Agenda of Sport and Recreation Committee

PALMERSTON NORTH CITY COUNCIL

Sport and Recreation Committee MEETING

8 October 2018

Order of Business

NOTE: The Economic Development Committee meeting coincides with the ordinary meeting of the Sport and Recreation Committee meeting and an extraordinary Council meeting. The format for the meeting will be as follows:

- Extraordinary Council will open and adjourn immediately to following Economic Development Committee Meeting.

- Sport and Recreation Committee will open and adjourn immediately to follow Council.

- Economic Development Committee will open, conduct its business and then close.

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4. Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE: If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

5. Confirmation of Minutes Page 7

“That the minutes of the Sport and Recreation Committee meeting of 13 August 2018 Part I Public be confirmed as a true and correct record.”

6. Sport Manawatū 12 month report 2017-18 (for the year ending 30 June 2018) Page 13

Memorandum, dated 10 September 2018 presented by the Strategy and Policy Manager, Julie Macdonald.

7. Massey University Bledisloe Park Easement Page 83

Report, dated 12 September 2018 presented by the Acting Parks & Reserves Manager, Phil Walker.

8. Powerco Easement at Norton Park Entrance Page 91

Report, dated 19 September 2018 presented by the Acting Parks & Reserves Manager, Phil Walker.

9. Hokowhitu Lagoon Water Quality Page 99

Memorandum, dated 28 September 2018 presented by the Transport & Infrastructure Manager, Robert van Bentum.

10. Definition of Sports Fields Page 119

Memorandum, dated 21 September 2018 presented by the Acting Parks & Reserves Manager, Phil Walker

11. Committee Work Schedule Page 123

12. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Deputy Chief Executive (Ray Swadel), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Leigh Sage), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Support Team Leader (Stuart McKinnon) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

Palmerston North City Council

Minutes of the Sport and Recreation Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 13 August 2018, commencing at 9.00am

Members

Present:

Councillor Leonie Hapeta (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.

Non Members:

Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Karen Naylor and Tangi Utikere.

Councillor Duncan McCann entered the meeting at 11.39am after consideration of clause 30. He was not present for clause 30.

The Mayor (Grant Smith) entered the meeting at 12.00pm during consideration of clause 33. He was not present for clauses 30 to 32 inclusive.

Councillor Lew Findlay left the meeting at 1.57pm during consideration of clause 34. He entered the meeting again at 2.00pm after consideration of clause 34. He was not present for clause 34.

Councillor Karen Naylor left the meeting at 2.48pm during consideration of clause 36. She entered the meeting again at 4.01pm during consideration of clause 38. She was not present for clauses 36 and 37.

The meeting adjourned at 9.01am

The meeting resumed at 11.00am

When the meeting resumed The Mayor (Grant Smith) and Councillor Duncan McCann were not present.

30-18

Confirmation of Minutes

Moved Aleisha Rutherford, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the minutes of the extraordinary Sport and Recreation Committee meeting of 6 June 2018 Part I Public be confirmed as a true and correct record.

Clause 30-18 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Vaughan Dennison.

Councillor Duncan McCann entered the meeting at 11.39am

31-18

Massey University Easement at Bledisloe Park

Report, dated 10 July 2018 from the Leisure Assets Planner, Jason Pilkington.

Moved Leonie Hapeta, seconded Aleisha Rutherford.

The COMMITTEE RECOMMENDS

1. That Council adopts the alterations to the Massey University easement at Bledisloe Park (LOT 1 DP 8981) as described in Appendix I of the 10 July 2018 Report titled “Massey University Easement at Bledisloe Park” to go out for public consultation under Section 119 of the Reserves Act 1977.

Clause 31-18 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

32-18

Powerco Easement at Norton Park - Andrew Avenue Entrance

Report, dated 10 July 2018 from the Leisure Assets Planner, Jason Pilkington.

Moved Aleisha Rutherford, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RECOMMENDS

1. That Council adopts the proposed Powerco easement at the Andrew Avenue Entrance to Norton Park (Lot 17 DP 17130 & LOT 3 DP 64311) as described in Appendix 2 of the 10 July 2018 Report titled “Powerco Easement at Norton Park – Andrew Avenue Entrance” to go out for public consultation under Section 119 of the Reserves Act 1977.

Clause 32-18 above was carried 15 votes to 0, the voting being as follows:

For:

33-18

Gordon Kear Forest Shelter

Memorandum, dated 24 May 2018 from the Leisure Assets Officer, Brian Way and the Forester, Mark Johnston.

The Mayor (Grant Smith) entered the meeting at 12.00pm

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RECOMMENDS

1. That Council approve establishment of a campsite for Te Araroa hikers in Gordon Kear Forest at the Toko Corner Road Intersection.

2. That Council note the funding and timing for installation of campsite infrastructure will be referred for consideration to the 2019/20 Annual Plan process.

Clause 33-18 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

Abstained:

The Mayor (Grant Smith).

The meeting adjourned at 12.07pm

The meeting resumed at 1.08pm

34-18

Presentation - Sport Manawatu

Representing Sport Manawatu, Trevor Shailer provided a presentation on the Manawatu-Whanganui Regional Sport Facility Plan 2018.

A Memorandum of Understanding had been signed with seven Councils from the region and the Regional Chiefs had endorsed the plan as an integrated and structured way of optimising the value for the sport and recreation facility network.

It was intended that the Plan would be reviewed every three years and there were a number of priority actions that had been identified for the next 3 years.

Councillor Lew Findlay left the meeting at 1.57pm

Moved Leonie Hapeta, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive the presentation for information.

Clause 34-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

35-18

Manawatu-Whanganui Regional Sport Facility Plan 2018 - Implications for Palmerston North City Council

Memorandum, dated 1 July 2018 from the Policy Analyst, Ann-Marie Mori.

Councillor Lew Findlay entered the meeting at 2.00pm

Moved Aleisha Rutherford, seconded Duncan McCann.

The COMMITTEE RECOMMENDS

1. That the Council receives the Manawatū-Whanganui Regional Sport Facilities Plan (as presented by Sport Manawatū to the 13 August 2018 Sport and Recreation Committee meeting) as a guidance document for the future planning development, management and operation of sport and recreation facilities in Palmerston North.

