AGENDA

Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

 

 

 

Council MEETING

 

28 May 2018

 

 

Order of Business

 

NOTE:     The Council meeting coincides with the ordinary meeting of the Committee of Council meeting.  The format for the meeting will be as follows:

 

-              Committee of Council will open and adjourn immediately to following Council.

-              Council will open, conduct its business and then close.

1.         Apologies

2.         Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.

 

3.         Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4.         Confirmation of Minutes                                                                                    Page 9

“That the minutes of the extraordinary meeting of 14 May 2018 Part I Public be confirmed as a true and correct record.”  

Reports

5.         Caccia Birch - Lagoon Embankment Upgrade                                                Page 13

Memorandum, dated 9 May 2018 from the Parks & Property Manager, John Brenkley and the Senior Property Assets Officer, Jocelyn Broderick.

6.         Options to Provide Additional Dog Waste Bags and Bins in City Public Spaces Page 17

Report, dated 17 April 2018 from the Parks & Property Manager, John Brenkley.

7.         Elected Member Development Policy and Changes to Delegation Manual Page 45

Memorandum, dated 27 April 2018 from the Deputy Mayor, Tangi Utikere.

8.         Approval of Council Submission on the Local Electoral Matters Bill           Page 55

Memorandum, dated 15 May 2018 from the Legal Counsel, John Annabell.

9.         Rescind 'Policy on the Appointment of Directors to Outside Organsiations Page 61

Memorandum, dated 1 May 2018 from the Governance & Support Team Leader, Kyle Whitfield.

10.       Conference Opportunity - LGNZ Housing Symposium 2018                         Page 63

Memorandum, dated 14 May 2018 from the Committee Administrator, Penny Odell.

11.       Council Work Schedule                                                                                    Page 65

  

Recommendations from Committee Meetings

12.       Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 7 May 2018 Meeting                                                                                    Page 67

“That the Committees recommendations be adopted or otherwise dealt with.”

13.       Presentation of the Part I Public Community Development Committee Recommendations from its 7 May 2018 Meeting                                                                           Page 69

“That the Committees recommendations be adopted or otherwise dealt with.”

14.       Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 4 December 2017 Meeting                                                                          Page 71

“That the Committees recommendations be adopted or otherwise dealt with.”

15.       Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 14 May 2018 Meeting                                                                                  Page 73

“That the Committees recommendations be adopted or otherwise dealt with.”

16.       Presentation of the Part I Public Audit and Risk Committee Recommendations from its 21 May 2018 Meeting                                                                                            Page 75

“That the Committees recommendations be adopted or otherwise dealt with.”    

 17.      Exclusion of Public

 

To be moved: “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:   General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under Section 48(1) for passing this resolution 18. Minutes of the extraordinary meeting - Part II Confidential - 14 May 2018 For the reasons setout in the extraordinary minutes of 14 May 2018, held in public present. 19. Appointment to the Globe Theatre Trust Board Privacy s7(2)(a) 20. Presentation of the Part II Confidential Economic Development Committee Recommendations from its 14 May 2018 Meeting     21. Presentation of the Part II Confidential Sport and Recreation Committee Recommendations from its 14 May 2018 Meeting     22. Presentation of the Part II Confidential Finance and Performance Committee Recommendations from its 21 May 2018 Meeting       This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson), General Manager, Marketing and Communications (Sacha Haskell), and Communications Advisor (name) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. [Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report. [Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

    

 

 

PALMERSTON NORTH CITY COUNCIL

 

 

Palmerston North City Council

 

Minutes of the Extraordinary Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 14 May 2018, commencing at 9.04am

Members Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

  

67-18	Confirmation of Minutes
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.   That the minutes of the ordinary meeting of 30 April 2018 Part I Public be confirmed as a true and correct record.
	Clause 67-18 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

      

Exclusion of Public

68-18	Recommendation to Exclude Public
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:   General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under Section 48(1) for passing this resolution 6. Minutes of the ordinary meeting - Part II Confidential - 30 April 2018 For the reasons set out in the ordinary minutes of 30 April 2018, held in public present. 7. Papaioea Place Redevelopment Third Party Commercial s7(2)(b)(ii)   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson), General Manager, Marketing and Communications (Sacha Haskell), and Communications Advisor (Sandra Crosbie) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. Parks and Property Manager (John Brenkley) because of his knowledge and ability to assist the meeting in speaking to his report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report. Warren Wilkes from WT Partnership, because of his knowledge and ability to assist the meeting in speaking to his report and answering questions, noting that he will be present at the meeting only for the items that relate to their respective report.
	Clause 68-18 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford and Tangi Utikere.

 

The public part of the meeting finished at 9.07am

 

Confirmed 28 May 2018

 

 

 

Mayor

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Caccia Birch - Lagoon Embankment Upgrade

DATE:                            9 May 2018

AUTHOR/S:                   John Brenkley, Parks & Property Manager, City Networks

Jocelyn Broderick, Senior Property Assets Officer, City Networks

 

RECOMMENDATION(S) TO Council 1.   That Council receive this memorandum regarding upgrading the Hokowhitu Lagoon embankment. 2.   That Council decide whether or not a new capital works programme estimated at $90,000 for this upgrade will be presented for consideration as Council undertakes its final 2018 – 28 10 Year Plan deliberations.

 

1.         ISSUE

1.   The public walkway along the lagoon edge in front of Caccia Birch House is in need of improvement.  The lagoon edge is difficult to access and the area is visually unattractive which detracts from the aesthetic appeal of the facility.

 

2.   The embankment area requires a new pathway and landscape improvements to make the area safe for both users of the public walkway and visitors to Caccia Birch House.

 

2.         BACKGROUND

 

3.   At the Arts, Culture and Heritage Committee Meeting on 13 November 2017, the 2016-17 annual reports submitted by Caccia Birch Trust Board, Globe Theatre Trust Board, Regent Theatre Trust and Te Manawa Museums Trust were presented.  The Committee recommended that the Chief Executive report to Council on options to enhance the Hokowhitu Lagoon embankment at Caccia Birch House.

