AGENDA
Council
Grant Smith (Mayor) |
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Tangi Utikere (Deputy Mayor) |
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Brent Barrett |
Leonie Hapeta |
Susan Baty |
Jim Jefferies |
Rachel Bowen |
Lorna Johnson |
Adrian Broad |
Duncan McCann |
Gabrielle Bundy-Cooke |
Karen Naylor |
Vaughan Dennison |
Bruno Petrenas |
Lew Findlay QSM |
Aleisha Rutherford |
PALMERSTON NORTH CITY COUNCIL
Council MEETING
29 April 2019
Order of Business
2. Notification of Additional Items
Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.
Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.
3. Declarations of Interest (if any)
Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.
4. Confirmation of Minutes Page 7
“That the minutes of the ordinary meeting of 25 March 2019 Part I Public be confirmed as a true and correct record.”
Reports
5. Review of Representation Arrangements Page 19
Memorandum, dated 5 April 2019 presented by the Legal Counsel, John Annabell.
6. Funding - Palmerston North Public Sculpture Trust Page 29
Memorandum, dated 4 April 2019 presented by the General Manager - Community, Debbie Duncan.
7. Approval of international travel for Deputy Mayor, May 2019 Page 49
Memorandum, dated 9 April 2019 presented by the International Relations Manager, Toni Grace.
8. Review of Mayoral Travel Grant for Guiyang Page 53
Memorandum, dated 9 April 2019 presented by the International Relations Manager, Toni Grace.
9. Sectional District Plan Review: Final Approval of Plan Change 22A-G Page 57
Memorandum, dated 11 April 2019 presented by the City Planning Manager, David Murphy.
10. Council Work Schedule Page 61
Recommendations from Committee Meetings
11. Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 1 April 2019 Meeting Page 63
“That the Committees recommendations be adopted or otherwise dealt with.”
12. Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 8 April 2019 Meeting Page 65
“That the Committees recommendations be adopted or otherwise dealt with.”
13. Presentation of the Part I Public Finance and Performance Committee Recommendations from its 15 April 2019 Meeting Page 67
“That the Committees recommendations be adopted or otherwise dealt with.”
14. Presentation of the Part I Public Arts, Culture and Heritage Committee Recommendations from its 15 April 2019 Meeting Page 71
“That the Committees recommendations be adopted or otherwise dealt with.”
15. Exclusion of Public
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To be moved: “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing and Communications (Sacha Haskell), Sandra King (Executive Officer) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. [Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report. [Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].
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PALMERSTON NORTH CITY COUNCIL
Palmerston North City Council
Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 25 March 2019, commencing at 9.00am
Members Present: |
The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
22-19 |
Petition - There is no Planet B. Lets Take Action.
Miss Hannah Spillane and Miss Fia Ryan presented a petition signed by 522 people with the following prayer: “The Transport sector makes up 20% of our total greenhouse gas emissions in New Zealand each year. We request action to be taken by the Palmerston North City Council and the Horizons Council to switch its vehicles (e.g. buses, rubbish trucks) to electrical or hybrid vehicles. While a lot is being done to reduce plastic, further action could be taken by making bans on other products in and around the city. We would also like the Council to create better forums for meaningful engagement with young people, so we can be involved in the future of our city. Do you agree?” The School Strike for Climate that was a call for action and for leaders to do more to reduce global warming. As not all students were able to attend Miss Spillane and Ryan decided to create a petition so that the students could still be involved and be heard. It was felt that Council was doing a lot of good work but that information was not being shared to youth in a meaningful way. It was suggested that the use of social media platforms, such as Instagram, could be more widely used for sharing information but also to seek feedback and run polls. |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That the Council receive the petition for information. |
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Clause 22.1 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
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Moved Brent Barrett, seconded Duncan McCann. 2. That the Chief Executive be instructed to report on Council’s environmental sustainability plans and progress including reducing transport emissions and plastic waste. |
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Clause 22.2 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
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Moved Rachel Bowen, seconded Tangi Utikere. 3. That the Chief Executive be instructed to review the effectiveness of Palmerston North City Council’s Youth Engagement and report back to Council with recommendations. |
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Clause 22.3 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
23-19 |
Confirmation of Minutes |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That the minutes of the ordinary meeting of 18 March 2019 Part I Public be confirmed as a true and correct record. |
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Clause 23-19 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
Reports
24-19 |
City Wide Street Lighting Upgrade to Current LEDs - Progress Update and Budget Adjustment Memorandum, dated 19 February 2019 presented by the Transport & Infrastructure Manager, Robert van Bentum. |
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Moved Grant Smith, seconded Vaughan Dennison. RESOLVED 1. That the total approved budget for Capital New Programme 1086 – City Wide Street Lighting Upgrade to Current LEDs be increased by $889,204 from $6,090,869 to $6,980,073, on the basis that Council’s contribution will actually reduce by $311,009 from $2,113,786 to $1,802,780 2. That Council note the commitment by Officers to seek an increase in the level of NZTA funding contribution of $750,000 to further reduce Council’s contribution to Programme 1086 by $750,000 to $1,052,780. |
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Clause 24-19 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
25-19 |
Order of Candidates' Names on Voting Documents Report, dated 8 March 2019 presented by the Legal Counsel, John Annabell. |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That, pursuant to Regulation 31 of the Local Electoral Regulations 2001, random order will be used for arranging the names of candidates on voting documents for the 2019 elections for Mayor and Councillors of Palmerston North City Council. |
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Clause 25-19 above was carried 14 votes to 0, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. Abstained: Councillor Gabrielle Bundy-Cooke. |
26-19 |
Register of Part II (Public Excluded) Information for This Term of Council (2016 - 2019) Memorandum, dated 10 March 2019 presented by the General Manager - Strategy & Planning, Sheryl Bryant. During discussion Elected Members noted that there were some items in Part II that could be released into Part I reasonably quickly by the Chief Executive. |
