PALMERSTON NORTH CITY COUNCIL
Extraordinary
CCNZ/Arts and Culture Fund Committee MEETING
20 September 2018
MEETING NOTICE
Pursuant to Clause 21 of Schedule 7 of
the Local Government Act 2002, I hereby requisition an extraordinary meeting of
the Council to be held at 7.00pm on Thursday, 20 September 2018 in the Council
Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston
North, to consider the business stated below.
CHAIRPERSON
Order of Business
1. Apologies
2. Notification
of Additional Items
Pursuant to Sections 46A(7) and
46A(7A) of the Local Government Official Information and Meetings Act 1987, to
receive the Chairperson’s explanation that specified item(s), which do
not appear on the Agenda of this meeting and/or the meeting to be held with the
public excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
3. Declarations
of Interest (if any)
Members are reminded of their duty
to give a general notice of any interest of items to be considered on this
agenda and the need to declare these interests.
4. Public
Comment
To receive comments from members of
the public on matters specified on this Agenda or, if time permits, on other
Committee matters.
(NOTE: If the
Committee wishes to consider or discuss any issue raised that is not specified
on the Agenda, other than to receive the comment made or refer it to the Chief
Executive, then a resolution will need to be made in accordance with clause 2
above.)
5. Confirmation
of Minutes Page 7
“That the minutes of the
extraordinary CCNZ/Arts and Culture Fund Committee meeting of 1 May 2018 Part I
Public be confirmed as a true and correct record.”
6. CCNZ
Creative Communities Applications Round One Page 11
Memorandum, dated 5 September
2018 presented by the Manager – Community Engagement, Ian Littleworth.
7. Exclusion
of Public
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To be moved:
“That the public
be excluded from the following parts of the proceedings of this meeting
listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Chief Executive
(Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief
Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy
and Planning (David Murphy), General Manager - Community (Debbie Duncan),
Acting General Manager – Customer (Sheryl Bryant), Human Resources
Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha
Haskell), because of their knowledge and ability to provide the meeting with
advice on matters both from an organisation-wide context (being members of
the Council’s Management Team) and also from their specific role within
the Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Acting Governance
and Support Team Leader (Stuart McKinnon) and Committee Administrators (Penny
Odell, Rachel Corser and Courtney Kibby), because of their knowledge and
ability to provide the meeting with procedural advice and record the
proceedings of the meeting.
Manager-
Communitty Enagement (Ian Littleworth), Arts Coordinator (Gillian Tasker) and
Community Funding Coordinator (Becca Hofmann) because
of their knowledge and ability to assist the meeting in speaking to their
report and answering questions, noting that such officer will be present at
the meeting only for the item that relate to their respective report.
[Add Third
Parties], because of their knowledge and ability to assist the
meeting in speaking to their report/s [or other matters as specified] and
answering questions, noting that such person/s will be present at the meeting
only for the items that relate to their respective report/s [or matters as
specified].
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Palmerston North City Council
Minutes of
the Extraordinary CCNZ/Arts and Culture Fund Committee Meeting Part I Public,
held in the Missoula Room, First Floor, Civic Administration Building, 32 The
Square, Palmerston North on 01 May 2018, commencing at 1.00pm
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Members
Present:
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Councillor Rachel Bowen (in the Chair)
and Ms Gunhild Litwin, Ms Susan McConachy, Ms Bernadette Peters and Mr Wiremu
Te Awe Awe.
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Apologies:
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Councillor Duncan McCann, Mr Warren
Warbrick and Ms Sara White.
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5-18
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Apologies
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Moved Rachel Bowen, seconded Susan McConachy.
The
COMMITTEE RESOLVED
1. That
the Committee receive the apologies.
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6-18
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Confirmation of Minutes
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Moved Rachel Bowen, seconded Gunhild Litwin.
The
COMMITTEE RESOLVED
1. That the
minutes of the extraordinary CCNZ/Arts and Culture Fund Committee meeting of
22 March 2018 Part I Public be confirmed as a true and correct record.
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7-18
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Recommendation to
Exclude Public
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Moved Rachel Bowen, seconded Wiremu Te Awe Awe.
The
COMMITTEE RESOLVED
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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6.
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CCNZ 2017/18 Round 2 – Allocation of
Returned Funds
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7(2)(f)(ii)
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(a)(i)
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Chief Executive
(Heather Shotter), Chief Financial Officer (Grant Elliott), General Manager,
City Enterprises (Ray McIndoe), General Manager, City Future (Sheryl Bryant),
General Manager, City Networks (Ray Swadel), General Manager, Customer
Services (Peter Eathorne), General Manager, Libraries and Community Services
(Debbie Duncan), Human Resources Manager (Wayne Wilson), General Manager,
Marketing and Communications (Sacha Haskell), and Communications Advisor
(name) because of their knowledge and ability to provide the meeting with
advice on matters both from an organisation-wide context (being members of
the Council’s Management Team) and also from their specific role within
the Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Governance and
Support Team Leader (Kyle Whitfield) and Committee Administrators (Penny
Odell, Carly Chang and Rachel Corser), because of their knowledge and ability
to provide the meeting with procedural advice and record the proceedings of
the meeting.