2. That the Council endorses the facility investment process framework in the Manawatū-Whanganui Regional Sport Facilities Plan (Attachment 1 to the report dated 1 July 2018 and titled “Manawatu-Whanganui Regional Sports Facility Plan 2018 – Implications for Palmerston North City Council”) to guide decision-making for proposed sport and recreation facilities.

3. That the Council thank Sport Manawatū for driving the development of the Manawatū-Whanganui Regional Sport Facilities Plan.

Clause 35-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

36-18

Victoria Esplanade Masterplan

Report, dated 27 July 2018 from the Senior Planner, Jeff Baker.

During discussion Elected Members noted that there was further work to be completed on the plan and additional information was required such as the impact on rates before it could be considered for adoption.

Councillor Karen Naylor left the meeting at 2.48pm

Moved Grant Smith, seconded Leonie Hapeta.

The COMMITTEE RECOMMENDS

1. That the Victoria Esplanade Masterplan Framework attached as Appendix 1 to the report dated 13 August 2018 and titled “Victoria Esplanade Masterplan” be received.

2. That adoption of the Victoria Esplanade Masterplan be deferred to a future Sport and Recreation Committee Meeting so that a meeting of Stakeholder Users and Councillors is held. The purpose of such a Stakeholder Users meeting is to discuss the full extent of the Masterplan’s recommendations (and not limited to entranceways, pathways and parking issues).

3. That adoption of the associated budgets in the Schedule attached in Appendix 2 to the report dated 13 August 2018 and titled “Victoria Esplanade Masterplan” and titled 'LTP Budget Schedule' be deferred to a future Sport and Recreation Committee Meeting."

Clause 36-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 3.15pm

The meeting resumed at 3.32pm

37-18

Te Motu O Poutoa (ANZAC Cliffs) Co-Management Options

Report, dated 6 July 2018 from the Leisure Assets Planner, Jason Pilkington and the Principal Maori Advisor, Todd Taiepa.

Moved Aleisha Rutherford, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RECOMMENDS

1. That the Council instructs the Chief Executive to design a co-management Council Committee as per Option 1 of the 6 July 2018 Report titled “Te Motu O Poutoa (ANZAC Park) Co-Management Options”.

2. That the Council instructs the Chief Executive to report back to the Sport and Recreation Committee on the details of the co-management committee with further recommendations in December 2018.

Clause 37-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

38-18

Reserve Management Planning Update

Report, dated 31 July 2018 from the Leisure Assets Planner, Jason Pilkington and the Senior Property & Parks Planner, Aaron Phillips.

Councillor Karen Naylor entered the meeting at 4.01pm

Moved Susan Baty, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1. That Council adopt the updated Reserve Management Plan delivery timeframes and priorities described under Option 1 of the 31 July 2018 report titled “Reserve Management Planning Update”.

Clause 38-18 above was carried 16 votes to 0, the voting being as follows:

For:

39-18

Committee Work Schedule

Moved Leonie Hapeta, seconded Bruno Petrenas.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive its Work Schedule dated August 2018.

Clause 39-18 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Lorna Johnson.

The meeting finished at 4.08pm

Confirmed 8 October 2018

Chairperson

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Sport and Recreation Committee

MEETING DATE: 8 October 2018

TITLE: Sport Manawatū 12 month report 2017-18 (for the year ending 30 June 2018)

DATE: 10 September 2018

PRESENTED BY: Julie Macdonald, Strategy and Policy Manager, Strategy and Planning

APPROVED BY: David Murphy, Acting General Manager - Strategy and Planning

RECOMMENDATION(S) TO COMMITTEE

1. That the Committee receives the Sport Manawatū 12-month report for the year ending 30 June 2018, the Sport Manawatū financial statements, and the staff comment on these reports, included as attachments 1 to 3 of the report dated 10 September 2018 and titled “Sport Manawatū 12 month report 2017-18 (for the year ending 30 June 2018)”.

1. ISSUE

1.1 This is the second annual report from Sport Manawatū under its current three-year contract (2016-2019) with PNCC. This report (in attachment 1) covers its activities for the twelve months from 1 July 2017 to 30 June 2018. Reporting requirements are stated in the contract and include submission of reports at six and 12 months, along with annual audited reports/accounts.

1.2 The contract is to deliver the following outcomes (note these outcomes were derived from the Council’s Active Recreation and Events Strategies):

- People are more active, more often.

- The Councils (PNCC and MDC) are able to work collaboratively with Sport Manawatū to help achieve the Council’s strategic aspirations.

- The sport sector is able to build its capacity and capability whilst becoming more self-sustaining.

- The sport sector has access to up-to-date, specialist, relevant, information and advice.

- Arena Manawatū is the City hub for indoor community sport.

- Manawatū is the best place in New Zealand to ride a bike.

- Palmerston North has an excellent reputation for hosting national sports events.

- There is a joined-up programme of community and high-performance cycling events in the Manawatū.

1.3 The contract fee is $461,500 (excl GST) per year of which $200,000 (excl GST) is distributed annually by Sport Manawatū to sports events providers under the Sports Events Partnership Fund on Council’s behalf.

2. Background and previous council decisions

2.1 The current services contracted to Sport Manawatū were advertised under the 2015 fee for service round. The contract is bulk funded, and while a general outline of activities is agreed in the contract, Sport Manawatū makes is own decisions about how to best achieve the outcomes outlined above.

2.2 The Active Community Plan was adopted through the 10 Year Plan process and established that Council’s support to Sport Manawatū will change to a letter of expectations rather than funding through a contestable process. This acknowledges the leadership role Sport Manawatū has in the sport and recreation sector. Given the Active Community Plan’s priority is to have the most active community in the country, the delivery of this plan requires even greater collaboration with Sport Manawatū.

2.3 In August 2018 the Community Funding Policy was reviewed and it was noted that the relationship with Sport Manawatū ‘has moved beyond a coordinating function to becoming a very vital provider on behalf of Council. This relationship has now been confirmed as part of Council’s strategic direction through the Active Community Plan. Sport Manawatū will, therefore, now be contracted directly to reflect its role as a partner in delivering Council’s vision for the future’ (refer page 5 of the Community Funding Policy).

