Agenda of Manawatu District/Palmerston North City Joint Strategic Planning Committee

Grant Smith (Chairperson)
Helen Worboys (Deputy Chairperson)
PNCC	MDC
Susan Baty	Barbara Cameron
Leonie Hapeta	Shane Casey
Jim Jefferies	Michael Ford
Tangi Utikere	Phil Marsh

PALMERSTON NORTH CITY COUNCIL

Extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee MEETING

27 March 2019

MEETING NOTICE

Pursuant to Clause 21 of Schedule 7 of the Local Government Act 2002, I hereby requisition an extraordinary meeting of the Manawatu District/Palmerston North City Joint Strategic Planning Committee to be held at 1.00pm on Wednesday, 27 March 2019 in the Council Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston North, to consider the business stated below.

MAYOR

Order of Business

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4. Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE: If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

5. Deputation - Te Awa Community Foundation Page 7

6. Deputation - Gravel and Tar Page 9

7. Confirmation of Minutes Page 11

“That the minutes of the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee meeting of 12 December 2018 Part I Public be confirmed as a true and correct record.”

8. Presentation of the Central Economic Development Agency's Draft Statement of Intent 2019/20 Page 15

Memorandum, dated 10 March 2019 presented by the General Manager - Strategy & Planning, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer.

9. Presentation of the Central Economic Development Agency's Half-Yearly Report to 31 December 2018 Page 63

Memorandum, dated 10 March 2019 presented by the General Manager - Strategy & Planning, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer.

10. Presentation of the Letter of Expectations 2019/20 Page 139

Memorandum, dated 10 March 2019 presented by the General Manager - Strategy & Planning, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer.

11. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
12.	Minutes of the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee meeting - Part II Confidential - 12 December 2018	For the reasons setout in the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee minutes of 12 December 2018, held in public present.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing and Communications (Sacha Haskell), Sandra King (Executive Officer) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

Palmerston North City Council

Minutes of the Extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 12 December 2018, commencing at 1.00pm

Members

Present:

Palmerston North City Council

The Mayor (Grant Smith) (in the Chair), and Councillors Susan Baty, Leonie Hapeta, Jim Jefferies and Tangi Utikere.

Manawatu District Council

The Mayor (Helen Worboys) and Councillors Barbara Cameron, Shane Casey, Michael Ford and Phil Marsh.

Non Members:

Palmerston North

Councillors Rachel Bowen, Adrian Broad, Vaughan Dennison, Bruno Petrenas and Aleisha Rutherford.

Manawatu District Council

Councillors Steve Bielski and Hilary Humphrey.

Apologies:

Palmerston North City Council

Councillors Lorna Johnson, Karen Naylor and Duncan McCann.

Manawatu District Council

Councillor Alison Short.

Councillor Gabrielle Bundy-Cook entered the meeting at 1.04pm during consideration of clause 19. She was not present for clauses 17 to 18 inclusive.

17-18

Apologies

Moved Grant Smith, seconded Helen Worboys.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

18-18

Confirmation of Minutes

Moved Grant Smith, seconded Helen Worboys.

The COMMITTEE RESOLVED

1. That the minutes of the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee meetings of 26 September 2018 and 20 June 2018 Part I Public be confirmed as a true and correct record.

Exclusion of Public

19-18

Recommendation to Exclude Public

Councillor Gabrielle Bundy-Cooke entered the meeting at 1.04pm

Moved Grant Smith, seconded Phil Marsh.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
7.	Minutes of the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee meeting - Part II Confidential - 26 September 2018	For the reasons set out in the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee minutes of 26 September 2018, held in public present.
8.	Appointment of Director	Privacy	s7(2)(a)

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), Acting Operations Manager (Ray McIndoe) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Legal Team Leader (Sheryl Bryant) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Manawatu District Council Officers Chief Executive (Richard Templer) and General Manager – Community and Strategy (Brent Limmer) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

The public part of the meeting finished at 1.05pm

Confirmed 27 March 2018

Chairperson

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Manawatu District/Palmerston North City Joint Strategic Planning Committee

MEETING DATE: 27 March 2019

TITLE: Presentation of the Central Economic Development Agency's Draft Statement of Intent 2019/20

DATE: 10 March 2019

Presented By: Sheryl Bryant, General Manager - Strategy & Planning, Strategy and Planning

Brent Limmer, General Manager, Community and Strategy, Manawatu District Council

APPROVED BY: Heather Shotter, Chief Executive

RECOMMENDATION TO COMMITTEE

1. That the Central Economic Development Agency Draft Statement of Intent 2019/20 be received.

1. ISSUE

This report is to present and provide comment on the draft Statement of Intent (SOI) for the Central Economic Development Agency (CEDA). The draft SOI is attached as an appendix.

2. BACKGROUND

CEDA is a Council Controlled Organisation (CCO) under the Local Government Act 2002 and is jointly owned by Palmerston North City Council and Manawatu District Council. A CCO must deliver a draft SOI to shareholders by 1 March each year and a final SOI by 30 June.

The Board has 2 months from 1 March to consider any comments of the shareholders before delivering its final SOI in June. At that stage, the Councils agree to the SOI, or if they do not agree, take all practicable steps to require the SOI to be modified.

CEDA’s draft SOI is attached for any comment the Committee may want to provide for the Board’s consideration in finalising the SOI.

