Agenda of Finance and Performance Committee

PALMERSTON NORTH CITY COUNCIL

Finance and Performance Committee MEETING

21 May 2018

Order of Business

NOTE: The Finance and Performance Committee meeting coincides with the ordinary meeting of the Audit and Risk Committee meeting. The format for the meeting will be as follows:

- The Audit and Risk Committee will open and adjourn immediately to Finance and Performance Committee

- Finance and Performance Committee will open, conduct its business and then close.

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4. Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE: If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

5. Confirmation of Minutes Page 7

“That the minutes of the Finance and Performance Committee meeting of 23 April 2018 Part I Public be confirmed as a true and correct record.”

6. Conference Opportunity - 2 Walk and Cycle Conference Page 19

Memorandum, dated 1 May 2018 from the Governance & Support Team Leader, Kyle Whitfield.

7. Conference Opportunity - Climate Change & Business Conference Page 27

Memorandum, dated 1 May 2018 from the Governance & Support Team Leader, Kyle Whitfield.

8. Conference Opportunity - Age-Friendly Communities Forum Page 37

Memorandum, dated 1 May 2018 from the Governance & Support Team Leader, Kyle Whitfield.

9. Committee Work Schedule - May 2018 Page 41

10. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
11.	Minutes of the Finance and Performance Committee meeting - Part II Confidential - 23 April 2018	For the reasons setout in the Finance and Performance Committee minutes of 23 April 2018, held in public present.
12.	Kelvin Grove Crematorium Out of District Surcharge Analysis	Third Party Commercial	s7(2)(b)(ii)
13.	He Ara Kotahi - Updated budget and timeline	Commercial Activities	s7(2)(h)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson), General Manager, Marketing and Communications (Sacha Haskell), and Communications Advisor (name) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Governance and Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny Odell, Carly Chang and Rachel Corser), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Parks and Property Manager (John Brenkley), Roading Manager (Jon Schwass) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

PALMERSTON NORTH CITY COUNCIL

Palmerston North City Council

Minutes of the Finance and Performance Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 23 April 2018, commencing at 9.00am

Members

Present:

Councillor Susan Baty (in the Chair), The Mayor (Grant Smith) and Councillors Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Non Members:

Councillors Brent Barrett, Aleisha Rutherford and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) (early departure) and Councillors Rachel Bowen, Gabrielle Bundy-Cooke (early departure), Leonie Hapeta and Duncan McCann.

Councillor Vaughan Dennison entered the meeting at 9.03 at the conclusion of clause 20. He was not present for clause 20.

Councillor Aleisha Rutherford left the meeting at 11.57am during consideration of clause 26.3 and entered the meeting again at 12.03pm during consideration of clause 26.4 She was not present for clause 26.3. She left the meeting again at 12.15pm during consideration of clause 27 and entered the meeting again at 12.23pm during consideration of clause 28 She was not present for clause 27.

Councillor Gabrielle Bundy-Cooke left the meeting at 12.37pm during consideration of clause 29. She was not present for clauses 29 to 33 inclusive.

20-18

Apologies

Moved Susan Baty, seconded Adrian Broad.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 20-18 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

21-18

Confirmation of Minutes

Moved Lorna Johnson, seconded Brent Barrett.

Councillor Vaughan Dennison entered the meeting at 9.03am

The COMMITTEE RESOLVED

1. That the minutes of the Finance and Performance Committee meeting of 19 March 2018 Part I Public be confirmed as a true and correct record.

Clause 21-18 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

22-18

Central Energy Trust Wildbase Recovery - Solar electricity generation options

Report, dated 27 March 2018 from the Senior Property & Parks Planner, Aaron Phillips.

Moved Lorna Johnson, seconded Lew Findlay QSM.

The COMMITTEE RECOMMENDS

1. That Council adopt the option of installing a “15 kW 20º N tilt array system” of solar panels (Option 1) to the Central Energy Trust Wildbase Recovery Centre.

2. That Council approve an unbudgeted capital programme of $32,000 to specify, supply and install solar panels (Option1) to the Central Energy Trust Wildbase Recovery Centre, to be funded from additional borrowings.

Clause 22-18 above was carried 13 votes to 0, the voting being as follows:

For:

23-18

Alternate Access to Turitea Forest and Water Treatment Plant

Memorandum, dated 29 March 2018 from the Water & Waste Services Manager, Robert van Bentum and the Water Asset Engineer, Dora Luo.

During discussion Elected Members queried if the extra road was required as the current option gave sufficient access and funds could be better utilised in other areas of the Long Term Plan.

Moved Jim Jefferies, seconded Gabrielle Bundy-Cooke.

On a motion:

1. That as part of its 2018/28 10 Year Plan deliberations Council give considerations to including a Year One (2018/19) Capital New Programme called “Alternate Access to Turitea Forest and WTP” with a budget of $225,000 on the basis that the road costs will be fully paid for from log sale proceeds from the harvest of Stands 7 and 8 of Turitea West Forest.