 

4.   The edge between Caccia Birch House and the Hokowhitu Lagoon has been an issue for a number of years.  See Appendix 1.  Initially the lagoon edge was maintained as a ‘natural’ edge with shrubs and trees allowed to cover the banks as a soil stabilisation measure.  This is not in keeping with the image of the Caccia Birch House as a function and event venue.  There is also the missed opportunity of not being able to utilise the lagoon edge as a separate space with a unique character.

 

5.   Council Officers first met with the Manager of Caccia Birch in 2013 to discuss the options for improving the boundary edge along the lagoon frontage primarily with planting and an improved walkway.

 

6.   Following this meeting work was carried out to clear the lagoon edge and bank area of unwanted shrubs and weeds and new planting was undertaken along the bank edge.  Caccia Birch employs gardeners to maintain the bank edge and planting.

 

7.   At the same time Council Officers engaged a Landscape Architect to create a concept design for developing this area further to improve access to the lagoon edge, upgrade the walkway and develop a jetty out onto the water.   The concept was presented to the Caccia Birch Board for consideration.  Funding for implementing the concept plan sat with the Caccia Birch Board.   After consideration, the Board did not wish to proceed with the jetty concept.

 

8.   Further discussions have been held with the Manager of Caccia Birch in recent times to discuss what the Board see as the brief for the lagoon bank improvements.

 

9.   Essentially the requirement is for an improved walkway access from the Caccia Birch property down to the lagoon edge.  The existing pathway would be utilised as much as possible but there would be new steps down to the water’s edge.  The walkway would continue along the water’s edge creating a terrace feature.  There would be a retaining wall behind the terrace.  Steps would then lead back to the upper level again.

 

10. This would be a new capital works item, estimated to cost $90,000,  for which there is no provision in either the 2017/18 Annual Budget nor the consultation document and supporting information for the proposed 2018 – 28 10 Year Plan. 

3.         NEXT STEPS

11. Council will need to decide whether or not to include this new item in its 2018 – 28 10 Year Plan deliberations or to defer such a programme for later 10 Year Plan considerations.

 

12. If Council supports funding a new programme as part of the 2018/19 budget then Officers will confirm the design and layout of the public walkway and terrace with the Caccia Birch Board and agree the timeline for the project.

 

 

4.         Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>	Yes
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	No
Are the recommendations inconsistent with any of Council’s policies or plans?	No

 

 

 

Attachments

1.

Caccia Birch Lagoon Edge ⇩

 

 

John Brenkley Parks & Property Manager

Jocelyn Broderick Senior Property Assets Officer

 

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

Report

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Options to Provide Additional Dog Waste Bags and Bins in City Public Spaces

DATE:                            17 April 2018

AUTHOR/S:                   John Brenkley, Parks & Property Manager, City Networks

 

RECOMMENDATION(S) TO Council 1.   That Council give consideration to including a new capital item in its final 2018 – 28 10 Year Plan deliberations to :- -     purchase and install 17 new bins are purchased to supplement the existing number bins along the walkway network at a cost of $25,500. -     purchase 4 dog bag dispensers at a cost of $3,980 for the purpose of the 12 month dogs in the CBD trial.

 

 

Summary of options analysis for

Problem or Opportunity	A petition was presented to the 26 February Council meeting requesting Council to increase the number of dog waste bins and bag dispensers along walkways.  A report was requested to provide options for provision of additional dog waste bins and bag dispensers and also provide a review of the number and design of bins across the city.
OPTION 1:	Purchase 17 new bins to supplement the existing bins along the walkway network.  Identify 4 CBD locations and install bag dispensers for the purpose of the 12 month dogs in the CBD trial.  Investigate compostable bag options including dispensers.
Community Views	This option supports the feedback from the Dog Control Policy consultation process and is acting on the petition to Council with 267 signatures.
Benefits	Additional bins in better locations on the walkway network.  Bag dispensers in the CBD for the 12 month trial period.
Risks	That people become less responsible dog owners by relying on bins and dispensers before dealing with their dog waste.
Financial	$25,500 for supply and install of 17 new bins and $3,980 for the new dog bag dispensers in the CBD for which there is currently no budget provision.
OPTION 2:	Review the overall number and distribution of bins in the city and relocate bins to more suitable locations.  Identify 4 CBD locations and install bag dispensers for the purpose of the 12 month dogs in the CBD trial.  Investigate compostable bag options including dispensers.
Community Views	This option supports the feedback from the Dog Control Policy consultation process and is acting on the petition to Council with 267 signatures.
Benefits	More efficient use of existing bins and dispensers on the walkway network. Bag dispensers in the CBD for the 12 month trial period
Risks	That the community object to the relocation of their local bins.
Financial	Approximately $15,000 for labour and materials.  $3,980 for the new CBD dog bag dispensers CBD for which there is currently no budget provision..
OPTION 3:	Do nothing
Community Views	This option does not support the feedback from the Dog Control Policy consultation process and is acting on the petition to Council with 267 signatures.
Benefits	This option has no financial implications.
Risks	That Council is not acting on community feedback.
Financial	None.
Contribution of Recommended Option to Council’s Strategic Direction	Goal 2 - A Creative and Exciting City.  Creative and Liveable Strategy. Council’s goal is to develop city wider reserves that offer unique opportunities to explore, learn and actively experience the environment.  It also wants to ensure that the whole community can easily access green spaces and have the opportunity to play.

 

Rationale for the recommendations

1.         Overview of the problem or opportunity

1.1       A petition was presented to the 26 February 2018 Council meeting requesting Council to increase the number of dog waste bins and bag dispensers along walkways. 

1.2       A report was requested by Council to provide options for provision of additional dog waste bins and bag dispensers in public spaces including the shared path network and reserves.