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Moved Grant Smith, seconded Karen Naylor. RESOLVED 1. That the report dated 10 March 2019 and titled “Register of Part II (Public Excluded) Information for This Term of Council (2016-2019)” by the General Manager, Strategy and Planning be received. |
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Clause 26.1 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
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Moved Grant Smith, seconded Karen Naylor. 2. That retrospective Part II items that can be released progressively occur as soon as possible through the Chief Executive’s office. |
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Clause 26.2 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
27-19 |
Work Schedule |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That the Council receive its Work Schedule dated March 2019. |
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Clause 27-19 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
Recommendations from Committee Meetings
28-19 |
Planning and Strategy Committee Part I Public - 4 March 2019 Consideration was given to Planning and Strategy Committee recommendations as appended to these minutes. |
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Clause 28-19 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
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Moved Duncan McCann, seconded Rachel Bowen. RESOLVED 1. That the Committee's recommendations be adopted. |
29-19 |
Sport and Recreation Committee Part I Public - 11 March 2019 Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes. |
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Moved Leonie Hapeta, seconded Duncan McCann. RESOLVED 1. That the Committee's recommendations be adopted. |
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Clause 29-19 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
30-19 |
Finance and Performance Committee Part I Public - 18 March 2019 Consideration was given to Finance and Performance Committee recommendations as appended to these minutes. |
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Moved Susan Baty, seconded Jim Jefferies. RESOLVED 1. That clauses 14-19 and 15-19 of the Committee's recommendations be adopted. |
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Clause 30.1 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
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Moved Susan Baty, seconded Jim Jefferies. 2. That clauses 16-19 and 17-19 of the Committee's recommendations be adopted. |
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Clause 30.2 above was carried 14 votes to 0, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. Abstained: Councillor Leonie Hapeta. |
Exclusion of Public
31-19 |
Recommendation to Exclude Public |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing and Communications (Sacha Haskell), Sandra King (Executive Officer) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. |
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Clause 31-19 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
The public part of the meeting finished at 10.32am
Confirmed 29 April 2019
Mayor
Council - Part I 25 March 2019
Recommendations from Committee
TO: Council
MEETING DATE: 25 March 2019
TITLE: Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 4 March 2019 Meeting
Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 4 March 2019. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
8-19 |
LGNZ metro sector remit proposals Memorandum, dated 4 February 2019 presented by the Strategy & Policy Manager, Julie Macdonald. The COMMITTEE RECOMMENDS 1. That the Council proposes the following remit at the LGNZ metro sector meeting in May 2019: “LGNZ to advocate to the Government for it to provide financial support for the local government online voting trial”. 2. That the Council proposes the following remit at the LGNZ metro sector meeting in May 2019: “LGNZ to advocate to the Government to phase out single use polystyrene”. 3. That the Council proposes the following remit at the LGNZ metro sector meeting in May 2019: “LGNZ to advocate to the Government to introduce a mandatory product stewardship programme for e-waste”. |
7-19 |
Intersection Improvements Monrad/Pencarrow/Ronberg Report, dated 4 February 2019 presented by the Transport & Infrastructure Manager, Robert van Bentum. The COMMITTEE RECOMMENDS 1. That Council approve implementation of the option 3 safety improvements at the Monrad, Pencarrow and Ronberg intersection, detailed in clause 6.3 of the report titled `Intersection Improvements Monrad/Pencarrow/Ronberg’ dated 4 February 2019. 2. That Council approve investigation of options for installation of active warning signage to address speeding on Monrad Street, for implementation during the 2019/20 financial year as part of the Council’s Programme 279 Minor Road Projects. 3. That $200,000 from programme 829 and 713 be used to fund undergrounding of power cables at Monrad/Pencarrow/Ronberg intersection. 4. That the Committee requests a further report to the Planning and Strategy Committee outlining priority intersections across the city and what safety treatments are planned. |
Attachments
Nil
Council - Part I 25 March 2019
Recommendations from Committee
TO: Council
MEETING DATE: 25 March 2019
TITLE: Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 11 March 2019 Meeting
Set out below are the recommendations only from the Sport and Recreation Committee meeting Part I Public held on 11 March 2019. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
4-19 |
Ashhurst Domain - Function Venue Proposal Memorandum, dated 18 February 2019 presented by Parks and Reserves Manager, Kathy Dever-Tod The COMMITTEE RECOMMENDS 1. That Council agree to progress to the assessment stage under the Reserves and Resource Management Acts for Ashhurst Domain function venue proposal. |
5-19 |
Palmerston North City Council Co-Management Committee Establishment Report, dated 22 February 2019 presented by the Parks and Reserves Manager, Kathy Dever-Tod and the Principal Maori Advisor, Todd Taiepa. The COMMITTEE RECOMMENDS 1. That the Council adopt the Kawenata in Relation to Te Motu o Poutoa, as attached to the report titled Palmerston North City Council Co-Management Committee Establishment and dated 22 February 2019, as the foundational partnership document that underpins the relationship and describes the arrangements for establishing a co-management Committee. 2. That the Chairperson and Deputy Chairperson be given delegated authority to make minor amendments to the Kawenata. |
Attachments
Nil
PALMERSTON NORTH CITY COUNCIL
Recommendations from Committee
TO: Council
MEETING DATE: 25 March 2019
TITLE: Presentation of the Part I Public Finance and Performance Committee Recommendations from its 18 March 2019 Meeting
Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 18 March 2019. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
14-19 |
Palmerston North Airport Ltd - Interim Report for 6 months to 31 December 2018 Memorandum, dated 28 February 2019 presented by the Strategy Manager Finance, Steve Paterson. The COMMITTEE RECOMMENDS 1. That the Interim Report and Financial Statements of Palmerston North Airport Ltd for the period ended 31 December 2018 be received. |
15-19 |
Palmerston North Airport Ltd - Draft Statement of Intent for 2019/20 Memorandum, dated 28 February 2019 presented by the Strategy Manager Finance, Steve Paterson. The COMMITTEE RECOMMENDS 1. That the Palmerston North Airport Ltd draft Statement of Intent for 2019/20 be received and its assumptions endorsed. |
