Agenda of Council - 27 August 2018

PALMERSTON NORTH CITY COUNCIL

Council MEETING

27 August 2018

Order of Business

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4. Confirmation of Minutes Page 7

“That the minutes of the extraordinary meeting of 13 August 2018 Part I Public be confirmed as a true and correct record.”

Reports

5. Palmerston North City Sectional District Plan Review: Approval of Proposed Plan Change 15A-H (NZ Defence Force Appeal), 16 and 23 Page 11

Memorandum, dated 9 August 2018 from the Policy Planner, Michael Duindam.

6. Review of Representation Arrangements Page 15

Memorandum, dated 14 August 2018 from the Legal Counsel, John Annabell.

7. Manawatu Wanganui Regional Disaster Relief Fund Trust - Exemption from CCO Status Page 27

Memorandum, dated 6 August 2018 from the Committee Administrator, Penny Odell.

8. Council Work Schedule Page 31

Recommendations from Committee Meetings

9. Presentation of the Part I Public Arts, Culture and Heritage Committee Recommendations from its 25 June 2018 Meeting Page 33

“That the Committees recommendations be adopted or otherwise dealt with.”

10. Presentation of the Part I Public Community Development Committee Recommendations from its 6 August 2018 Meeting Page 35

“That the Committees recommendations be adopted or otherwise dealt with.”

11. Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 6 August 2018 Meeting Page 37

“That the Committees recommendations be adopted or otherwise dealt with.”

12. Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 6 June 2018 Meeting Page 39

“That the Committees recommendations be adopted or otherwise dealt with.”

13. Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 13 August 2018 Meeting Page 41

“That the Committees recommendations be adopted or otherwise dealt with.”

14. Presentation of the Part I Public Economic Development Committee Recommendations from its 13 August 2018 Meeting Page 45

“That the Committees recommendations be adopted or otherwise dealt with.”

15. Presentation of the Part I Public Finance and Performance Committee Recommendations from its 20 August 2018 Meeting Page 47

“That the Committees recommendations be adopted or otherwise dealt with.”

16. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
17.	Director and Trustee Appointments	Privacy	s7(2)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray McIndoe), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Sheryl Bryant), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Support Team Leader (Stuart McKinnon) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

Palmerston North City Council

Minutes of the Extraordinary Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 13 August 2018, commencing at 9.02am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) (early departure on Council Business).

111-18

Apologies

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

1. That Council receive the apologies.

Clause 111-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

112-18

Submissions on the 2018 Representation Review

The following people appeared before Council and made oral statements in support of their submissions and replied to questions from Elected Members.

Jenny Olsson (2)

Further information (Powerpoint presentation) was tabled at the meeting.

Mrs Olsson spoke to her submission and made the following additional comments:

- The ward system was more personal and allowed for easier feedback into Council processes.

Palmerston North Youth Council (31)

Representing Palmerston North Youth Council, Maddie McQueen-Davies and John Cole spoke to the presentation and made the following additional comments:

- Reducing the number of Councillors would enable the remuneration for each individual Councillor to be increased thus enabling the position to be more viable as a fulltime role.

- Councillors needed to be more visible with more face-to-face interaction rather than relying on social media to get messages into the community.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That Council hear submissions from presenters who indicated their wish to be heard in support of their submission.

2. That Council note the Procedure for Hearing of Submissions, as described in the procedure sheet.

Clause 112-18 above was carried 16 votes to 0, the voting being as follows:

For:

113-18

Confirmation of Minutes

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That the minutes of the ordinary meeting of 25 June 2018 Part I Public and Part II Confidential be confirmed as a true and correct record.

Clause 113-18 above was carried 15 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Gabrielle Bundy-Cooke.

Reports

114-18

Review of Representation Arrangements

Report, dated 31 July 2018 from the Legal Counsel, John Annabell.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That submissions made on the representation review, including oral submissions at the meeting of the Council to be held on 13 August 2018, be received.