Note:

The motion was lost 5 votes to 8, the voting being as follows:

For:

Councillors Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies and Bruno Petrenas.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Lew Findlay QSM, Lorna Johnson, Karen Naylor, Aleisha Rutherford and Tangi Utikere.

24-18

The Options for the City Water Supply Associated with Gordon Kear Forest

Memorandum, dated 21 March 2018 from the Water & Waste Services Manager, Robert van Bentum and the Water Asset Engineer, Dora Luo.

Moved Susan Baty, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1. That the report on the options for the city water supply associated with Gordon Kear Forest be received.

Clause 24-18 above was carried 13 votes to 0, the voting being as follows:

For:

25-18	Report on Proposal for 6 Month Trial of Free E-Waste Drop-off Service Memorandum, dated 26 March 2018 from the Water & Waste Services Manager, Robert van Bentum and the Rubbish and Recycling Engineer, Natasha Hickmott. During discussion Elected Members believed there was no urgency to get to zero fees and that generally there should be an element of user pays. A trial for TV’s would enable the volume to be monitored and problems relating to e-waste fly tipping could be diverted
	Moved Lorna Johnson, seconded Susan Baty. The COMMITTEE RECOMMENDS 1. That a decision on zero fees for e-waste be deferred until after the results of the first six months of reduced fees are available.
	Clause 25.1 above was carried 12 votes to 1, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere. Against: Councillor Aleisha Rutherford.
	Moved Brent Barrett, seconded Aleisha Rutherford. 2. That the Chief Executive report back on options for Palmerston North City Council to increase e-waste recovery in the city.
	Clause 25.2 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Vaughan Dennison, seconded Susan Baty. 3. That the report, estimating an additional cost of $300,000 for a six month trial of E-waste charges of $0 for ‘TV and Electronics’, ’Consumer Electronics’ and ‘Other’ excluding photocopiers be received.
	Clause 25.3 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Aleisha Rutherford, seconded Grant Smith. Note: On a motion: That $50,000 be allocated toward a 6 month trial of e-waste charges of $0 for ‘TV and Electronics’. The motion was lost 5 votes to 8, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillors Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson and Karen Naylor.

The meeting adjourned at 11.02am

The meeting resumed 11.16am

26-18	Fees and Charges 2018 - Further activities Memorandum, dated 9 April 2018 from the Strategy Manager Finance, Steve Paterson. There was discussion around consulting on having a two year stepped fee increase for trade waste instead of the increase occurring all in the first year. Elected Members were also unsure of the definition of a sportsfield and have asked for further information on this.
	Moved Susan Baty, seconded Brent Barrett. The COMMITTEE RECOMMENDS Trade Waste 1. That the Proposal to adopt updated fees and charges for Trade Waste Services effective from 1 July 2018 as attached in Appendix 1 be approved for public consultation and the Chief Executive be authorised to undertake the necessary consultative process under sections 82 and 150 of the Local Government Act 2002.
	Clause 26.1 above was carried 12 votes to 0, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Abstained: Councillor Karen Naylor.
	Moved Grant Smith, seconded Karen Naylor. 2. That Trade Waste fees as listed in ‘Administration Charges Table 2, schedule 1’. go out for Consultation in a 2 year stepped fee increase from 1 July 2018.
	Clause 26.2 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Susan Baty, seconded Brent Barrett. The COMMITTEE RESOLVED Sportsfields 3. That the fees and charges for Sportsfields, as proposed in Appendix 2 be adopted and take effect from the summer season 2018/19. Councillor Aleisha Rutherford left the meeting at 11.57am
	Clause 26.3 above was carried 9 votes to 2, with 1 abstention, the voting being as follows: For: Councillors Susan Baty, Jim Jefferies, Brent Barrett, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Lorna Johnson, Bruno Petrenas and Tangi Utikere. Against: The Mayor (Grant Smith) and Councillor Vaughan Dennison. Abstained: Councillor Karen Naylor. Councillor Aleisha Rutherford entered the meeting at 12.03pm
	Moved Aleisha Rutherford, seconded Susan Baty. 4. That a report be brought back to the Sport and Recreation Committee to review the definition of Sportsfields, with the consideration to include the lagoon and other sporting facilities which may not be included currently.
	Clause 26.4 above was carried 11 votes to 2, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Jim Jefferies, Brent Barrett, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillors Lew Findlay QSM and Lorna Johnson.
	Moved Jim Jefferies, seconded Lorna Johnson. 5. That the Sportsfield charging report identified on page 91 be added to the work schedule and be report back in August.
	Clause 26.5 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Vaughan Dennison, seconded Grant Smith. On a motion: 1. That the Season fees and charges for Sports fields be halved and take effect from the Summer Season 2018/19. 2. That the one-off fees and charges for Sportsfields, as proposed in Appendix 2 be adopted and take effect from the summer season 2018/19.
	Note: The motion was lost 5 votes to 8, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Vaughan Dennison, Lew Findlay QSM, Bruno Petrenas and Tangi Utikere. Against: Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Jim Jefferies, Lorna Johnson, Karen Naylor and Aleisha Rutherford.

