Agenda of Arts, Culture and Heritage Committee

Palmerston North City Council

Minutes of the Extraordinary Arts, Culture and Heritage Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 25 June 2018, commencing at 9.00am

Members

Present:

Councillor Rachel Bowen (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Non Members:

Councillors Lew Findlay QSM, Leonie Hapeta, Lorna Johnson and Aleisha Rutherford.

Apologies:

Councillor Duncan McCann (Lateness).

Councillor Karen Naylor was not present when the meeting resumed at 1.02pm. She was not present for clauses 16 to 21 inclusive.

Councillor Aleisha Rutherford left the meeting at 2.27pm during consideration of clause 20. She was not present for clauses 20 to 21 inclusive.

The Mayor (Grant Smith) left the meeting at 2.34pm during consideration of clause 21. He was not present for clause 21.

15-18

Apologies

Moved Rachel Bowen, seconded Grant Smith.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 15-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 9.01am

The meeting resumed at 1.02pm

Note: When the meeting resumed Councillor Karen Naylor was not present.

16-18

Presentation - Manawatu Writer's Festival 2018

Ms Rachel Dore made a presentation regarding the Manawatu Writer’s Festival and Writer’s Cramp.

The Festival would be held on 7-11 September 2018. Last year’s festival had been a great success and it was envisaged that the event would be held every 2 years following this year’s event. It was New Zealand’s only free festival to attendees and there were many highlights this year. Various venues would be used in both Feilding and Palmerston North.

Readers were not included in the title of the festival as it was felt this was implicit but this could be looked into further in the future.

The publication `Writer’s Cramp’ was a great publicity tool for the festival and had been described as a network in a package.

Moved Aleisha Rutherford, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive the presentation for information.

Clause 16-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

17-18

Presentation - Snails Artist Run Space

Ms Kirsty Porter made a presentation regarding the Snails Artist Run Space.

The space had been operating since December 2014 and since opening there had been 95 events including 30 art exhibitions. Support was provided for both experienced and first time artists. There were 7 studio artists who currently occupied the building and they were involved with what happened in the space.

It was an all ages venue that could accommodate up to 150 attendees. Each Friday the space was open to the public to attend and make connections with other artists.

Moved Gabrielle Bundy-Cooke, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive the presentation for information.

Clause 17-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Note: Councillor Rachel Bowen declared an interest relating to the above item.

18-18

Confirmation of Minutes

Moved Rachel Bowen, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the minutes of the Arts, Culture and Heritage Committee meeting of 11 June 2018 Part I Public be confirmed as a true and correct record.

Clause 18-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

19-18	Cultural Facilities - Renewal Plans and Operating Budgets Memorandum, dated 11 May 2018 from the Parks & Property Manager, John Brenkley and the Senior Property Assets Officer, Jocelyn Broderick. The Committee discussed the importance of reporting around renewal and maintenance plans for the city’s cultural facilities and believed an annual report was required.
	Moved Rachel Bowen, seconded Gabrielle Bundy-Cooke. The COMMITTEE RECOMMENDS 1. That the Committee note the maintenance and renewal provisions for the Cultural Facilities Portfolio, as outlined in this 11 June 2018 memorandum.
	Clause 19.1 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Susan Baty, seconded Rachel Bowen. 2. That the Chief Executive provides an annual report at the same time as the CCO SOI report, covering the annual renewal and maintenance plans for the city’s cultural facilities, excluding the Library.
	Clause 19.2 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Note: Councillor Rachel Bowen declared an interest relating to the above item.

20-18

Identified Military Heritage Opportunities

Memorandum, dated 24 May 2018 from the Policy Planner, Matthew Mackay.

Councillor Aleisha Rutherford left the meeting at 2.27pm

The Committee believed that sufficient direction was required in regards to the development of a Military Heritage Theme.

Moved Rachel Bowen, seconded Duncan McCann.

The COMMITTEE RECOMMENDS

1. That it be noted that:

a. a spatial database of known military heritage has been prepared as a resource and to inform Council 10 Year Plan Programmes.

b. the Draft 10 Year Plan contains a number of programmes that relate to the known military heritage sites and that there are opportunities to raise awareness and communicate military history in programme delivery.

c. work is commencing on a military heritage trail to help communicate the significance and location of known military heritage across the city.