2.         Background and previous council decisions

2.1       The petition was presented by Ms Maxine Jones which had been signed by 267 people.

2.2       The message was to increase the number of dog waste bins and dispensers along Palmerston North City walkways.  The particular example used by Ms Jones was the Longburn walkway which has no bins along its length.  As a result there is dog excrement along the walkway.

2.3       Ms Jones expresses her opinion in the petition that she does not think the existing bins are emptied frequently enough.

2.4       Elected members requested further information relating to additional bins, design of bins, bag dispensers and frequency of the bins being emptied.

Dog Control Policy

2.5       The Dog Control Policy is currently under review.  The policy is a requirement under the Dog Control Act 1996.  When the policy is adopted by Council it is given effect through the Dog Control Bylaw. This means the bylaw becomes the legal means for the Council to take enforcement action if required. Enforcing the bylaw is in addition to general enforcement powers under the Dog Control Act. 

2.6       129 submissions were received by Council on the city’s Draft Dog Control Policy. In addition to the formal consultation, the proposed 12-month trial to allow dogs on leash in the CBD received high engagement on Council’s Facebook page, receiving close to 800 reactions and over 300 comments.

2.7       More than 300 central city businesses responded to a separate survey on the proposed dogs in the CBD trial.

2.8       Approximately 45% of submissions commented about dog poo in the City.  This figure excludes comments made in relation to the 12 month trial of dogs on-leash in the CBD, most of which expressed concerns about increased likelihood of dog excrement in the city centre.   The feedback was that should it go ahead, that Council would need to invest in infrastructure for owners to deposit dog waste.

2.9       Of those submitters that raised concerns about dog poo, approximately 30% suggested that Council provides bins, or additional bins, as well as suggesting a need for more doggy bag dispensers.

Public Space Rubbish and Recycling Bins

2.10     There is a total of 880 rubbish and recycling bins across the entire network.  These are collected on varying frequencies, collections range from daily to weekly based on location and usage patterns.

2.11     Bins are located in places where they can be easily accessed and serviced to ensure the service is provided as efficiently as possible. 

2.12     The City Reserves and other facilities with permanent staff on site have the bins serviced by the parks and reserves team from City Enterprises.  These sites are the Ashhurst Domain (Ashhurst Domain Staff also collect rubbish from all of the street bins within Ashhurst), Memorial Park, the Victoria Esplanade, The Square Gardens, Colquhoun Park, Vautier Park and the cemeteries.  The costs of collecting these bins are included within the Service Level Agreements to maintain the various parks.

2.13     The remainder of the bins are collected by the Solid Waste Operations Team within the City Enterprises. 

Bin Design

2.14     In recent years Council used green plastic dog shaped bins as specific dog waste bins.  There were impractical and have since been removed.  Essentially all rubbish bins can be used to deposit dog waste into.  The bins on the walkways have a small sign on them advising people that dog waste can be placed in the bin. See Appendix 13.

The cost to supply and install a standard Tilleys rubbish bin is $1,500.

Walkways 

2.15     The initial submission was in relation to the number and location of bins along a section of shared path walkway leading to Longburn.  Using the Longburn example as a case study to set some criteria for bin placement, the location of bins should be at a start / end point of a section of walkway and be in a place that is accessible for vehicles to service the bin.  In the case of the Longburn walkway which is a long straight pathway, road crossing points along the walkway may also be suitable places for bins, e.g. near the Rongotea Longburn Road intersection.

2.16     The following are the most well used walkways and shared pathways in the City.  They are promoted on the Council website.

2.17     ANZAC Park Walkway Appendix 1.  Anzac Park walkway is accessed from Cliff Road and is a loop within the tree area leading to the car park at the top of the hill.  There are rubbish bins at the car park at the top of the hill but none on the rest of the walkway.  Cliff Road is the start / end point for two walkways, one to Anzac Park and one leading to the Titoki Walkway.  A bin at the Cliff Road access point would be a start / end point for both tracks and would be an efficient place for vehicle access to empty the bin. 

2.18     Bledisloe Park to Old West Road Walkway Appendix 2.  There is good spacing and provision of bins along this walkway.  The first bin is at the Bledisloe Park car park at Tennant Drive, the second is at Atawhai Park, the third at the Springdale Grove road crossing and the fourth is at the car park on Old West Road.  The bins are in places that are good for vehicle access for servicing.

2.19     Frederick Krull Walkway Appendix 3.  This walkway links a number of smaller connections and provides access from Roberts Line, Parnell Heights Drive and James Line to Celaeno Park.  The walkway is well provided for with bins, particularly at the Celaeno Park end.  There is nothing at the James Line entry point or at the Schnell Drive entry point so these may be possible bin locations in the future.

2.20     Manawatu River Pathway Appendix 4.  This walkway extends from Riverside Drive at the northern end of the path to Maxwells Line at the southern end.  There are bins at each end of the walkway.  Bins are located at regular intervals along the walkway, however they are not in the flood prone areas where the walkway is located, they tend to be beyond the stop banks at road ends or walkway access points. 

2.21     Mangaone Stream Walkway Appendix 5.  This walkway starts at Totara Road, runs behind the racecourse and then follows the Mangaone Stream to Milson Line.  There are bins spaced at regular intervals along the walkway.  There is no bin at the Milson Line entry point to the walkway.  Another possible bin location is the Apollo Parade bridge over the Mangaone Stream as it would serve the walkway which splits into two at that point. The bin would be a reasonable distance from the next bins in either direction.  There is nothing at the Tremaine Avenue crossing point however this could be due to no safe vehicle parking for access at that point.

2.22     Otira to Rangitane Walkway Appendix 6.  This walkway links Totara Road with Racecourse Road and Rangitane Park.  There are bins at Otira Place and Racecourse Road but none at Totara Road.  There is potential for a bin at this location.  This walkway is often used as a link to other walkways, particularly when the walkway section behind the racecourse is closed. 