2. That the Chief Executive be instructed to report to the Council meeting to be held on 27 August 2018 with recommendations concerning the Council’s formal proposal for representation arrangements, that report to be based on indicative decisions made by the Council at the meeting held on 13 August 2018 with regard to the following questions:

· Whether Councillors should be elected on a city-wide basis.

· That Councillors should be set at the same number as currently 15.

Clause 114-18 above was carried 16 votes to 0, the voting being as follows:

For:

115-18	Adoption of the Palmerston North Dog Control Bylaw 2018 Memorandum, dated 24 July 2018 from the Policy Analyst, Ann-Marie Mori.
	Moved Tangi Utikere, seconded Aleisha Rutherford. RESOLVED 1. That the Palmerston North Dog Control Bylaw 2018, attached as Attachment 1 to the report dated 24 July 2018 and titled “Adoption of the Dog Control Bylaw 2018”, be adopted.
	Clause 115.1 above was carried 13 votes to 2, with 1 abstention, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillors Adrian Broad and Vaughan Dennison. Abstained: The Mayor (Grant Smith).
	Moved Tangi Utikere, seconded Aleisha Rutherford. RESOLVED 2. That the Palmerston North Dog Control Bylaw 2018 shall come into effect on 23 August 2018. 3. That the Palmerston North Dog Control Policy 2011 and the Palmerston North Dog Control Bylaw 2011 are repealed.
	Clauses 115.2 and 115.3 above were carried 15 votes to 0, with 1 abstention, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Abstained: The Mayor (Grant Smith).

116-18

Equipment to Support the 12 Month Trial of Dogs on Leash in the CBD.

Memorandum, dated 20 July 2018 from the Parks & Property Manager, John Brenkley.

Moved Karen Naylor, seconded Leonie Hapeta.

RESOLVED

1. Note that the 12 month trial to allow dogs on leash in the CBD is approved and therefore officers will:-

· supply and install four dog bag dispenser units in the CBD

· supply and install signs on rubbish bins in the CBD advising dog owners to dump dog waste in the bins

· remove existing “no dogs in the CBD” signs and place them in storage until the end of the 12 month trial ad replace with “dogs on leash in the CBD” signs

· purchase dog bags for the dispensers during the 12 month trial.

Clause 116-18 above was carried 16 votes to 0, the voting being as follows:

For:

The meeting finished at 10.11am

Confirmed 27 August 2018

Mayor

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Council

MEETING DATE: 27 August 2018

TITLE: Palmerston North City Sectional District Plan Review: Approval of Proposed Plan Change 15A-H (NZ Defence Force Appeal), 16 and 23

DATE: 9 August 2018

AUTHOR/S: Michael Duindam, Policy Planner, Strategy and Planning

APPROVED BY: David Murphy, Acting General Manager – Strategy and Planning

RECOMMENDATION(S) TO Council

1. That Sectional District Plan Review Proposed Plan Changes 15A-H (NZ Defence Force Appeal), 16 and 23 are approved pursuant to Clause 17 of the First Schedule of the Resource Management Act 1991.

2. That the approval of Sectional District Plan Review Proposed Plan Changes 15A-H (NZ Defence Force Appeal), 16 and 23 are authorised by affixing the Common Seal of the Palmerston North City Council to the Plan Changes.

3. That Sectional District Plan Review Proposed Plan Changes 15A-H (NZ Defence Force Appeal), 16 and 23 become operative on 3 September 2018 pursuant to Clause 20 of the First Schedule of the Resource Management Act 1991.

4. That the resolution to make Sectional District Plan Review Proposed Plan Changes 15A-H (NZ Defence Appeal), 16 and 23 operative is publicly notified in accordance with Clause 20 of the First Schedule of the Resource Management Act 1991.

1. ISSUE

The purpose of this memorandum is to seek final approval of Sectional District Plan Review Proposed Plan Changes 15A-H (NZ Defence Appeal), 16 and 23.