2. That the Chief Executive provide an annual progress report on the development of a Military Heritage Theme across Council Programmes to Arts, Culture and Heritage from June 2019.

Clause 20-18 above was carried 14 votes to 0, the voting being as follows:

For:

21-18

Committee Work Schedule

The Mayor (Grant Smith) left the meeting at 2.34pm

Moved Rachel Bowen, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive its Work Schedule dated June 2018.

Clause 21-18 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere.

The meeting finished at 2.35pm

Confirmed 10 September 2018

Chairperson

PALMERSTON NORTH CITY COUNCIL

Report

TO: Arts, Culture and Heritage Committee

MEETING DATE: 10 September 2018

TITLE: Presentation of Finalised Statement of Intent 2018-2021 for Council-Controlled Organisations

DATE: 20 August 2018

PRESENTED BY: Ian Littleworth, Manager - Community Engagement, Community

Grant Elliott, Chief Financial Officer

APPROVED BY: Debbie Duncan, General Manager - Community

Grant Elliott, Chief Financial Officer

RECOMMENDATION(S) TO Council

1. That the report dated 20 August 2018 and titled `Presentation of Finalised Statement of Intent 2018-2021 for Council-Controlled Organisations’ be accepted.

2. That the final Statement of Intent 2018-2021 submitted by Globe Theatre Trust Board be approved.

3. That the final Statement of Intent 2018-2021 submitted by Caccia Birch Trust Board is approved and :

a. That Council authorises an increase to the Caccia Birch Trust Board grant of up to $4,750 if required for audit fees.

4. That the final Statement of Intent 2018-2021 submitted by Regent Theatre Trust be approved.

5. That the final Statement of Intent 2018-2021 submitted by Te Manawa Museums Trust Board be approved

Problem or Opportunity	Council is required to approve the final Statement of Intents 2018-2021 for the cultural Council-Controlled Organisations
OPTION 1:	That the Statement of Intent 2018-2021 submitted by Globe Theatre Trust, Caccia Birch Trust, Regent Theatre Trust and Te Manawa Museums Trust be approved
Community Views	Not sought
Benefits	Stakeholder approval given for CCOs to undertake SOI objectives and actions
Risks	None
Financial	Potential increase of $4,750 for Caccia Birch to complete a full audit
The recommendations contribute to Goal 2: A Creative and Exciting City
The recommended option contributes to the outcomes of the Creative and Liveable Strategy
The recommended option contributes to the achievement of action/actions in the Arts Plan The action is: Fund and enhance the cultural Council Controlled organisation to help make Palmerston North a creative and exciting city
Contribution to strategic contribution		In funding and supporting the cultural CCOs Council is enabling cutting edge, visible and resilient cultural institutions and facilities that ensure visible arts, heritage and activities contribute to Palmerston North being a creative and interesting place

Rationale for the recommendations

1. Overview of the problem or opportunity

This report is to seek Council approval of the final 2018-2021 Statement of Intents of the cultural Council-Controlled organisations - Globe Theatre Trust, Caccia Birch Trust, Regent Theatre Trust and Te Manawa Museums Trust

2. Background and previous council decisions

A CCO is an organisation in which Council has the right to appoint at least fifty per cent of the trustees. Council has four cultural CCOs which were set up to independently manage Council-owned cultural facilities for a mixture of commercial and community purposes: Globe Theatre Trust Board, Te Manawa Museums Trust, Caccia Birch Trust Board and Regent Theatre Trust. These organisations are each managed by a Board of Trustees made up of committed volunteers.

All Council-Controlled Organisations (CCOs) covered by the Local Government Act must have a statement of intent (SOI). The purpose of the SOI is to publicly state the activities and intentions of a CCO for the year (and the objectives to which those activities will contribute); to provide an opportunity for Council to influence the direction of the CCO; and to provide a basis for accountability to the Council for the performance of the CCO.

The SOI is significant, as all operational decisions must be made by the CCO board in accordance with its SOI and trust deed. The half-yearly report and annual report of a CCO must include the information required to be included by the SOI.