16-19 |
Additional Capital Renewal Funding for CAB Works Memorandum, dated 16 January 2019 presented by the Property Manager, Bryce Hosking. The COMMITTEE RECOMMENDS 1. That Council approve an additional $145,000 of capital renewal funding for the 2018/19 year to complete stage 2 of the CAB fire upgrade work. 2. That Council approve an additional $35,000 of capital renewal funding for the 2018/19 year for the designing/ consenting work for stage 3 of the CAB fire upgrade work. 3. That Council approve an additional $30,000 of capital renewal funding for the 2018/19 year for the construction of a kitchenette on the 5th floor of the CAB. 4. That Council approve an additional $50,000 of capital renewal funding for the 2018/19 year for the replacement of the carpet in the ground floor office of the CAB. |
17-19 |
Whakarongo Residential Development Memorandum, dated 26 February 2019 presented by the Property Manager, Bryce Hosking. The COMMITTEE RECOMMENDS 1. That Council approves the sale of the Council-owned land within the Whakarongo residential growth area as residential sections and delegates to the Chief Executive the authority to negotiate the terms and conditions of sale. |
Attachments
Nil
PALMERSTON NORTH CITY COUNCIL
TO: Council
MEETING DATE: 29 April 2019
TITLE: Review of Representation Arrangements
DATE: 5 April 2019
Presented By: John Annabell, Legal Counsel, Strategy and Planning
APPROVED BY: Sheryl Bryant, General Manager - Strategy & Planning
1. That the Determination of the Local Government Commission relating to representation arrangements to apply for the election of Palmerston North City Council to be held on 12 October 2019 be received.
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1. BACKGROUND
On 5 April 2019, the Local Government Commission announced its Determination of representation arrangements to apply for election of the Palmerston North City Council to be held on 12 October 2019. The Commission’s Determination was that:
1. That Palmerston North City, as delineated on Plan LG-040-2013-W-1 deposited with the Local Government Commission, will not be divided into wards
2. The Council will comprise the mayor and 15 councillors elected by the electors of the city as a whole.
A copy of the Determination is attached to this memorandum.
The Commission’s decision is final, but subject to the outcome of any appeal decisions in the High Court. Any appeal can be initiated by the Council or other parties, but would need to be based on a point of law or seek variation of the decision by way of judicial review. The closing date for appeals is 6 May 2019.
One of the four appeals considered by the Commission suggested that a Bunnythorpe Community Board be established. While the Commission agreed that no community boards be established at this stage, the Commission did comment that a more appropriate process for a proposed board would be for the community to petition the Council for its establishment as a standalone process.
2. NEXT STEPS
The Council’s next elections will be held on 12 October 2019 with no change to the current representation arrangements.
3. Compliance and administration
Does the Council have delegated authority to decide? |
Yes |
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Are the decisions significant? |
No |
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If they are significant do they affect land or a body of water? |
No |
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Can this decision only be made through a 10 Year Plan? |
No |
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Does this decision require consultation through the Special Consultative procedure? |
No |
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Is there funding in the current Annual Plan for these actions? |
Yes |
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Are the recommendations inconsistent with any of Council’s policies or plans? |
No |
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The recommendations contribute to Goal 3: A Connected and Safe Community
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The recommendations contribute to the outcomes of the Connected Community Strategy
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The recommendations contribute to the achievement of action/actions in the Active Citizenship Plan The action is: Encourage people to vote in local body elections. |
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Contribution to strategic direction |
By providing appropriate representation arrangements for local body elections. |
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1. |
Local Government Commission Determination Palmerston North City Council ⇩ |
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PALMERSTON NORTH CITY COUNCIL
TO: Council
MEETING DATE: 29 April 2019
TITLE: Funding - Palmerston North Public Sculpture Trust
DATE: 4 April 2019
Presented By: Debbie Duncan, General Manager - Community, Community
APPROVED BY: Heather Shotter, Chief Executive
1. That the report dated 17 January 2019 and titled “Funding agreement between Palmerston North City Council and Palmerston North Public Sculpture Trust” be uplifted from the table. 2. That the information contained in the report dated 17 January 2019, ‘Funding agreement between Palmerston North City Council and Palmerston North Public Sculpture Trust” as attached to the memorandum titled “Funding – Palmerston North Public Sculpture Trust” dated 29 April 2019 be received, noting that the Funding Agreement has been withdrawn. 3. That Council approves an increase in operating budget in 2018/19 of $50,000. This will be offset by removing the capital new budget in programme 367 (Public Sculptures/Arts Funding) of $50,000 in 2018/19. 4. That payment of the grant be subject to the Palmerston North Public Sculpture Trust presenting an annual report back to council.
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1. ISSUE
Council included $50,000 per annum as a capital new budget for five years in the 2018-2028 Ten-Year Plan to support the Sculpture Trust’s programme to acquire and install small-scale, high quality sculptures in public areas focussing on central Palmerston North.
Following this decision Council officers began discussion with the Palmerston North Public Sculpture Trust (PNPST) on a new funding agreement for a five-year term from 2018-2023. The primary catalyst for a revision of the agreement was to provide greater clarity of the funding processes, as independent legal advice received had confirmed that the previous agreement was contradictory and wouldn’t have been enforceable in the event of disagreement by either party.
The revised draft agreement was brought to the Arts, Culture and Heritage Committee on 11 February 2019 for consideration, following a presentation by the PNPST Chair. Elected Members were of the view that the report had been presented to the Committee too soon and further information was required before making a decision. This lead to the following resolution:
That the item be left to lie on the table until the Council meeting on 25 February 2019.
However as sufficient progress had not been made by that date, Council resolved:
That the report dated 17 January 2019 and titled “Funding agreement between Palmerston North City Council and Palmerston North Public Sculpture Trust” lie on the table until the funding agreement is ready for approval.