The matters under appeal by the New Zealand Defence Force regarding Plan Change 15A-H have been resolved and the Environment Court has issued a consent notice confirming the mediated outcome. A decision has been issued by Commissioners on Plan Changes 16 and 23 and no appeals were lodged with the Environment Court.

2. BACKGROUND

Regarding the New Zealand Defence Force appeal on Plan Change 15A-H, a mediated outcome has been reached on how Temporary Military Training Activities will be regulated within the District Plan. The Environment Court has issued a consent notice which contains updated planning provisions that must be incorporated into the District Plan. The Environment Court has not yet decided on the outstanding appeal on Temporary Military Training Activities related to Plan Changes 20 (Residential Zone) and 21 (Recreation Zones). Once a court decision has been issued, another operative report will be presented to Council for final approval. The remainder of Plan Change 15A-H is already operative and has already been approved by Council.

The purpose of Plan Change 16 was to review the Tangata Whenua and Resource Management section of the District Plan. This section identifies the key matters of importance to Tangata Whenua in Palmerston North and how resource management issues of importance to Tangata Whenua will be managed over the coming ten years. The Plan Change also sought to streamline the District Plan by removing content that was no longer considered necessary. Changes also migrated relevant Maori glossary terms into the Definitions Section of the District Plan to improve District Plan usability.

The purpose of Plan Change 23 was to rezone the former Hokowhitu Campus from Institutional to Residential to enable housing redevelopment. Plan Change 23 also enables the continued operation of existing Institutional Activities and the creation of new reserves on the site to preserve native biodiversity, protect a Rangitāne wahi tapu and a memorial grove, and to create a recreation link between the Manawatu River and the Hokowhitu Lagoon.

Administrative Decision:

There are no alternative options available to the Council. The approval of Plan Changes 15A-H (NZ Defence Appeal), 16 and 23 is an administrative and final step in the Plan Change process required by clause 17 of the First Schedule of the Resource Management Act 1991.

3. NEXT STEPS

The next step is to update the District Plan to incorporate Plan Changes 15A-H (NZ Defence Appeal), 16 and 23.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual	Yes
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	Yes

The recommendations contribute to Goal 1: An innovative and growing city
The recommendations contribute to the outcomes of the City Development Strategy
The recommendations contribute to the achievement of action/actions in the Housing and Future Development Plan The action is: Review and update the District Plan in a proactive manner.
Contribution to strategic direction	Plan Changes 15A-H (NZ Defence Appeal), 16 and 23 were part of the Sectional District Plan Review. Making Plan Changes 15A-H (NZ Defence Appeal), 16 and 23 operative completes the review of the Rural, North East Industrial, Airport, Braeburn Industrial, Natural Hazards, Tangata Whenua and Resource Management, Institutional and Hokowhitu Lagoon Residential Area sections of the District Plan.

Attachments

Nil

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Council

MEETING DATE: 27 August 2018

TITLE: Review of Representation Arrangements

DATE: 14 August 2018

AUTHOR/S: John Annabell, Legal Counsel, Finance

APPROVED BY: Grant Elliott, Chief Financial Officer

RECOMMENDATION(S) TO Council

1. That Council adopts the following as its initial proposal for representation arrangements for the 2019 local government elections. This proposal is made in accordance with sections 19H and 19J the Local Electoral Act 2001 and there are no changes to existing representation arrangements:

a. All Councillors to be elected on a city-wide basis, that is, by the electors of the city as a whole, with no wards to be established. This is because Palmerston North City comprises a single community of interest which covers the whole city. The city is geographically compact and relatively small. There is only one major business district, suburban shopping areas are small and many people reside in one part of the city but work in another. A city-wide election will also enable all electors to participate in choosing all Councillors.

b. The Council to comprise the Mayor and 15 Councillors. This is because the proposed number of Councillors will enable the workload to be shared, allows for more diversity of Councillors and encourages a greater variety of ideas and suggestions.

c. No communities or community boards to be established in Palmerston North City. This is because the Council is satisfied that the city does not include any communities that are sufficiently distinct or isolated as to require representation of this nature.

