Agenda of Community Development Committee

PALMERSTON NORTH CITY COUNCIL

Community Development Committee MEETING

5 March 2018

Order of Business

NOTE: The Community Development Committee meeting coincides with the ordinary meeting of the Planning and Strategy Committee meeting and the Council meeting. The format for the meeting will be as follows:

- Planning and Strategy Committee will open and adjourn immediately to following Community Development.

- Community Development Committee will open and adjourn immediately to following Council.

- Council will open, conduct its business and then close.

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE: If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

4. Presentation - Welcoming Communities Page 6

5. Confirmation of Minutes Page 7

“That the minutes of the Community Development Committee meeting of 11 December 2017 Part I Public be confirmed as a true and correct record.”

6. Community Development Work Schedule: Item 1 Social Housing – Mixed model, initial scoping exercise Page 15

Memorandum, dated 12 February 2018 from the General Manager - Libraries and Community Services, Debbie Duncan.

7. Review options for the administration of Hancock Community House Page 19

Memorandum, dated 14 February 2018 from the Community Liaison Team Leader, Peter Grey.

8. Committee Work Schedule Page 23

9. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson) and Communications and Marketing Manager (or their representative (name)) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

PALMERSTON NORTH CITY COUNCIL

Palmerston North City Council

Minutes of the Community Development Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 11 December 2017, commencing at 9.00am

Members

Present:

Councillors Aleisha Rutherford (in the Chair), Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) (for lateness) and Councillor Leonie Hapeta (for lateness, on Council Business).

The Mayor (Grant Smith) entered the meeting at 10.51am when the meeting had resumed. He left the meeting at 1.26pm during consideration of clause 39. He entered the meeting again at 1.28pm at the conclusion of clause 39. He left the meeting again at the adjournment at 2.39pm. He entered the meeting again at 3.57pm at the conclusion of clause 43. He was not present for clauses 34, 39 and 42.

Councillor Leonie Hapeta entered the meeting at 10.51am when the meeting had resumed She was not present for clause 34.

Councillor Duncan McCann entered the meeting at 10.51am when the meeting had resumed. He left the meeting again at 11.45am during consideration of clause 37. He was not present for clauses 34 and 37.

Councillor Tangi Utikere left the meeting at 1.29pm during consideration of clause 40. He was not present for clauses 40 to 43 inclusive.

Councillor Bruno Petrenas left the meeting at 1.30pm during consideration of clause 40. He was not present for clauses 40 to 43 inclusive.

Councillor Aleisha Rutherford left the meeting at the adjournment at 2.39pm. She was not present for clauses 42 and 43.

34-17

Apologies

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 34-17 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 9.01

The meeting resumed at 10.51am

When the meeting resumed The Mayor (Grant Smith) and Councillors Leonie Hapeta and Duncan McCann were present.

35-17

Confirmation of Minutes

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the minutes of the Community Development Committee meeting of 11 September 2017 Part I Public and Part II Confidential and the extraordinary Community Development Committee meeting of 16 October 2017 Part I Public be confirmed as a true and correct record.

Clause 35-17 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Note:

Councillor Vaughan Dennison declared a conflict of interest and withdrew from voting and discussion on clause 35 above

36-17	Local Alcohol Policy - preliminary advice on issues raised by submitters Memorandum, dated 10 November 2017 from the Policy Analyst, Peter Ridge.
	Moved Aleisha Rutherford, seconded Lorna Johnson. The COMMITTEE RECOMMENDS 1. That the Council agrees in principle to promote a District Plan change to remove references to hours of trade for activities involving the sale of alcohol, and instructs the Chief Executive to prepare a District Plan change proposal.
	Clause 36.1 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Aleisha Rutherford, seconded Lorna Johnson. 2. That the Council suspends the development of the Local Alcohol Policy, including further consideration of submissions, until the proposed District Plan change affecting hours of trade for activities involving the sale of alcohol has been completed.
	Clause 36.2 above was carried 12 votes to 2, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillors Lew Findlay QSM and Karen Naylor. Note: Councillors Vaughan Dennison and Leonie Hapeta declared a conflict of interest and withdrew from voting and discussion on clause 36-17 above.

