AGENDA
Council
Grant Smith (Mayor) |
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Tangi Utikere (Deputy Mayor) |
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Brent Barrett |
Leonie Hapeta |
Susan Baty |
Jim Jefferies |
Rachel Bowen |
Lorna Johnson |
Adrian Broad |
Duncan McCann |
Gabrielle Bundy-Cooke |
Karen Naylor |
Vaughan Dennison |
Bruno Petrenas |
Lew Findlay QSM |
Aleisha Rutherford |
PALMERSTON NORTH CITY COUNCIL
Council MEETING
26 November 2018
Order of Business
2. Notification of Additional Items
Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.
Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.
3. Declarations of Interest (if any)
Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.
4. Confirmation of Minutes Page 7
“That the minutes of the ordinary meeting of 24 October 2018 Part I Public be confirmed as a true and correct record.”
Reports
5. Council Work Schedule Page 33
Recommendations from Committee Meetings
6. Presentation of the Part I Public Arts, Culture and Heritage Committee Recommendations from its 12 November 2018 Meeting Page 35
“That the Committees recommendations be adopted or otherwise dealt with.”
7. Presentation of the Part I Public Finance and Performance Committee Recommendations from its 19 November 2018 Meeting Page 39
“That the Committees recommendations be adopted or otherwise dealt with.”
8. Exclusion of Public
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To be moved: “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Sheryl Bryant), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), Acting Operations Manager (Ray McIndoe) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Acting Governance and Support Team Leader (David Murphy) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. [Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report. [Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].
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PALMERSTON NORTH CITY COUNCIL
Palmerston North City Council
Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 24 October 2018, commencing at 9.00am
Members Present: |
The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford. |
Apologies: |
Councillors Rachel Bowen, Gabrielle Bundy Cooke (early departure), Lew Findlay QSM (early departure), Karen Naylor (late arrival) and Tangi Utikere (late arrival). |
Councillor Karen Naylor entered the meeting at 9.33am during consideration of clause 159. She was not present for clauses 156 to 158 inclusive.
Councillor Tangi Utikere entered the meeting at 9.47am during consideration of clause 159. He was not present for clauses 156 to 158 inclusive.
Councillor Gabrielle Bundy-Cooke left the meeting a 11.23am during consideration of clause 172.1. She entered the meeting again at 11.25am during consideration of clause 172.2. She was not present for clause 172.1.
The meeting adjourned at 9.01am
The meeting resumed at 9.15am
156-18 |
Apologies |
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Moved Grant Smith, seconded Bruno Petrenas. RESOLVED 1. That Council receive the apologies. |
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Clause 156-18 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford. |
157-18 |
Notification of Late Item |
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Moved Grant Smith, seconded Susan Baty. RESOLVED 1. That subject to Section 46A(7) of the Local Government Official Information and Meetings Act 1987 and in accordance with the advice by the Chairperson the following items be considered as urgent items: (i) Late Submission – Representation Review (ii) Memorandum, dated 18 October 2018 and titled “Palmerston North Airport Limited - Annual Report for 12 months ended 30 June 2018 & Instructions relating to Annual Meeting. As the items were not available at the time the Agenda was circulated; and consideration of the items was a matter of urgency, requiring a decision without delay to enable the Council to manage relationships, meet deadlines, finalise decisions and receive information within agreed timeframes. |
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Clause 157-18 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford. |
158-18 |
Tribute - Bernard John Forde |
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Moved Grant Smith, seconded Adrian Broad. RESOLVED 1. That the Council notes, with respect, the passing of Dr Bernard Forde. |
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Clause 158-18 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford. |
159-18 |
Submissions - Representation Review
The following people appeared before the Council and made oral statements in support of their submissions and replied to questions from Elected Members.
Dale O’Reilly – Bunnythorpe Community (17) Ms O’Reilly spoke to her submission and made the following additional comments:
- Bunnythorpe was a distinct community of interest that had been consistently growing since the 1991 census.
- The Community over the years had been asking for a number of road safety improvements including; exhaust braking signage, that the 70km signage on Stoney Creek Road be moved and diagonal yellow lines be placed on the on Maple Street intersection to improve traffic safety.
- Only one third of Bunnythorpe was considered in Council’s planning documents.
- Signage for Bunnythorpe Recreation Ground and Bunnythorpe Domain were incorrect, which the Community had continually asked Council to fix.