2. That arrangements for further consultation, as outlined in this memorandum and the consultation document attached to it, be approved, and the Chief Executive be authorised to make all necessary arrangements.

3. That the Council, at its ordinary meeting to be held at 9am on Wednesday 24 October 2018, hear submissions and make decisions on the representation review arising from hearing those submissions.

4. That final approval of the Council’s decisions, following the hearing of submissions, be made at the Council meeting to be held on 24 October 2018 or be made at an extraordinary meeting of the Council to be held at 9am on Monday 12 November 2018.

5. That it be noted, in accordance with Guidelines issued by the Local Government Commission, that the Council’s decision arising from the hearing of submissions can generally be made only by those elected members who are present for the entire duration of the hearing of submissions. Elected members not present for the hearing may participate only if they have good reason for absence and take all reasonable steps to inform themselves about the oral submissions received.

6. That it be noted, in accordance with Guidelines issued by the Local Government Commission, that any changes made to the Council’s proposal following consultation must be as a result of submissions received on the proposal.

1. ISSUE

At the extraordinary meeting of the Council held on 13 August 2018, the Chief Executive was requested to report back to the August Council meeting setting out the formal resolutions required giving effect to matters arising from a report on the review of representation arrangements considered by the Council.

2. BACKGROUND

The required resolutions are set out above.

The interim proposal for representation is framed in specific terms with definite proposals for the matters covered by sub-paragraphs a, b and c of recommendation 1. This includes a proposal not to establish any communities and community boards. The Local Electoral Act 2001 requires all of these matters to be addressed. Reasons have also been included to help explain the Council’s decisions and to highlight the Council’s view that Palmerston North City comprises a single community of interest.

The proposal resolutions set out in recommendations 5 and 6 follow on from advice provided by the Local Government Commission in Guidelines issued to Local Authorities to assist them in undertaking representation reviews.

The submissions received have also been referred to officers responsible for the preparation of the report outlining options for improved engagement and participation of Māori with Council. That report has an estimated due date of December 2018.

3. NEXT STEPS

Following the adoption of the recommendations in this memorandum, formal consultation will follow on what is described as the Council’s Initial Proposal for representation arrangements.

In the public notice, members of the public will be invited to uplift or download a discussion document that will include information about the submission process, and copies of the Council resolutions. A copy of this discussion document, including the submission form and questions to be asked on it, is appended to this memorandum.

In addition to public notices, consultation will include sending copies of the consultation material to each person who made a submission in the preliminary consultation phase, together with media statements, social media advertising and some radio advertising. It is not possible to promote the review in conjunction with the distribution of rating invoices, because the next round of invoices will be issued in early November. This is too late for the representation review process, as submissions are required to be called for and received by the Council before that date.

Consultation will follow along the following timeframe:

Monday 27 August – final Council decision approving interim proposal

Wednesday 5 September – notice in Manawatu Standard inviting submissions. A further advertisement will be published in the Guardian the following week. This notice will also be placed on the Council’s website.

Monday 8 October – submissions close

Wednesday 24 October – ordinary Council meeting to hear and consider submissions and, if appropriate, make decisions on either a preliminary or final basis. Reasons need to be given for any changes made to the interim proposal and for the acceptance and rejection of submissions.

Monday 5 November – extraordinary Council meeting at 9am to adopt Council’s Final Proposal (if necessary).

After the Council has adopted its Final Proposal following the hearing and consideration of submissions, there is an opportunity for submitters to lodge an appeal against the Council’s decision to the Local Government Commission, and if the Council has altered its Initial Proposal for representation, then anyone can make objections to the Local Government Commission.