2.4 Discussion between Council and Sport Manawatū has begun, to align the existing contract to the new strategic direction (for the final year of the current contract) and to consider the future partnership arrangements indicated in the Active Community Plan.

3. notable achiEvements

3.1 The 2017-18 Annual Report highlights are outlined in detail (refer pages 2-3 of attachment 1) and include:

- Ten sport and community organisations received Sports Event Partnership Funding (SEPF) for events held at Central Energy Trust Arena over the last 12 months.

- The SEPF contributed to an estimated $6.5 million to the City’s economy over the 12-month period.

- Two hundred and eighty-four participants graduated from the 10-week Green Prescription (GRx) programme.

- Progress has been made towards developing a purpose-built Sports House within the Central Energy Trust Arena. Council is contributing $1.5 million through its 10 Year Plan to this project.

- Facilitation of five ‘grassroots coaching course’ sessions involving 140 participants.

- Distribution of over $92,000 of Kiwisport funding to Palmerston North based sports clubs and partners.

- Over 1,000 students received tuition on the NZTA grade two cycle skills course and over 200 students participated in the grade one level course.

- The City hosted a total of 21 national sporting events over the last 12 months, 11 of which were national secondary school fixtures.

3.2 More detailed officer comments on the outcomes and key result areas are included in attachment 3.

4. Conclusion

4.1 Sport Manawatū provides a wide range of sport and recreation services to the community with the vision that ‘everyone is active everyday’. The 2017-18 Annual Report and financial statements (attachment 2) provide a comprehensive review of these activities.

4.2 Sport Manawatū continues to work well delivering a wide range of activities that supports the range of outcomes Council seeks. Its reporting and engagement with Council remains of a high quality.

5. Next steps

5.1 In the year ahead, Sport Manawatū notes the following areas of focus:

- Implementing recommendations/actions from the Regional Sports Facility Plan.

- Involvement in the Urban Cycle Network Development Master Plan being developed under the Council’s Active and Public Transport Plan.

- The Sports House project at Central Energy Trust Arena with a planned build date of the end of 2019.

- Working on increasing governance capability across the sporting sector.

- Administering the Active Communities Fund.

- Retaining and growing the list of national sporting events held in the city in collaboration with the Council and CEDA.

- Helping to celebrate the region’s sporting successes with the Central Energy Trust Manawatū Sports Awards.

5.2 Discussion between Council and Sport Manawatū has started to align the existing contract to the new strategic direction (for the final year of the current contract) and to consider the future partnership arrangement in the Active Community Plan.

5.3 New services that Council will be looking to Sport Manawatū to deliver are:

- Administration of the new Active Communities Fund (refer programme #1424 $10,000 annually). This is a new initiative in the Active Community Plan which aims to help individuals, families, children and youth who might be financially disadvantaged to participate in their chosen sport or physical activity.

- Coordination/management of the investment process in the Manawatū-Whanganui Regional Sport Facility Plan (refer programmes #1527 and #1422 - $25,000 in total).

- Cycle skills education – ACC programmes.

6. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual 166		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy
The recommendations contribute to the achievement of action/actions in the Active Community Plan The action is: Contract Sport Manawatū to deliver sport and recreation services to meet a number of community outcomes sought by Council
Contribution to strategic direction	Fostering a strong working relationship with Sport Manawatū is essential in meeting a range of sport and recreation outcomes sought by the Council. The Active Community Plan’s priority to have the most active community in the country. The delivery of actions within the Active Community Plan requires greater collaboration with Sport Manawatū and a new contractual arrangement is being worked on.

Attachments

1.	Sport Manawatū 2017-18 12 Month Report ⇩
2.	Sport Manawatū Charitable Trust - Financial Statements 30 June 2018 ⇩
3.	Reporting against Sport Manawatū's contracted outcomes 2017-18 ⇩

PALMERSTON NORTH CITY COUNCIL

Report

TO: Sport and Recreation Committee

MEETING DATE: 8 October 2018

TITLE: Massey University Bledisloe Park Easement

DATE: 12 September 2018

PRESENTED BY: Phil Walker, Acting Parks & Reserves Manager, Infrastructure

APPROVED BY: Ray Swadel, Acting Chief Infrastructure Officer

RECOMMENDATION(S) TO Council

1. That Palmerston North City Council, in the report titled Massey University Bledisloe Park Easement on 8 October 2018 by Phil Walker, and as the administering body of Bledisloe Park, authorises the alterations to the existing easement to convey water, described in Appendix I (as part of Lot 1 DP 8981), to Massey University.

2. That Palmerston North City Council, in the report titled Massey University Bledisloe Park Easement on 8 October 2018 by Phil Walker, and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the alterations to the existing easement to convey water, described in Appendix I (as part of Lot 1 DP 8981), to Massey University.

3. That Palmerston North City Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting alterations an existing easement to convey water at Bledisloe Park.

4. That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the resolution to grant the proposed alterations to the existing easement to convey water over Bledisloe Park.

Summary of options analysis for

Problem or Opportunity	Massey University has discovered through recent survey work that an existing water supply pipe that crosses Bledisloe Park is not fully covered by their easement agreement with Palmerston North City Council. The University seeks to tidy this situation up, and ensure their easement covers their water supply pipe.
OPTION 1:	Council grant the right to convey water over Bledisloe Park to Massey University and that the mechanism for granting this right is an easement.
Community Views	This easement and the water supply pipe has been in place since 1971, and there have no community concerns.
Benefits	This option allows the University to tidy up this easement and ensure that they are fully legally compliant.
Risks	The easement is no longer desired by Council.
Financial	There are no financial implications to this option. All fees and Officer time are charged out to Massey University as part of the easement processing fee.
OPTION 2:	Council does not grant the alterations to the existing easement to convey water over Bledisloe Park to Massey University.
Community Views	This easement and the water supply pipe has been in place since 1971, and there have no community concerns.
Benefits	No further work is required.
Risks	Council may strain its relationship with Massey University. The water supply pipe continues to be used without full legal compliance.
Financial	No financial implications associated with this option.
The recommendations contribute to Goal 3: A Connected and Safe Community
The recommended option contributes to the outcomes of the Economic Development Strategy
The recommended option contributes to the achievement of action/actions in the Active Community Plan The recommended option contributes to the achievement of action/actions in the Active Community Plan • Carry out recreation and reserves planning functions under the Reserves Act 1977 and LGA including the preparation of Reserve Management and Development Plans and Master Plans.
Contribution to strategic direction		This action ensures Council meets its legal obligations under the Reserves Act 1977 with regards to reserves planning and legislative requirements for utilities sited in reserves.