37-17	Council Events Review - future actions Memorandum, dated 7 December 2017 from the Manager - Community Engagement, Ian Littleworth. The Mayor (Grant Smith) left the meeting at 11.34am Councillor Tangi Utikere left the meeting at 11.34am During discussion Elected Members noted that the Esplanade Open Day was the biggest festival event that the city held and that it should remain an annual event and that it was important to acknowledge Children’s Day. Councillor Duncan McCann left the meeting at 11.45am Councillor Tangi Utikere entered the meeting at 11.53am The Mayor (Grant Smith) entered the meeting at 12.00pm
	Moved Leonie Hapeta, seconded Rachel Bowen. The COMMITTEE RECOMMENDS 1. That Council reviews and approves the action points highlighted in clause 3 within the Memorandum entitled “Council Events Review – Future actions” in relation to the Council Events workshop held 4 September 2017, subject to the Esplanade Open Day event being retained as an annual event.
	Clause 37.1 above was carried 13 votes to 1, with 1 abstention, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillor Lorna Johnson. Abstained: The Mayor (Grant Smith).
	Moved Rachel Bowen, seconded Aleisha Rutherford. 2. That Children’s Day is celebrated annually, with the location to be determined through Council events programme.
	Clause 37.2 above was carried 9 votes to 5, with 1 abstention, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Lorna Johnson, Bruno Petrenas and Tangi Utikere. Against: Councillors Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Karen Naylor and Aleisha Rutherford. Abstained: The Mayor (Grant Smith).
	Note: Moved Vaughan Dennison, seconded Lew Findlay QSM On a motion that the words “Subject to the Esplanade Open Day event being retained as an annual event” be added to clause 37.1 the motion was carried 8 votes to 6, with 1 abstention, the voting being as follows: For: Councillors Brent Barrett, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Karen Naylor and Bruno Petrenas. Against: Councillors Aleisha Rutherford, Rachel Bowen, Susan Baty, Leonie Hapeta, Lorna Johnson and Tangi Utikere. Abstained: The Mayor (Grant Smith).

The meeting adjourned at 12.05pm

The meeting resumed at 1.00pm

38-17

Deputation - Volunteer Resource Centre

Representing the Volunteer Resource Centre Norelle Ward spoke to the deputation regarding the Food Action Network.

In 2017 the Volunteer Resource Centre, with support from Environment Network Manawatu and Palmerston North City Council took on the food related services mapping project.

The website has gone live: http;//foodactionnetwork.org.nz and is still being worked on to increase the content.

There had been a number of opportunities identified such as food distribution; Community Gardens, Seeds, Urban Agriculture; website development; and Maori and Demonstration gardens.

Moved Aleisha Rutherford, seconded Susan Baty.

The COMMITTEE RESOLVED

1. That the Community Development Committee receive the deputation for information.

Clause 38-17 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

39-17

Deputation - Heart Foundation

Representing the Heart Foundation Julie Beckett and Sally Darragh spoke to the deputation regarding the evaluation on the smokefree permit requirement for having tables and chairs on the footpath.

An independent evaluation was carried out including 59 premises that were interviewed on the impact of the requirement to:

· Have smokefree signage prominently visible to people using the furniture

· Not provide ashtrays or other devices intended to collect ash.

Of the respondents the majority were aware of the Smoke Free policy which made it easier to implement. The main positive impact of no smoking outdoors was that smoke did not drift inside premises. The negatives were that could not stop smokers if they wanted to smoke and the increase in littering.

Local Government New Zealand had approached the Heart Foundation regarding a remit that Council had put forward in 2015 regarding how this could be put before the new Minister.

The Mayor (Grant Smith) left the meeting at 1.26pm

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Community Development Committee receive the deputation for information.

Clause 39-17 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The Mayor (Grant Smith) entered the meeting at 1.28pm

40-17

Deputation - Safety Advisory Board

Councillor Tangi Utikere left the meeting at 1.29pm

Councillor Bruno Petrenas left the meeting at 1.30pm

Councillor Vaughan Dennison and Zoe Kavanagh spoke to the deputation regarding the re-structure of the Safety Advisory Board (SAB) and re-accreditation as an International Safe Community.

The Palmerston North Safe Community, is accredited through Safe Communities Foundation certifying centre and both are members of the Pan Pacific Safe Communities Network (PPSCN), which brings together Safe Communities from New Zealand, Australia, United States of America and Canada – working closely on injury prevention and community safety management systems.

Following the withdrawal of funding from the Ministry of Justice the SAB took the opportunity to re-structure as a high level governance board, led by Council. A Terms of Reference and Outcomes Framework has been developed and representatives from various organisations have been appointed to the Board.

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Community Development Committee receive the deputation for information.

Clause 40-17 above was carried 13 votes to 0, the voting being as follows:

For:

Note:
Councillor Vaughan Dennison declared a conflict of interest and withdrew from voting on clause 40 above.

41-17

CBD Amenity Bylaw - S155 Determination Report

Report, dated 21 November 2017 from the Policy Analyst, Ann-Marie Mori and the Strategy & Policy Manager, Julie Macdonald.

Moved Karen Naylor, seconded Susan Baty.

