Agenda of Planning and Strategy Committee

PALMERSTON NORTH CITY COUNCIL

Planning and Strategy Committee MEETING

1 October 2018

Order of Business

NOTE: The Planning and Strategy Committee meeting coincides with the ordinary meeting of the Community Development Committee meeting. The format for the meeting will be as follows:

- Community Development Committee will open and adjourn immediately to resume following the Planning and Strategy Committee

- Planning and Strategy Committee will open, conduct its business and then close.

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4. Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE: If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

5. Confirmation of Minutes Page 7

“That the minutes of the Planning and Strategy Committee meeting of 3 September 2018 Part I Public be confirmed as a true and correct record.”

6. Notice of Motion - PNCC Venues Policy Page 13

7. Advice on notice of motion to develop a PNCC Venues Policy Page 15

Memorandum, dated 19 September 2018 presented by the Strategy & Policy Manager, Julie Macdonald.

8. Pressure Sewer Policy Page 17

Memorandum, dated 4 September 2018 presented by the Transport & Infrastructure Manager, Robert van Bentum.

9. Proposed District Plan Change C: Kakatangiata Stage 1 - Kikiwhenua Residential Area Page 41

Memorandum, dated 20 September 2018 presented by the Acting City Planning Manager, Jono Ferguson-Pye.

10. Flygers Line Remediation Options Page 45

Memorandum, dated 18 September 2018 presented by the Transport & Infrastructure Manager, Robert van Bentum.

11. Committee Work Schedule Page 51

12. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
13.	Minutes of the Planning and Strategy Committee meeting - Part II Confidential - 3 September 2018	For the reasons setout in the Planning and Strategy Committee minutes of 3 September 2018, held in public present.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Deputy Chief Executive (Ray Swadel), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), Acting Operations Manager (Ray McIndoe), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Leigh Sage), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Support Team Leader (Stuart McKinnon) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

PALMERSTON NORTH CITY COUNCIL

Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 03 September 2018, commencing at 9.00am

Members

Present:

Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Jim Jefferies, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Non Members:

Councillors Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM and Leonie Hapeta.

Apologies:

Councillor Lorna Johnson.

Councillor Leonie Hapeta left the meeting at 10.33am during consideration of clause 58. She entered the meeting again at 10.35am (Part II) after the consideration of clause 58. She was not present for clause 58.

The Mayor left the meeting at 10.33am during consideration of clause 58. He entered the meeting again at 10.35am (Part II) after the consideration of clause 58. He was not present for clause 58.

51-18

Apologies

Moved Duncan McCann, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 51-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

52-18

Public Comment

Public comment was received from Mr Peter Wheeler regarding the NZ Defence Industry Association Forum in 2018 being held at the Central Energy Trust Arena. Mr Wheeler tabled further information to Elected Members as part of his comment.

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the public comment be received for information.

Clause 52-18 above was carried 15 votes to 0, the voting being as follows:

For:

53-18

Confirmation of Minutes

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the minutes of the Planning and Strategy Committee meeting of 6 August 2018 Part I Public be confirmed as a true and correct record.

Clause 53-18 above was carried 13 votes to 0, with 2 abstentions, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillors Vaughan Dennison and Leonie Hapeta.

54-18	Draft Cemeteries and Crematorium Bylaw 2018 - Deliberations on submissions and adoption of bylaw. Memorandum, dated 17 August 2018 presented by the Strategy & Policy Manager, Julie Macdonald. Elected Members were concerned that the current bylaw had not been enforced which had led to floral tributes being established where they were not permitted.
	Moved Duncan McCann, seconded Aleisha Rutherford. The COMMITTEE RECOMMENDS 1. That the Council confirms that the Palmerston North Cemeteries and Crematorium Bylaw 2018 is the most appropriate form of bylaw and does not give rise to any implications under the NZ Bill of Rights Act 1990. 2. That the Council adopts the draft Palmerston North Cemeteries and Crematorium Bylaw 2018, and draft Palmerston North Cemeteries and Crematorium Bylaw 2018 Administration Manual, as attached to the memorandum dated 17 August 2018 and titled `Draft Cemeteries and Crematorium Bylaw 2018 – Deliberations on submissions and adoption of bylaw.’ 3. That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be given delegated authority to approve minor amendments to the draft Palmerston North Cemeteries and Crematorium Bylaw 2018 and draft Palmerston North Cemeteries and Crematorium Bylaw 2018 Administration Manual prior to publication.
	Clauses 54.1 to 54.3 inclusive above were carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Tangi Utikere, seconded Rachel Bowen. 4. That provision for existing use rights in relation to floral tributes in the soil be included in the bylaw.
	Clause 54.4 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