In both cases, appeals and objections are lodged with the Council in the first instance, and are then passed on to the Local Government Commission. The Council here acts simply as a mail-box, but participates at any hearing held along with those appellants and objectors wishing to be heard.

If no submissions are received on the interim proposal, that proposal becomes final and public notice is given to this effect. The same applies should there be no appeals or objections arising from the Council’s Final Proposal.

4. Compliance and administration

Does the Committee have delegated authority to decide?		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 5: A driven and enabling Council
The recommendations contribute to the achievement of an action in the Active Citizenship Plan The action is: Implement the outcome of the 2018 Representation Review for the 2019 Local Body elections.
Contribution to strategic direction	The options chosen by Council will best contribute to effective decision-making by the Council.

Attachments

Initial Proposal for Representation Arrangements Consultation Document ⇩

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Council

MEETING DATE: 27 August 2018

TITLE: Manawatu Wanganui Regional Disaster Relief Fund Trust - Exemption from CCO Status

DATE: 6 August 2018

AUTHOR/S: Penny Odell, Committee Administrator, Finance

APPROVED BY: Grant Elliott, Chief Financial Officer

RECOMMENDATION(S) TO Council

1. That the Manawatu-Wanganui Regional Disaster Relief Fund Trust be granted exemption from being a Council Controlled Organisation for a further three years

2. That Council notes that the Trust is a small organisation and that the nature and scope of its activities is limited and does, in the main, take place only after significant adverse events, and that there would be significant additional costs if the Trust were to be required to meet all the obligations of a council controlled organisation

1. ISSUE

The Manawatu-Wanganui Regional Disaster Relief Fund Trust exemption status as a council-controlled organisation as granted by the Council at the establishment of the Trust in March 2004, and subsequently every three years, is now due for review.

2. BACKGROUND

In March 2004 the Council resolved that the Manawatu-Wanganui Regional Disaster Relief Fund Trust be established under the Charitable Trusts Act 1957 and granted it exemption from being a council-controlled organisation because of the nature and scope of its activities being limited and, in the main, take place only after significant adverse events occur.

Under the Local Government Act 2002, any exemption granted must be reviewed within three years of the date of the original grant, and after the first review, at intervals of not less than three years.

Council has received an email from the Horizons Regional Council (administrators of the Trust) advising that exemption is once again due for consideration.

After considering the issue, it is recommended that the Council exempt the Manawatu-Wanganui Regional Disaster Relief Fund Trust from being a council-controlled organisation.

This is because the nature and scope of the Trust’s activities is limited and does, in the main, take place only after significant adverse events, and that there would be significant additional costs if the Trust were to be required to meet all the obligations of a council-controlled organisation

3. NEXT STEPS

Once the Council has approved the recommendation, the Trust will be advised of that decision. Exempted status will, however, apply only from the time that all councils associated with the Trust have passed similar resolutions.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		No
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 5: A driven and enabling Council
The recommendations contribute to the outcomes of the Driven and Enabling Council Strategy
Contribution to strategic direction	The Manawatu-Wanganui Regional Disaster Relief Fund Trust enables Council to work in partnership with other Territorial authorities to achieve desired outcomes following a regional disaster.

Attachments

Email from Horizons Regional Council ⇩

PALMERSTON NORTH CITY COUNCIL

Recommendations from Committee

TO: Council

MEETING DATE: 27 August 2018

TITLE: Presentation of the Part I Public Arts, Culture and Heritage Committee Recommendations from its 25 June 2018 Meeting

Set out below are the recommendations only from the Arts, Culture and Heritage Committee meeting Part I Public held on 25 June 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

19-18

Cultural Facilities - Renewal Plans and Operating Budgets

Memorandum, dated 11 May 2018 from the Parks & Property Manager, John Brenkley and the Senior Property Assets Officer, Jocelyn Broderick.

The COMMITTEE RECOMMENDS

1. That the Committee note the maintenance and renewal provisions for the Cultural Facilities Portfolio, as outlined in this 11 June 2018 memorandum.