- The above examples were reasons why having a Community Board would benefit both Council and the Bunnythorpe community by having a formal process of engagement that was not currently available.
Malcolm Frith (Late Submission)
Councillor Karen Naylor entered the meeting at 9.33am
Mr Frith spoke to his submission and made the following additional comments:
- Believed that there was a lack of response to the review and believed notice of it should have been advertised more widely.
- There was more of a disconnect with Councillors on a community level than ever before.
- Mr Frith was supportive of local wards as that enabled better connection with residents and the ability to deal with local issues.
- Reminded Council that not all residents receive information in electronic format and raised concerns that Council publications had removed some Councillors contact details.
Councillor Tangi Utikere entered the meeting at 9.47am
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Moved Grant Smith, seconded Leonie Hapeta. RESOLVED 1. That Council hear submissions from presenters who indicated their wish to be heard in support of their submission. |
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Clause 159-18 above was carried 14 votes to 0, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. Abstained: Councillor Tangi Utikere. |
160-18 |
Confirmation of Minutes |
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Moved Tangi Utikere, seconded Aleisha Rutherford. RESOLVED 1. That the minutes of the extraordinary meeting of 8 October 2018 Part I Public be confirmed as a true and correct record. |
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Clause 160-18 above was carried 13 votes to 0, with 1 abstention, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Abstained: The Mayor (Grant Smith). Did not vote: Councillor Adrian Broad. |
Reports
Number |
Name |
Whether Submissions Accepted or Rejected |
1 |
Gerard Barnao |
Rejected (wards, fewer Councillors, community boards) |
2 |
Jayden Carr |
Accepted (city-wide, 15 Councillors) |
3 |
Tagi Wilson |
Accepted in part (city wide, 15 Councillors); rejected in part (community boards) |
4 |
Leonard R Williams |
Accepted (city-wide, 15 Councillors, no community boards) |
5 |
Chris Price |
Accepted (city-wide, 15 Councillors, no community boards) |
6 |
Kama Weir |
Rejected in part (wards); accepted in part (15 Councillors, no community boards) |
7 |
Brian Rickard |
Accepted (city-wide, 15 Councillors, no community boards) |
8 |
Richard Croucher |
Rejected in part (city-wide, community boards); accepted in part (15 Councillors) |
9 |
Rob Turner |
Accepted in part (city-wide, no community boards); rejected in part (fewer Councillors) |
10 |
Roy LeQuesne |
Accepted (city-wide, 15 Councillors, no community boards) |
11 |
Colette Nixon |
Rejected in part (city-wide, community boards); accepted in part (15 Councillors) |
12 |
Mark Andrew |
Rejected in part (wards); accepted in part (15 Councillors, no community boards) |
13 |
Sophie |
Accepted in part (city-wide, no community boards); rejected in part (fewer Councillors) |
14 |
Lew |
Accepted in part (city-wide, 15 Councillors); rejected in part (community boards) |
15 |
Katarina Gray-Sharp |
Rejected in part (wards, community boards); accepted in part (15 Councillors) |
16 |
Campbell Ogilvie |
Rejected in part (city-wide); accepted in part (15 Councillors, no community boards) |
17 |
Dale O’Reilly |
Rejected in part (city-wide, community boards); accepted in part (15 Councillors) |
18 |
Ross Nixon |
Accepted in part (city-wide, 15 Councillors); rejected in part (community boards) |
19 |
Jim Edwards |
Accepted (city-wide, 15 Councillors, no community boards) |
20 |
Eric Constantine |
Rejected in part (wards); accepted in part (15 Councillors, no community boards) |
162-18 |
Annual Meeting Calendar 2019 Memorandum, dated 9 October 2018 presented by the Acting General Manager – Strategy and Planning, David Murphy. |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That Council adopt the 2019 Annual Meeting Calendar, as attached to the memorandum dated 9 October 2018 and titled `Annual Meeting Calendar 2019.’ |
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Clause 162-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
163-18 |
Palmerston North Performing Arts Trust - Annual Report and Audited Annual Accounts 2018 Memorandum, dated 26 September 2018 presented by the Acting General Manager – Strategy and Planning, David Murphy. |
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Moved Tangi Utikere, seconded Aleisha Rutherford. RESOLVED 1. That the Palmerston North Performing Arts Trust Annual Report and financial statements 2017/2018 as attached to the memorandum dated 26 September 2018 and titled `Palmerston North Performing Arts Trust – Annual Report and Audited Annual Accounts 2018’ be received for information. |
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Clause 163-18 above was carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Notes: The Deputy Mayor (Tangi Utikere) chaired clause 161-18 above. |
164-18 |
Council Work Schedule |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That the Council receive its Work Schedule dated October 2018. |
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Clause 164-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
Recommendations from Committee Meetings
165-18 |