2.1 The process for developing the SOI is:

· The Board of a CCO delivers a draft SOI to Council on or before 1 March each year.

· Council considers the draft SOI and provides comments back to the CCO by 1 May.

· The Board of a CCO must deliver their completed SOI by 30 June.

· The final SOI is approved by Council

2.2 While the Caccia Birch Trust Board is currently exempted as a CCO pursuant to s 7(3) of the LGA to reduce audit costs, it is desired that the Board report to Council in the same way as a CCO.

2.3 Draft Statements of Intent for 2018-2021 were reported to the Arts, Cultural and Heritage Committee in April 2018, and resulted in the following recommendations:

That Council receive the draft Statements of Intent 2018-2021 submitted by the cultural CCOs.

That Council note the below item to be addressed by the cultural Council Controlled Organisations in drafting their final Statements of Intent.

(i) Amend The Regent Theatre Trust Board’s Statement of Intent to include a KPI for “a trend of increasing audience numbers, as measured by a 3 year average”.

That Council refer to the 10 Year Plan an additional grant to remunerate Regent Theatre Trust Board, Caccia Birch Trust Board and Globe Theatre Trust Board for trustee meeting fees, and that in the final Statements of Intent this grant is to be shown as not adjusted for inflation.

It should be noted that funding for Trustee meeting fees was subsequently approved through the 10 Year Plan and is shown in the final SOI as not adjusted for inflation.

3. SUMMARY OF FINAL Statement of intent

3.1 GLOBE THEATRE TRUST

GLOBE: SUMMARY

The Globe Theatre Trust Board’s SOI 2018–2021 is the first since the implementation of its new strategic plan. The SOI identifies alignment with Council’s vision as one of its core strategic priorities. A range of performance measures are included, which are focussed on the satisfaction of the community. Specific targets are to be set based on benchmarking work currently being undertaken.

In the draft SOI the Board expresses concern about its ability to fund its responsibilities whilst maintaining affordability for the community, and intends to make a submission to increase its operating budget. This funding was assumed and was included in the draft SOI financials. Additional funding of $30,000 was approved through the 10 Yr Plan and is confirmed in the final SOI.

The introduction to The Globe’s final SOI has been altered to acknowledge the support received from Council in enabling the Board to maintain and renew the Globe Theatre, in particular the work by Council to improve accessibility in Globe 1.

Performance Targets

Performance measures remain unchanged from draft SOI although the actual target figures have now been submitted and are based on performance across 11 months of 2017/18.

For completeness two community group measures included previously in both the draft and final SOI have been captured in the following dashboard.

GLOBE: PERFORMANCE TARGET DASHBOARD – FINAL SOI
Measure	Actual 2016/17	Target 2017/18	SOI 2018/19	SOI 2019/20	SOI 2020/21
Usage nights	273	250	≥250	≥250	≥250
Performances	138	165	≥165	≥165	≥165
Satisfaction (hirers)	-	-	≥97%	≥97%	≥97%
Satisfaction (audiences)	-	-	≥78%	≥78%	≥78%
Events co-promoted by the Globe	8	2	5	10	12
Proportion of MOU-driven usage	-	-	60%	65%	70%
Usage from established community groups (as % of overall usage)	-	30%	≥30%	≥30%	≥30%
Usage from new community groups (as % of overall usage)	-	3.5%	≥3.5%	≥3.5%	≥3.5%
Depreciation costs funded	-	-	33%	67%	75%
Donation and fundraising revenue	-	$10,000	$10,000	$13,000	$15,000

Financial Summary

There are no changes to the financial budgets between the draft and final Statement of Intent.