The COMMITTEE RECOMMENDS

1. That a CBD Amenity Bylaw is the most appropriate option to address the adverse effects on amenity values of the CBD resulting from nuisance behaviour that may be associated with begging and other anti-social activities (as described in the S155 Local Government Act 2002 Determination Report attached in Appendix 1).

Clause 41-17 above was carried 8 votes to 6, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies and Karen Naylor.

Against:

Councillors Brent Barrett, Gabrielle Bundy-Cooke, Lew Findlay QSM, Lorna Johnson and Duncan McCann and Aleisha Rutherford.

The meeting adjourned at 2.39pm

The meeting resumed at 3.45pm

When the meeting resumed The Mayor (Grant Smith) and Councillor Aleisha Rutherford were not present.

Note:
Councillor Rachel Bowen chaired the meeting for clauses 42 and 43

42-17

Work Schedule

Moved Rachel Bowen, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RESOLVED

1. That the Community Development Committee receive its Work Schedule dated December 2017, subject to item 1 (Rates Remissions for Housing Accommodation Providers), being removed.

Clause 42-17 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) entered the meeting at 3.57pm

43-17	Report on community relations and representations related to portfolios Memorandum, dated 15 November 2017 from the Strategy & Policy Manager, Julie Macdonald.
	Moved Rachel Bowen, seconded Susan Baty. The COMMITTEE RESOLVED 1. That information about the community relationships and representations relating to Councillor portfolios is received.
	Clause 43-17 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann and Karen Naylor.
	Note: Moved Brent Barrett, seconded Duncan McCann On a motion that: The Chief Executive be instructed to report on options to enhance representation via portfolios. The motion was lost 2 votes to 11, the voting being as follows: For: Councillors Brent Barrett and Duncan McCann. Against: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson and Karen Naylor.

The meeting finished at 4.10pm

Confirmed 5 March 2018

Chairperson

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Community Development Committee

MEETING DATE: 5 March 2018

TITLE: Community Development Work Schedule: Item 1 Social Housing – Mixed model, initial scoping exercise

DATE: 12 February 2018

AUTHOR/S: Debbie Duncan, General Manager - Libraries and Community Services, Libraries and Community Services

RECOMMENDATION(S) TO Council

1. That the Committee remove Item 1 Social Housing – Mixed model, initial scoping exercise from the Community Development Work Schedule

1. ISSUE

Council, through the Community Development Committee on 12 December 2016 instructed that:

The Chief Executive be instructed to investigate a mixed-model of delivery that retains social housing under Council control together with partnerships with other agencies/investors to increase Council’s social housing stock, and report back to Council as a matter of urgency.

That Council approve the expenditure of $22,000 to complete an initial scoping exercise to progress a mixed model for Delivery of Social Housing.

This instruction subsequently became an item on the Community Development Committee work schedule and has not formally been addressed until now, in order to enable Council to give consideration to other simultaneous pieces of work relating to Social Housing policy and delivery.

2. BACKGROUND

Since this instruction was issued, Council has completed initial scoping work to review possible options for the delivery of services, with a focus on partnership approaches, and the approach to identifying partners.

This work was carried out during the later period of the previous Central Government and prior to the completion of Councils new draft Housing Strategy; and showed few opportunities for the identification of partners and little financial benefit of potential arrangements.

Consultants Morrison Low provided some initial financial modelling, which with significant input by Social Housing Portfolio holders Councillors Baty and Johnson, was further developed by Councils Finance team into the financial options considered by Council at its recent 10 year plan workshops.

As a result of these deliberations on the various delivery and financial models for social housing, the Committee of Council has approved the following for consultation through this year’s 10 year plan process:

The Council has around 320 housing units that it rents to people on low incomes who:

• are superannuitants; or

• have long term disabilities; or

• are on low incomes and experience barriers to renting in the private market.

Rents are currently subsidised by the Council so that they are affordable for tenants.

The demand for community housing is increasing, and so we want to build more units to meet this demand. To do this, we propose removing the subsidy from current Council housing and charging market rents for new tenants. (Current tenants would not pay

market rates.) This will increase the revenue from Council housing to enable us to gradually build more 1-2 bedroom units. Council would ring-fence any increase in rental surplus to building new units. (Prog Nos. 1459 and 1522.)

Assuming the new units are similar to current units and are built on Council land, we could build approximately 20 new units over the ten years.