CCNZ/Arts and Culture Fund Committee Part I Public - 20 September 2018 Consideration was given to CCNZ/Arts and Culture Fund Committee recommendations as appended to these minutes. |
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Moved Duncan McCann, seconded Aleisha Rutherford. RESOLVED 1. That the Committee's recommendations be adopted. |
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Clause 165-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
166-18 |
Planning and Strategy Committee Part I Public - 1 October 2018 Consideration was given to Planning and Strategy Committee recommendations as appended to these minutes. |
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Moved Duncan McCann, seconded Aleisha Rutherford. RESOLVED 1. Resolved that clause 63-18 of the Committee’s recommendations be adopted, subject to the words from “ensuring” be deleted. |
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Clause 166.1 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
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Moved Duncan McCann, seconded Aleisha Rutherford. 2. That the balance of Committee's recommendations be adopted. |
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Clause 166.2 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
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Moved Vaughan Dennison, seconded Leonie Hapeta. Note: On a motion: “that clause 62-18 be amended with the words “subject to the words from “ensuring” be deleted.”. The motion was won 10 votes to 5, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas and Tangi Utikere. Against: Councillors Brent Barrett, Adrian Broad, Lorna Johnson, Karen Naylor and Aleisha Rutherford. The motion was then voted upon as part of the substantive motion. |
167-18 |
Community Development Committee Part I Public - 1 October 2018 Consideration was given to Community Development Committee recommendations as appended to these minutes. |
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Moved Aleisha Rutherford, seconded Duncan McCann. RESOLVED 1. That the Committee's recommendations be adopted. |
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Clause 167-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
168-18 |
Economic Development Committee Part I Public - 8 October 2018 Consideration was given to Economic Development Committee recommendations as appended to these minutes. |
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Moved Adrian Broad, seconded Jim Jefferies. RESOLVED 1. That the Committee's recommendations be adopted. |
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Clause 168-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
169-18 |
Finance and Performance Committee Part I Public - 15 October 2018 Consideration was given to Finance and Performance Committee recommendations as appended to these minutes. |
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Moved Susan Baty, seconded Jim Jefferies. RESOLVED 1. That the Committee's recommendations be adopted. |
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Clause 169-18 above was carried 14 votes to 0, with 1 abstention, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Abstained: The Mayor (Grant Smith). |
170-18 |
Sport and Recreation Committee Part I Public - 8 October 2018 Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes. |
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Moved Leonie Hapeta, seconded Duncan McCann. RESOLVED 1. That the Committee's recommendations be adopted. |
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Clause 170-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
171-18 |
Sport and Recreation Committee Part I Public - 15 October 2018 Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes. Elected Members noted that the proposal was for a licence rather than a lease as the public would have the right to move through the community garden and that the area for the garden was 2,500 sq m maximum. |
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Moved Leonie Hapeta, seconded Duncan McCann. RESOLVED 1. That Council, as per the reports “Proposal to Licence Pascal Street Community Trust to occupy part of Alexander or Awapuni Parks for a Community garden”, dated 15 May 2018, and “Crewe Community Garden Relocation – Awapuni Park Option” dated 1 October 2018, as the administering body of Awapuni Park, authorises the licence of 2,500 square metres of Awapuni Park (as part of part Lot 6 DP 24655 and Lot 97 DP 20548) to Pascal Street Community Trust for a community garden. 2. That Council note that Sections 119 (public notification requirements) and 120 (rights of objection and making submissions) of the Reserves Act 1977 have been satisfied for the resolution to enter into a licence for a part of Awapuni Park to Pascal Street Community Trust for a community garden. |
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Clause 171-18 above was carried 12 votes to 3, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor and Bruno Petrenas. Against: Councillors Lorna Johnson, Aleisha Rutherford and Tangi Utikere. |
172-18 |
Palmerston North Airport Limited - Annual Report for 12 months ended 30 June 2018 & Instructions relating to Annual Meeting Memorandum, dated 18 October 2018 presented by the Strategy Manager Finance, Steve Paterson. Councillor Gabrielle Bundy Cooke left the meeting at 11.23am During discussion Elected Members believed that a 20% increase in Directors remuneration was fair and reasonable. |