Community Funding
Co-ordinator (Rebecca Hofmann), because of her
knowledge and ability to assist the meeting in speaking to her report and
answering questions, noting that such officer will be present at the meeting
only for the item that relate to her respective report.
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8-18
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CCNZ 2017/18 Round 2 - Allocation of Returned Funds
Memorandum, dated 17 April
2018 from the Community Funding Coordinator, Rebecca Hofmann.
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Moved
Susan McConachy, seconded Wiremu Te Awe Awe.
The COMMITTEE RESOLVED
1. That
the meeting return into Part I
2. That the Committee determine and approve the
allocation of funds available under the Creative Communities Scheme for
2017/18 as outlined below:
· SpontaneoUS $1,000
· Community Arts
Palmerston North $1,000
· Creative Sounds
Society Inc $1,000
· Graham Johnston $1,000
· Manawatu Jazz
Club $
500
Note:
Councillor Rachel Bowen, Ms Gunhild Litwin, Ms Susan McConachy, Ms
Bernadette Peters all declared a conflict of interest in relation to
Community Arts Palmerston North.
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The public part of the meeting finished at 1.13pm
Confirmed 20 September 2018
Chairperson
PALMERSTON NORTH CITY COUNCIL
Memorandum
TO: CCNZ/Arts
and Culture Fund Committee
MEETING DATE: 20
September 2018
TITLE: CCNZ
Creative Communities Applications Round One
DATE: 5
September 2018
PRESENTED BY: Ian
Littleworth, Manager – Community Engagement, Community
APPROVED BY: Debbie
Duncan, General Manager - Community
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RECOMMENDATION(S)
TO CCNZ/ARTS AND CULTURE FUND COMMITTEE
1. That
the Committee determine and approve the allocation of all funds
available for round one of the 2018/19 year of the Creative Communities
Scheme.
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1. ISSUE
1.1 The
Creative Communities Scheme (CCS) is a partnership between Creative New Zealand
and local authorities. Local authorities act as community arts advisors. The
purpose of the Scheme is to encourage local communities to create and present
opportunities to participate in arts activities.
1.2
The CCS is governed by an Application Guide and Application Form, which are set
by Creative NZ.
2. BACKGROUND
2.1 Creative
NZ has allocated $62,056 for distribution in Palmerston North for the 2017/18
year. Palmerston North City Council has made a contribution of $32,228,
excluding labour and promotion costs, to the scheme.
2.2 This
is the first round for the 2018/19 financial year. In this round a total of $186,309.64
has been requested across 42 applications.
2.3 The
total budget available to be allocated for 2018/19 Round 1 is $94,477.16,
represented by:
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Creative NZ Contribution
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$62,056.00
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PNCC Contribution
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$32,228.00
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Funds returned
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$193.16
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Total available for 2018/19
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$94,477.16
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2.4 The
$193.16 in returned funding is due to two previously funded projects that came
in under budget.
2.5 The
Arts Coordinator has reviewed each of the applications for completeness and
compliance with the criteria stated in the Application Guide. The findings of
this review are described in the tables in Appendix One of this report.
2.6 Applicants
were given the option to meet with the Committee to speak to their written
applications. Interviews have been scheduled for those who took this option.
The interviews will take place on Tuesday 19 September 2018.
2.7 The
Committee has three options for the allocation of Creative Communities funding.
The Committee may elect to allocate:
a) none
of the funds available for this financial year;
b) some
of the funds available for this financial year; or
c) all of the
funds available for this financial year.
2.8 If
the Committee allocates none or some of the funds available for this financial
year, then the remaining budget will be rolled over to later 2018/19 round or
rounds.
2.9 If
the Committee allocates all of the funds available, there will be no further
rounds of CCS for 2018/19.
3. NEXT
STEPS
3.1 The
Committee is to consider the applications and allocate funds in accordance with
the Creative Communities Scheme Application Guide and the local context.
3.2 Council
officers will advise applicants of funding decisions.
3.3 Council
officers will notify the media of details of the funding decisions following
the Committee’s deliberations.
4. Compliance
and administration
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Does the Committee have
delegated authority to decide?
If Yes quote relevant clause(s)
from Delegations Manual 172
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Yes
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Are the decisions significant?
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No
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If they are significant do they
affect land or a body of water?
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No
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Can this decision only be made
through a 10 Year Plan?
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No
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Does this decision require
consultation through the Special Consultative procedure?
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No
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Is there funding in the current
Annual Plan for these actions?
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Yes
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Are the recommendations
inconsistent with any of Council’s policies or plans?
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No
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The recommendations contribute
to Goal 2: A Creative and Exciting City
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The recommendations contribute
to the outcomes of the Creative and Liveable Strategy
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The recommendations contribute
to the achievement of action/actions in the Arts Plan
The action is
· Administer arts
funding for the sector
· Ongoing funding
is available through a partnership between the Council and Creative New
Zealand.
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Contribution to strategic
direction
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Support arts related events
through funding and advice.
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Attachments
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1.
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CCNZ Summary Sheets 2018/19 Round 1 ⇩ 
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