Despite extensive discussions, it has now become apparent that a formal agreement will not meet the needs of either Council or the Trust, as it can’t reflect the longstanding high trust relationship between the parties; nor can it provide for the level of creativity and flexibility that is required by the Trust. The prescriptive nature of the funding processes required in a formal agreement actively hinder the ability of PNPST to commission and fundraise for further works.
2. DISCUSSION
The PNPST is a voluntary organisation that has worked tirelessly to provide the city with significant pieces of sculpture over the last 10 years. All have been commissioned by the Trust utilising their extensive experience and contacts in the art world, and through the support of their many funding relationships.
It is also important to note that the success of the sculpture programme to date has been the result of the high level of trust between Council and PNPST. This is evidenced by the fact that it has only recently come to light that the previous agreement was inadequate. In practice, the Trust and Council have long worked collaboratively on each project, with each party actively acknowledging the contribution and needs of the other.
With these considerations in mind, it has now been concluded that an appropriate way to move forward is to give PNPST an annual $50,000 grant, instead of an amended funding agreement. The grant would come with the following conditions:
· that the sculpture is gifted to Council following its installation; and
· PNPST report back annually at the end of each financial year on the use of the funding.
By providing an annual grant to PNPST, Council not only secures ownership of unique sculptural artworks, but also:
· Actively supports the Trust’s need for agility and creativity in the commissioning and purchase of assets; and in return:
o Gets a good return of tangible investment, on behalf of its ratepayers;
o Continues its close working relationship with PNPST in making the arts more visible throughout the city, thus, contributing to Palmerston North becoming an arts powerhouse.
The provision of the annual grant will also provide the Trust with tangible evidence of Council’s support to assist in their fundraising endeavours, whilst not diminishing the need to meet Council’s regulatory, compliance and strategic processes.
If Council supports the proposal for an annual grant a budget change for 2018/19 financial year will need to be made, as the current budget sits as a capital new programme. Recommendation three above seeks an additional operating budget of $50,000 with which to pay a grant to the PNPST in 2018/19. This will be offset by no longer requiring the current $50,000 capital new budget in programme 367 (Public Sculptures/Arts Funding).
3. NEXT STEPS
If the recommendations are approved, this year’s grant will be released to PNSPT with an expectation that the Trust will provide a report back on this year’s activities to the 17 June 2019 Arts, Culture and Heritage Committee. This will be accompanied by a brief covering memo from Officers.
4. Compliance and administration
Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause> |
Yes |
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Are the decisions significant? |
No |
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If they are significant do they affect land or a body of water? |
No |
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Can this decision only be made through a 10 Year Plan? |
No |
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Does this decision require consultation through the Special Consultative procedure? |
No |
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Is there funding in the current Annual Plan for these actions? |
Yes |
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Are the recommendations inconsistent with any of Council’s policies or plans? |
No |
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The recommendations contribute to Goal 2: A Creative and Exciting City |
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The recommendations contribute to the outcomes of the Creative and Liveable Strategy |
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The recommendations contribute to the achievement of action/actions in the Arts Plan · The action is: Administer arts funding for the sector: - Public Sculpture Trust · Strategic Partnerships: Work with community groups and charitable trusts e.g. S+ART, Public Sculpture Trust, and Creative Journeys to foster activities. · Encourage and foster experimentation and arts activities that cross boundaries, increase cultural diversity, and make the arts more visible throughout the city area (Toi Māori, Pacific, Asian, people with disability, LGBTQI, and other cultural and community groups). · Create and foster existing and new pathways that nurture new, developing and emerging artists and art forms and promote opportunities for people to participate in the arts and cultural experiences in Palmerston North. |
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Contribution to strategic direction |
By adding vitality to the city centre, increasing public access to high quality art, and raising the profile of the arts in the City, the PNPST sculpture programme makes Palmerston North a creative and interesting place to be, supporting Priority 3 of the Creative and Liveable Strategy to develop the city into an arts powerhouse with a national reputation for creativity and the arts. |
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1. |
Report - Funding Agreement ⇩ |
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2. |
PNCC_PNPST Funding Agreement 2008 ⇩ |
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3. |
PNCC_PNPST Funding Agreement 2019 ⇩ |
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PALMERSTON NORTH CITY COUNCIL
TO: Council
MEETING DATE: 29 April 2019
TITLE: Approval of international travel for Deputy Mayor, May 2019
DATE: 9 April 2019
Presented By: Toni Grace, International Relations Manager, Strategy and Planning
APPROVED BY: Sheryl Bryant, General Manager - Strategy & Planning
1. That the Deputy Mayor be granted approval to travel overseas to Sister City Guiyang in May 2019, and conduct any associated business.
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1. ISSUE
This memorandum seeks Council’s approval for the Deputy Mayor to travel overseas in May 2019, to strengthen Palmerston North’s cooperation with Sister City Guiyang, including attendance at the 2019 Big Data Expo and headlining a joint delegation of Palmerston North tertiary and secondary schools on an education marketing and recruitment visit.
In accordance with Council policy, approval is sought for the Deputy Mayor’s leave to travel on this international visit, and associated business. The duration of the official visit is estimated to be around one week, plus travel time.
The cost for the Deputy Mayor’s air travel is estimated to be approximately $1500, which will be largely covered by the Air New Zealand Award voucher that PNCC won in May last year at the 2018 Sister Cities New Zealand annual awards for the “Best Commercial Project”.
Other associated costs including accommodation, transfers and meals will be supported by the Big Data Expo Organising Committee (who issued the invitation), with any remaining costs to be covered by the existing operational budget of the International Relations Office. No additional funding is being sought from Council for this visit.
2. BACKGROUND
Guiyang and Palmerston North have been sister cities since 1992. In 2017 Mayor Grant Smith led a city business delegation to Guiyang to celebrate the 25th anniversary of the relationship, and to advance closer economic and education cooperation, including the signing of a new International Education Letter of Intent (LOI).