2.23     Pari Walkway Appendix 7.  Pari Walkway runs between Waicola Drive and Aoukautere Drive.  There are currently no bins along this walkway.  There is potential to add a bin at each end of the walkway.

2.24     Pioneer Highway to Longburn Shared Pathway.  This walkway runs from Botanical Road to Longburn township.  There are bins along the Pioneer Highway section to the Mangaone Stream bridge but no more until Longburn.  The last bin before the bridge is located near the entrance to the trotting club.  This bin could be relocated closer to the bridge.  There is an existing bin on the opposite side of the road on the Mangaone Stream section of walkway; this could be relocated to be a shared bin for both walkways.  The bin at the Longburn township is located beyond the end of the walkway in a green space near the new toilet block.  This bin should be relocated to the end of the walkway.  There is a road crossing at the Longburn Rongotea Road intersection which would be a good location for a bin at the mid-point along the pathway.

2.25     Poutoa Walkway Appendix 8.  This walkway begins at Cliff Road and runs parallel to Summerhill Drive and ends at the Summerhill Shopping Centre.  There are branches off to Summerhill Drive and Ruapehu Drive along the way.  There is a bin at the Summerhill Shopping Centre entrance to the walkway but none elsewhere on the track.  An additional bin could be installed at the Cliff Road entry to the walkway and another where the walkway crosses Ruapehu Drive and enters the Titoki Walkway.

2.26     Titoki Walkway Appendix 9.  This relatively new walkway runs from Cliff Road to Cashmere Drive with branches off to Ruapehu Drive and Vaucluse Heights.  The walkway continues beyond Cashmere Drive to Peren Park and Silkwood Place.  There are bins at Peren Park but no other bins in this section of walkway.  Where this walkway adjoins other walkways as above with Poutoa Walkway, the recommendation is to place bins in such a way that both tracks can benefit from them. 

2.27     Turitea Walkway Appendix 10. This walkway begins at Aokautere Drive at Adderstone Reserve and emerges first at Pacific Drive.  The walkway crosses the road and heads down a slope to Turitea Road near Valley Views Road, the walkway ends at Old West Road.  There are bins at Pacific Drive, Turitea Road and Old West Road but none at the Adderstone Reserve entry point on Aokautere Drive.

Reserves

2.28     As reserves are developed the number of amenity features increase.  In the first instance development is often restricted to pathways, boundary fences, planting and simple park furniture such as bins and seats. The majority of reserves already have bins.

Central Business District

2.29     Consultation on the Draft Dog Control Policy indicated that submitters were concerned about dog waste in the CBD and that additional infrastructure should be provided to allow dog owners to deposit waste.  Appendix 14 shows the current distribution of bins in the CBD, there is no need for additional bins.  There is potential for provision of dog bag dispensers so that dog waste can be picked up and deposited in the bin.  The design and placement of the dispersers needs to be carefully planned to ensure they do not become a visual blight to the central business district.  To be ready for the 12 month dogs in the CBD trial four dispenses could be purchased and located around the Square.  There is a compostable bag option now available, see paragraph 2.36.  Staff are researching the availability of a dispenser that can be located in a public place for these bags.

Dog Poo Bag Dispensers

2.30     There are currently 8 dog poo bag dispensers located in the network.  The table below describes the locations of the dog poo bag dispensers.

2.31     The provision of dog poo bag dispensers was initiated by the Dog Control team.

	Type of Dispenser
Ashhurst Domain (Cambridge Avenue Carpark)	Ezepole Dispenser
Riverside Walkway (Ruahine Street Carpark)	Ezepole Dispenser
Turitea Walkway (Pacific Drive)	Ezepole Dispenser
Linklater Reserve (Brow of the first hill next to the drinking fountain)	Poopod Dispenser
Riverside Walkway (Dittmer Drive Carpark)	Poopod Dispenser
Pit Park  (Tweed Street Entrance)1	Poopod Dispenser
Pit Park  (Pitpark Carpark)1	Poopod Dispenser
Mangaone Stream Walkway (Rosedale Crescent Entrance)1	Poopod Dispenser

            ¹ Recently installed

2.32     The Animal Control Officers service the dispensers, with the exception of three locations, dispensers located at Linklater Reserve and Pit Park (2) are maintained by local volunteers. Council supply the volunteers with bags to refill the dispensers.

2.33     Dispensers are checked on a fortnightly basis and refilled as necessary.   Staff are still determining the exact frequencies to service the dispensers to ensure there are always bags available.

2.34     The two dispensers located at Pit Park have only recently being installed, it has been reported to staff by our volunteers that at times they find all the bags have been deliberately pulled from the dispensers and strewn in the vicinity.

2.35     The bags are purchased from the supplier of the dispensers and the following information is provided on the material the bags are made from; The bags are described as oxo-degradable, which means they breakdown in the presence of oxygen and sunlight, as a result they are not suitable for composting.  Effectively, this means that if they were left in the environment they would break down into tiny pieces of plastic.

2.36     Officers have located a compostable option for dog poo bags, and it is intended that this option will be made available at Council’s Customer Service Centre as part of Council’s promotion for Plastic Free July.  The prices of these bags are twice that of the bags purchased for the dog poo dispensers at approximately 12 cents per bag. 

2.37     For the compostable bags option above, a pouch is also available to store the bags which clip onto a dog lead – these are $2.20 each.  For reference, there is currently 8,325 registered dogs in the City belonging to 6,572 owners.  An option is to purchase a number of pouches and compostable bags and sell them to dog owners through the Customer Service Centre.  

2.38     The table below shows the capital costs of each of the two dispensers currently in service, the capacity of each type of dispenser and the cost of the bags to refill the dispensers.