In developing its SOI, CEDA has considered a draft Letter of Expectations. Previous Letters of Expectations have asked for an iterative process in developing the SOI. The draft Letter of Expectations was discussed at a workshop involving the members of the Joint Committee and the CEDA Board and Chief Executive. Alignment of CEDA services with the areas of focus in the draft Letter of Expectations was discussed with the Chief Executives and Contract Managers of both Councils. The Contract Managers were also invited to a meeting with the CEDA leadership team to discuss alignment with the shareholders’ expectations. They key areas of focus for the SOI 219/20 are:

· Inward investment, national and international

· Retention and expansion of business in the Manawatu region, and

· Developing a talent pipeline

3. NEXT STEPS

The Committee can either receive the SOI as presented or make suggestions for change to a greater or lesser extent.

CEDA is obliged to consider shareholders’ comments then decide whether or not to make any changes to the draft when finalising the SOI before 30 June.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual - clause 184.5		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
Contribution to strategic direction	This report contributes to the constitutional purpose of CEDA, being driving and facilitating the creation and growth of economic wealth in the Manawatu region and beyond.

Attachments

CEDA Draft Statement of Intent 2019/20 ⇩

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Manawatu District/Palmerston North City Joint Strategic Planning Committee

MEETING DATE: 27 March 2019

TITLE: Presentation of the Central Economic Development Agency's Half-Yearly Report to 31 December 2018

DATE: 10 March 2019

Presented By: Sheryl Bryant, General Manager - Strategy & Planning, Strategy and Planning

Brent Limmer, General Manager, Community and Strategy, Manawatu District Council

APPROVED BY: Heather Shotter, Chief Execuitve

RECOMMENDATION TO COMMITTEE

1. That the Central Economic Development Agency’s Half-Yearly Report to 31 December 2018 as appended to the memorandum titled `Presentation of the Central Economic Development Agency’s Half-Yearly Report to 31 December 2018’ dated 10 March 2019 be received.

1. ISSUE

The Central Economic Development Agency (CEDA), as a Council Controlled Organisation is required to provide a 6-monthly report to the Councils. The report for the period ending 31 December 2018 is attached.

2. BACKGROUND

CEDA’s draft Statement of Intent (SOI) for 2018/19 was considered by the Committee in March 2018 with the final SOI considered and formally accepted by the Committee in September 2018.

The 6-month report provides an interim update on the performance of CEDA against objectives, measures and targets included within the SOI 2018/19. The interim report also includes an assessment of financial performance.

The report highlights the following progress for the year ended 31 December 2018:

· The successful launch of Te Aho Tāmaka to strengthen distinguished leaders’ connection and reconnection to the region.

· Work Ready Portfolio and Awesone Summer Jobs programmes through support to Talent Central.

· Eleven percent growth in the number of new student visas issued in the year ending 31 December 2018.

· Revamp of the website ManawatuNZ.co.nz and campaign “Face of Manawatū” and growth in social media presence.

· Significant increase in engagement with Māori business.

We look forward to the completion of the Visitor Strategy, the Inward Investment Strategy, Maori Sector Development Plan, and the AgTech Strategy. These pieces of work will provide focus of work for CEDA and direct where its efforts can be most effective.

3. NEXT STEPS

CEDA will prepare and provide an annual report for the 2018/19 financial after 30 June 2019.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual - clause 184.6		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
Contribution to strategic direction	This report contributes to the constitutional purpose of CEDA, being driving and facilitating the creation and growth of economic wealth in the Manawatu region and beyond.

Attachments

CEDA's Half-Yearly Report to 31 December 2018 ⇩

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Manawatu District/Palmerston North City Joint Strategic Planning Committee

MEETING DATE: 27 March 2019

TITLE: Presentation of the Letter of Expectations 2019/20

DATE: 10 March 2019

Presented By: Sheryl Bryant, General Manager - Strategy & Planning, Strategy and Planning

Brent Limmer, General Manager, Community and Strategy, Manawatu District Council

APPROVED BY: Heather Shotter, Chief Executive

RECOMMENDATION(S) TO COMMITTEE

1. That the Central Economic Development Agency Letter of Expectation for 2019/20 be adopted.

1. ISSUE

The Letter of Expectations sets out the shareholders’ expectations of the Central Economic Development Agency (CEDA). The purpose of the Letter of Expectations is to provide guidance to the CEDA Board when it is developing its Statement of Intent. A draft Letter of Expectations was provided to the Board. This report presents the final Letter of Expectations for formal approval by the Committee.

2. BACKGROUND

Both Councils and the Joint Committee have reviewed what its expectations are of CEDA for the new financial year. This has been achieved through a number of workshops, including with the CEDA Board and Chief Executive. The Letter of Expectations for 2019 provides greater clarity to the Board with a focus on:

· Inward investment, national and international

· Retention and expansion of business in the Manawatu region, and

· Developing a talent pipeline

3. NEXT STEPS

Once the Letter of Expectations has been adopted, it will be formally presented to the Board.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual – clause 184.5		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
Contribution to strategic direction	This report contributes to the constitutional purpose of CEDA, being driving and facilitating the creation and growth of economic wealth in the Manawatu region and beyond.

Attachments

CEDA Letter of Expectations 2019/20 ⇩