55-18

Annual Section 10A Dog Control Act Report to Secretary of Local Government

Memorandum, dated 30 July 2018 presented by the Head of Environmental Protection Services, Graeme Gillespie.

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RECOMMENDS

1. That the report on the Dog Control Policy and Practices for Palmerston North City Council pursuant to Section 10A of the Dog Control Act 1996 for the period of 2017/18, as attached to the memorandum dated 30 July 2018 and titled `Annual Section 10A Dog Control Act Report to Secretary of Local Government’ be adopted.

Clause 55-18 above was carried 15 votes to 0, the voting being as follows:

For:

56-18	Pedestrian Needs Assessment Memorandum, dated 9 August 2018 presented by the Acting Chief Infrastructure Officer, Ray Swadel. Elected Members requested an action plan to improve pedestrian safety with a more inclusive approach to the issue.
	Moved Duncan McCann, seconded Adrian Broad. The COMMITTEE RECOMMENDS 1. That Council receives this memorandum dated 9 August 2018 and titled `Pedestrian Needs Assessment’ and the attached report and notes the progress and actions regarding pedestrian safety and crossing facilities identified in this report.
	Moved Brent Barrett, seconded Tangi Utikere. 2. That the Chief Executive be instructed to develop a specific action plan to improve pedestrian safety and access in Palmerston North, including safe crossing improvements and school travel planning, to be reported to Council within six months, including progress on the implementation from existing budgets of recommendations outlined on pages 97-98 of the Planning and Strategy Committee agenda dated 3 September 2018.
	Clause 56-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

57-18

Committee Work Schedule

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive its Work Schedule dated September 2018.

Clause 57-18 above was carried 15 votes to 0, the voting being as follows:

For:

Exclusion of Public

58-18

Recommendation to Exclude Public

The Mayor left the meeting at 10.33am

Councillor Leonie Hapeta left the meeting at 10.33am

Moved Aleisha Rutherford, seconded Bruno Petrenas.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
11.	Annual Report Trade Waste Activity 2017 - 18	Third Party Commercial	s7(2)(b)(ii)

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting Operations Manager (Ray McIndoe), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Sheryl Bryant) Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Waste Water Asset Engineer (Phil Burt), because of his knowledge and ability to assist the meeting in speaking to the report and answering questions, noting that such officer will be present at the meeting only for the item that relates to their respective report.

Clause 58-18 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The public part of the meeting finished at 10.34am

Confirmed 1 October 2018

Chairperson

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 1 October 2018

TITLE: Advice on notice of motion to develop a PNCC Venues Policy

DATE: 19 September 2018

PRESENTED BY: Julie Macdonald, Strategy & Policy Manager, Strategy and Planning

APPROVED BY: David Murphy, Acting General Manager - Strategy and Planning

RECOMMENDATION(S) TO PLANNING AND STRATEGY COMMITTEE

1. That the advice on the notice of motion to develop a PNCC Venues Policy, as contained in the memorandum dated 19 September 2018 and titled `Advice on notice of motion to develop a PNCC Venues Policy’ be received.

1. ISSUE

This memo provides brief comment in response to the notice of motion from Cr Barrett: “The Chief Executive develop a PNCC Venues Policy which includes hireage and allowable uses of PNCC venues, ensuring it is consistent with our investment policy and other broadly accepted ethical standards such as the Human Rights Act and NZ Bill of Rights Act”.

2. BACKGROUND

The purpose of the commercial venues operated by the Palmerston North City Council is established in its strategic direction. The purpose of CET Arena Manawatū is provided by Goal 2: Creative and exciting city, and the purpose of the Conference and Function Centre is aligned with Goal 1: An innovative and growing city. At present, there is little specific direction or mandate for staff to make decisions about the use of these venues beyond achieving these broad goals.

