Agenda of Economic Development Committee

PALMERSTON NORTH CITY COUNCIL

Economic Development Committee MEETING

12 November 2018

Order of Business

NOTE: The Economic Development Committee meeting coincides with the ordinary meeting of the Arts, Culture and Heritage Committee meeting. The Committees will conduct business in the following order:

- Economic Development Committee

- Arts, Culture and Heritage Committee

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4. Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE: If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

5. Presentation - MASH Trust Page 7

6. Confirmation of Minutes Page 9

“That the minutes of the Economic Development Committee meeting of 8 October 2018 Part I Public be confirmed as a true and correct record.”

7. City Shapers Digital Transformation Project Page 15

Memorandum, dated 25 October 2018 presented by the Acting General Manager - Strategy and Planning, David Murphy.

8. Comparative Study of Urban Design Approaches Across New Zealand's Metro Cities Page 55

Memorandum, dated 25 October 2018 presented by the Acting General Manager - Strategy and Planning, David Murphy.

9. Committee Work Schedule Page 97

10. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Sheryl Bryant), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), Acting Operations Manager (Ray McIndoe) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Support Team Leader (David Murphy) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

Palmerston North City Council

Minutes of the Economic Development Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 08 October 2018, commencing at 9.05am

Members

Present:

Councillor Adrian Broad (in the Chair) and Councillors Brent Barrett, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Duncan McCann, Aleisha Rutherford and Tangi Utikere.

Non Members:

Councillors Susan Baty, Jim Jefferies, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Apologies:

The Mayor Grant Smith (Council Business) and Councillor Rachel Bowen (late arrival)

Councillor Vaughan Dennison entered the meeting at 9.05 am during consideration of clause 48. He was not present for clause 47.

Councillor Rachel Bowen entered the meeting at 9.13am during consideration of clause 48. She was not present for clause 47.

47-18

Apologies

Moved Adrian Broad, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 47-18 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

48-18

Presentation - Central Primary Health Organisation

Presentation from Chiquita Hansen, Chief Executive, Central Primary Health Organisation and Michael Ram, Corporate Services Manager, Central Primary Health Organisation.

Councillor Vaughan Dennison entered the meeting at 9.05am.

Councillor Rachel Bowen entered the meeting at 9.13am.

The Central Primary Health Organisation recognised synergies between their strategic plans, visions and goals with that of the Palmerston North City Council’s vision: Small City Benefits, Big City Ambition.

The Central Primary Health Organisation had a network of providers at present, however has had a shortage of General Practitioners in the region for some time. The DHB were investing in Primary Health Organisation with an extra 50 full time equivalent employees aligned to general practice teams.

There were a lot of new programmes underway including the new initiative “Healthcare Home.” Data was currently managed from Wellington, with ideas of bringing that home.

Organisational goals included a reduction in mortality and all newborns returning to a smokefree home environment.

The Central Primary Health Organisation wanted to attract general practitioners that are not necessarily interested in partnership approach but was about making Palmerston North a good region to live in, making the city attractive to work and live in for general practitioners considering coming here.

Moved Adrian Broad, seconded Bruno Petrenas.

The COMMITTEE RESOLVED

1. That the Economic Development Committee receive the presentation for information.

Clause 48-18 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Adrian Broad, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

49-18

Presentation - RACE Group

Presentation from Alasdair Robertson, Chief Executive, RACE Group.

Activities in The Square which included the Easter Egg Hunt and the Palmy Survivor Challenge which 8 schools participated in.

There were 2,500 entries received for the competition to win a Ford Fiesta car with a very happy winner.

Overall it was a successful event with participation of 4,000 people across The Square, Harness, Cocktail Party and Awapuni, resulting in local accommodation and spend of $164,800.

There was a very high festival awareness and satisfaction score from a recent survey undertaken with 73.2% indicating they are likely to attend again in the future.

The vision to make Awapuni in Palmerston North one of 3 strategic centres of excellence in racing & training within New Zealand had been accepted by the Industry Regulatory bodies and by Government.

A proposal had been put to Rangitane for a Maori Youth Stable hand apprentice jockey cadetship. This would enable a career pathway and show Rangitane youth what career pathway can provide. The aim would be to award 2 scholarships annually to include 3 months or other suitable period of paid work in a stable to gain work experience.