Rationale for the recommendations

1. Overview of the problem or opportunity

1.1 Massey University has discovered through recent survey work that an existing water supply pipe that crosses Bledisloe Park is not fully covered by their easement agreement with Palmerston North City Council.

1.2 The University seeks to tidy this situation up, and ensure their easement covers their water supply pipe, and thereby ensure legal compliance.

2. Background and previous council decisions

2.1 In 1971 Massey University and Palmerston North City Council entered into an easement agreement to allow Massey University to pipe water supply from their water tower on Atawhai Road to the University across Bledisloe Park.

2.2 This easement went through the Local Government Act 1974 process for establishing easements. This was the relevant legislation prior to the establishment of the Reserves Act in 1977.

2.3 The easement was duly surveyed and added to the title for Bledisloe Park. The easement location can be seen in yellow in Appendix I of this report.

2.4 In 2017/18 Massey University has been reviewing and auditing its assets. Part of this has included survey work. During this process the University discovered that the easement across Bledisloe Park did not match the location of the water supply pipe. The University believes that the original survey work completed in 1971 was not done correctly, as the pipe has remained in the same place since that time.

2.5 Massey University approached Council to tidy the existing easement up. This would require Council to grant additional easement over some areas which would then fully cover the existing water supply pipe. The proposed widening of the existing easement to include the path of the water supply pipe can be seen in Appendix I of this report. The proposed new easement is described in blue.

3. Description of options

3.1 Option 1: Council grant the right to convey water over Bledisloe Park to Massey University and that the mechanism for granting this right is an easement.

3.2 Option 2: Council does not grant the alterations to the existing easement to convey water over Bledisloe Park to Massey University.

4. Analysis of options

4.1 Option 1: Adopt the proposed alterations to Massey University’s easement to go out for public notice under Section 119 of the Reserves Act 1977.

4.2 This option allows the existing water supply pipeline to be fully covered by an easement, and therefore ensures that the pipeline is legally compliant with the Reserves Act 1977. This likely has beneficial outcomes for Massey University’s exposure to risk.

4.3 The University would therefore seek an additional 80-100 m₂ of land at Bledisloe Park - to be covered by the easement agreement.

4.4 The additional easement land covered is relatively minor; the water pipe is under ground and does not currently impinge upon recreation users of the park. Moreover, the proposed addition is adjacent to the old easement and therefore does not require Council to agree to an easement over a vastly different portion of land.

4.5 It is therefore considered expedient and cost-effective to simply make an addition to the existing easement rather than adding land to the easement in some places, and relinquishing the easement over other parts of the park where the pipe does not in fact run.

4.6 Massey University seek a permanent addition to their existing easement. Any easement over 60 years is considered a “permanent effect” under the Reserves Act 1977, as per advice from the Minister of Conservation. Therefore as a “permanent effect” the Reserves Act consultation process is triggered and Council must consult with the public on the proposed establishment of the easement under Section 119 of the Reserves Act 1977.

4.7 Section 119 public consultation was met, and there have been no submissions received. Public notice began on 27 August and was completed on 27 September 2018.

4.8 Option 2: This option would see Massey University water supply pipe line partially exposed to risk given that it is not legally covered by an easement agreement.

4.9 The result would likely be that the University would alter the pipeline to fit the easement, which would be far higher in cost to the University than altering the legal easement boundary on the property title.

5. Conclusion

5.1 Massey University, while surveying their assets, have discovered that a water supply pipeline that crosses Bledisloe Park and the corresponding easement area do not match.

5.2 The University, seeking to address this risk, seeks to expand the easement agreement to include the actual path of the pipe.

5.3 The University agrees to meet all costs associated with altering this easement.

5.4 No submissions on the subject were received.

6. Next actions

6.1 Work with Massey University legal team to establish and record the amended easement instrument on the Bledisloe Park land title.

7. Outline of community engagement process

7.1 A one month consultation process occurred (as per Section 119 & 120 of the Reserves Act 1977).

7.2 Requirements for consultation with Iwi under Section 45 of the Conservation Act have been met.

Compliance and administration

Reserves Act 1977

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>	No
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

Attachments

Appendix I: Amended Easement Overlay on Existing Easement ⇩

PALMERSTON NORTH CITY COUNCIL

Report

TO: Sport and Recreation Committee

MEETING DATE: 8 October 2018

TITLE: Powerco Easement at Norton Park Entrance

DATE: 19 September 2018

PRESENTED BY: Phil Walker, Acting Parks & Reserves Manager, Infrastructure

APPROVED BY: Ray Swadel, Acting Chief Infrastructure Officer

RECOMMENDATION(S) TO Council

1. That Palmerston North City Council, in the report Powerco Easement at Norton Park on 8 October 2018 by Phil Walker, and as the administering body of Norton Park, authorises the alterations to the existing easement to convey electricity, described in Appendix I (as part of Lot 17 DP 17130 & LOT DP 64), to Powerco.

2. That Palmerston North City Council, in the report titled Powerco Easement at Norton Park on 8 October 2018 by Phil Walker, and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the alterations to the existing easement to convey electricity, described in Appendix I (as part of Lot 17 DP 17130 & LOT DP 64), to Powerco.

3. That Palmerston North City Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting alterations to an existing easement to convey electricity at Norton Park.

4. That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the resolution to granting the proposed alterations to the existing easement to convey electricity over Norton Park.