Ezepole Dispenser, see Appendix 11

Poopod Dispenser, see Appendix 12

Type of Dispenser	Capital Cost	Capacity	Refill Bags
Ezepole Dispenser	$360	273 Bags	$395 (6,500 Bags) (0.06 cents/bag)
Poopod Dispenser	$795	1,000 Bags	$288 (6,000 Bags) (0.05 cents/bag)

 

2.39     Of the two options currently in use, Officers prefer the Poopod dispenser, due to the capacity of this type of dispenser, slightly lower cost per bag, and ease of servicing and dispensing.  The Poopod dispensers are easier to refill, and it is also easier to dispense bags from these units.  Due to their size they are also more visible. 

2.40     However, due the type of material the bags are made from Officers recommend that Council move towards the compostable option discussed above, by making these available to the Council’s Customer Service Centre.  This encourages our community to be responsible dog owners.

3.         Description of options

3.1       Option 1.  Purchase 17 new bins to supplement the existing bins along the walkway network.  Identify four CBD locations and install bag dispensers for the purpose of the 12 month dogs in the CBD trial.  On the walkway network limit the number of bag dispensers to the current number and give dog owners the option to purchase compostable bags from Council or other suppliers.  Officers will investigate the compostable bag option further including possible bag dispense options.

3.2       Option 2.  Review the overall number and distribution of bins in the city and where bins are not well placed relocate these bins to more suitable locations, including the CBD.  Limit the number of bag dispensers to the current number and give dog owners the option to purchase compostable bags from Council or other suppliers.

3.3       Option 3.  Do not change the current number and location of bins and dog bag dispensers.

4.         Analysis of options

4.1       Option 1.  Purchase 17 new bins to supplement the existing bins along the walkway network.  Identify four CBD locations and install bag dispensers for the purpose of the 12 month dogs in the CBD trial.  On the walkway network limit the number of bag dispensers to the current number and give dog owners the option to purchase compostable bags from Council or other suppliers.  Officers will investigate the compostable bag option further including possible bag dispense options.

4.2       This option will require the purchase and installation of approximately 17 new bins (17 x $1,500 = $25,500) and 4 dog bag dispensers plus installation (4 x $995 = $3,980).  There will be additional costs to supply bags for the dispensers and to service the additional dispensers and bins.

4.3       Results from the recent consultation process on the Draft Dog Control Policy show 45% of submitters had concerns about dog waste and of those 30% thought the solution would be to install more bins and dog bag dispensers.

4.4       The standard Tilley’s bin will be good for the walkways, however the dog bag dispensers for the CBD will need to be carefully located and installed so as not to be visually intrusive.

4.5       Currently there is no provision in either the 2017/18 Annual Budget nor the consultation document and supporting information for the 2018 – 28 10 Year Plan for the works associated with Option 1.

4.6       Option 2.  Review the overall number and distribution of bins in the city and where bins are not well placed relocate these bins to more suitable locations.  Limit the number of bag dispensers on the walkways to the current number and give dog owners the option to purchase compostable bags from Council or other suppliers. Identify four CBD locations and install bag dispensers for the purpose of the 12 month dogs in the CBD trial.   

4.7       The cost implications for this option are $3,980 for the CBD bag dispensers and approximately $15,000 for the labour and materials to relocate bins around the network.

4.8       Currently there is no provision in either the 2017/18 Annual Budget nor the consultation document and supporting information for the 2018 – 28 10 Year Plan for the works associated with Option 2.

4.9       Option 3.  This option does not support the findings of the recent consultation process carried for the Draft Dog Control Policy.

5.         Conclusion

5.1       A petition was presented to the 26 February 2018 Council meeting by Ms Maxine Jones which had been signed by 267 people.

5.2       Following the presentation of the submission, Council requested further information relating to additional bins, design of bins, bag dispensers and frequency of the bins being emptied.

5.3       The Dog Control Policy is currently under review.  129 submissions were received by Council on the city’s Draft Dog Control Policy. In addition to the formal consultation, the proposed 12-month trial to allow dogs on leash in the CBD received high engagement on Council’s Facebook page, receiving close to 800 reactions and over 300 comments.

5.4       Approximately 45% of submissions commented about dog poo in the City.  Of those submitters that raised concerns about dog poo, approximately 30% suggested that council provides bins, or additional bins, as well as suggesting a need for more doggy bag dispensers.

5.5       Assuming that a bin should be at each and of a walkway and at a mid point or somewhere accessible for servicing, a review of the current popular walkways has identified 17 potential new bin locations.  The supply and installation of the bins will cost $25,500.

5.6       The CBD is well provided for with bins, however there are no dog bag dispensers in the city centre.  Allowing for four carefully placed dispensers would cost $3,980.

5.7       Officers are investigating compostable bag and bag dispenser options.

6.         Next actions

6.1       Add the 17 new bins to the walkway network.

6.2       Identify four sites in the CBD for dog bag dispensers and supply and install these.

6.3       Investigate compostable bag options.

7.         Outline of community engagement process

7.1       Public engagement has been carried out for the Dog Control Policy which provides useful information for the provision of bins and bag dispensers in the City.