The purpose and use of public venues has been questioned, either by elected members, or by public submission, in at least two recent cases in New Zealand. The first of these was the decision by Auckland City Council not to allow the Bruce Mason Centre to host two Canadian speakers, on the grounds that the purpose of the event was to promote racist ideas. The second was the deputation by Peter Wheeler to the September 2018 Strategy and Planning Committee meeting asking this Council not to host the NZ Defence Industry Association Forum at the Conference and Function Centre.

If Councillors have a position about the use of its venues that is beyond that currently agreed, then it would be both helpful and appropriate for a policy to be developed which sets out that position.

3. NEXT STEPS

If the notice of motion is successful staff will request a Councillor workshop to provide detailed guidance for the direction of the policy. The direction sought would include:

· Scope of the policy (for example, would it include libraries and community centres, or only the commercial venues);

· Nature of the policy guidelines (for example, the nature of activities that would be excluded from Council venues);

· Operation of the policy (for example, would ‘blanket’ guidance be provided by the policy, or would Councillors expect potentially controversial decisions to be made by them).

A draft policy would then be presented to Council for adoption, alongside relevant legal advice, information about any similar policies in place elsewhere, and discussion of any wider implications for the Council.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 5: A Driven and Enabling Council
The recommendations contribute to the outcomes of the Driven and Enabling Council Strategy
Contribution to strategic direction	The advice contributes to the achievement of the Driven and Enabling Council Strategy by providing advice to assist in governance.

Attachments

Nil

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 1 October 2018

TITLE: Pressure Sewer Policy

DATE: 4 September 2018

PRESENTED BY: Robert van Bentum, Water & Waste Services Manager, Infrastructure

APPROVED BY: Ray Swadel, Acting Chief Infrastructure Officer

RECOMMENDATION(S) TO COMMITTEE

1. That the draft Palmerston North City Council Pressure Sewer Systems Policy be received.

2. That the Committee approve consultation on the draft Pressure Sewer Systems Policy with target stakeholder groups only.

3. That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be given authorisation to approve minor amendments to the draft Pressure Sewer Systems Policy.

1. ISSUE

1.1 Officers are seeking approval to consult on a draft Pressure Sewer Policy. The draft Policy has been prepared in response to issues arising from emerging development of pressure sewer systems within the City, and the identification of several locations within the City where a pressure sewer system has distinct advantages over traditional gravity sewer systems

1.2 All the pressure sewer systems approved for installation to date have been completed in the absence of any Council planning or policy framework. In the absence of any policy, it is difficult for staff to ensure infrastructure is installed consistently to meet minimum performance standards and in a way that minimises future maintenance costs and risks to Council.

1.3 Council Officers have identified the benefits of installing pressure sewer systems in new growth areas on the fringe of the city where there are significant geotechnical and technical constraints for traditional gravity sewer systems. A policy is required to enable Council to require the implementation of pressure sewer systems in a consistent and integrated manner.

2. BACKGROUND

2.1 Pressure sewer systems (PSS) are an effective and proven alternative to a conventional gravity sewer system, and have significant advantages over gravity sewer systems in areas with geotechnical and technical constraints. PSS are rapidly expanding within New Zealand with significant numbers now installed in over 20 Territorial Authority areas with thousands of systems installed in Rotorua Lakes, Christchurch, Bay of Plenty and Auckland. They are increasingly being used to service low lying coastal communities where traditional septic systems are resulting in significant negative environmental effects and wherever traditional gravity systems are difficult and expensive to construct.

2.2 In PSS, sewage is conveyed under pressure from individual pump stations and pumping units located on the individual private property. The sewage is pumped via individual property sewer laterals to a combined pressure pipe located in the road, which conveys the sewage to a common discharge point typically a manhole on an existing gravity network or a wastewater treatment plant. A schematic diagram of the overall system is appended, along with a diagram of the typical extent of infrastructure located on private property.

2.3 Because all components of the PSS must function effectively and reliably for the entire system to work properly, best practice design and installation, as well as operation and maintenance is extremely important.