This LOI has since created a valuable platform for both individual and collective groupings of Palmerston North education providers to travel to Guiyang, meet with the Education Bureau, visit prospective partner schools, and form relationships with education recruitment agencies.
A collective group of tertiary and secondary providers, led by CEDA and supported by Education New Zealand, is visiting Guiyang again this year from 30 May-1 June to further this cooperation and hold a student and parent information fair. The Deputy Mayor’s leadership of this delegation visit to Guiyang will help raise the status of the visit, gain official support and media attention, and further promote Palmerston North as a world-class education destination
That week, the Deputy Mayor has also been invited to attend the 2019 China International Big Data Expo from 26-29 May – one of the highest-profile national events held in our Sister City. Guiyang is fast becoming a leading hub for big data in China, attracting funding from central government for high-tech incubators and big data infrastructure. The Expo will be attended by world-renowned big data, internet and software enterprises such as Google, Qualcomm, Seagate, Alibaba, Tencent, Huawei, Unis and Inspur.
The Deputy Mayor’s participation in this event will not only demonstrate our genuine interest and support for one of Guiyang’s key sectors, but help identify any potential cooperation opportunities for Palmerston North’s own priority sectors, including distribution, logistics and agritech.
The Deputy Mayor’s international air travel is being paid for by the Air New Zealand Award voucher that PNCC won in May last year at the Sister Cities New Zealand annual awards for the “Best Commercial Project 2018”, awarded for the “Manawatu Businesses in Asia” event that was delivered in 2017. The other delegation participants from CEDA and the education institutions are self-funded.
3. NEXT STEPS
CEDA will proceed with planning the IELG joint education mission to Guiyang, with support from the PNCC International Relations Office, and will also liaise with local technology enterprises about the opportunity to join the Deputy Mayor at the Big Data Expo.
Council’s Economic Development Committee will receive a report on the outcomes of the visit and intended next steps as part of the 6-monthly international relations update, in August 2019.
4. Compliance and administration
Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause> |
Yes |
|
Are the decisions significant? |
No |
|
If they are significant do they affect land or a body of water? |
No |
|
Can this decision only be made through a 10 Year Plan? |
No |
|
Does this decision require consultation through the Special Consultative procedure? |
No |
|
Is there funding in the current Annual Plan for these actions? |
Yes |
|
Are the recommendations inconsistent with any of Council’s policies or plans? |
No |
|
The recommendations contribute to Goal 1: An Innovative and Growing City |
||
The recommendations contribute to the outcomes of the Economic Development Strategy |
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The recommendations contribute to the achievement of action/actions in the International Relations Plan The action is: - Develop agreements with existing international partner cities, and support their implementation. -Work closely with the Central Economic Development Agency (CEDA) to market our region and attract international talent, investment, businesses, visitors and students to our city. -Coordinate with community partners (e.g. Massey, UCOL, IPU, business networks, firms and community groups) to organize international activities and visits, and to identify ways for PNCC to add value to local efforts. |
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Contribution to strategic direction |
Many of the priority sectors have a strong international correlation, and Council’s goal is to refocus and strengthen the city’s international partnerships, including Sister Cities, to support these emerging sectors and encourage investment, students, and visitors to the city. |
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Nil
PALMERSTON NORTH CITY COUNCIL
TO: Council
MEETING DATE: 29 April 2019
TITLE: Review of Mayoral Travel Grant for Guiyang
DATE: 9 April 2019
Presented By: Toni Grace, International Relations Manager, Strategy and Planning
APPROVED BY: Sheryl Bryant, General Manager - Strategy & Planning
1. That the conditions attached to the Palmerston North Mayoral Travel Grant (as adopted by Council on 24 August 2015, resolution 95-15) stipulating age and study timeframe conditions be rescinded. 2. That the Council note the intention of the Palmerston North Mayoral Travel Grant to be offered to a student from Guiyang for the 2019 Palmerston North City Short Term Study Programme. 3. That Council note that any future conditions attached to the Mayoral Travel Grant will be determined by the International Relations Office, in conjunction with the International Education Leadership Group (or similar) to ensure that the Grant meets the needs of the sector.
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1. ISSUE
In August 2015, the Council approved the establishment of a Mayoral Travel Grant for a maximum of $2500 for a student under the age of 25 years from Guiyang, China, to come to Palmerston North to study for a period of no less than 6 months.
Due to various external factors however, the travel grant was not able to be awarded following the visit, and was effectively put on hold. The travel grant was due for a review after three years, which is now overdue. This review amends the travel grant so that it supports existing efforts of the International Education Leadership Group (IELG).
Specifically, it is proposed that the new conditions of the travel grant remove the age limit and 6-month minimum study stipulation so that it can be awarded in conjunction with the launch of the new Palmerston North City Short Term Study Programme, supporting the marketing and recruitment efforts of local providers.
The Mayoral Travel Grant is provided from the existing operational international education budget, managed by the international relations office. No additional funding is sought from Council.
2. BACKGROUND
The 2015 Mayoral Travel Grant was established as a goodwill gesture to our Sister City, marking the Mayor’s 2015 visit to Guiyang in the margins of the inaugural New Zealand China Mayoral Forum, and promoting education exchange.
However, at the time there was not an agreed education cooperation framework in place between the cities, nor sufficient market awareness or education agency partnerships to provide a ready pool of candidates and pathways. As a result, the Guiyang Education Bureau was unable to easily identify a student to award the travel grant to, so the process stalled.
On the establishment of the International Relations Office in 2016, priority was instead placed on the establishment of a Letter of Intent (LOI) between the two cities to cooperate on Education, Academic Research, Expert Consultancy and Vocational Training Initiatives, intended to guide the further development of the education relationship between the cities.
This LOI was signed between the Mayors of Palmerston North and Guiyang in 2017. It recognised the need for greater education market awareness, relationships, and pathways between the two cities.