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Moved Grant Smith, seconded Susan Baty. RESOLVED 1. That clause 66-18 of the Finance and Performance Committee recommendations from the meeting on 17 September 2018 be uplifted. |
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Clause 172.1 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere
Councillor Gabrielle Bundy-Cooke entered the meeting again at 11.25am |
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Moved Aleisha Rutherford, seconded Tangi Utikere. 2. That clause 66-18 of the Finance and Performance Committee’s recommendations from 17 September 2018 be adopted, subject to amending the total remuneration of directors to $108,000. |
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Clause 172.2 above was carried 14 votes to 1, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillor Adrian Broad. |
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Moved Karen Naylor, seconded Brent Barrett. Note: On a motion: “that clause 66-18 of the Finance and Performance Committee recommendations from the meeting on 17 September 2018 be amended to add the words “Subject to amending the total remuneration of directors to $108,000.”, the motion was won 8 votes to 7 , the voting being as follows: For: Councillors Brent Barrett, Vaughan Dennison, Lew Findlay QSM, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: The Mayor (Grant Smith) and Councillors Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Jim Jefferies and Duncan McCann. The motion was then voted upon as part of the substantive motion. |
Exclusion of Public
173-18 |
Recommendation to Exclude Public |
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Moved Grant Smith, seconded Aleisha Rutherford. RESOLVED “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Sheryl Bryant), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), Acting Operations Manager (Ray McIndoe) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Acting Governance and Support Team Leader (David Murphy) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. |
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Clause 173-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
The public part of the meeting finished at 11.52am
Confirmed 26 November 2018
Mayor
Council - Part I 24 October 2018
Recommendations from Committee
TO: Council
MEETING DATE: 24 October 2018
TITLE: Presentation of the Part I Public CCNZ/Arts and Culture Fund Committee Recommendations from its 20 September 2018 Meeting
Set out below are the recommendations only from the CCNZ/Arts and Culture Fund Committee meeting Part I Public held on 20 September 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
12-18 |
CCNZ Creative Communities Applications Round One Memorandum, dated 5 September 2018 from the Arts Coordinator, Gillian Tasker. The COMMITTEE RESOLVED 1 That the meeting return into Part I. 2. That the Committee determine and approve the allocation of all funds available for round one of the 2018/19 year of the Creative Communities Scheme. The COMMITTEE RECOMMENDS 3. That Committee requests the Chief Executive provide a report on funding issues and options on the Creative Community Scheme to the Arts, Culture and Heritage Committee. |
Attachments
Nil
Council - Part I 24 October 2018
Recommendations from Committee
TO: Council
MEETING DATE: 24 October 2018
TITLE: Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 1 October 2018 Meeting
Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 1 October 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
63-18 |
Notice of Motion - PNCC Venues Policy
Notice of Motion by Councillor Brent Barrett.
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The COMMITTEE RECOMMENDS 1. That the Chief Executive be instructed to develop a PNCC Venues Policy which includes hireage and allowable uses of PNCC venues, ensuring it is consistent with our investment policy and other broadly accepted ethical standards such as the Human Rights Act and NZ Bill of Rights Act. |
67-18 |
Flygers Line Remediation Options Memorandum, dated 18 September 2018 presented by the Transport & Infrastructure Manager, Robert van Bentum. The COMMITTEE RECOMMENDS 1. That Council note the current position regarding long term remedial options for the Whiskey Creek flood damage to Flygers Line and that a further report will be presented in April 2019 following further discussions with Horizons Regional Council. |
Attachments
Nil
Council - Part I 24 October 2018
Recommendations from Committee
TO: Council
MEETING DATE: 24 October 2018
TITLE: Presentation of the Part I Public Community Development Committee Recommendations from its 1 October 2018 Meeting
Set out below are the recommendations only from the Community Development Committee meeting Part I Public held on 1 October 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
30-18 |
2018 Social Wellbeing Report Memorandum, dated 18 September 2018 presented by the General Manager - Community, Debbie Duncan. The COMMITTEE RECOMMENDS 1. That the memorandum dated 18 September 2018 and the “2018 Social Wellbeing Report” be received. 2. That Council work with the Palmerston North Community Services Council to review the format of the 2019 Social Wellbeing Forum, to enable further opportunities for the identification of both issues and solutions. |
31-18 |