GLOBE: FINANCIAL DASHBOARD – FINAL SOI

	Actual	Forecast	Statement of Intent
Summary Financials ($000)	2016/17	2017/18	2018/19	2019/20	2020/21

Financial Performance
Total Revenue	176	251	258	269	281
Total Expenses	177	208	216	219	222
Net Surplus (Deficit)	(2)	43	42	50	59

Financial Position
Total Assets	295	318	361	412	471
Total Liabilities	39	20	20	21	21
Equity	256	299	341	391	450

Cash Flows
Net change in cash flows	14	(25)	16	11	17
Opening Cash	18	32	7	23	34
Closing Cash	32	7	23	34	51

3.2 CACCIA BIRCH TRUST

CACCIA BIRCH: SUMMARY
During the year Caccia Birch Trust Board continued to encourage access to the property by participating in the Heritage Open Days and Local History Week, and by hosting free open afternoons. The Trust Board continues to manage the maintenance of the house and grounds to ensure that this heritage property is preserved for coming generations. The house is in excellent condition and the Board continues to plan for improvements, such as a new recycling facility and landscaping. The Board continues to flag that it will be unable to achieve all its goals to develop and enhance the property without external funding. This funding continues to be actively sought by the Board.

CACCIA BIRCH: SUMMARY

During the year Caccia Birch Trust Board continued to encourage access to the property by participating in the Heritage Open Days and Local History Week, and by hosting free open afternoons.

The Trust Board continues to manage the maintenance of the house and grounds to ensure that this heritage property is preserved for coming generations. The house is in excellent condition and the Board continues to plan for improvements, such as a new recycling facility and landscaping.

The Board continues to flag that it will be unable to achieve all its goals to develop and enhance the property without external funding. This funding continues to be actively sought by the Board.

Performance Targets

The Performance Targets remain unchanged from the draft SOI.

CACCIA BIRCH: PERFORMANCE TARGET DASHBOARD – FINAL SOI
Measure	2016/17 Actual	2017/18 Target	2018/19 Target	2019/20 Target	2020/21 Target
Open afternoons	20	10	10	12	14
Tour groups	-	-	6	7	8
Usage days	230	n/a	250	255	260
Satisfaction (users)	-	-	90%	92%	94%
New community group users	-	-	1	2	3

Financial Summary

Differences between the draft and final financial budgets have been identified and are noted in the following dashboard. These relate to $4,750 additional support for audit fees.

In 2017/18 advice was sought as to whether Caccia Birch would qualify for an exemption from a full tier 1 audit by Audit NZ. At the time the original SOI was prepared that advice suggested perhaps a lower level review of Caccia Birch’s financials would be sufficient. A process to seek this exemption was started. However the latest advice we have received advises that as the Caccia Birch financials form part of the Council’s group accounts, a full tier 1 audit was indeed required.

The draft SOI had assumed that there would be savings of $4,750 from undertaking a review instead of a full audit. The Final SOI now reflects the full tier 1 audit cost of $9,500 which will require an additional $4,750 grant to Caccia Birch.

CACCIA BIRCH: FINANCIAL DASHBOARD – FINAL SOI
	Actual	Budget	Statement of Intent
Summary Financials ($000)	2016/17	2017/18	2018/19	2019/20	2020/21
Draft SOI figures in red ( )
Financial Performance
Total Revenue	266	286	297 (293)	303 (299)	310 (305)
Total Expenses	287	319	318 (313)	322 (318)	309 (320)
Net Surplus (Deficit)	(21)	(33)	(20)	(19)	(15)

Financial Position
Total Assets	182	174	148	130	115
Total Liabilities	37	26	42	42	43
Equity	145	148	106	88	73

Cash Flows
Net change in cash flows	(2)	16	8 (10)	(1)	1
Opening Cash	22	28	21	31	30
Closing Cash	20	44	31	30	31

3.3 REGENT THEATRE TRUST

REGENT: SUMMARY
The Regent’s SOI includes an updated vision, mission and values from the Trust’s new strategic plan. New projects include re-establishing theatre tours, a focus on training and development for volunteers, and increasing the accessibility of the theatre for diverse community groups. The Trust will continue to use Regent on Broadway Promotions to strategically procure key productions for the City. Strategic priority 4 indicates the Trust will focus on research and data collection as a tool for audience development, informing a planned review of the marketing strategy and related plans.

REGENT: SUMMARY

The Regent’s SOI includes an updated vision, mission and values from the Trust’s new strategic plan. New projects include re-establishing theatre tours, a focus on training and development for volunteers, and increasing the accessibility of the theatre for diverse community groups.