2.4 Several developers in Palmerston North city are already aware of the technology and have begun to propose the systems for servicing their developments. The largest current example of a pressure sewer network is the Kingsdale Park Development. Once full development is achieved approximately 200 individual pump stations will pump sewage to a common rising main discharging to a manhole on the upstream end of the Aokautere gravity network. Installation on this development, as well as several other smaller installations, has been managed and consented without any Council specific design standards or regulations. Officers have encountered difficulties in ensuring minimum standards for performance and installation are achieved with no policies in place. The specific issues are unlikely to have arisen with an effective policy and regulatory framework for PSS in place.

2.5 Separately as part of wider planning for wastewater servicing within the city, Council officers have identified the significant advantages of PSS for several growth areas on the fringes of the city. These areas and the specific benefits accruing to each include:

2.6

· City West Growth area with key advantages of PSS including:

o Mitigation of damage risk from liquefaction due to the pipe network’s resilience and resistance

o Reduced cost compared to conventional gravity sewer and pump lift stations due to smaller pipe sizes, shallow installation depth and the absence of grade dependency

o Elimination of the requirement for multiple network sewer pump stations

o Provision of distributed storage to provide for system outage and peak flow attenuation

o Significantly reduced wet weather flows due to low levels of stormwater inflow and infiltration

· North eastern industrial zone with key advantages of PSS including:

o Ability to optimise design to match lower sewage volumes and flows

o Reduced cost compared to conventional gravity sewer and pump lift stations due to smaller pipe sizes, shallow installation depth and lack of grade dependency

o Elimination of requirement for multiple network sewer pump stations

o Provision of distributed storage to provide for system outage and peak flow attenuation

o Significantly reduced wet weather flows due to low levels of stormwater inflow and infiltration

o Deferral of downstream network capacity upgrades due to lower peak flows

o Increased location flexibility for property pump stations within large logistics and warehousing sites

· Napier Road with key advantages of PSS including:

o Conserves downstream network capacity, due to low peak flows

o Avoids one additional network pump station for less than 50 properties

2.7 To realise the potential benefits of PSS in these new growth areas for both Council and the developer, it is critical that there is an effective and comprehensive policy and regulatory framework.

2.8 Officers have reviewed and drawn extensively from policy documents and approaches adopted from local authorities in New Zealand with significant numbers of pressure sewer systems. Officers also commissioned external consultants to assist with the development of the Policy and the guidelines to be incorporated into the Engineering Standards. Cooper Rapley have provided a legal review and advice on the content of the Policy document and the scope of anticipated changes to the District Plan and Wastewater Bylaw. The attached draft Policy incorporates the legal advice provided by Cooper Rapley.

3. Summary of the Policy Document

3.1 The draft Policy sets out requirements for PSS in certain areas, and how that will be defined, and includes criteria for developers if they wish to propose their installation in other areas.

3.2 The draft Policy ensures that it clear that the PSS are to be used to service areas within the existing Wastewater Service Area and not as a means of extending the existing Wastewater Service Area.

3.3 The draft Policy also identifies obligations regarding ownership of infrastructure, including ensuring:

· Council will own boundary kits and pipework in public corridors.

· Residential on property equipment will be owned, operated and maintained by Council where pressure sewer is required by Council. Ownership will be at Council’s discretion where pressure sewer is proposed by the developer.

· Trade Premise on-property equipment will be owned, operated and maintained by the property owner.

3.4 The draft Policy sets out details of responsibilities including:

· The developer will install boundary kits and pipework in public corridors, which will be vested to Council.

· On-property equipment will be installed by the property owner and, if it is to be owned by Council, be vested via a Consent Notice.

· Any future alterations of on-property equipment will be at the property owner’s expense.

· In all cases the property owner is responsible for maintaining and funding power supply.

· Council shall be responsible for the ongoing operation and maintenance of on-property equipment owned by Council.

· The private property owner shall be responsible for any damage caused to the unit from deliberate acts, negligence, or introducing prohibited items into the sewer system, as well as mitigating high flows and ensuring that waste disposal systems are not used.

3.5 The draft Policy limits the number of connections to pressure sewer equipment, to one dwelling with a dependant or minor dwelling unit. It also specifies the location of pressure sewer equipment and maintenance of access, including ongoing clearance distances to be maintained and prescribes Council’s means of access for ongoing maintenance of on-property equipment owned by Council.

