Late Item Agenda of Council - 19 December 2018

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Council

MEETING DATE: 19 December 2018

TITLE: Revised Draft Waste Mangement and Minimisation Plan for Consultation

DATE: 14 December 2018

Presented By: Stewart Hay, Waste Management Manager, Infrastructure

APPROVED BY: Tom Williams, Chief Infrastructure Officer

RECOMMENDATION(S) TO Council

1. That the Waste Management and Minimisation Plan (WMMP) 2019 Statement of Proposal, as shown as Attachment 1 of the memorandum dated 14 December 2018 be approved for consultation.

2. That the Communication Strategy, as shown as Attachment 3 of the memorandum dated 14 December 2018 be approved for consultation.

3. That delegated authority is given to the Chairperson and Deputy Chairperson of the Planning and Strategy Committee for the approval of minor amendments to the consultation document, communications plan and summary document prior to publication.

1. ISSUE

1.1 The Waste Minimisation Act (WMA) 2008 requires Council to formally review its Waste Management and Minimisation Plan (WMMP) at least every six years. Council’s current WMMP was adopted on 17 December 2012. If the WMMP is not reviewed within six years, the Council will not meet its statutory requirements under the Act, and will lose the Waste Minimisation Levy funding of approximately $80,000 per quarter until it does so.

1.2 A draft WMMP was presented to the 3 December 2018 Planning and Strategy Committee for its consideration and approval to consult.

1.3 The 3 December 2018 Planning and Strategy made the following recommendations regarding the draft WMMP:

1. That the proposal to reduce the cost of collection bags and the proposal to ban 240L bins be removed from the consultation on the Draft Waste Management and Minimisation Plan 2019 (WMMP).

2. That the Waste Management and Minimisation Plan (WMMP) 2019 Statement of Proposal, as shown in attachments 1 and 2 combined of the report dated 13 November 2018 and titled `Draft Waste Management and Minimisation Plan 2019 (WMMP) – Approval for Consultation’ be deferred to the Council meeting on 19 December 2018.

3. That delegated authority is given to the Chairperson and Deputy Chairperson of the Planning and Strategy Committee for the approval of minor amendments to the consultation document prior to publication.

4. That the associated Communications Strategy be presented to the Council meeting on 19 December 2018.

5. That the proposed target of an increase in the proportion of waste diverted from landfill be increased from 6% to 10% by 2024.

1.4 A revised WMMP has been developed in accordance with the Planning & Strategy Committee’s recommendations. This revision is attached for Council’s approval for consultation.

2. BACKGROUND

2.1 The current Waste Management and Minimisation Plan 2012 was adopted on 17 December 2012.

2.2 In preparation for the current 10 Year Plan, Council adopted five goals to fulfil the vision of small city benefits, big city ambition. The Eco-City Strategy was developed to achieve Goal 4: An eco-city. Several plans, including The Waste Plan were developed to show how the Council will contribute to achieving this goal.

2.3 Consideration was given to reviewing the WMMP during the development of The Waste Plan with the view to incorporate the WMMP and The Waste Plan as one comprehensive plan for managing waste in Palmerston North. However, due to the extensive amount of work required to review the WMMP it was not considered feasible in time for the 10 Year Plan. The Waste Plan was prepared and included an action to review the Waste Management and Minimisation Plan.

2.4 Section 50 of the WMA requires Council to prepare a Waste Assessment prior to reviewing its existing plan. A Waste Assessment has been prepared by Eunomia Research and Consulting Limited (attached as appendix 2). This document looked across all aspects of waste management in Palmerston North, and identified the main areas where improvements could be made to boost the efficiency and effectiveness in managing and minimising waste. These are identified as key issues in the Waste Assessment.

2.5 The revised draft WMMP includes additional actions to achieve an increase in proportion of waste diverted from landfill of 10%. The key additional actions are summarised in the table below:

Action Reference & Title	Description	Timeframe and Funding	Contribution to Landfill Diversion
R02 – Material Limits	Use the existing Bylaw to introduce rules for the companies that collect rubbish from households, so that they can no longer collect rubbish bins that contain lots of materials that could have been diverted through existing or new services.	2020 (with implementation through to 2024) Rates	1,300 tonnes per annum diverted from landfill (estimated)
C05	Provide additional recycling collections to non-residential customers to accommodate their needs; such as a variety in containers, types of materials, frequency of collection and location of collection. These would be provided on a user-pays basis.	2020 onwards User pays	Diversion potential would be dependent on services – between 500 – 1,500 tonnes per annum (estimated)
C09	Investigation into the provision of Council Kerbside services (recycling and food waste, if introduced) to non-profit early childhood education facilities and schools (primary, intermediate and secondary) free of charge.	2019 Investigation
IN3	Investigate the establishment of a construction and demolition waste processing service (with associated collections), aiming to divert at least one third of this waste currently going to landfill. Implementation would be subject to investigation and detailed financial analysis.	2021-2022 (Investigation) Rates and Waste Levy 2023-2024 (Implementation) Rates, User Charges and Waste Levy	2,000 tonnes per annum