Summary of options analysis for

Problem or Opportunity	Powerco currently have a transformer located at the Andrew Avenue entrance to Norton Park. They desire to upgrade the existing transformer and make an addition to it to make it compliant with current safety regulations.
OPTION 1:	Council adopts the proposed Powerco easement
Community Views	This transformer has been in place since 1968. As far as Council is aware there have not been any public concerns raised. Community views were tested through a public consultation process as required by the Reserves Act 1977, and no responses were received.
Benefits	The transformer is upgraded to meet current regulations which will presumably make this equipment safer for the public.
Risks	This is a service entranceway to Norton Park and Council will need to ensure all existing access is maintained.
Financial	There are no financial implications with this easement. All costs are met by Powerco as per Councils Easements Policy.
OPTION 2:	Council does not adopt the Powerco easement
Community Views	This transformer has been in place since 1968. As far as Council is aware there have not been any public concerns raised. Community views were tested through a public consultation process as required by the Reserves Act 1977, and no responses were received.
Benefits	No additional entranceway space is taken up by the addition.
Risks	Safety to the community with regards the transformer upgrade. Environmental issues if oil leakages occur in a stream and stormwater location.
Financial	There are no financial implications with this option.
The recommendations contribute to Goal 3: A Connected and Safe Community
The recommended option contributes to the outcomes of the Economic Development Strategy
The recommended option contributes to the achievement of action/actions in the Economic Development Plan The action is: Carry out recreation and reserves planning functions under the Reserves Act 1977 and LGA including the preparation of Reserve Management and Development Plans and Master Plans.
Contribution to strategic direction		This action ensures Council meets its legal obligations under the Reserves Act 1977 with regards to reserves planning and legislative requirements for utilities sited in reserves.

Rationale for the recommendations

1. Overview of the problem or opportunity

1.1 Powerco currently have a transformer located at the Andrew Avenue entrance to Norton Park. The existing transformer was established on site in 1968 and no longer meets current Powerco standards.

1.2 When the transformer was established the site was taken under Section 23 of the Electricity Act. Powerco, in line with current policy, seeks to develop permanent easement agreements to cover all old sites that were originally taken under the Act.

1.3 They desire to move to easement agreements gradually as they upgrade old transformers like the one proposed in this report, as part of an ongoing works programme.

2. Background and previous council decisions

2.1 Powerco currently have a transformer located at the Andrew Avenue entrance to Norton Park. The existing transformer was established on site in 1968 and no longer meets current Powerco standards for safety or technical specifications.

2.2 In 1968 the Electricity Act provided the legal basis for utilising land for the purposes of conveying electricity. In 1977 this method of utilising land in reserves for the purposes of conveying electricity was superseded by the Reserves Act 1977. In recent years Powerco have been bringing the legal status of their electricity conveyance utilities into alignment with that Act – which requires the establishment of an easement. Powerco are achieving this, for efficiency, as they upgrade their utilities.

2.3 Any form of utility for services on reserve land requires an easement (or some comparable form of approval to use the land for purposes that are not recreation based activities), as described in the Reserves Act 1977. The location of the transformer can be seen in the aerial picture below.

2.4 Powerco are currently seeking to make upgrades/alterations to older transformer sites in two ways. They are:

· Seeking to physically upgrade the engineering specifications of their transformers to bring them up to modern Powerco standards.

· Seeking to cover all old transformer sites that were taken under Section 23 of the Electricity Act with easement agreements under the Reserves Act 1977.

2.5 The transformer housed in the existing concrete bunker was installed in 1968 and no longer meets Powerco standards. The primary concerns regarding the transformer in its current condition are potential for oil leakages, operational failure or the potential for a health and safety incident due to the confined space. The existing concrete bunker will be replaced by a modern equivalent with a small additional footprint.

2.6 Powerco also seek to extend the bunker site to include a new ring main unit. See Appendix 1 and 2 of this document for the location and layout of the new bunker and cabling locations.

2.7 The installation of the Ring Main Unit behind the bunker is to improve safety by providing a safer connection to the network, and remote operation via Powerco’s SCADA System. This will allow Powerco greater network load control and will increase safety and efficiency by minimising the requirement for staff or contractors to operate the transformer.

2.8 Powerco also seek to cover all old transformer sites that were taken under Section 23 of the Electricity Act with easement agreements under the reserves Act 1977. This will bring the legal status of the site up to modern legislative requirements and lessen Powerco’s legal risk.

2.9 Upgrades to the transformer will bring the legal status of their transformer sites up to today’s legal requirements, and they are doing this as part of a long term works programme, as upgrades to existing old transformers are completed.

3. Description of options

3.1 Option 1: Council adopts the proposed Powerco easement.

3.2 Option 2: Council does not adopt the Powerco easement.

4. Analysis of options

4.1 Option 1: Council adopts the proposed Powerco easement.

4.2 Council policy is to encourage, wherever possible, service companies to locate their services in the road corridor. If services are located in a reserve, companies are encouraged to situate them underground. These days Council tends to increase the roading corridor in new subdivisions to include “alcoves” that will house transformers. This allows service companies to operate under a standard roading corridor right-of-way.

4.3 This is not always possible or ideal, and in this case the transformer is located in a reserve space. In this case the transformer needs to be located above ground for access, and is best set back off the road or footpath to be located out-of-the-way.

4.4 The public have not complained about the transformer or its location in the 50 plus years that it has been at the entranceway. The proposed upgrades and addition will not significantly impose upon the site any more than at present, and the site is not located strictly in the park proper, or at a key entranceway to the park.

4.5 The Stormwater team at PNCC have looked over the proposal, and the proposal does not impinge upon service vehicles from PNCC that will need to access the reserve from this entranceway.

4.6 It is ideal that this transformer is upgraded and upgraded soon. The transformer is situated within 5 metres of a stormwater stream that runs into Norton Park. Any potential oil leakages at this site will be avoided by immediate upgrade.

4.7 Powerco seek a permanent easement. Any easement over 60 years is considered a “permanent effect” under the Reserves Act 1977, as per advice from the Minister of Conservation. Therefore as a “permanent effect” the reserves Act consultation process is triggered and Council must consult with the public on the proposed establishment of the easement under Section 119 of the Reserves Act 1977. This process was completed with no comments received.