27-18

Treasury Report for 9 months ended 31 March 2018

Memorandum, dated 6 April 2018 from the Strategy Manager Finance, Steve Paterson.

Councillor Aleisha Rutherford left the meeting at 12.15pm

Moved Susan Baty, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the performance of the treasury activity for the 9 months ending 31 March 2018 be noted.

Clause 27-18 above was carried 12 votes to 0, the voting being as follows:

For:

28-18	Quarterly Performance and Financial Report - Quarter Ending 31 March 2018 Memorandum, dated 13 April 2018 from the Financial Accountant, Keith Allan and the Head of Community Planning, Andrew Boyle. Councillor Aleisha Rutherford entered the meeting at 12.23pm
	Moved Susan Baty, seconded Lorna Johnson. The COMMITTEE RECOMMENDS 1. That the Committee receive the March 2018 Quarterly Performance and Financial Report and note: a. The March 2018 financial performance and operating performance. b. The March 2018 capital expenditure programme progress together with those programmes identified as unlikely to be completed this financial year. 2. That the Committee recommend to Council that budget operating expenditure be increased by a further $141,000 being the estimated unbudgeted cost of conducting the Maori Ward Poll.
	Clauses 28.1 and 28.2 above were carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Brent Barrett, seconded Tangi Utikere. 3. That the Chief Executive be instructed to develop an additional Performance Measure within Roading and Parking that reflects an improving road safety trend over time.
	Clause 28.3 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

29-18

Work Schedule - April 2018

Councillor Gabrielle Bundy-Cooke left the meeting at 12.37am

Moved Susan Baty, seconded Lorna Johnson.

The COMMITTEE RESOVED

1. That the Finance and Performance Committee receive its Work Schedule dated April 2018.

Clause 29-18 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Jim Jefferies, Brent Barrett, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Exclusion of Public

30-18

Recommendation to Exclude Public

Moved Susan Baty, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
15.	Minutes of the Finance and Performance Committee meeting - Part II Confidential - 19 March 2018	For the reasons setout in the Finance and Performance Committee minutes of 19 March 2018, held in public present.
16.	Artifical Football Pitch Funding Costs	Negotiations	s7(2)(i)
17.	Purchasing Property to Partner with a Housing Provider - Follow-up Report	Commercial Activities	s7(2)(h)

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager, City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant), General Manager, City Networks (Ray Swadel), General Manager, Customer Services (Peter Eathorne), General Manager, Libraries and Community Services (Debbie Duncan), Human Resources Manager (Wayne Wilson), General Manager, Marketing and Communications (Sacha Haskell), and Communications Advisor (Sandra Crosbie) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Senior Property & Parks Planner (Aaron Phillips), Policy Analyst (Ann-Marie Mori), Parks and Property Manager (John Brenkley), Strategy and Policy Manager (Julie Macdonald), Financial Accountant (Keith Allan), Property Officer (Bryce Hosking), Head of Planning Services (Simon Mori), Senior Planner –Compliance and Resolutions (Craig Auckram), and City Planning Manager (David Murphy) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective reports.

Clause 30-18 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The public part of the meeting finished at 12.40pm

Confirmed 21 May 2018

Chairperson

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Finance and Performance Committee

MEETING DATE: 21 May 2018

TITLE: Conference Opportunity - 2 Walk and Cycle Conference

DATE: 1 May 2018

AUTHOR/S: Kyle Whitfield, Governance & Support Team Leader, City Corporate

RECOMMENDATION(S) TO Finance and Performance Committee

1. That the Committee approve the attendance of up to XX elected member(s) to attend, with expenses paid, the 2 Walk and Cycle Conference being held in Palmerston North on 30 July to 1 August 2018.

2. That, in the event that the Committee approves the attendance of elected member(s) at the above training, then registrations of interest be invited from elected members wishing to attend, with expenses paid, and advise the Governance and Support Team Leader, Kyle Whitfield, by 12 noon Friday 25 May 2018.

1. ISSUE

The elected members’ budget for conference attendance and training opportunities is $72,336. As at 3 May 2018 there remains $38,313 available for the balance of the financial year ending 30 June 2018. This does not include outstanding invoices that have been previously approved, but have yet to be presented for payment.

Anticipated expenses for attending this conference are:

Conference $910.00

No financial provision is to be made for any spouse or partner of an elected member attending any conference or training opportunity, other than for the Mayor’s spouse or partner attending a conference in association with the Mayor.