3. NEXT STEPS

3.1 If the Committee approves the draft Plan for consultation, Officers will begin public consultation as described in the attached communications plan.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual. Clause 168		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		Yes
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 4: An Eco City
The recommendations contribute to the outcomes of the Eco City Strategy
The recommendations contribute to the achievement of action/actions in the Waste Plan The action is: Review the Waste Management and Minimisation Plan
Contribution to strategic direction	Contributes to the development of future options to assist with the planning and direction for the Waste Activity

Attachments

1.	Statement of Proposal - Draft Waste Management and Minimisation Plan 2019 ⇩
2.	Waste Assessment ⇩
3.	Communications Plan ⇩

PALMERSTON NORTH CITY COUNCIL

Recommendations from Committee

TO: Council

MEETING DATE: 19 December 2018

TITLE: Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 17 December 2018 Meeting

Set out below are the recommendations only from the Sport and Recreation Committee meeting Part I Public held on 17 December 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

54-18

Equestrian Access within Ashhurst village

Memorandum, dated 4 December 2018 presented by the Transport & Infrastructure Manager, Robert van Bentum.

The COMMITTEE RECOMMENDS

1. That Council receives the report and endorses engagement with submitters and NZTA to identify opportunities to address or mitigate the safety concerns of horse owners in respect of the lack of safe travel routes through Ashhurst township.

2. That the Chief Executive be instructed to report back to the April 2019 meeting of Sport and Recreation Committee of Council, on the outcome of engagement with options for mitigation to address the safety concerns for horse riders in Ashhurst.

56-18

Bowling Clubs Merger Proposal

Memorandum, dated 23 November 2018 presented by the Property Manager, Bryce Hosking.

The COMMITTEE RECOMMENDS

1. That Council carry out a Property Development Assessment of land currently occupied by the Terrace End Bowling Club and report back in June 2019.

2. That Council request the Bowling Clubs prepare their merger proposal addressing code administration arrangements and future facility requirements and report back to the Council in June 2019.

58-18

Victoria Esplanade Masterplan

Memorandum, dated 30 November 2018 presented by the City Planning Manager, David Murphy.

The COMMITTEE RECOMMENDS

1. That the Victoria Esplanade Masterplan Framework dated 30 November 2018 attached in Appendix 1 to the report titled “Victoria Esplanade Masterplan”, be adopted.

2. That the Chair and Deputy Chair of the Sport and Recreation Committee be authorised to approve any minor amendments to the Victoria Esplanade Masterplan Framework.

3. That a Victoria Esplanade User Group be established and the first forum held no later than 31 March 2019.

4. That the Victoria Esplanade User Group Terms of Reference attached in Appendix 2, to the report titled “Victoria Esplanade Masterplan”, be approved.

5. That the Chief Executive be instructed to report back to Council prior to signing off of Programme 1081 ( City Reserves – Victoria Esplanade – Park Road Entrance and Parking Reconfiguration)

59-18

New Deed of Lease for Linton Domain

Memorandum, dated 29 October 2018 presented by the Property Manager, Bryce Hosking.

The COMMITTEE RECOMMENDS

1. That Council as the administering body, under the Reserves Act 1977, on behalf of the Minister of Conservation approves the lease of land at Linton Domain to the Tiritea Pony Club Incorporated Society for a recreation activity.

2. That Council agreed to execute a new three year lease (with right of renewal) between PNCC and the Tiritea Pony Club Incorporated Society for their existing lease area at Linton Domain.

Attachments

Nil

PALMERSTON NORTH CITY COUNCIL

Recommendations from Committee

TO: Council

MEETING DATE: 19 December 2018

TITLE: Presentation of the Part I Public Finance and Performance Committee Recommendations from its 17 December 2018 Meeting

Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 17 December 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

98-18

2018 Rating Valuations - Impact on Rating Incidence

Memorandum, dated 3 December 2018 presented by the Strategy Manager Finance, Steve Paterson.

The COMMITTEE RECOMMENDS

1. That it be noted the new rateable land values will significantly alter the incidence of rates both within and between the differential rating groups of property and, in particular, transfer a significantly greater share of the rates to the residential sector with greater than average increases in rates on residential properties with lower values.

2. That it be noted it is possible to alter the incidence of rates by mechanisms such as altering the level of the uniform annual general charge or the differential surcharges applying to the general rate or a combination of both.

3. That the Chief Executive be instructed to develop a scenario for public consultation through the 2019/20 annual budget process that seeks to moderate the effects of the revaluation on rates incidence by changing the level of the uniform annual general charge and the differential surcharges for the general rate.

101-18

Disposal of Excess Land at the McGregor Street Drainage Reserve

Memorandum, dated 19 November 2018 presented by the Property Manager, Bryce Hosking.

The COMMITTEE RECOMMENDS

1. That Council agree to undertake a boundary adjustment on the McGregor Street drainage reserve, and in doing so, agree to dispose of the excess land by transferring the ownership of said land, at no cost, to the respective neighbours.

Attachments

Nil

Grant Smith (Mayor)
Tangi Utikere (Deputy Mayor)
Brent Barrett	Leonie Hapeta
Susan Baty	Jim Jefferies
Rachel Bowen	Lorna Johnson
Adrian Broad	Duncan McCann
Gabrielle Bundy-Cooke	Karen Naylor
Vaughan Dennison	Bruno Petrenas
Lew Findlay QSM	Aleisha Rutherford