4. timeline for policy adoption

4.1 Overview

4.2 Following approval of the draft Policy for consultation then the following timeline is proposed for consultation, finalisation and adoption of the Policy:

· 8 October - 2 November: Officers engage relevant stakeholders (See Clause 4.4 below).

· 5-16 November: Review of stakeholder feedback and finalisation of Policy.

· 3 December: Finalised Policy submitted to Planning and Strategy Committee for approval.

· 19 December: Council confirms recommendation from Committee, and Policy is adopted.

4.3 Consultation Phase

4.4 Council officers have assessed the potential stakeholders for the Policy and determined that the relevant stakeholders for consultation are:

· Landowners/developers in the areas where Council will specify these systems

· Agents working for developers or landowners

· Builders and plumbers/drainlayers

· Suppliers of pressure sewer systems

4.5 It is proposed to consult with the target stakeholders by means of an initial workshop following by an invitation for feedback. Feedback will be invited in written and electronic form with a feedback option through Council’s website. Specific feedback will be sought on the following:

· Support for the introduction of the Policy

· The attractiveness of the installation of pressure sewer systems to the stakeholders

· Any practical difficulties with the Policy perceived by the stakeholders

Following completion of consultation and final amendments to the draft policy, the final policy will be submitted to the December 2018 meeting of the Planning and Strategy Committee for their recommendation to Council that it be adopted.

5. Supporting Documentation for Policy Adoption

5.1 To ensure effective implementation of the Policy, updates and changes to a range of other Council documents are required as well as preparation of several new documents and processes. Drafts documents and details of the proposed changes will also be included in the policy consultation process.

5.2 The specific changes and new documents include:

· Engineering Standards for Land Development: Required to detail the specific design and performance requirements specific for pressure sewer systems.

· Council Three Waters Service Connections Approval System: The existing approved contractors’ system for service connections will be expanded to include approval of contractors for the installation of pressure sewer system components.

· New process for approval of suppliers of pressure sewer systems for Council.

· New homeowner’s guide for property owners and residents of properties that are served by a pressure system.

6. District Plan and Bylaw Amendments

6.1 To create a regulatory framework which is consistent with and supportive of the Policy several changes to the District Plan and Wastewater Bylaw have been identified as necessary.

6.2 The District Plan will need to be amended to allow more specifically for the installation of PSS systems, to specify the areas where Council requires that they are installed and ensure that traditional gravity alternatives are not allowed. These changes will be undertaken as part of other plan changes. The first such District Plan change will be Proposed District Plan Change C: Kakatangiata Stage 1 – Kikiwhenua Residential Area.

6.3 Until the relevant District Plan changes are operative Council officers will utilise the discretion currently allowed by the existing plan to ensure that pressure sewers are installed in the areas required by Council. Officers will ensure this occurs by utilising standard conditions of consent for subdivisions that are to be served by pressure sewer systems, including a consent notice that will detail:

· the requirement for the installation of the on-property equipment at the time of building consent

· on-going requirements of the property owner in relation to the operation and maintenance of the pressure sewer system and equipment.

6.4 The Wastewater Bylaw will need to be amended to align with the Policy and provide support to the Policy. The changes will be completed as part of the upcoming review of the Wastewater Bylaw. It is anticipated that the review of the Wastewater Bylaw will commence by the end of 2018.

7. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual 168.4		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The development of the Policy, supporting processes and the changes to the related the associated Council documents will be funded by operational budgets.
The recommendations contribute to Goal 4: An Eco City
The recommendations contribute to the outcomes of the Eco City Strategy
The recommendations contribute to the achievement of action/actions in the Three Waters Plan The actions include: A pressure sewer policy is developed to support wastewater bylaw reviews to mandate pressure sewer implementation in NEIZ and City West zones Provide for the safe collection, treatment and disposal of the city’s wastewater Provide infrastructure for growth
Contribution to strategic direction	This Policy contributes to the goal of being an Eco City, as well as an innovative and growing City. It supports the Eco City and City Development Strategies by creating a framework to allow the installation of pressure sewer systems in Palmerston North City. This will enable areas of the City, including designated growth areas that would be difficult to service with a conventional gravity sewer system, to be more cost effectively connected to the sewer reticulation. It enables Council to provide more resilient sewerage services at a lower overall cost to the City when compared with traditional gravity systems. It will allow Council to realise significant reductions in peak flow enabling deferral of major network capacity upgrades and it provides distributed sewage storage in the network in the event of a service outage.