The Trust will continue to use Regent on Broadway Promotions to strategically procure key productions for the City. Strategic priority 4 indicates the Trust will focus on research and data collection as a tool for audience development, informing a planned review of the marketing strategy and related plans.

Performance Targets

The Regent has updated their attendance KPI in line with the previous Council resolution outlined in 2.3 of this report, these are shown in red. They have correspondingly updated other measures to reflect a trend of improvement year-on-year.

REGENT: PERFORMANCE TARGET DASHBOARD – FINAL SOI
Measure	Actual 2016/17	Target 2017/18	SOI 2018/19	SOI 2019/20	SOI 2020/21
Total attendances	100,576	n/a	92,800	98,600	102,500
Total live nights	204	n/a	160	180	200
Income from commercial use	66.91%	n/a	≥55%	≥58%	≥60%
Attendances (community events)	60.86%	n/a	≥60%	≥65%	≥65%

Financial Summary

Differences between the draft and final financial budgets have been identified and are noted in the following dashboard. These differences relate to correcting a revenue error in how the Council operating grant had been recorded the draft SOI.

Financial Position and Cash Flow budget figures for 2017/18 have not been provided in either the draft or Final SOI. The draft financials for the 2017/18 Annual Report have been provided to Council, which show that the financial performance of the Regent Theatre Trust was better than forecast. As such while in future we expect to receive forecast Financial Position and Cashflow’s from the Trust, we have no significant concerns with the 2017/18 results.

REGENT: FINANCIAL DASHBOARD – FINAL SOI

	Actual	Forecast	Statement of Intent
Summary Financials ($000)	2016/17	2017/18	2018/19	2019/20	2020/21
Draft SOI figures in red
Financial Performance
Total Revenue	823	826	845	848 (855)	856 (862)
Total Expenses	823	905	916	931	949
Net Surplus (Deficit)	(1)	(79)	(71)	(82) (76)	(93) (87)

Financial Position
Total Assets	693		734	727	782
Total Liabilities	123		120	123	127
Equity	570		614	604	655

Cash Flows
Net change in cash flows	(53)			0	0
Opening Cash	157			150	150
Closing Cash	104		150	150	150

3.4 TE MANAWA MUSEUMS TRUST

TE MANAWA: SUMMARY
Te Manawa Museums Trust’s SOI illustrates a shift in focus and intentions, with an expanded vison and new mission and key priorities. The majority of the Trust’s Key Strategic Objectives (KSOs) cover Te Manawa’s ‘business as usual’ workstream. Each KSO is illustrated by performance targets, but there is less detail this year about the internal activities Te Manawa plans to undertake in order to achieve the KSOs. The Trust’s second workstream – ‘rapid evolution’ – is the focus of KSO 4. This objective outlines the Trust’s goal of providing a foundation for the future of the organisation. The Trust observes that this will require flexibility and as such have not detailed individual projects that will contribute to the rapid evolution work stream. The Trust acknowledges the need to engage with and inform stakeholders on progress.

TE MANAWA: SUMMARY

Te Manawa Museums Trust’s SOI illustrates a shift in focus and intentions, with an expanded vison and new mission and key priorities. The majority of the Trust’s Key Strategic Objectives (KSOs) cover Te Manawa’s ‘business as usual’ workstream. Each KSO is illustrated by performance targets, but there is less detail this year about the internal activities Te Manawa plans to undertake in order to achieve the KSOs.

The Trust’s second workstream – ‘rapid evolution’ – is the focus of KSO 4. This objective outlines the Trust’s goal of providing a foundation for the future of the organisation. The Trust observes that this will require flexibility and as such have not detailed individual projects that will contribute to the rapid evolution work stream. The Trust acknowledges the need to engage with and inform stakeholders on progress.

Performance Targets

The Te Manawa performance measures are unchanged from the draft SOI, except to correct a typo on page 10 regarding the year.