Moved Leonie Hapeta, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Economic Development Committee receive the presentation for information.

Clause 49-18 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Note:

Councillor Adrian Broad declared a conflict of interest on item 49-18 above and withdrew from discussion and voting on this item.

50-18	Presentation – CEDA Presentation from Linda Stewart, Chief Executive, CEDA and Tim Middlehurst, Director, ICPM Low-carbon economies and renewable energy systems had been put in place to ensure a reduction in ecological foot print. Palmerston North was a future-focused city that enhances its environment and ensures growth is sustainable - of relevance is PNCC’s Eco-city strategy The NZECS was a classic ‘track & trade’ system of energy source disclosure. Enabled separate trade and reconciled certificates with consumption at a system level. As the capital region for wind energy Palmerston North should celebrate, strengthen and secure its connection to 100% renewable wind power. Certification ensures that local wind power is transparently and clearly driving life and business in Palmerston North. Palmerston North City Council should take the lead on energy certification, by considering how best to support certification uptake in this region. CEDA and the NZECS could work with council staff to prepare a strategic options paper providing recommendations.
	Moved Adrian Broad, seconded Leonie Hapeta. The COMMITTEE RECOMMENDS 1. That the Economic Development Committee receive the presentation for information.
	Clause 50.1 above was carried 15 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Brent Barrett, seconded Aleisha Rutherford. 2. That the Chief Executive be instructed to report on the strategic value of energy certification, including achieving our targets, of securing 100% renewable energy for the Council and city; and options to progress and to be reported back in three months.
	Clause 50.2 above was carried 14 votes to 1, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillor Vaughan Dennison.
	Moved Duncan McCann, seconded Lorna Johnson. 3. That the Chief Executive be instructed to work with CEDA and the NZECS to assist the preparation of a strategic options paper to provide recommendations on a NZ Energy Certificate System and to be reported back in three months.
	Clause 50.3 above was carried 12 votes to 3, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Jim Jefferies, Lorna Johnson, Leonie Hapeta, Duncan McCann, Karen Naylor, Aleisha Rutherford and Tangi Utikere. Against: Councillors Vaughan Dennison, Lew Findlay QSM and Bruno Petrenas.

51-18

Presentation - New Zealand Agrifood Week

Jemma Brackebush, Communications Senior, CEDA and Tessa Lyons, Events Manager, CEDA

A presentation was made including a short video outlining the success and benefits of Agrifood Week which was held from the 12^th to the 17^th of March 2018. It was a big earner for the region’s economy, being a week-long primary food production extravaganza that showcases the unique fusion of framing and food production technology, and produces some of the finest food products.

It was hoped to take Agrifood Week 2019 to national or international level by building on event delivery modes and online platforms that can be enhanced and built on, with an aim for a wider audience not present in Manawatu and engaging with international networks.

Numbers for 2019 were looking good, with the same number of restaurants intending to come back next year.

Moved Adrian Broad, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Economic Development Committee receive the presentation for information.

Clause 51-18 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

52-18

Confirmation of Minutes

Moved Gabrielle Bundy-Cooke, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1. That the minutes of the Economic Development Committee meeting of 10 September 2018 Part I Public be confirmed as a true and correct record.

Clause 52-18 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Lew Findlay QSM.

53-18

Committee Work Schedule

Moved Adrian Broad, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Economic Development Committee receive its Work Schedule dated October 2018.

Clause 53-18 above was carried 15 votes to 0, the voting being as follows:

For:

The meeting finished at 10.49am

Confirmed 12 November 2018

Chairperson

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Economic Development Committee

MEETING DATE: 12 November 2018

TITLE: City Shapers Digital Transformation Project

DATE: 25 October 2018

Presented By: David Murphy, Acting General Manager - Strategy and Planning

APPROVED BY: Heather Shotter, Chief Executive

RECOMMENDATION(S) TO Economic Development Committee

1. That the presentation on the City Shapers Digital Transformation Project is received.

1. ISSUE

The Shaping our City Sectional District Plan Review is drawing to a close and there is now a need to focus on how the Council works with the development community on implementation. The City Shapers project proposes a series of digital initiatives to improve implementation of the new District Plan and the overall customer experience of those undertaking new development in the City.