2. That the Chief Executive provides an annual report at the same time as the CCO SOI report, covering the annual renewal and maintenance plans for the city’s cultural facilities, excluding the Library.

20-18

Identified Military Heritage Opportunities

Memorandum, dated 24 May 2018 from the Policy Planner, Matthew Mackay.

The COMMITTEE RECOMMENDS

1. That it be noted that:

a. a spatial database of known military heritage has been prepared as a resource and to inform Council 10 Year Plan Programmes.

b. the Draft 10 Year Plan contains a number of programmes that relate to the known military heritage sites and that there are opportunities to raise awareness and communicate military history in programme delivery.

c. work is commencing on a military heritage trail to help communicate the significance and location of known military heritage across the city.

2. That the Chief Executive provide an annual progress report on the development of a Military Heritage Theme across Council Programmes to Arts, Culture and Heritage from June 2019.

Attachments

Nil

PALMERSTON NORTH CITY COUNCIL

Recommendations from Committee

TO: Council

MEETING DATE: 27 August 2018

TITLE: Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 6 August 2018 Meeting

Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 6 August 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

46-18

Community Funding Policy

Memorandum, dated 3 July 2018 from the Policy Analyst, Lili Kato.

The COMMITTEE RECOMMENDS

1. That the Community Funding Policy (2018), as attached to the report dated 3 July 2018 and titled “Community Funding Policy”, be adopted.

2. That the Community Funding Policy 2012 be rescinded.

3. That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be authorised to make minor amendments to the Community Funding Policy (2018).

47-18

Proposed Plan Change A: Removal of Opening Hour Rules for the Sale of Alcohol

Memorandum, dated 6 July 2018 from the Senior Policy Planner, Jono Ferguson-Pye.

The COMMITTEE RECOMMENDS

1. That Proposed Plan Change A: Removal of Opening Hour Rules for the Sale of Alcohol be approved for public notification under Clause 5, Schedule 1 of the Resource Management Act 1991.

2. That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be authorised to make minor amendments to Proposed Plan Change A: Removal of Opening Hour Rules for the Sale of Alcohol.

48-18

Deliberations on Unreinforced Masonry Earthquake-Prone Building Priority Routes

Memorandum, dated 17 July 2018 from the Policy Planner, Matthew Mackay.

The COMMITTEE RECOMMENDS

1. That the amended list of Priority Routes, attached as Appendix 1 to the Report titled “Deliberations on Unreinforced Masonry Earthquake-Prone Building Priority Routes” dated 17 July 2018, is adopted pursuant to Section 133AF(2)(a) of the Building Act.

49-18

Declaring the Rosalie Terrace Road Reserve as Road

Memorandum, dated 10 July 2018 from the Property Officer, Bryce Hosking.

The COMMITTEE RECOMMENDS

1. That Council resolves that pursuant to Section 111 of the Reserves Act 1977, the land described as Lot 13 Deposited Plan 459294 contained in Certificate of Title 599741 and held by the Palmerston North City Council for the purpose of road reserve, be declared as road.

Attachments

Nil

PALMERSTON NORTH CITY COUNCIL

Recommendations from Committee

TO: Council

MEETING DATE: 27 August 2018

TITLE: Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 6 June 2018 Meeting

Set out below are the recommendations from the Sport and Recreation Committee meeting Part I Public held on 6 June 2018.

1. That Palmerston North City Council, in the report Proposal to Licence Pascal Street Community Trust to occupy part of Alexander or Awapuni Parks for a Community garden, dated 15 May 2018, as the administering body of Alexander Park, authorises the licence of approximately 5,000 square metres of Alexander Park (as part of Part Lot 1 DP 6888) to Pascal Street Community Trust.

2. That Council note that while Alexander Park is not a reserve under the Reserves Act 1977, it was treated as if it was a reserve in terms of the process to consider granting a licence to occupy and therefore the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting a licence.