Capacity and Capability Building in the Community Sector Memorandum, dated 21 September 2018 presented by the General Manager - Community, Debbie Duncan. The COMMITTEE RECOMMENDS 1. That the memorandum dated 18 September 2018 and titled “Capacity and Capability Building in the Community Sector” be received. 2. That a further report on capacity and capability building in the community sector be presented back to a Community Development Committee meeting in 2019 upon completion of the environmental scan, including a summary of the: · Nature and extent of the capacity and capability issues facing different organisations within the wider sector; · Range, availability and accessibility of existing capacity and capability building services; · Options (including “quick wins”) to support a co-ordinated approach to the development of collective solutions. |
32-18 |
Review of options for the administration of Hancock Community House Memorandum, dated 5 September 2018 presented by the General Manager - Community, Debbie Duncan. The COMMITTEE RECOMMENDS 1. That the memorandum dated 5 September 2018 and titled “Review of options for the administration of Hancock Community House” be received. 2. That it be noted there will be report back to the December 2018 Community Development Committee on the outcome/s of the review of administration of Hancock Community House. 3. That consultation with tenants of Hancock House about day to day management of the facility is prioritised, and a recommendation of how issues such as health and safety, security and maintenance, should be addressed, be brought back to the December 2018 Community Development Meeting. 4. That the current informal arrangements for the management of Hancock Community House by PNCSC be formalised urgently. |
Attachments
Nil
Council - Part I 24 October 2018
Recommendations from Committee
TO: Council
MEETING DATE: 24 October 2018
TITLE: Presentation of the Part I Public Economic Development Committee Recommendations from its 8 October 2018 Meeting
Set out below are the recommendations only from the Economic Development Committee meeting Part I Public held on 8 October 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
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Presentation - CEDA The COMMITTEE RECOMMENDS 1. That the Economic Development Committee receive the presentation for information. 2. That the Chief Executive be instructed to report on the strategic value of energy certification, including achieving our targets, of securing 100% renewable energy for the Council and city; and options to progress and to be reported back in three months. 3. That the Chief Executive be instructed to work with CEDA and the NZECS to assist the preparation of a strategic options paper to provide recommendations on a NZ Energy Certificate System and to be reported back in three months. |
Attachments
Nil
Council - Part I 24 October 2018
Recommendations from Committee
TO: Council
MEETING DATE: 24 October 2018
TITLE: Presentation of the Part I Public Finance and Performance Committee Recommendations from its 15 October 2018 Meeting
Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 15 October 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
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Quarterly Performance and Financial Report - Quarter Ending 30 September 2018 Memorandum, dated 5 October 2018 presented by the Finance Manager and the Head of Community Planning, Andrew Boyle. The COMMITTEE RECOMMENDS 1. That the capital expenditure carry forward values in the 2018/19 Annual Budget be increased by a further $145,000 for Programme 94 - Walkways and Shared Path – Purchase of Land to Extend Network. 2. That Council receives the September 2018 Quarterly Performance and Financial Report and note: a. The September 2018 financial performance and operating performance. b. The September 2018 capital expenditure programme progress together with those programmes identified as unable to be completed this financial year. |
Attachments
Nil
Council - Part I 24 October 2018
Recommendations from Committee
TO: Council
MEETING DATE: 24 October 2018
TITLE: Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 8 October 2018 Meeting
Set out below are the recommendations only from the Sport and Recreation Committee meeting Part I Public held on 8 October 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
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Sport Manawatū 12 month report 2017-18 (for the year ending 30 June 2018) Memorandum, dated 10 September 2018 presented by Strategy and Policy Manager, Julie Macdonald. The COMMITTEE RECOMMENDS 1. That the Committee receives the Sport Manawatū 12-month report for the year ending 30 June 2018, the Sport Manawatū financial statements, and the staff comment on these reports, included as attachments 1 to 3 of the memorandum dated 10 September 2018 and titled “Sport Manawatū 12 month report 2017-18 (for the year ending 30 June 2018)”. 2. That the Chief Executive be instructed to look at co-ordinating a communications strategy, including visitor experience for National Secondary School and age grade events, to be co-ordinated with Sport Manawatu. 3. That the Chief Executive be instructed to work with Sport Manawatu to report on counts of cyclists through the road cyclist monitoring programme. |