2. BACKGROUND

The theme for 2WALKandCYCLE 2018 is 'Moving Towards Healthy Communities'. International and national researchers and practitioners will speak about the methods, policies and programmes they have used to promote walking and cycling, with a focus on ways that active, human-powered transport can help achieve the goal of healthier, smarter and more liveable cities.

2WALKandCYCLE 2018 will showcase ways to enable us to achieve this goal, and will inform our journey towards transport systems for the future. It will re-examine the balance between competing demands for space and resources, and ways to rebalance our transport system to better provide for walking, cycling and public transport.

The conference will be attended by engineers, town planners, architects, academics, politicians, advocates and others from a broad range of organisations such as local and central government, consultancies, health, universities and advocacy groups.

Conference Programme is attached.

3. NEXT STEPS

The Committee may choose whether any elected members should attend the conference, and if so, how many, in which case the Committee could invite registrations of interest from elected members wishing to attend.

If the Committee decides to approve the attendance of one or more elected members, registrations of interest will be sought from elected members. At the closing date of registrations (12 noon on Friday 25 May 2018), the Governance and Support Team Leader will advise the Chairperson and Deputy Chairperson of the interest received, for them to make a decision on the successful registrant(s).

Once the Chairperson and Deputy Chairperson have advised the Governance and Support Team Leader of the successful registrant(s), all further information regarding the conference will then be forwarded to that person or those persons direct.

Attachments

Conference Programme ⇩

Kyle Whitfield

Governance & Support Team Leader

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Finance and Performance Committee

MEETING DATE: 21 May 2018

TITLE: Conference Opportunity - Climate Change & Business Conference

DATE: 1 May 2018

AUTHOR/S: Kyle Whitfield, Governance & Support Team Leader, City Corporate

RECOMMENDATION(S) TO Finance and Performance Committee

1. That the Committee approve the attendance of up to XX elected member(s) to attend, with expenses paid, the Climate Change & Business Conference being held in Auckland on 9 and 10 October 2018.

1. ISSUE

Anticipated expenses for attending this conference are:

Conference $925.00

Travel $280.00

Accommodation $130.00

2. BACKGROUND

After years of slow progress in climate policy, the new government has set New Zealand on a path of profound change. A Climate Commission will plan and monitor the transition to net zero by 2050. This bold target implies fundamental disruption to business as usual. We can expect big land use changes and the rapid deployment of new technologies and innovations across the economy and society.

The 2018 conference will reveal the implications of these changes. Ministers will present a stock-take of progress in the plenary and we’ll run focused workshops on the more challenging issues. The Paris rulebook, the responsibilities of managers and directors, new financial reporting norms and sources of transition financing will all be explored by experts.

Adaptation risks for New Zealand are burgeoning with big implications for communities and insurers.

Conference Programme attached.

3. NEXT STEPS

Attachments

Conference Programme ⇩

Kyle Whitfield

Governance & Support Team Leader

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Finance and Performance Committee

MEETING DATE: 21 May 2018

TITLE: Conference Opportunity - Age-Friendly Communities Forum

DATE: 1 May 2018

AUTHOR/S: Kyle Whitfield, Governance & Support Team Leader, City Corporate

RECOMMENDATION(S) TO Finance and Performance Committee

1. That the Committee approve the attendance of up to XX elected member(s) to attend, with expenses paid, the Age-Friendly Communities Forum being held in Wellington on 19 June 2018.

1. ISSUE

Anticipated expenses for attending this conference are:

Conference Free

Travel $50.00

2. BACKGROUND

The first National Age-Friendly Communities Forum will be held in Wellington in June.

The key-note speaker for the 2018 forum will be Christine Young, Director of Community Development for the City of Melville Council. She will discuss how age-friendly was implemented in Western Australia. The day will also include workshops and presentations by experts.

The forum is a chance to learn more about the age-friendly approach. The concept was developed by the World Health Organisation and encourages government and communities to consider the needs of older people.

The forum will encourage the sharing of ideas and contributing to the development of New Zealand’s age-friendly approach. Attendees will hear about the success that the programme has had overseas and in New Zealand.

We encourage attendance from those who have an interest or expertise in age-friendly communities and want to contribute to its advancement in New Zealand whether you’re from the community, working in council, non-government organisation, academic or government agency.

3. NEXT STEPS

Attachments

NIL

Kyle Whitfield

Governance & Support Team Leader

Susan Baty (Chairperson)
Jim Jefferies (Deputy Chairperson)
Grant Smith (The Mayor)
Adrian Broad	Leonie Hapeta
Gabrielle Bundy-Cooke	Lorna Johnson
Vaughan Dennison	Karen Naylor
Lew Findlay QSM	Bruno Petrenas