Attachments

1.	Draft Pressure Sewer System Policy ⇩
2.	Pressure Sewer System Equipment Diagrams ⇩

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 1 October 2018

TITLE: Proposed District Plan Change C: Kakatangiata Stage 1 - Kikiwhenua Residential Area

DATE: 20 September 2018

PRESENTED BY: Jono Ferguson-Pye, Acting City Planning Manager, Strategy and Planning

APPROVED BY: David Murphy, Acting General Manager - Strategy and Planning

RECOMMENDATION(S) TO Planning and Strategy Committee

1. That Proposed District Plan Change C: Kakatangiata Stage 1 – Kikiwhenua Residential Area be approved for public notification under clause 5, schedule 1 of the Resource Management Act 1991.

2. That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be authorised to make minor amendments to Proposed District Plan Change C: Kakatangiata Stage 1 – Kikiwhenua Residential Area prior to public notification.

1. ISSUE

There is strong demand for new housing in the city. 451 new dwellings were consented to the year end 30 June 2018, the highest number since Statistics NZ records began in 1990. The 10 Year Plan assumes the number of new households in the city will increase by an average of 460 per annum (1.3%) between 2018 and 2028.

The City Development Strategy notes that:

Palmerston North is expanding and the Council wants to accelerate the city’s growth and prosperity.

Having a ready supply of land with infrastructure to support the city’s growth will ensure Council can harness new development opportunities and increase Palmerston North’s competitiveness.

The following extract from the City Development Strategy provides specific direction to the consideration of Proposed District Plan Change C: Kakatangiata Stage 1 – Kikiwhenua Residential Area (PC C):

To release pressure and meet updated growth projections, land at City West identified for medium to long-term greenfield housing will need to be released earlier than previously anticipated. The most suitable land for early release is the area bound by the Mangaone Stream, Te Wanaka Road and Pioneer Highway (the Racecourse land), which will need to be rezoned.

PC C proposes to rezone the area bound by the Mangaone Stream, Te Wanaka Road and Pioneer Highway to residential to assist with housing supply and give effect to Council’s City Development Strategy.

2. BACKGROUND

Previous Decisions

City West was first identified by the Council as a preferred residential growth area in September 2010 as part of the Residential Growth Strategy adopted by the Council at that time.

City West was initially identified as the priority for residential growth. The Residential Growth Strategy Addendum approved by Council in September 2012 subsequently identified Whakarongo as the priority due to uncertainty regarding the costs and effectiveness of liquefaction mitigation measures. As detailed in the technical reports which support PC C, updated information is now available and has been factored into the preparation of PC C.

The Whakarongo Residential Area was successfully rezoned in 2013 as part of the Sectional District Plan Review. Council is now progressing the subdivision and development of the Council owned land at Whakarongo.

Kakatangiata

Following consultation with Rangitane as part of the development of PC C it was determined that going forward the Council should refer to City West as Kakatangiata. PC C is stage one of Kakatangiata and has been named the Kikiwhenua Residential Area to reflect the presence of Kikiwhenua, a meeting house built in 1883 at Awapuni Marae to commemorate the first visit of Tawhiao, the Maori King, to Manawatu.

Technical Assessment and Consultation

Like all District Plan Change, PC C and the supporting section 32 analysis has been prepared in a multi-disciplinary manner. The development of PC C has been informed by technical reports from the following disciplines:

- Landscape architecture and urban design.

- Cultural impact.

- Transportation planning.

- Water and wastewater engineering

- Stormwater engineering.

- Acoustical engineering.

- Geotechnical engineering.

PP C has also been informed following consultation with the following stakeholders:

- Rangitane.

- Race Incorporated.

- Horizons Regional Council.

- NZ Transport Agency.

- Landowners.