This LOI has since created a valuable platform for both individual and collective groupings of Palmerston North education providers to travel to Guiyang. This has allowed them to meet with the Education Bureau, visit prospective partner schools, and form relationships with education recruitment agencies.
The IELG collective of tertiary and secondary providers is visiting Guiyang again this year in May-June to further these partnerships and pathways. The IELG recognises that by working together, the providers can have a stronger impact jointly promoting the benefits of our city and region, alongside their own institutions’ offerings.
As part of the 2019 visit, there will be a Palmerston North Education Fair for prospective students and parents. This will be hosted by Guiyang education agency Liuxue 360, which visited Palmerston North last year as part of a market familiarisation tour organised by CEDA. The Education Fair will promote Palmerston North as a great place to study and live, while also allowing individual schools to pitch their own unique characteristics and offerings.
At the event, the education delegation will be launching a new Short-Term Study Programme for Palmerston North, which will provide prospective students, families and agents the chance to experience our city and education providers first-hand, before making the significant investment in a long-term education. The package was created to coincide with the high-profile 2019 China New Zealand Year of Tourism. The Mayoral Travel Grant will be awarded as part of this study programme launch process.
Compared to the last travel grant, this rescoping provides a more concrete opportunity for it to be operationalised. It also helps amplify the promotion and recruitment efforts of the local tertiary and secondary school providers, who are making a significant investment in the IELG and our Sister City relationship.
3. NEXT STEPS
PNCC and CEDA will work with the education agent and Guiyang City government to promote the Mayoral Travel Grant in conjunction with the Palmerston North student fair.
The outcome of the student fair and IELG visit will be reported to Council’s Economic Development Committee as part of the 6-monthly international relations update in August this year.
4. Compliance and administration
Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause> |
Yes |
|
Are the decisions significant? |
No |
|
If they are significant do they affect land or a body of water? |
No |
|
Can this decision only be made through a 10 Year Plan? |
No |
|
Does this decision require consultation through the Special Consultative procedure? |
No |
|
Is there funding in the current Annual Plan for these actions? |
Yes |
|
Are the recommendations inconsistent with any of Council’s policies or plans? |
No |
|
The recommendations contribute to Goal 1: An Innovative and Growing City |
||
The recommendations contribute to the outcomes of the Economic Development Strategy |
||
The recommendations contribute to the achievement of action/actions in the International Relations Plan The action is: -Sponsor scholarships to help local education providers to attract international students and encourage exchange -Work closely with the Central Economic Development Agency (CEDA) to market our region and attract international talent, investment, businesses, visitors and students to our city. -Coordinate with community partners (e.g. Massey, UCOL, IPU, business networks, firms and community groups) to organize international activities and visits, and to identify ways for PNCC to add value to local efforts. |
||
Contribution to strategic direction |
Many of the priority sectors have a strong international correlation, and Council’s goal is to refocus and strengthen the city’s international partnerships, including Sister Cities, to support these emerging sectors and encourage investment, students, and visitors to the city. |
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PALMERSTON NORTH CITY COUNCIL
TO: Council
MEETING DATE: 29 April 2019
TITLE: Sectional District Plan Review: Final Approval of Plan Change 22A-G
DATE: 11 April 2019
Presented By: David Murphy, City Planning Manager, Strategy and Planning
APPROVED BY: Sheryl Bryant, General Manager - Strategy & Planning
1. That Sectional District Plan Review Proposed Plan Change 22A-G is approved pursuant to Clause 17 of the First Schedule of the Resource Management Act 1991. 2. That the approval of Sectional District Plan Review Proposed Plan Change 22A-G is authorised by affixing the Common Seal of the Palmerston North City Council to the Plan Change. 3. That Sectional District Plan Review Proposed Plan Change 22A-G becomes operative on 13 May 2019 pursuant to Clause 20 of the First Schedule of the Resource Management Act 1991. 4. That the resolution to make Sectional District Plan Review Proposed Plan Changes 22A-G operative is publicly notified in accordance with Clause 20 of the First Schedule of the Resource Management Act 1991. 5. That the minor amendment to policy 1.5 of the subdivision section as detailed in the memorandum dated 11 April 2019 and titled “Sectional District Plan Review: Final Approval of Plan Change 22A-G” is approved under clause 16(2) of the Resource Management Act 1991.
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1. ISSUE
A decision has been issued on Sectional District Plan Review Proposed Plan Change 22A-G (Plan Change 22A-G) and no Environment Court appeals were received. Final approval is required under clause 17 of the first schedule of the RMA 1991.
2. BACKGROUND
Plan Change 22A-G was the final Plan Change of the Sectional District Plan Review.
Plan Change 22A-G reviewed the following parts of the District Plan:
A. Introduction, Information Requirements and Monitoring
B. Signs
C. Noise
D. Subdivision
E. Transport
F. Natural Hazards
G. Miscellaneous (Cultural and Natural Heritage and Local Business Zone)
The following minor amendment is recommended to policy 1.5 of the subdivision section:
1.5 To enable the subdivision of residential land into allotments of less than 350m2
in the Palmerston North residential areas, and less that 500m2 in the Ashhurst, Bunnythorpe and Longburn residential areas in the following situations:
· Around existing medium density or multi-unit housing development; or
· In conjunction
with a consented multi-unit housing development (R10.6.3.3 or R10.6.4.3); and
or
· Where it can be demonstrated that a dwelling can be contained within the site having regard to relevant permitted activity performance standards.
Policy 1.5 of the subdivision section was the subject of submissions on Plan Change 22A-G. The Plan Change 22A-G chairperson has confirmed that changing the second ‘or’ to an ‘and’ was not a deliberate amendment and that it should be an ‘or’, as per the notified version of Plan Change 22A-G.
If this minor amendment is not made there would be no policy support for new residential lots below 350m2 that are intended to provide for a standalone dwelling, an increasingly common development assessed by the planning team as it provides for smaller dwellings.