Compliance and administration

<Enter text>

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>	Yes
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	No
Are the recommendations inconsistent with any of Council’s policies or plans?	No

 

 

Attachments

1.	Anzac Park Walkway Map ⇩
2.	Bledisloe Park to Old West Road Walkway ⇩
3.	Frederick Krull Walkway Map ⇩
4.	Manawatu River Pathway Map ⇩
5.	Mangaone Pathway Map ⇩
6.	Otira to Rangitane Walkway Map ⇩
7.	Pari Walkway Map ⇩
8.	Poutoa Walkway Map ⇩
9.	Titoki Walkway Map ⇩
10.	Turitea Walkway Map ⇩
11.	EzePole - Pacfic Drive Installation ⇩
12.	Poopod - Dittmer Drive Installation ⇩
13.	Dog Bin Notice ⇩
14.	CBD Bin Locations ⇩

 

 

John Brenkley Parks & Property Manager

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Elected Member Development Policy and Changes to Delegation Manual

DATE:                            27 April 2018

AUTHOR/S:                   Tangi Utikere, Deputy Mayor, Headquarters

 

RECOMMENDATION(S) TO Council 1.   That the Elected Member Development Policy (attached as Councillor Development and Training Policy) be adopted, and come into effect on 1 July 2018. 2.   That, with effect from 1 July 2018, a new clause 190 and heading be added to the Council’s Delegations Manual, as follows: “Mayor, Deputy Mayor and Chairperson of the Finance and Performance Committee 190      With regard to an elected member conference and training opportunity: 190.1   The Mayor, acting conjointly with the Deputy Mayor or, if one of those is unavailable, then the other acting conjointly with the Chairperson of the Finance and Performance Committee, has delegated authority to decide whether any elected member or members should attend and, if so, whom. 190.2   This authority may be exercised only where a particular conference and training opportunity is available in New Zealand and the total cost of such opportunity for any elected member attending or participating does not exceed $2,000.00 GST exclusive for that member. 190.3                             Any approval given and any recording and reporting must be in accordance with both the Council’s Elected Members’ Expenses Policy and with the Councillor Professional Development and Training Policy or, if either or both of those policies have been superseded, then with the replacement or equivalent policy or policies.”

 

1.         ISSUE

Professional Development opportunities meet the professional needs of Elected Members and relate to the maintenance of good governance for the city. The Elected Member Development Policy has been established to demonstrate Council’s commitment to ensuring Elected Members have equal access to training and educational opportunities, and also have the opportunity to maintain their knowledge and skills base to contemporary standards and expectations.

2.         BACKGROUND

In late 2017, Elected Members had expressed a desire to review the way in which current training and professional development opportunities were identified, considered and approved. Since then, Elected Members have worked with Governance and Legal Counsel to explore options around developing and implementing a Policy to meet the various needs of Elected Members.

The attached Policy provides for a classification for training opportunities as ‘Imperative’, ‘Desirable’ or ‘Developmental’. It also provides for an approval process that avoids the need for Committee Reports and approval below a $2,000 threshold.

There remains a reporting and accountability mechanism to other Elected Members and for all approvals to be reported in the public domain on a quarterly basis.

If a Professional Development opportunity is above the $2,000 threshold or it involves any international travel, then it is ineligible to be considered under the Policy and will still require a Council or Committee resolution for approval.

In order to give effect to the Policy, changes to the Delegations Manual will be required. These are contained in the Recommendations of this Report.  

3.         NEXT STEPS

Any changes to the Elected Member Development Policy (as attached) will need to be made prior to adoption. If adopted it is suggested that the Policy come into effect on 1 July 2018.

Upon adoption of the Policy, subsequent changes to the Delegations Manual will need to be made to give effect to the Policy. It is advised that those changes have effect on 1 July 2018, when the approved Policy will come into force.

4.         Compliance and administration

Does the Council have delegated authority to decide?	Yes
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

 

 

Attachments

1.

Draft Councillor Development and Training Policy ⇩

 

 

Tangi Utikere Deputy Mayor

 

 

 

 

 

 

 

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Approval of Council Submission on the Local Electoral Matters Bill

DATE:                            15 May 2018

AUTHOR/S:                   John Annabell, Legal Counsel, City Corporate

 

RECOMMENDATION(S) TO Council 1.   That the Council approve the attached submission on the Local Electoral Matters Bill and submit it to the Justice Committee of Parliament.

 

1.         ISSUE

Parliament is currently considering the Local Electoral Matters Bill, which has been referred to the Justice Committee as part of the select committee process.

Submissions on the Bill close on Friday 22 June 2018.

This memo is accompanied by a draft submission on the Bill for Council to consider and approve if in order, so that the submission can be sent to Parliament.

 

2.         BACKGROUND

The Bill is a relatively short document, comprising eight pages including the Explanatory Note. 

The purpose of the Bill is to provide greater flexibility in local electoral arrangements by:

·    Amending the Local Electoral Act 2001 to support the conduct of trials of novel voting methods.

·    Amending the Electoral Act 1993 to permit future voting methods to use date of birth information.

·    Amending the Local Electoral Act 1993 to ensure that the analysis of voter participation in local elections can use age group information.

 

In particular, if the Bill becomes law, it will permit:

·    Local authorities to trial online voting for sub-sets of the total electoral population, for example, electors who are currently overseas or are electors of a sub-group of the local authority such as a particular ward or local board.

·    The ability to use date of birth information in connection with electronic voting, for example, would provide a means to authenticate voters in a more secure and efficient manner. Date of birth information would never become publicly available nor would be part of published electoral rolls.

·    The ability to use age group information would better allow local authorities to target promotional campaigns for awareness of and participation in local elections.

The draft submission endorses the Bill and presents out brief reasons for each of the above changes.

The Council, if it wishes, could also use the Bill as an opportunity to raise other matters of concern about the local electoral process.  Possibilities include, and which have been incorporated in the draft submission:

·    Making it mandatory for candidates to provide proof of New Zealand citizenship when submitting their nomination forms.

·    Amending the Local Electoral Act to permit the electronic transmission of nomination forms.

During the last year, there have been two instances where candidates, having been elected to their respective councils, were not New Zealand citizens and therefore not eligible to stand.  In this instance, positions are vacated and a by-election to fill the vacancy takes place. 

Permitting nomination documents to be submitted electronically would provide a ready means for candidates to submit their nominations where the Council offices were not nearby.  As at present, this is not permitted because the Local Electoral Act is generally excluded from other legislation that permits business to be undertaken electronically.

 

3.         NEXT STEPS

A copy of the Council’s submission will be sent to Parliament by 22 June 2018 if the submission is approved.  If it is passed, the Bill will come into effect towards the end of the 2018 calendar year. 