2. BACKGROUND

The Sectional District Plan Review was launched in 2010 and Council is currently awaiting the decision on the final District Plan Change. The Sectional District Plan Review has promoted significant change particularly with respect to urban design, greenfield residential and industrial growth and the protection of high class soils.

While completing the Sectional District Plan Review is a significant milestone, the day-to-day administration of the District Plan is the activity that will deliver the change promoted via the review. The City Shapers project aims to improve the overall customer experience via a series of digital initiatives.

The initial work on the City Shapers project is summarised in the attached presentation which will be delivered to provide an update on the project.

The initial phase of the project has been led by Strategy and Planning with input from a wide range of officers from across the Council.

3. NEXT STEPS

Pilot a number of the initiatives identified in collaboration with the development community and integrate the project with the broader digital transformation planned for the organisation.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual		No
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 1: An Innovative and Growing City
The recommendations contribute to the outcomes of the City Development Strategy
The recommendations contribute to the achievement of action/actions in the Housing and Future Development Plan The action is: Develop and Illustrative District Plan User Guide
Contribution to strategic direction	City Shapers started as an Illustrative District Plan User Guide as detailed in the Housing and Future Development Plan. However, as the project progressed it was determined that a more comprehensive process for improving the overall customer experience of those undertaking new development was required.

Attachments

City Shapers Digital Transformation Presentation ⇩

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Economic Development Committee

MEETING DATE: 12 November 2018

TITLE: Comparative Study of Urban Design Approaches Across New Zealand's Metro Cities

DATE: 25 October 2018

Presented By: David Murphy, Acting General Manager - Strategy and Planning

APPROVED BY: Heather Shotter, Chief Executive

RECOMMENDATION(S) TO Economic Development Committee

1. That the report titled `Comparative Study of Urban Design Approaches Across New Zealand’s Metro Cities’ dated 25 October 2018 is received.

1. ISSUE

Council adopted its first Urban Design Strategy in 2010. This resulted in significant change to the way in which Council projects are delivered and the priority given to Council projects. It also had a significant impact on the Sectional District Plan Review and private development.

Urban design is embodied within the recently adopted City Development Strategy and Creative and Liveable Strategy. Urban design is also a powerful economic development tool. The quality of the built environment is critical to attracting people, talent and investment and is a strategic priority of the current Government.

The inclusion of urban design controls within the District Plan has been a big change for the local development community and there has been some push-back and implementation issues. Assisting with this change will be one of the priority areas for the City Shapers project.

One of the aims of the report titled Comparative Study of Urban Design Approaches Across New Zealand’s Metro Cities was to demonstrate that the enhanced focus on urban design by Palmerston North over the last decade is not inconsistent with the approach of other competing metro cities.

2. BACKGROUND

Adoption of the NZ Urban Design Protocol in 2005 was the catalyst for many metro cities to review the way in which they were valuing and addressing the quality of their built environment. This change reflected international current agenda on liveability and the recognition that the quality of urban areas is critical to attracting people, talent and investment. While the methods of delivery vary across the different metro cities, the study revealed that all metros generally understand the value of urban design and view it as an important part of their strategic direction. There is also a good recognition by the metros, particularly the larger cities, that urban design plays an important role in remaining competitive. Palmerston North performs well in addressing urban design alongside its metro partners and competitors.

3. NEXT STEPS

Ensure implementation of urban design is incorporated within the City Shapers project.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual		No
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy
The recommendations contribute to the achievement of action/actions in the Urban Design Plan The action is: Increase public knowledge and understanding of the value of urban design
Contribution to strategic direction	The comparative study helps to increase public knowledge and understanding of the value of urban design by detailing how Palmerston North compares to other New Zealand metro cities.

Attachments

Comparative Study of Urban Design Approaches Across New Zealand's Metro Cities ⇩

Adrian Broad (Chairperson)
Leonie Hapeta (Deputy Chairperson)
Grant Smith (The Mayor)
Brent Barrett	Lew Findlay QSM
Rachel Bowen	Duncan McCann
Gabrielle Bundy-Cooke	Aleisha Rutherford
Vaughan Dennison	Tangi Utikere