3. NEXT STEPS
Publicly notify the final approval and update the District Plan.
4. Compliance and administration
Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual |
Yes |
|
Are the decisions significant? |
No |
|
If they are significant do they affect land or a body of water? |
No |
|
Can this decision only be made through a 10 Year Plan? |
No |
|
Does this decision require consultation through the Special Consultative procedure? |
No |
|
Is there funding in the current Annual Plan for these actions? |
Yes |
|
Are the recommendations inconsistent with any of Council’s policies or plans? |
No |
|
The recommendations contribute to Goal 1: An Innovative and Growing City |
||
The recommendations contribute to the outcomes of the City Development Strategy |
||
The recommendations contribute to the achievement of action/actions in the Housing and Future Development Plan The action is: Review and update the District Plan in a proactive manner.
|
||
Contribution to strategic direction |
Gives effect to the City Development Strategy which records that there needs to be a clear planning framework to promote growth and urban development by providing certainty for public and private investment. |
|
Nil
PALMERSTON NORTH CITY COUNCIL
TO: Council
MEETING DATE: 29 April 2019
TITLE: Council Work Schedule
1. That the Council receive its Work Schedule dated April 2019.
|
1. |
Work Schedule ⇩ |
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PALMERSTON NORTH CITY COUNCIL
Recommendations from Committee
TO: Council
MEETING DATE: 29 April 2019
TITLE: Presentation of the Part I Public Planning and Strategy Committee Recommendations from its 1 April 2019 Meeting
Set out below are the recommendations only from the Planning and Strategy Committee meeting Part I Public held on 1 April 2019. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
16-19 |
Palmerston North Civic and Cultural Precinct Master Plan Memorandum, dated 11 March 2019 presented by the City Planning Manager, David Murphy. The COMMITTEE RECOMMENDS 1. That the Palmerston North Civic and Cultural Precinct Masterplan is endorsed to inform future Council decision making, in particular the 2021 Long Term Plan process; subject to a further report back to the Planning and Strategy Committee including the library options and a high level timeline and estimated costings. 2. That it be noted that an addendum or further testing of the Palmerston North Civic and Cultural Precinct Masterplan may be required in the event that: a) The Council determines that alternative locations for the Palmerston North Central Library building should be assessed as part of the options analysis for addressing the seismic performance of the building. b) A spatial needs analysis of the Te Manawa 2025 project identifies the need for a larger building than that assumed within the Masterplan. 3. That it be noted that future decision making processes, including the 2021 Long Term Plan, will enable further public consultation and direct engagement with key stakeholders on the Palmerston North Civic and Cultural Precinct Masterplan. 4. That the Chairperson of the Planning and Strategy Committee and Deputy Mayor be authorised to make minor amendments to the Palmerston North Civic and Cultural Precinct Masterplan. |
PALMERSTON NORTH CITY COUNCIL
Recommendations from Committee
TO: Council
MEETING DATE: 29 April 2019
TITLE: Presentation of the Part I Public Sport and Recreation Committee Recommendations from its 8 April 2019 Meeting
Set out below are the recommendations only from the Sport and Recreation Committee meeting Part I Public held on 8 April 2019. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
15-19 |
Menzshed Manawatu request to expand the Rangitāne Park pavilion and secure a long-term lease Memorandum, dated 24 March 2019 from the Parks and Reserves Manager, Kathy Dever-Tod and the Senior Property & Parks Planner, Aaron Phillips. The COMMITTEE RECOMMENDS 1. That Council approve, in principle, the proposed extensions to the Rangitāne Park pavilion. 2. That Council notes that officers will work with Menzshed Manawatu to prepare a draft lease document, for consideration by the Council. |
16-19 |
Sportsfields Fees and Charges Memorandum, dated 25 March 2019 from the Parks and Reserves Manager, Kathy Dever-Tod. The COMMITTEE RECOMMENDS 1. That Council continue with its current funding model of charging sportsfield users a percentage of the costs of sportsfield provision. 2. That Council continues to levy sportsfield user fees at the current level of approximately 5% cost recovery. 3. That Council continues the policy of not charging for sportsfields used exclusively by junior players. |
17-19 |
Hokowhitu Lagoon as a Sportsfield Report, dated 18 March 2019 from the Parks and Reserves Manager, Kathy Dever-Tod. The COMMITTEE RECOMMENDS 1. That Council adopts Option 1: “Do not classify the Hokowhitu Lagoon” and “Retain the status quo”, as described in the report dated 18 March 2019 and titled “Hokowhitu Lagoon as a Sports Field”. 2. That Council directs the Chief Executive to ensure that the contribution made by user groups to the upkeep of the Hokowhitu Lagoon is made more explicit throughout all user fees and charges documentation. |
18-19 |
Update on Equestrian Access within the Ashhurst Village Memorandum, dated 22 March 2019 from the Parks and Reserves Manager, Kathy Dever-Tod. The COMMITTEE RECOMMENDS 1. That Council notes the actions undertaken to improve access for horse riders in Ashhurst 2. That Council incorporates the needs of horse riders into a wider planning process to identify active transport routes from the realignment of State Highway 3, through the Ashhurst village and towards the Saddle Road. |
PALMERSTON NORTH CITY COUNCIL
Recommendations from Committee
TO: Council
MEETING DATE: 29 April 2019
TITLE: Presentation of the Part I Public Finance and Performance Committee Recommendations from its 15 April 2019 Meeting
Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 15 April 2019. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
24-19 |