4.8 Powerco also propose, as per Appendix 2 of this document, an addition to the back of the transformer. The footprint of this addition will be approximately 6.2m², including the easement for the trenched cables on the eastern side of the transformer.

4.9 Iwi must also be consulted on any permanent easement proposal under Section 45 of the Conservation Act, prior to adoption of the easement. Iwi did not oppose the easement.

4.10 Option 2: Council does not adopt the Powerco easement.

4.11 The Analysis of Option 1 holds for this option.

4.12 This option will place Powerco in a difficult position with regards the planned upgrade. In addition, Council runs the risk that the old transformer begins to experience issues that are not caught quickly. This could result in leeching of oil into the stream, technical failures on the electricity network or harm to a Powerco worker.

5. Conclusion

5.1 Powerco are currently in the process of upgrading old transformers, and of bringing their legal status up to modern legislative standards.

5.2 It is important for legal, environmental, practical and health and safety reasons to complete the upgrade.

5.3 The transformer at Andrew Avenue entrance to Norton Park is one such upgrade, and Powerco seek to upgrade the physical structure and to enter into an easement agreement with Council for use of the site.

5.4 Public consultation has not produced any opposition to the proposed easement.

6. Next actions

6.1 The adopted easement will go to full Council for consideration.

6.2 The easement instrument will be drawn up and altered, then added to the relevant property title.

7. Outline of community engagement process

7.1 Public notice as per Section 120 of the Reserves Act 1977 is issued describing the intention to enter into an easement agreement with Powerco.

7.2 The opportunity to object or support the proposal was provided from 27 August until 27 September; with opportunity to present to the administering body of the reserve, as per Section 120 of the Reserves Act 1977.

7.3 There were no submissions in support or opposition received.

Compliance and administration

Reserves Act 1977.

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>	No
Are the decisions significant?	No
If they are significant do they affect land or a body of water?	No
Can this decision only be made through a 10 Year Plan?	No
Does this decision require consultation through the Special Consultative procedure?	No
Is there funding in the current Annual Plan for these actions?	Yes
Are the recommendations inconsistent with any of Council’s policies or plans?	No

Attachments

Easement Placement on Andrew Aveenue ⇩

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Sport and Recreation Committee

MEETING DATE: 8 October 2018

TITLE: Hokowhitu Lagoon Water Quality

DATE: 28 September 2018

PRESENTED BY : Robert van Bentum, Transport & Infrastructure Manager, Infrastructure

APPROVED BY: Ray Swadel, Acting Chief Infrastructure Officer

RECOMMENDATION(S) TO Sport and Recreation Committee

1. That Council receive the report titled “Hokowhitu Lagoon Water Quality”, dated 20 September 2018, noting the contamination issues and the proposed steps taken in response, including developing a Health Risk Management Plan with the Lagoon user groups.

2. That Officers report back to the Sport and Recreation Committee in 2019 on the outcome of further investigations and monitoring.

1. ISSUE

1.1 Following several complaints to Horizons Regional Council (Horizons) from people claiming to have become sick following recreational activities in the Hokowhitu Lagoon. Horizons undertook some sampling and testing of water samples in the Lagoon in early June 2018. Horizons subsequently advised PNCC of the test results which showed high levels of E. coli bacteria at the two sampling locations. Horizons also advised the local health board of the results and asked that they advise the local sports groups likely to be affected. Horizons also requested PNCC investigate potential sources of contamination in the Stormwater system.

1.2 Aside from general cultural and environmental concerns with the water quality of the Lagoon, the elevated levels of E. coli present significant risks for contact recreation users.

2. BACKGROUND

2.1 The Hokowhitu Lagoon is one of several remnant water bodies within the city boundaries which were previous alignments of the Manawatu River. Like many of these bodies they have been significantly modified over the period of development of the city. Private properties have been constructed right up to the water’s edge and heavily landscaped gardens along much of the western fringe. The eastern fringe of the Lagoon is public park with significant numbers of water fowl including ducks, geese and swans. Public users of the park include large numbers of dog walkers.

2.2 The Hokowhitu Lagoon is estimated to be the receiving environment for approximately 275 ha of urban land (refer figure 1 below). Council asset management records record as many as 14 separate Stormwater discharges ranging from individual road sumps, and property level connections to extensive Stormwater networks extending into the Hokowhitu residential area. Figure 2 indicates the approximate location of the various point discharges.

Figure 1 – Plan of the Approximate Catchment Draining to Hokowhitu Lagoon

Figure 2 - Stormwater Discharge Locations in Hokowhitu Lagoon.

2.3 Through this extensive Stormwater network, the Lagoon will be receiving significant quantities of urban pollutants particularly following rain events including oils, sediments and metals from the roads as well as litter and organic material via roofs, property hard stand areas as well as berms and footpaths. Significant quantities of animal faeces, plant organic matter and soil will also be entrained in the Stormwater.

3. water quality monitoring

3.1 As part of the “Safe Swim Spots” regional monitoring programme conducted by Horizons Regional Council, water quality sampling and testing of the Hokowhitu Lagoon has been carried out weekly for the following periods for the listed sites:

· Nov 2015 to April 2016 - Lagoon at Chalet

· Nov 2016 to April 2017 - Lagoon at Chalet and from Feb 2017 at Walkbridge

3.2 The E. coli monitoring showed various levels of pathogens with sporadic spikes of more than 4000 MPN/100ml at the selected sampling points. Although the available data are relatively limited the observed elevation of the pathogens within the Lagoon appears to largely coincide with rainfall events, suggesting that the main contribution of pathogens within the Lagoon is from Stormwater runoff. Conversely a significant number of the E. coli measurements showed levels below the designated Red Alert level of 550 MPN/100ml (refer Table 1). The routine weekly testing identified E. coli contamination levels but did not identify the pathogen source or sources

Table 1. Summary of E. Coli Exceedances of 550 MPN/100ml

Season	Test site	% of tests above 550 MPN/100ml
2015/16	Chalet	38%
2016/17	Chalet	56%
2016/17	Walk bridge	27%
2017/18	Walk bridge	24%

3.3 In June 2018 following complaints from the public that people were getting sick after recreational activities in the Hokowhitu Lagoon, Horizons undertook one-off sampling during a rainfall event from the one of the routine sampling sites in the Lagoon and one of the Stormwater discharges. The samples were sent to ESR for analysis including testing to assess the specific bacterial and faecal source where this could be determined.