 

4.         Compliance and administration

Does the Council have delegated authority to decide?	Yes
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

 

 

Attachments

1.

Submission on Local Electoral Matters Bill May 2018 ⇩

 

 

John Annabell Legal Counsel

  

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Rescind 'Policy on the Appointment of Directors to Outside Organsiations

DATE:                            1 May 2018

AUTHOR/S:                   Kyle Whitfield, Governance & Support Team Leader, City Corporate

 

RECOMMENDATION(S) TO Council 1.   That the policy entitled: ‘Policy on the Appointment of Directors to Outside Organisation’ is rescinded.

 

1.         ISSUE

With the adoption of the ‘Appointment of Directors and Trustees Policy’ at the 30 April 2018 Council meeting this new policy now supersedes the ‘Policy on the Appointment of Directors to Outside Organisations’.

Council needs to formally rescind the earlier policy to enable this policy to be removed from the Councils register.

2.         NEXT STEPS

Remove the policy from the Councils policy register.

3.         Compliance and administration

Does the Council have delegated authority to decide?	Yes
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

 

 

Attachments

Nil

 

Kyle Whitfield Governance & Support Team Leader

 

 

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Conference Opportunity - LGNZ Housing Symposium 2018

DATE:                            14 May 2018

AUTHOR/S:                   Penny Odell, Committee Administrator, City Corporate

 

RECOMMENDATION(S) TO Council 1.       That the Committee approve the attendance of up to XX elected member(s) to attend, with expenses paid, the LGNZ Housing Symposium 2018 being held in Wellington on 28 June 2018. 2.       That, in the event that the Committee approves the attendance of elected member(s) at the above training, then registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Committee Administrator, Penny Odell, by 12 noon Friday 1 June 2018.

 

1.         ISSUE

The elected members’ budget for conference attendance and training opportunities is $72,336. As at 10 May 2018 there remains $38,313 available for the balance of the financial year ending 30 June 2018. This does not include outstanding invoices that have been previously approved, but have yet to be presented for payment.

 

Anticipated expenses for attending this conference are:

 

Conference                 Free

Travel                          $50.00

 

No financial provision is to be made for any spouse or partner of an elected member attending any conference or training opportunity, other than for the Mayor’s spouse or partner attending a conference in association with the Mayor.

 

 

 

2.         BACKGROUND

The LGNZ Housing 2030 symposium is an important step in establishing a collaborative discussion across central and local government and about local government's role in supporting the delivery of housing.

The symposium will be opened by the Minister of Housing Hon Phil Twyford and have two parts:

-       Land supply and infrastructure - Funding and finance; NPS for Urban Development Capacity, Urban Development Authorities and implementing KiwiBuild.

-       Social and community housing - Central government’s vision and plans for social housing, the role local government can play, understanding the issues for Māori and growing the community housing sector.

 

3.         NEXT STEPS

The Committee may choose whether any elected members should attend the conference, and if so, how many, in which case the Committee could invite registrations of interest from elected members wishing to attend.

 

If the Committee decides to approve the attendance of one or more elected members, registrations of interest will be sought from elected members. At the closing date of registrations (12 noon on Friday 1 June 2018), the Committee Administrator will advise the Chairperson and Deputy Chairperson of the interest received, for them to make a decision on the successful registrant(s).

 

Once the Chairperson and Deputy Chairperson have advised the Committee Administrator of the successful registrant(s), all further information regarding the conference will then be forwarded to that person or those persons direct.

 

 

Attachments

NIL 

 

Penny Odell Committee Administrator

 

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

Committee Work Schedule

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Council Work Schedule

 

RECOMMENDATION(S) TO Council 1.   That the Council receive its Work Schedule dated May 2018.

 

Attachments

1.

Work Schedule ⇩

    

 

 

PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 7 May 2018 Meeting

 

Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 7 May 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

30-18

Draft Palmerston North Animals and Bees Bylaw 2018 - Deliberations on Submissions and adoption of the Bylaw Memorandum, dated 28 March 2018 from the Policy Analyst, Ann-Marie Mori. The COMMITTEE RECOMMENDS 1.  That clause 8.7 of the bylaw be amended to read:      8.7 Every person who keeps cats must ensure:      a.    Cats over six months of ages are microchipped and registered with the                 New Zealand Companion Animals Register, or other Council approved               microchip registry.   2.  That clause 8.7 of the bylaw be amended to read:      8.7 Every person who keeps cats must ensure:      b.    Cats over six months are desexed (unless kept for breeding purposes                     and are registered with a nationally recognised cat breeders’ body                   including New Zealand Cat Fancy Ltd and Catz Inc.). 3.  That a new clause 8.8 is added, reading ‘Clause 8.7 applies to all cats born      after 1 July 2018.’ 4.  That clause 3.1 be amended to read ‘This Bylaw comes into forces on 1 July    2018.’   5.  That the Mayor and Chief Executive write to the appropriate government        minister to request a review of the powers Councils have, to enforce    bylaws such as the Animals and Bees Bylaw.   6.   That the Council confirms that the Palmerston North Animals and Bees Bylaw 2018 is the most appropriate form of bylaw and does not give rise to any implications under the NZ Bill of Rights Act 1990. 7.   That the Council adopts the draft Palmerston North Animals and Bees Bylaw 2018 and draft Palmerston North Animals and Bees Bylaw 2018 Administration Manual, as attached as Attachment 2, subject to amendments. 8.   That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be given delegated authority to approve minor amendments to the draft Palmerston North Animals and Bees Bylaw 2018 and draft Palmerston North Animals and Bees Bylaw 2018 Administration Manual prior to publication.