Huia Street Reserve Memorandum, dated 29 March 2019 presented by the City Planning Manager, David Murphy and the Property Manager, Bryce Hosking. The COMMITTEE RECOMMENDS 1. That the Chief Executive be authorised to prepare a consultation document and undertake a consultation process under the Local Government Act 2002 prior to the Council making a decision about engaging with Parliament to initiate an amendment to the Palmerston North Reserves Act 1922 and / or the Palmerston North Reserve Empowering Act 1966 to enable the disposal or development of Huia Street Reserve (Lots 3 4 Pt Lots 1 2 DP 545) for an alternative use. 2. That it be noted that should an amendment to the Palmerston North Reserves Act 1922 and / or the Palmerston North Reserve Empowering Act 1966 be enacted or made by Parliament that the disposal or development of Huia Street Reserve (Lots 3 4 Pt Lots 1 2 DP 545) may be subject to further consultation by the Council under the Local Government Act 2002 and / or Reserves Act 1977 and Resource Management Act 1991. 3. That the Council receive the residential development scenarios prepared for the Huia Street Reserve report dated 29 March 2019 that demonstrate one option (residential development) for how the Huia Street Reserve could be used in the future, noting that any final decision on the future use of the reserve is subject to an amendment to the Palmerston North Reserves Act 1922 and / or the Palmerston North Reserve Empowering Act 1966 and the results of public consultation under the Local Government Act 2002 and / or Reserves Act 1977 and Resource Management Act 1991. |
25-19 |
Fees and Charges Review Report, dated 29 March 2019 presented by the Chief Financial Officer, Grant Elliott. The COMMITTEE RECOMMENDS 1. That the report titled `Fees and Charges Review’ dated 29 March 2019 be received and the current status of fees and charges be noted. Trade waste 2. That the proposal to adopt updated fees and charges for Trade Waste services effective from 1 July 2019 as attached in Appendix 2 of the report titled `Fees and Charges Review’ dated 29 March 2019, be approved for public consultation and the Chief Executive be authorised to undertake the necessary consultative process under sections 82 and 150 of the Local Government Act 2002. Planning & Miscellaneous 3. That the Statement of Proposal (and the associated summary) to adopt updated fees and charges for Planning Services and Miscellaneous Services effective from 1 July 2019 as attached in Appendix 3 of the report titled `Fees and Charges Review’ dated 29 March 2019, be approved for public consultation and the Chief Executive be authorised to undertake the necessary consultative process under sections 83 and 150 of the Local Government Act 2002. Building 4. That the fees and charges for Building Services, as proposed in Appendix 4 of the report titled `Fees and Charges Review’ dated 29 March 2019 be adopted and following public notification take effect from 1 July 2019. Environmental Health 5. That the fees and charges for Environmental Health Services (in terms of regulation 7 of the Health (Registration of Premises) Regulations 1966) as proposed in Appendix 5 of the report titled `Fees and Charges Review’ dated 29 March 2019, be adopted and following public notification, take effect from 1 July 2019. Animal Control 6. That the fees and charges for the Impounding of Animals (in terms of section 14 of the Impounding Act 1955) and for Dog Registration and Dog Impounding (in terms of sections 37 and 68 of the Dog Control Act 1996) as proposed in Appendix 6 of the report titled `Fees and Charges Review’ dated 29 March 2019 be adopted, and once following public notification, take effect from 1 July 2019. Burial & Cremation 7. That the fees and charges for Burial and Cremation, as proposed in Appendix 7 of the report titled `Fees and Charges Review’ dated 29 March 2019 be adopted and following public notification take effect from 1 July 2019. Service Connections 8. That the fees and charges for Service Connections, as proposed in Appendix 8 of the report titled `Fees and Charges Review’ dated 29 March 2019 be adopted and take effect from 1 July 2019. Recycling Charges 9. That the fees and charges for Recycling as proposed in Appendix 9 of the report titled `Fees and Charges Review’ dated 29 March 2019 be adopted and take effect from 1 May 2019. 10. That a review of the charging structure for animal control fees be undertaken to explore a mechanism to shift the fee burden to non- compliant dog owners and reported back to the Finance and Performance Committee. |
Nil
PALMERSTON NORTH CITY COUNCIL
Recommendations from Committee
TO: Council
MEETING DATE: 29 April 2019
TITLE: Presentation of the Part I Public Arts, Culture and Heritage Committee Recommendations from its 15 April 2019 Meeting
Set out below are the recommendations only from the Arts, Culture and Heritage Committee meeting Part I Public held on 15 April 2019. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
8-19 |
Presentation - Val Burr The COMMITTEE RECOMMENDS 1. That the Arts, Culture and Heritage Committee receive the presentation for information. 2. That the Chief Executive be instructed to consider what support Council can provide to the Palmerston North Electric Power Station Society. |
10-19 |
Cultural CCOs Six Month Reports to December 2018 and Draft Statements of Intent 2019-2022 Memorandum, dated 13 March 2019 presented by the Community Development Manager, Joann Ransom. The COMMITTEE RECOMMENDS 1. That Council receive the six-month reports to December 2018 submitted by Globe Theatre Trust Board, Te Manawa Museums Trust, Caccia Birch Trust Board and Regent Theatre Trust (the cultural CCOs). 2. That Council receive the draft Statements of Intent 2019–2022 submitted by the cultural CCOs subject to the below comments (clauses 10.3-10.6) for consideration by the Boards. 3. The Globe to clarify strategic Priority 2 in the Statement of Intent to include `represent the diversity of the Palmerston North Community’ as referenced on page 6 of the Draft Statement of Intent. 4. The Regent to modify strategic objective 3 under Migrant and Cultural Communities to `To assist with 2 additional culturally diverse events’ and the word `additional’ to be added in each year.
5. That the Te Manawa Trust Board consider increasing the KPI for visitor numbers in the Statement of Intent. 6. That the CCOs consider their role in Eco-City Strategy Priority 2 (Work With the Community to Reduce Carbon Emissions) in their statements of intent. 7. That the Chief Executive be instructed to review the asset renewal process for the Regent Theatre Trust with particular reference to the Sound System and report back to the Arts, Culture and Heritage Committee in June 2019. 8. That the Chief Executive go back to Caccia Birch Trust Board to address the unsustainable financial issue as presented in their Statement of Intent. |