TE MANAWA: PERFORMANCE TARGET DASHBOARD – FINAL SOI
Measure	Actual 2016/17	Target 2017/18	SOI 2018/19	SOI 2019/20	SOI 2020/21
Visits to TM	175,853	172,000	178,000	180,000	185,000
Visits to exhibitions at other venues	75,240	100,000	100,000	120,000	150,000
Online reach (including e-visits)	581,129	160,000	200,000	250,000	300,000
Visits to Te Ahikaea activities	-	-	5,000	10,000	20,000
Third-party revenue	$972,000	$577,000	$577,000	$800,000	$800,000 - $1m
Visitor satisfaction (TM surveys)	96.3%	>96%	>93%	>94%	>95%
Deliver on ‘out-of-the-box’ thinking Develop and deliver nr of examples of out of the box thinking)	-	-	2	3	3

Financial Summary

It should be noted that the attached financials were provided to Council in August 2018 as a result of a number of clarifications sought by Officers over the financials originally provided in June. Given the delay in providing the financials Te Manawa has now included the 2017/18 unaudited actual figures with the Final SOI.

Budgeted financial performance shows that an operating deficit of $37k in 2018/19 which returns to a surplus in 2019/20 and 2020/21.

Officers still have some concerns regarding these budget changes as they differ from what was given as the draft SOI. These will be addressed as part of Council’s section 17A review which is being accelerated in response to the Arts Society’s petition to review the governance of the Art Gallery. This work will be completed in time for Council’s consideration in December 2018.

	Actual	Forecast	Statement of Intent
Summary Financials ($000)	2016/17	2017/18	2018/19	2019/20	2020/21
Draft SOI in red ( )
Financial Performance
Total Revenue	3,975	3,704	3941 (3,933)	3928	4004 (4,000)
Total Expenses	4,034	3,768	3978 (4,112)	3896 (4,046)	3965 (4,118)
Net Surplus (Deficit)*	(58)	(64)	(37) (179)	32 (118)	39 (118)
*Excludes collection movements
Financial Position
Total Assets	16,787	16,783	18,331 (16,720)	18,360 (16,628)	18,424 (16,535)
Total Liabilities	417	430	459 (433)	431 (433)	431 (433)
Equity	16,370	16,353	17,872 (16,288	17,928 (16,195)	17,993 ( 16,102)

Cash Flows
Net change in cash flows	(216)	(152)	(159)	(28)	(68)
Opening Cash	808	591	316 (439)	272 (280)	196 (252)
Closing Cash	591	439	272 (280)	196 (252)	187 (184)

4. Analysis of options

4.1 Approval of the final Statement of Intent 2018-2021 as submitted by Globe Theatre Trust, Caccia Birch Trust, Regent Theatre Trust and Te Manawa Museums Trust will allow the CCOs to proceed with the agreed objectives and activities.

5. Conclusion

The cultural CCOs provide the community with affordable access to high quality facilities for engaging with and participating in a wide range of activities pivotal to the social, cultural, economic and educational life of the City.

By approving the final Statements of Intent the Council is meeting its obligation to monitor the performance and future direction of its four cultural CCOs.

6. Next actions

6.1 Officers will continue to work with CCO’s on the delivery of the objectives and activities included in the SOIs.

6.2 Officers will continue to progress a Section 17A Review of Te Manawa.

6.3 The CCOs will submit their 2017/18 annual reports by 30 September 2018, and these will be presented to the Committee at its meeting on 12 November 2018.

Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>	No
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

Attachments

1.	Globe Theatre Trust - Final SOI ⇩
2.	Caccia Birch Trust - Final SOI ⇩
3.	Regent Theatre Trust - Final SOI ⇩
4.	Te Manawa Museums Trust - Final SOI ⇩
5.	Te Manawa Museums Trust - Final SOI Financials ⇩

Rachel Bowen (Chairperson)
Jim Jefferies (Deputy Chairperson)
Grant Smith (The Mayor)
Susan Baty	Vaughan Dennison
Brent Barrett	Karen Naylor
Adrian Broad	Bruno Petrenas
Gabrielle Bundy-Cooke	Tangi Utikere

1.	Globe Theatre Trust - Letter of Expectation ⇩
2.	Caccia Birch Trust - Letter of Expectation ⇩
3.	Regent Theatre Trust - Letter of Expectation ⇩
4.	Te Manawa Museums Trust - Letter of Expectation ⇩