Co-creation with Race Incorporated

The City Development Strategy notes that:

Council will work closely with developers to co-create new housing opportunities, such as the proposed Hokowhitu Residential Area at Centennial Drive

Council has worked closely with Race Incorporated during the development of PC C. Race Incorporated have communicated that the development of the land subject to PC C is part of their overall plan to invest and develop Awapuni Racecourse as one of the premier racing facilities in New Zealand.

The timing of PC C is useful in that it coincides with a recent announcement that Awapnui Racecourse will be recommended to receive government help to lay a synthetic track.

District Plan Amendments

The proposed amendments to the District Plan transition the existing Whakarongo Residential Area provisions to general Greenfield Residential Area provisions that will apply to Whakaongo, Kikiwhenua and other new greenfield residential areas. The Whakarongo Residential Area provisions represent a comprehensive suite of modern District Plan provisions that are generally appropriate for all new greenfield areas in the city. For this reason, the extent of changes required to the District Plan to enable the development of the Kikiwhenua Residential Area is relatively discrete. This change will also future proof the District Plan to ensure an agile approach can be taken to other new greenfield areas proposed in the future.

3. NEXT STEPS

Public notification of PC C for submissions followed by a hearing.

4. Compliance and administration

Does the Committee have delegated authority to decide? Yes, clause 182		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 1: An Innovative and Growing City
The recommendations contribute to the outcomes of the City Development Strategy
The recommendations contribute to the achievement of action/actions in the Housing and Future Development Plan The action is: Housing development at City West begins with the rezoning of the Racecourse land.
Contribution to strategic direction	PC C will enable the development of the Kikiwhenua Residential Area at Kakatangiata (the racecourse land at City West).

Attachments

Proposed Plan Change C Kikiwhenua Residential Area Section 32 Investigation & Technical Assessments 2018 (attached separately)

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Planning and Strategy Committee

MEETING DATE: 1 October 2018

TITLE: Flygers Line Remediation Options

DATE: 18 September 2018

PRESENTED BY: Robert van Bentum, Transport & Infrastructure Manager, Infrastructure

APPROVED BY: Ray Swadel, Acting Chief Infrastructure Officer

RECOMMENDATION(S) TO Council

1. That Council note the current position regarding long term remedial options for the Whiskey Creek flood damage to Flygers Line and that a further report will be presented in April 2019 following further discussions with Horizons Regional Council.

1. ISSUE

1.1 In June 2015 floodwaters in Whiskey Creek caused damage to the roadway in Flygers Line (between Rangitikei Line and Gillespies Line). Riverbank erosion led to the collapse of significant length of roadway and temporary traffic management has been in place since the event, with a single traffic lane available and temporary speed restrictions in place. Since the damage occurred the road has been providing a reduced level of service which is sufficient for existing traffic demand and the remediation of the assets have been given a low priority.

1.2 The Planning and Strategy Committee’s Work Schedule includes an item for reporting back on the results of investigating long term remedial options to address the erosion that has occurred.

2. BACKGROUND

2.1 Whiskey Creek runs from the rural areas to the west of Bunnythorpe down to the west of the Palmerston North Airport runway adjacent to the Mangaone Stream. As shown on Figure 1.

Figure 1: Catchment draining to study reach of Whiskey Creek

2.2 From there it runs under Rangitikei Line and has over the years been subject to numerous alignment modifications. However, the natural – relic alignments are still functional as well. These alignments are shown on Figure 2.

Figure 2: Existing and relic flow paths in wider Whiskey Creek context

2.3 The most significant of the modified alignments is the section of the Creek along the northern side of Flygers Line.

2.4 Given the depth of this part of the Creek, it attracts flood waters when the Mangaone Stream spillway opens near the airport.

2.5 The June 2015 damage to the Flygers Line roadway occurred as a result of these diverted spillway flood waters, where the velocity of flow scoured the base of the Creek bed. In turn this de-stabilised the banks with the loss of existing retaining walls structures and some of the carriageway pavement.

2.6 The road corridor along Flyers Line transferred to Palmerston North City Council in July 2012, as part of the boundary change with Manawatu District Council.

2.7 Numerous rail – iron retaining walls were constructed along the bank, however, it was evident these had only been partially successful because the Creek bed was still degrading and under-mining these structures.

2.8 Responsibility for the Whiskey Creek catchment and waterway rests with Horizons Regional Council, while the road along Flygers Line is Palmerston North City Council’s responsibility.