3. That Council note that while Alexander Park is not a reserve under the Reserves Act 1977, it was treated as a reserve in terms of the process to consider granting a licence to occupy and the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the resolution to enter into a licence at Alexander Park.

The Council resolved at its 25 June 2018 meeting to refer the decision to a future Council meeting.

Councillor Hapeta advises that:

On Thursday 28^th June a meeting was held with the kohunga community over the community-garden being potentially placed at Alexandra park

There were about 30 residents from their community present at the meeting. There concerns were around safety of people in community and the ‘new people that would potentially come into the area’

Also they were concerned that they wouldn’t have the same level of access to the green space – which they enjoyed for recreation

Ray Kurene is the leader of the Kohunga, has advised myself that the community did not want a community-garden at Alexandra Park.

Therefore it is advised that the following recommendations be considered.

1. That Clause 29-18 (Proposal to licence Pascal Street Community trust to occupy part of Awapuni or Alexander Park for A Community Garden) from the Sport and Recreation Committee meeting of 6 June 2018 not be adopted.

2. That consideration of a location of a Community Garden for Pascal Street Community Trust be referred back to the Sport and Recreation Committee.

Attachments

Nil

PALMERSTON NORTH CITY COUNCIL

Recommendations from Committee

TO: Council

MEETING DATE: 27 August 2018

TITLE: Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 13 August 2018 Meeting

Set out below are the recommendations only from the Sport and Recreation Committee meeting Part I Public held on 13 August 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

31-18

Massey University Easement at Bledisloe Park

Report, dated 10 July 2018 from the Leisure Assets Planner, Jason Pilkington.

The COMMITTEE RECOMMENDS

1. That Council adopts the alterations to the Massey University easement at Bledisloe Park (LOT 1 DP 8981) as described in Appendix I of the 10 July 2018 Report titled “Massey University Easement at Bledisloe Park” to go out for public consultation under Section 119 of the Reserves Act 1977.

32-18

Powerco Easement at Norton Park - Andrew Avenue Entrance

Report, dated 10 July 2018 from the Leisure Assets Planner, Jason Pilkington.

The COMMITTEE RECOMMENDS

1. That Council adopts the proposed Powerco easement at the Andrew Avenue Entrance to Norton Park (Lot 17 DP 17130 & LOT 3 DP 64311) as described in Appendix 2 of the 10 July 2018 Report titled “Powerco Easement at Norton Park – Andrew Avenue Entrance” to go out for public consultation under Section 119 of the Reserves Act 1977.

33-18

Gordon Kear Forest Shelter

Memorandum, dated 24 May 2018 from the Leisure Assets Officer, Brian Way and the Forester, Mark Johnston.

The COMMITTEE RECOMMENDS

1. That Council approve establishment of a campsite for Te Araroa hikers in Gordon Kear Forest at the Toko Corner Road Intersection.

2. That Council note the funding and timing for installation of campsite infrastructure will be referred for consideration to the 2019/20 Annual Plan process.

35-18

Manawatu-Whanganui Regional Sport Facility Plan 2018 - Implications for Palmerston North City Council

Memorandum, dated 1 July 2018 from the Policy Analyst, Ann-Marie Mori.

The COMMITTEE RECOMMENDS

1. That the Council receives the Manawatū-Whanganui Regional Sport Facilities Plan (as presented by Sport Manawatū to the 13 August 2018 Sport and Recreation Committee meeting) as a guidance document for the future planning development, management and operation of sport and recreation facilities in Palmerston North.

2. That the Council endorses the facility investment process framework in the Manawatū-Whanganui Regional Sport Facilities Plan (Attachment 1 to the report dated 1 July 2018 and titled “Manawatu-Whanganui Regional Sports Facility Plan 2018 – Implications for Palmerston North City Council”) to guide decision-making for proposed sport and recreation facilities.

