria stated in the
Application Guide. The findings of this review are described in the tables in
Appendix One of this report.
2.6 Applicants were given the option to meet with the Committee to speak
to their written applications. Interviews have been scheduled for those who
took this option. The interviews will take place on Tuesday 20 March 2018.
2.7 The Scheme provides benefit to the community by promoting
participation in the arts and in cultural events. The involvement of local
authorities provides the opportunity for the Committee to make decisions that
take into account the local context. However, decisions must still align with
the criteria and guidelines set be Creative NZ.
2.8 The Committee
has three options for the allocation of Creative Communities funding. The
Committee may elect to allocate:
a) none of the funds available for this financial
year;
b) some of the funds available for this for this
financial year; or
c) all
of the funds available for this for this financial year.
2.9 If the Committee allocates none or some of the funds
available for this financial year, then up to $9,308.40 (15% of the Creative NZ
allocation) can be rolled over to the 2018/19 Creative Communities Scheme. Any
unspent allocation above this will be forfeited.
2.10 If the Committee allocates all of the funds available, this
ensures that the full funding for 2017/18 is allocated in line with the aims of
the Scheme. Council will be providing good quality local infrastructure, public
services and regulatory functions in the most cost effective way for households
and businesses, and will be fulfilling its contractual agreement with Creative
NZ.
3. NEXT
STEPS
3.1 Consider the applications and allocate funds in accordance with the
Creative Communities Scheme Application Guide and the local context.
3.2 Advise applicants of funding decisions.
3.3 Advise the media of details of the funding decisions following the
Committee’s deliberations.
4. Compliance
and administration
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Does the
Committee have delegated authority to decide?
If Yes quote
relevant clause(s) from Delegations Manual 172
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Yes
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Are the
decisions significant?
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No
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If they are
significant do they affect land or a body of water?
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No
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Can this
decision only be made through a 10 Year Plan?
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No
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Does this
decision require consultation through the Special Consultative procedure?
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No
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Is there
funding in the current Annual Plan for these actions?
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Yes
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Are the
recommendations inconsistent with any of Council’s policies or plans?
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No
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Attachments
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1.
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CCNZ 2017-18 Round - Summary Sheet ⇩ 
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Rebecca Hofmann
Community Funding Coordinator
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