2.9 Clearly the sections of the Creek along Flygers Line provide drainage to the road pavement, but this is a secondary function. Primarily it is the main channel of the Whiskey Creek system.

2.10 When damage occurs, such as during the June 2015 event, there is no formal agreement in place between the two Councils, as to how costs of reinstatement will be met.

3. DISCUSSION

3.1 The temporary traffic management measures in place are working well and to date have not raised an issue with property owners in the area or users of the road.

3.2 Late in 2015 Officers engaged a consultant to investigate options for remediation of the roadway and Whiskey Creek channel.

3.3 The basic issue with the Creek is that the stream bed had eroded significantly and the consultant recommended treatment to raise this bed by approximately 1.2m with imported material to reinstate it to its pre-June 2015 flood level.

3.4 Various options were considered, some of which would see the road remain as single lane in places.

3.5 Attending to the channel alone, saw estimates vary from $665k to $1,150k. Further to this would be pavement reinstatement costs.

3.6 Initial discussions with Horizons Officers indicated they would consider contributing to the costs of these works, although an exact figure has not been determined.

3.7 However, there remains the fundamental issue of management of the Mangaone Stream spillway and its impacts on Whiskey Creek, which are seen as Horizons responsibilities.

3.8 Further funding maybe sought from the New Zealand Transport Agency (NZTA) for the roading elements of the work, although this would be assessed under a business case submission.

3.9 Since the investigations by the consultant (reference Clause 3.2 above) a number of other factors now require consideration.

3.10 Given that no issue has been taken with the lower level of service by users of the road, it begs the question could the section where the damage has occurred be closed. Effectively creating two cul-de-sacs, one accessed from Rangitikei Line and the other from Gillespies Line. This option has not been explored by the consultant nor presented for a response by the landowners with frontage to the road.

3.11 Secondly, the landowners of the rural block bordering Meadowbrook Drive, Rangitikei Line and Flygers Line have been in discussion with Council in recent years about the potential development opportunities for this site. The most recent discussions have focused on a residential development with two distinct development areas on the site, separated by a re-engineered Mangaone Stream spillway – flow path.

3.12 It would appear this creates an opportunity to place less reliance on the modified alignment of Whiskey Creek along the northern side of Flygers Line and could substantially influence the form of reinstatement required and accordingly lower costs.

3.13 Should development occur on this rural block, then at least the Rangitikei Line end of Flygers Line would need to be upgraded to urban standards.

4. NEXT STEPS

4.1 Further discussions will be held with Horizons to confirm their responsibilities over management of the Mangaone Stream spillway and its impact on Whiskey Creek, including the flood damage that occurred in June 2015.

4.2 Those discussions will also explore what alternative options are possible in respect to the potential development of the Meadowbrook Drive, Rangitikei Line, Flygers Line block.

4.3 The outcome of those discussions will be reported back to the Committee in April 2019.

4.4 It should be noted that the 2018/28 10 Year Plan currently makes no provision for any physical remediation works. Pending the recommendations of April 2019 report, financial provisions may need to be made in future budgets.

4.5 Current 2018/19 operational budgets can cover any further investigatory works arising from the Horizons discussions.

5. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual		No
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
Flygers Line is a non-strategic road. As such its function is largely serving an access need which is currently being met. A decision is needed on remediation in order to ensure the road does not suffer further damage.
The recommendations contribute to Goal 3: A Connected and Safe Community
The recommendations contribute to the outcomes of the Connected Community Strategy
The recommendations contribute to the achievement of action/actions in the Three Waters Plan The action is: Stormwater services are resilient enough to cope with the effects of climate change.
Contribution to strategic direction	Whiskey Creek serves as part of the regional water catchment and is primarily for conveyance of stormwater. It is not an urban waterway and is a low priority for Council’s strategic direction to encourage biodiversity in urban waterways.

Attachments

Nil

Duncan McCann (Chairperson)
Aleisha Rutherford (Deputy Chairperson)
Grant Smith (The Mayor)
Brent Barrett	Lorna Johnson
Susan Baty	Karen Naylor
Rachel Bowen	Bruno Petrenas
Jim Jefferies	Tangi Utikere