3. NEXT STEPS

Item 1 Social housing – mixed model, initial scoping exercise be removed from the Community Development Committee work schedule.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual - 166	Yes
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	No
Are the recommendations inconsistent with any of Council’s policies or plans?	No

Attachments

Nil

Debbie Duncan

General Manager - Libraries and Community Services

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Community Development Committee

MEETING DATE: 5 March 2018

TITLE: Review options for the administration of Hancock Community House

DATE: 14 February 2018

AUTHOR/S: Peter Grey, Community Liaison Team Leader, Libraries and Community Services

RECOMMENDATION(S) TO Council

1. That Council rescind the its resolution dated 17 September 2014:

· That Council approves the management of Hancock Community House to be contracted to an independent community based trust.

· That Council officers undertake negotiations with Hancock Community House Trust to establish a Memorandum of Understanding on the management of Hancock Community House.

· That Council officers report back to Council the outcome of these negotiations.

2. That Council Officers undertake wider investigation of all options for the ongoing administration of the Hancock Community House and a recommendation is reported back to Council.

1. ISSUE

A report to the Community Development Committee meeting on 13th October 2014 titled ‘Proposed Operational Administration of Hancock Community House’ recommended the establishment of an independent community trust to undertake this role. At the full Council meeting this recommendation was approved.

To date this has not been instigated due to the following constraints:

(1) Obtaining final agreement on the Trust Deed;

(2) Continued unavailability of the nominated Trustees;

(3) Changes to legislation governing Trusts and other legislation such as the Health & Safety Act 2015 and the implications for Trusts and Trustees;

(4) Time restraints and work priorities for Council staff.

Currently administration of Hancock House sits with Council staff:

· Libraries and Community Services (lead unit) – Relationship management with the tenanted organisations, and general facility oversight including Health & Safety within the public communal areas;

· City Networks – Building maintenance, lease management, and contracted services e.g. cleaning, waste management;

· City Corporate – Revenue management and billing of building services such as power to the individual tenant organisations.

There is a meeting room booking contract currently in place with the Palmerston North Community Services Council (a current tenant). They also liaise with Council on any building issues and external contractors of Council e.g. cleaning, waste management, organise monthly tenants meetings, etc.

The effective and efficient administration of this facility would certainly help to contribute to one of the priorities identified through 2017 Social Well Being Forum in building sector capacity. It would demonstrate potential modelling that could be replicated within other multiagency networks

Palmerston North Community Services Council (PNCSC) has sent a proposal to Council officers identifying their interest in taking on an expanded role in the on-going administration of the facility..

Given the lack of movement on the trust establishment, the PNCSC proposal and opportunities around building community capability and capacity; it is recommended that a wider review is undertaken to explore all potential options for the ongoing administration of Hancock Community House.

The broad scope of this review is outlined in the Next Steps section of this memorandum and will include consideration of the Trust model and the PNCSC proposal.

2. BACKGROUND

Hancock Community House was opened in 2011 and was community driven in partnership with Palmerston North City Council. The shared aim was the establishment of a purpose built Community House facility, within the central business area, to provide suitable, secure, and affordable accommodation for a wide variety of community based service providers.

This facility has always been fully tenanted (15 organisations) and there are community organisations that have indicated interest should a tenancy become vacant.

The design was based on ‘green’ principles so it meant a healthier, safer, and more efficient environment. This design efficiency leads to lower energy overheads as well as annual maintenance costs for the tenants and Council. It also provides meeting spaces that can be utilised by the wider community sector.

The ultimate aim of the Hancock Community House is to support the desired collaboration model of service delivery and how social issues can be addressed taking a partnership approach. This type of modelling will also help develop active partnerships between the wider community sector, and local and central government.

Council remains the building owner and the landlord for the individual tenant lease agreements. Lease rates are set at approximately 50% of the commercial value for the facility and generate income for Council to offset the majority of the Council costs including loan repayments.

3. NEXT STEPS

Further investigation on options for the on-going administration of Hancock Community House will be undertaken and reported back to Community Development Committee meeting on 6 August 2018.

The scope of the review includes:

· Identifying all administration elements that may/may not be included in a delivery model

· Identifying potential administration models including, but not limited to:

o Council administration

o Community sector administration

o Commercial delivery model

o Combination of models

· Potential models need to consider:

o Efficiency modelling

o The effects of the legislative changes

o Cost effectiveness against benefits

· Cost implications for each model

· Identifying other opportunities that present themselves:

o Opportunities for shared administration and reception services;

o Increased collaboration between tenant organisations that support both capacity and capability of the wider sector.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual	No
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

Attachments

Nil

Peter Grey

Community Liaison Team Leader

Aleisha Rutherford (Chairperson)
Rachel Bowen (Deputy Chairperson)
Grant Smith (The Mayor)
Susan Baty	Lorna Johnson
Gabrielle Bundy-Cooke	Duncan McCann
Lew Findlay QSM	Karen Naylor
Leonie Hapeta	Tangi Utikere