3. That the Council thank Sport Manawatū for driving the development of the Manawatū-Whanganui Regional Sport Facilities Plan.

36-18

Victoria Esplanade Masterplan

Report, dated 27 July 2018 from the Senior Planner, Jeff Baker.

The COMMITTEE RECOMMENDS

1. That the Victoria Esplanade Masterplan Framework attached as Appendix 1 to the report dated 13 August 2018 and titled “Victoria Esplanade Masterplan” be received.

2. That adoption of the Victoria Esplanade Masterplan be deferred to a future Sport and Recreation Committee Meeting so that a meeting of Stakeholder Users and Councillors is held. The purpose of such a Stakeholder Users meeting is to discuss the full extent of the Masterplan’s recommendations (and not limited to entranceways, pathways and parking issues).

3. That adoption of the associated budgets in the Schedule attached in Appendix 2 to the report dated 13 August 2018 and titled “Victoria Esplanade Masterplan” and titled 'LTP Budget Schedule' be deferred to a future Sport and Recreation Committee Meeting."

37-18

Te Motu O Poutoa (ANZAC Cliffs) Co-Management Options

Report, dated 6 July 2018 from the Leisure Assets Planner, Jason Pilkington and the Principal Maori Advisor, Todd Taiepa.

The COMMITTEE RECOMMENDS

1. That the Council instructs the Chief Executive to design a co-management Council Committee as per Option 1 of the 6 July 2018 Report titled “Te Motu O Poutoa (ANZAC Park) Co-Management Options”.

2. That the Council instructs the Chief Executive to report back to the Sport and Recreation Committee on the details of the co-management committee with further recommendations in December 2018.

38-18

Reserve Management Planning Update

Report, dated 31 July 2018 from the Leisure Assets Planner, Jason Pilkington and the Senior Property & Parks Planner, Aaron Phillips.

The COMMITTEE RECOMMENDS

1. That Council adopt the updated Reserve Management Plan delivery timeframes and priorities described under Option 1 of the 31 July 2018 report titled “Reserve Management Planning Update”.

Attachments

Nil

PALMERSTON NORTH CITY COUNCIL

Recommendations from Committee

TO: Council

MEETING DATE: 27 August 2018

TITLE: Presentation of the Part I Public Finance and Performance Committee Recommendations from its 20 August 2018 Meeting

Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 20 August 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

60-18

He Ara Kotahi Bridge Lighting

Report, dated 6 August 2018 from the Leisure Assets Planner, Jason Pilkington.

The COMMITTEE RECOMMENDS

1. That Council approves $1,210,000 for lighting the He Ara Kotahi Bridge and directs the Chief Executive to reallocate funds from existing infrastructure projects.

2. That Council directs the Chief Executive to make funding applications for the purchase and installation of lights on the He Ara Kotahi Bridge and Plaza area.

61-18

Quarterly Performance and Financial Report - Quarter Ending 30 June 2018

Memorandum, dated 31 July 2018 from the Financial Accountant, Keith Allan and the Head of Community Planning, Andrew Boyle.

The COMMITTEE RECOMMENDS

1. That the Committee receive the June 2018 Quarterly Performance and Financial Report and note:

a. The June 2018 financial performance and operating performance.

b. The June 2018 capital expenditure programme progress together with those programmes identified as unable to be completed this financial year.

2. That the Committee note that the capital expenditure carry forward values in the 2018/19 Annual Budget will be increased by a net $674,100 to the amount of remaining programme budgets.

Attachments

Nil

Grant Smith (Mayor)
Tangi Utikere (Deputy Mayor)
Brent Barrett	Leonie Hapeta
Susan Baty	Jim Jefferies
Rachel Bowen	Lorna Johnson
Adrian Broad	Duncan McCann
Gabrielle Bundy-Cooke	Karen Naylor
Vaughan Dennison	Bruno Petrenas
Lew Findlay QSM	Aleisha Rutherford