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Massey University Bledisloe Park Easement Report, dated 12 September 2018 presented by the Acting Parks and Reserve Manager, Phil Walker. The COMMITTEE RECOMMENDS 1. That Palmerston North City Council, in the report titled Massey University Bledisloe Park Easement on 8 October 2018 by Phil Walker, and as the administering body of Bledisloe Park, authorises the alterations to the existing easement to convey water, described in Appendix I (as part of Lot 1 DP 8981), to Massey University. 2. That Palmerston North City Council, in the report titled Massey University Bledisloe Park Easement on 8 October 2018 by Phil Walker, and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the alterations to the existing easement to convey water, described in Appendix I (as part of Lot 1 DP 8981), to Massey University. 3. That Palmerston North City Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting alterations an existing easement to convey water at Bledisloe Park. 4. That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the resolution to grant the proposed alterations to the existing easement to convey water over Bledisloe Park. |
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Powerco Easement at Norton Park Entrance Report, dated 19 September 2018 presented by the Acting Parks and Reserve Manager, Phil Walker. The COMMITTEE RECOMMENDS 1. That Palmerston North City Council, in the report Powerco Easement at Norton Park on 8 October 2018 by Phil Walker, and as the administering body of Norton Park, authorises the creating of an easement to convey electricity, described in Appendix I (as part of Lot 17 DP 17130 & LOT DP 64), to Powerco. 2. That Palmerston North City Council, in the report titled Powerco Easement at Norton Park on 8 October 2018 by Phil Walker, and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the creating of an easement to convey electricity, described in Appendix I (as part of Lot 17 DP 17130 & LOT DP 64), to Powerco. 3. That Palmerston North City Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over the creating of an easement to convey electricity at Norton Park. 4. That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the creating of an easement to convey electricity over Norton Park. |
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Definition of Sports Fields Memorandum, dated 21 September 2018 from the Acting Parks and Reserve Manager, Phil Walker. The COMMITTEE RECOMMENDS 1. That Officers report back to the Sport and Recreation Committee on the definition of sportsfields early in 2019, prior to any recommended classification of sportsfields under the Reserves Act 1977. 2. That Council acknowledges that the treatment of Hokowhitu Lagoon as a sportsfield requires more analysis and stakeholder engagement, and this work will be reported back to the first Sport and Recreation Committee in 2019. |
Attachments
Nil
PALMERSTON NORTH CITY COUNCIL
Recommendations from Committee
TO: Council
MEETING DATE: 24 October 2018
TITLE: Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 15 October 2018 Meeting
Set out below are the recommendations only from the Sport and Recreation Committee meeting Part I Public held on 15 October 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
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Crewe Crescent Community Garden Relocation - Awapuni Park Option Report, dated 1 October 2018 from the Acting Parks and Reserve Manager, Phil Walker. The COMMITTEE RECOMMENDS 1. That Council adopts the revised proposal for Awapuni Park as the site for relocating the Crewe Crescent Community Garden, and enters into a lease agreement with Pascal Street Community Trust. |
Attachments
Nil
PALMERSTON NORTH CITY COUNCIL
TO: Council
MEETING DATE: 26 November 2018
TITLE: Council Work Schedule
1. That the Council receive its Work Schedule dated November 2018.
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1. |
Work Schedule ⇩ |
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PALMERSTON NORTH CITY COUNCIL
Recommendations from Committee
TO: Council
MEETING DATE: 26 November 2018
TITLE: Presentation of the Part I Public Arts, Culture and Heritage Committee Recommendations from its 12 November 2018 Meeting
Set out below are the recommendations only from the Arts, Culture and Heritage Committee meeting Part I Public held on 12 November 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
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Toa o Manawatū - Council Update Memorandum, dated 23 October 2018 presented by the General Manager – Community, Debbie Duncan. The COMMITTEE RECOMMENDS 1. That the Arts, Culture and Heritage Committee receive the memorandum titled `Toa o Manawatū’ dated 23 October 2018 for information. 2. That Council provide a letter of support for this project, in principle, to be signed by the Mayor. |
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Presentation of 2017-18 Annual Reports for Council-Controlled Organisations (Cultural) Report, dated 24 October 2018 presented by the General Manager – Community, Debbie Duncan. The COMMITTEE RECOMMENDS 1. That the report titled `Presentation of the 2017-18 Annual Reports for the Council-Controlled Organisations (Cultural)’ dated 24 October 2018 be received. 2. That the 2017-18 annual reports submitted by Globe Theatre Trust Board, Te Manawa Museums Trust Board, Caccia Birch Trust Board and Regent Theatre Trust Board be received. 3. That the Council notes the performance achieved by each of the four cultural CCOs.