 

32-18

Draft Traffic and Parking Bylaw 2018 - Deliberations on Submissions Memorandum, dated 9 March 2018 from the Policy Analyst, Peter Ridge. The COMMITTEE RECOMMENDS 1.  That section 2.5 of the draft Palmerston North Traffic and Parking Bylaw         2018 Administration Manual be amended to read ‘No person may park a           vehicle on or overhanging any footpath or any special vehicle lane,         including a cycle lane. 2.   That the Council adopts the Palmerston North Traffic and Parking Bylaw 2018 and Palmerston North Traffic and Parking Bylaw 2018 Administration Manual, as shown in attachments 1 and 2 of the report titled “Draft Traffic and Parking Bylaw 2018 – Deliberations on Submissions” and dated 9 March 2018, subject to amendment. 3.   That the Council amends the Palmerston North Signs and Use of Public Places Bylaw 2015 and Palmerston North Signs and Use of Public Places Bylaw 2015 Administration Manual by making the changes shown as tracked changes in the documents attached as attachments 3 and 4 to this report.

 

 

Attachments

Nil   

 

 

PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Presentation of the Part I Public Community Development Committee Recommendations from its 7 May 2018 Meeting

 

Set out below are the recommendations only from the Community Development Committee meeting Part I Public held on 7 May 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

11-18

Review of City Ambassadors Trial Report, dated 20 April 2018 from the Manager - Community Engagement, Ian Littleworth and the Safe Communities Coordinator, Zoe Kavanagh. The COMMITTEE RECOMMENDS 1.   That the report Review of City Ambassadors Trial be received. 2.   That subject to funding through the 10 Year Plan the City Ambassadors Initiative continue on an ongoing basis over the summer period (December to March) with a dual focus of city safety and city vibrancy 3.   That as part of its 2018/28 10 Year Plan deliberations Council give considerations to including Funding of $34,000 per annum for the City Ambassador initiative.

 

 

Attachments

Nil   

 

 

PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 4 December 2017 Meeting

 

Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 4 December 2017. These recommendations were intended to go to the Council meeting of 21 December 2017 to be approved but were inadvertently not approved by Council hence being brought forward to this meeting.

The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

81-17

Opportunities to address unsecured roaming dogs Report, dated 20 November 2017 from the Head of Environmental Protection Services, Graeme Gillespie. The COMMITTEE RECOMMENDS 1.   That the level of service for the after-hours Animal Control Service be increased, on a trial basis for 4 months, to enable roaming dog notifications to be responded to. It be noted that a maximum of 1 hour will be spent on dealing with each individual notification. 2.   It be noted that the cost of the trial for the 4 month period will be $6,000.  This will be funded from the approved operating budget for Animal Control Services for 2017/18. 3.   That the results of the trial be reported back to the Planning and Strategy Committee for consideration in June 2018.

 

 

Attachments

Nil   

 

 

PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 14 May 2018 Meeting

 

Set out below are the recommendations only from the Sport and Recreation Committee meeting Part I Public held on 14 May 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

18-18

Fitzherbert Park - Cricket Ground Enhancements Update Memorandum, dated 26 April 2018 from the Parks & Property Manager, John Brenkley. The COMMITTEE RECOMMENDS 1.   That Council note Programme 1342 Fitzherbert Park Cricket Ground Enhancements may not be delivered in 2017/18 given that external funding from the Manawatu Cricket Association may not be secured.

 

19-18

Memorial Park Capital Budget Priorities 2018-2028 Report, dated 30 January 2018 from the Leisure Assets Planner, Jason Pilkington. The COMMITTEE RECOMMENDS 1.   That Council endorse the priorities for the capital works programme at Memorial Park for the 2018 to 2028 years, as stated in Table 2, Section 4.7 of the report titled Memorial Park Capital Budget Priorities 2018-28. 2.   That the Table 2 priorities, budget estimates, and timings be referred to the 2018-28 10 Year Plan final deliberation process including bringing the funding for the Splash Pad at Memorial Park forward by one year – from the 2019/20 financial year to the 2018/19 financial year. 3.   That Council, upon adoption of the 10 Year Plan and provided that the Memorial Park Capital Development Programme remains significantly unchanged, directs the Chief Executive to apply to external funders for an additional $250,000 in funding for the Splash Pad at Memorial Park. 4.  That Council directs the Chief Executive to use the necessary discretion to       decide the amount of each application to the various Trusts.

 

20-18

Campbell Street Campervan Carpark Trial Report, dated 9 April 2018 from the Leisure Assets Planner, Jason Pilkington. The COMMITTEE RECOMMENDS 1.   That Council adopt the Campbell Street Campervan Carpark as a permanent inner City carpark for self-contained campervans. 2.   That Council approves dedicating a further three carparks as available for self-contained campervans at the existing Campbell Street carpark site.

 

21-18

Palmerston North Self-Contained Campervan Dump Stations Report, dated 11 April 2018 from the Leisure Assets Planner, Jason Pilkington. The COMMITTEE RECOMMENDS 1.   That Council consider developing two new self-contained campervan dump stations during final 10 Year Plan deliberations (as Programme 1535 - City-Wide - Campervan Dump Stations).

 

 

 

Attachments

Nil   

 

 

PALMERSTON NORTH CITY COUNCIL

 

Recommendations from Committee

TO:                                Council

MEETING DATE:           28 May 2018

TITLE:                            Presentation of the Part I Public Audit and Risk Committee Recommendations from its 21 May 2018 Meeting

 

Set out below are the recommendations only from the Audit and Risk Committee meeting Part I Public held on 21 May 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

 

12-18

Delegations Manual - Amendment to Powers of Chief Executive Memorandum, dated 4 May 2018 from the Business Development Executive, Fiona Dredge. The COMMITTEE RECOMMENDS 1.   That Council approves the following changes to the Delegations Manual: a.       Addition to clause 140 with definitions for “Capital New Budget” and “Capital Renewal Budget” as set out in Appendix 1; and b.       Replacement of existing clauses 204, 207, 208 and 209 with those set out in Appendix 1.

 

 

Attachments

Nil