3.4 Both samples returned high level of E. coli (i.e. greater than 550 MPN/100 ml) at 2200 and 4100 MPN/100ml for the Lagoon and Stormwater discharge samples respectively. Both samples also recorded positive for the presence of dog, avian and human bacteria, with the largest contributory source appearing to be human.

3.5 Following receipt of the monitoring results, Officers commissioned a brief assessment of the Faecal Contamination in Hokowhitu Lagoon by consultants GHD. Their brief memo report is attached. The key findings are included in this report and inform the range of proposed mitigation measures.

4. water quality monitoring

4.1 It is to be expected that rainfall events may result in significant degradation of the microbial water quality of surface waterbodies, as is observed to be occurring at Hokowhitu Lagoon. The increase in pathogen levels following rainfall events may come from a combination of overland flows, Stormwater pipe discharges, or re-suspension of bacteria within lake sediment. The observed elevated microbial levels reflect not only local inputs within the vicinity of the Lagoon but also contributions from further upstream sources.

4.2 There are a significant number of Stormwater outfalls draining in excess of 250 ha into Hokowhitu Lagoon. In respect of this network there are multiple potential sources of wastewater contamination entry to the Stormwater collection and conveyance network including:

· direct cross-connection where sewers have been incorrectly connected to the Stormwater network

· overflows from the wastewater network contaminating the Stormwater network during storm events

· leaking wastewater pipes draining to the Stormwater network via cracks and open joints

4.3 The avian and dog bacterial sources are likely to be associated with dog and avian faeces washing into the Stormwater network, or being transported by overland flow from the adjacent park and facilities directly to the Lagoon during rain events.

4.4 Significant additional monitoring information and investigation will be required to both establish the nature and extent of any contamination, identify the potential sources and establish if there are any practical mitigation measures.

5. Possible mitigation

5.1 The available information in respect of the water quality is insufficient to assess and analyse fully the source of the contamination, identify the full range of possible mitigation measures and select the most appropriate course of action. It will take both time and additional funding to collect additional information and complete further investigations.

5.2 Given the time, budgetary constraints and the extent and complexity of the Stormwater network as well as the multiplicity of possible sources and causes for contamination, this issue cannot be addressed quickly. It is likely that to have any material impact on contamination levels may require significant investment in Stormwater treatment within the source catchments.

5.3 Officers have identified three separate areas of mitigation which can be undertaken to limit the risks for uses, develop understanding of the network and begin investigating potential contamination sources.

5.4 Recreational User Notification

5.4.1 While recreational users of the Lagoon have been advised of the risks to health from contact recreation in the past and again in July 2018, Officers have identified the need to provide more nuanced advice which identifies that the risk is greatest following rain events. This will include discussion around the development of health risk management plan to guide their activities.

5.4.2 In addition permanent signs which advise the public against contact recreation following for several days following heavy rain events are being prepared to raise awareness among the public users.

5.5 Water Quality Monitoring

5.5.1 The current water quality data largely collected by Horizons is limited in extent and duration and is insufficient to support an assessment of the likely causes of contamination nor an assessment of potential mitigation. More frequent and regular sampling from multiple locations covering a range of weather conditions is required to enable a more comprehensive understanding of water quality in the Lagoon.

5.5.2 As part of the current LTP, Council has approved funding for Programme 1369 City Wide Water Quality and Cultural Monitoring Framework. The programme is intended to support the development of a comprehensive framework or both scientific and cultural monitoring indicators as well as map out a range of locations for the collection of baseline monitoring information. Staff resourcing priorities mean that work on the framework will not be advanced until the second half of the financial year.

5.5.3 It is proposed that monitoring of the oxbows in the City including Hokowhitu Lagoon will be included in the monitoring framework. As part of any monitoring plan, Officers will consider using other faecal source methods to confirm the contributing source, for example FWA or faecal sterol ratio analyses.

5.6 Network Investigations

5.6.1 The most recent water quality monitoring has indicated that a majority of the faecal bacteria levels in two isolated locations in the Lagoon appear to be human in origin. As outlined there are a range of possible sources for wastewater contamination entering the Stormwater network. A number of these sources cannot be easily identified or located. Officers have identified several possible wastewater sources which might be eliminated by physical inspection. These include:

· leakage from the Chalet wastewater system which comprises a pumping system discharging to the far side of the walkway footbridge

· direct cross-connections between the wastewater and Stormwater networks resulting in direct wastewater discharges

5.6.2 Officers propose to undertake the following further investigation to ensure that there are no obvious and easily remedied sources of wastewater contamination in the immediate environment:

· Assess the condition and capacity of the Chalet wastewater plumbing and pumping system to ensure it can contain all wastewater flows and adequately excludes any Stormwater within the next 12 months

· Complete CCTV inspection, over the next 2 to 3 years, of the Stormwater networks, discharging to the Lagoon, and where appropriate adjacent wastewater networks, to identify any obvious cross-connections with the wastewater network or any major faults which may allow ingress of wastewater. The scope of the CCTV work may be influenced in year two by the findings from any routine monitoring implemented.

5.7 Avian and Dog Faecal Contamination

5.7.1 While both avian E. coli and dog E. coli contamination are significant contributions to the faecal contamination, there are few practical remedies available to Council to mitigate their levels. The wild resident and migratory bird populations are a natural feature of the Hokowhitu Lagoon. Council will continue to undertake periodic culling of Canada Geese to limit their numbers which should help to limit the extent of the faecal load from these large birds.

5.7.2 In respect of dog E. coli contamination, Council will continue to encourage owners to pick up their dog faeces and to that end Council already provides an extensive network of bins. Some targeted information to residents in the area could be developed and distributed to ensure residents understand the link between dog faecal litter and Lagoon water quality.

6. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>		No
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy
The recommendations contribute to the achievement of action/actions in the Active Community Plan The action is: Provide and maintain city reserves, neighbourhood reserves, playgrounds, sports field, Central Energy Trust Arena Manawatu, aquatic facilities, walkways, shared paths, sport and recreation facilities.
Contribution to strategic direction	The mitigation measures proposed will help to reduce the health risks of water recreation activities undertaken within the Hokowhitu Lagoon.

Attachments

1.	Hokowhitu Lagoon Faecal Contamination Assessment - GHD ⇩
2.	Hokowhitu Catchment Boundary 10 Year ARI ⇩

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Sport and Recreation Committee

MEETING DATE: 8 October 2018

TITLE: Definition of Sports Fields

DATE: 21 September 2018

PRESENTED BY: Phil Walker, Acting Parks and Reserves Manager, Infrastructure

APPROVED BY: Ray Swadel, Acting Chief Infrastructure Officer

RECOMMENDATION(S) TO Council

1. That Officers report back to the Sport and Recreation Committee on the definition of sportsfields early in 2019, prior to any recommended classification of sportsfields under the Reserves Act 1977.

2. That Council acknowledges that the treatment of Hokowhitu Lagoon as a sportsfield requires more analysis and stakeholder engagement, and this work will be reported back to the first Sport and Recreation Committee in 2019.

1. ISSUE

1.1 The Sport and Recreation Committee resolved (at the 23/4/2018 meeting) that a report be brought back to the Sport and Recreation Committee to review the definition of sportsfileds, with the consideration to include the Hokowhitu Lagoon and other sporting facilities which may not be included currently.

1.2 Sportsfields in Palmerston North currently do not have a definite or agreed-upon definition. As part of developing Reserve Management Plans and classifying the City’s reserves the definition of sportsfields will be broached in that work.

1.3 Currently the Lagoon is classified as a Neighbourhood Reserve, although it is unique in that it is also the site of significant water-based activity.

1.4 The Hokowhitu Lagoon is the site of significant water-based sporting activity – particularly canoeing and canoe polo. In light of this activity, Councillors have questioned whether the Lagoon should be treated in the same manner as a sportsfield.

1.5 Treating the Lagoon as a sportsfield may require changes to the treatment of the Lagoon; particularly with regards charging, bookings and levels of service.

1.6 There are a number of complex and competing interests in this body of water, and these should be considered when making a decision on changes to the way in which the area is treated. This report describes the extent of the elements that should be looked into further prior to any consideration on classification on the Lagoon, or commitment to recommendations.

2. BACKGROUND

2.1 At the 13 August 2018 Sport and Recreation Committee a report updating Council on where the reserves auditing and classification process is currently at was delivered and adopted. In that report work to classify reserves was agreed, including sportsfields. Reserve definition and classification is due to be worked on and classified under the Reserves Act 1977 in the 2018/19 financial year.

2.2 It would be opportune to report back to Council on this topic within a timeframe that aligns with this work. In that way, if there are changes to be made this would be picked up prior to making reserve classifications.

2.3 Hokowhitu Lagoon currently supports Kiwi Canoe Polo Club, Palmerston North Canoe Club (long boats) and some waka ama. The Canoe Polo Club is the most intensive user of the Lagoon.

2.4 PNCC Revenue and Financing Policy allows Council to charge up to 19% of operational costs on a general proportional cost-recovery basis. For sportsfields Council currently charges users approximately 5% of operating costs incurred on sportsfields.

2.5 With regard to ongoing operational costs to maintain the Hokowhitu Lagoon, Council:

· Sprays the water weed (every two years)

· Mows the grass

· Keeps the area clean and tidy

2.6 This site, as the last remnant of the Hokowhitu Lagoon area and wetlands, is a site of cultural significance to Rangitāne o Manawatu. The site is also likely to be one of the key sites considered for co-management should that proposed form of management go ahead in the next year or so. Any changes proposed to the treatment of the site should take Rangitāne considerations into account.

2.7 Horizon’s One Plan categorises the Hokowhitu Lagoon as an endangered wetland area.

2.8 To formally categorise the Hokowhitu Lagoon as a recreation reserve – sports field, is likely to present some form of categorisation difficulties as a significant part of the reserve is a water body. Work will need to be completed to ascertain if the Reserves Act category is consistent with this.

2.9 This site is also considered to be a part of the wider Manwatu River, and as such may come under the Manawatu River Framework. The Active Community Plan, adopted in 2018, directs Council to work to develop the Manwatū River Park as the next City Reserve. Council adopted the Reserve Management Plans and priorities over the next ten years as recommended from the August Sport and Recreation Committee meeting. As part of that work for next year, Officers will be defining the boundaries of the new Manawatū River Park, and the Hokowhitu Lagoon will be considered in that work.

2.10 Currently there are also issues regarding water quality with the Lagoon, and potential contamination of storm water inputs at the Lagoon. This is currently being investigated and Council needs to better understand any potential health risks and associated costs prior to making decisions that might confirm or classify the Lagoon primarily as sports infrastructure.

2.11 There are a number of competing uses at this Lagoon, and these present some difficulty with how the reserve is treated and what category or categories are best used to define it. There are recreation uses, conservation and amenity uses and the site is one of cultural significance. These uses need to be thought through in some detail with regards how they might best compliment one another.

2.12 Officers require more time to provide Council with a comprehensive piece of information and corresponding advice on this matter.

3. NEXT STEPS

3.1 Officers are proposing to report back to the Sport and Recreation Committee in detail early in the New Year.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>		No
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy
The recommendations contribute to the achievement of action/actions in the Active Community Plan The action is: Carry out recreation and reserves planning functions under the Reserves Act 1977 and LGA including the preparation of Reserve Management and Development Plans and Master Plans.
Contribution to strategic direction	The actions resulting from this report will ensure that any assessment of the definition of sportsfields, or inclusion of new sportsfields that might not normally be considered sportsfileds, are established within the wider strategic context of co-management, City Reserve development and general reserve management planning.

Attachments

Nil

Leonie Hapeta (Chairperson)
Duncan McCann (Deputy Chairperson)
Grant Smith (The Mayor)
Brent Barrett	Jim Jefferies
Adrian Broad	Lorna Johnson
Vaughan Dennison	Bruno Petrenas
Lew Findlay QSM	Aleisha Rutherford