4. That the Council thanks the board members, staff and volunteers of the cultural CCOs for their contributions and commitment during the 2017-18 year. 5. That the Caccia Birch – Lagoon Embankment improvements be referred to the Annual Plan 2019/2020. |
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Council Arts Funding Report, dated 24 October 2018 presented by the General Manager – Community, Debbie Duncan. The COMMITTEE RECOMMENDS 1. That the report titled `Council Arts Funding’ dated 24 October 2018 be received. 2. That consideration is given through the next Annual Budget process to supporting the creation of a separate arts fund of $50,000 to be available for more significant activities that align to Palmerston North City Council Strategy or require a higher level of funding. 3. That the Chief Executive be instructed to explore potential collaborative opportunities with external funding providers to increase the level of funding available to the arts sector. |
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Review of Joint Marketing Opportunities for Council Controlled Organisations (CCOs) Memorandum, dated 8 November 2018 presented by the General Manager - Marketing and Communications, Sacha Haskell. The COMMITTEE RECOMMENDS 1. That the Council notes the information provided in the memorandum dated 12 November 2018 and titled `Review of Joint Marketing Opportunities for Council Controlled Organisations (CCOs)’.
2. That future inclusion of a commitment by Cultural CCOs to joint marketing initiatives is reflected within the CCO Letters of Expectation and this is included as a result of the previous report dated 19 October 2018 and titled `Proposed Process for s17a Stage 2 Review of the Arts and Culture Organisations’. |
Nil
PALMERSTON NORTH CITY COUNCIL
Recommendations from Committee
TO: Council
MEETING DATE: 26 November 2018
TITLE: Presentation of the Part I Public Finance and Performance Committee Recommendations from its 19 November 2018 Meeting
Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 19 November 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
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Uplifting of report regarding Proposed Increase to the Admission and Concession Rates at The Lido and Freyberg Aquatic Facilities The COMMITTEE RECOMMENDS 1. That the report dated 24 September 2018 and titled `Proposed Increase to the Admission and Concession Rates at The Lido and Freyberg Aquatic Facilities’ be uplifted from the table. 2. That the information contained in the report dated 24 September 2018 and titled `Proposed Increase to the Admission and Concession Rates at The Lido and Freyberg Aquatic Facilities’ as attached to the memorandum titled “Uplifting of report regarding Proposed Increase to the Admission and Concession Rates at The Lido and Freyberg Aquatic Facilities’ dated 15 October 2018 be received. 3. That the Committee approve a 4.6% increase to the admission and concession rates for the Lido and Freyberg Aquatic Facilities to be effective from 1 July 2019. 4. That the Chief Executive be instructed to report back on the cost of providing free swimming for children under 5 years old at the Lido and Freyberg Aquatic Facilities, to be reported at the February 2019 Finance and Performance Committee meeting. |
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2018 Rating Valuations Memorandum, dated 5 November 2018 presented by the Strategy Manager Finance, Steve Paterson.
The COMMITTEE RECOMMENDS 1. That it be noted the 2018 City rating revaluation has been completed and new values, with an effective date of 1 September 2018, has been authorised for implementation by the Valuer-General through the issue of an unqualified audit opinion on 26 October 2018. 2. That the Chief Executive be instructed to provide a report identifying options to minimise the rating impact of the new valuations. |
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New emergency operations centre (EOC) Fit Out - Programme 1513 Budget Adjustment Memorandum, dated 1 November 2018 presented by the Head of Emergency Management, Stewart Davies. The COMMITTEE RECOMMENDS 1. That approval be given to bring $200,000 forward one year in the LTP from 2019/20 to 2018/19 for Programme 1513 – New emergency operations centre (EOC) Fit Out to enable timely design and consenting of the fit out. |
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E-Waste Recovery Options in Palmerston North Memorandum, dated 30 October 2018 presented by the Waste Management Manager, Stewart Hay. The COMMITTEE RECOMMENDS 1. That the information provided in the Report dated 30 October 2018 and titled ‘E-Waste Recovery Options in Palmerston North’ be received and used to inform the preparation of a further Report on the results of the first six months of reduced E-Waste Recovery fees to be considered by the Finance and Performance Committee in February 2019. 2. That the Chief Executive be instructed to lobby Central Government to introduce a mandatory product stewardship for e-waste diversion. |