PALMERSTON NORTH CITY COUNCIL
Extraordinary
CCNZ/Arts and Culture Fund Committee MEETING
2 May 2019
MEETING NOTICE
Pursuant to Clause 21 of Schedule 7 of
the Local Government Act 2002, I hereby requisition an extraordinary meeting of
the CCNZ/Arts and Culture Fund Committee to be held at 6.30pm on Thursday, 2
May 2019 in the Missoula Room, first floor, Civic Administration Building, 32
The Square, Palmerston North, to consider the business stated below.
CHAIRPERSON
Order of Business
1. Apologies
2. Notification
of Additional Items
Pursuant to Sections 46A(7) and
46A(7A) of the Local Government Official Information and Meetings Act 1987, to
receive the Chairperson’s explanation that specified item(s), which do
not appear on the Agenda of this meeting and/or the meeting to be held with the
public excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
3. Declarations
of Interest (if any)
Members are reminded of their duty
to give a general notice of any interest of items to be considered on this
agenda and the need to declare these interests.
4. Public
Comment
To receive comments from members of
the public on matters specified on this Agenda or, if time permits, on other
Committee matters.
(NOTE: If the
Committee wishes to consider or discuss any issue raised that is not specified
on the Agenda, other than to receive the comment made or refer it to the Chief
Executive, then a resolution will need to be made in accordance with clause 2
above.)
5. Confirmation
of Minutes Page 7
“That the minutes of the
extraordinary CCNZ/Arts and Culture Fund Committee meeting of 20 September 2018
Part I Public be confirmed as a true and correct record.”
6. CCNZ
Creative Communities Applications Round Two Page 17
Memorandum, dated 2 April 2019 presented
by the Arts Co-ordinator, Gillian Tasker and the General Manager - Community,
Debbie Duncan.
7. Exclusion
of Public
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To be moved:
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Chief Executive
(Heather Shotter), Chief Financial Officer (Grant Elliott), Chief
Infrastructure Officer (Tom Williams), General Manager – Strategy and
Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief
Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing
and Communications (Sacha Haskell), Sandra King (Executive Officer) because
of their knowledge and ability to provide the meeting with advice on matters
both from an organisation-wide context (being members of the Council’s
Executive Leadership Team) and also from their specific role within the
Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Committee
Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of
their knowledge and ability to provide the meeting with procedural advice and
record the proceedings of the meeting.
Arts Co-ordinator
(Gillian Tasker) because of their knowledge and
ability to assist the meeting in speaking to their report and answering
questions, noting that such officer will be present at the meeting only for
the item that relate to their respective report.
[Add Third
Parties], because of their knowledge and ability to assist the
meeting in speaking to their report/s [or other matters as specified] and
answering questions, noting that such person/s will be present at the meeting
only for the items that relate to their respective report/s [or matters as
specified].
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Palmerston North City Council
Minutes of
the Extraordinary CCNZ/Arts and Culture Fund Committee Meeting Part I Public,
held in the Missoula Room, First Floor, Civic Administration Building, 32 The
Square, Palmerston North on 20 September 2018, commencing at 7.00pm
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Members
Present:
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Councillors Duncan McCann (in the Chair)
and Rachel Bowen, Mrs Meriam Findlay, Ms Gunhild
Litwin, Ms Susan McConachy, Mr Wiremu Te Awe Awe, Mr Warren Warbrick and Ms
Sara White.
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Apologies:
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Ms Bernadette Peters and Mafa Tuisaua
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Ms Sara White left
the meeting at 9.28pm. She was not present for
clauses 12.
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9-18
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Apologies
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Moved Duncan McCann, seconded Rachel Bowen.
The
COMMITTEE RESOLVED
1. That
the Committee receive the apologies.
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10-18
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Confirmation of Minutes
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Moved Rachel Bowen, seconded Susan McConachy.
The
COMMITTEE RESOLVED
1. That the
minutes of the extraordinary CCNZ/Arts and Culture Fund Committee meeting of
1 May 2018 Part I Public be confirmed as a true and correct record.
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Exclusion
of Public
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11-18
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Exclusion
of Public
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Moved
Duncan McCann, seconded Rachel Bowen
That the public
be excluded from the following parts of the proceedings of this meeting
listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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6.
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CCNZ Creative Communities Applications Round One
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7(2)(f)(ii)
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(a)(i)
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been excluded
for the reasons stated.
Chief Executive
(Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief
Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy
and Planning (David Murphy), General Manager - Community (Debbie Duncan),
Acting General Manager – Customer (Sheryl Bryant), Human Resources
Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha
Haskell), because of their knowledge and ability to provide the meeting with
advice on matters both from an organisation-wide context (being members of
the Council’s Management Team) and also from their specific role within
the Council..
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Acting
Governance and Support Team Leader (Stuart McKinnon) and Committee
Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of
their knowledge and ability to provide the meeting with procedural advice and
record the proceedings of the meeting.
Manager- Community Engagement (Ian Littleworth), Arts Coordinator
(Gillian Tasker) and Community Funding Coordinator (Becca Hofmann) because of
their knowledge and ability to assist the meeting in speaking to their report
and answering questions, noting that such officer will be present at the
meeting only for the item that relate to their respective report.
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12-18
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CCNZ Creative Communities Applications Round One
Memorandum, dated 5 September
2018 presented by Ian Littleworth, Manager – Community Engagement,
Community
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Moved
Duncan McCann, seconded Rachel Bowen.
The COMMITTEE RESOLVED
1 That the meeting return into Part I.
2. That the Committee determine and approve the
allocation of all funds available for round one of
the 2018/19 year of the Creative Communities Scheme.
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Moved
Rachel Bowen, seconded Duncan McCann.
The COMMITTEE RECOMMENDS
3. That Committee
requests the Chief Executive provide a report on funding issues
and options on the Creative Community Scheme to the Arts, Culture and
Heritage Committee.
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The public part of the meeting finished at 9.52pm
Confirmed 2 May 2019
Chairperson
PALMERSTON NORTH CITY COUNCIL
Memorandum
TO: CCNZ/Arts
and Culture Fund Committee
MEETING DATE: 2
May 2019
TITLE: CCNZ
Creative Communities Applications Round Two
DATE: 2
April 2019
Presented By: Gillian
Tasker, Arts Co-ordinator, Community
Debbie
Duncan, General Manager - Community
APPROVED BY: Heather
Shotter, Chief Executive
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RECOMMENDATION(S)
TO CCNZ/Arts and Culture Fund
Committee
1. That
the Committee determine and approve the allocation of all funds available for
round two of the 2018/19 year of the Creative Communities Scheme.
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1. ISSUE
1.1 The
Creative Communities Scheme (CCS) is a partnership between Creative New Zealand
and local authorities. Local authorities act as community arts advisors. The
purpose of the Scheme is to encourage local communities to create and present
opportunities to participate in arts activities.
1.2
The CCS is governed by an Application Guide and Application Form, which are set
by Creative NZ.
2. BACKGROUND
2.1 Creative
NZ has allocated $62,056 for distribution in Palmerston North for the 2017/18
year. Palmerston North City Council has made a contribution of $32,228,
excluding labour and promotion costs, to the scheme.
2.2 This
is the second round for the 2018/19 financial year. In this round a total of $139,683.64
has been requested across 32 applications.
2.3 The
total budget available to be allocated for 2018/19 Round 2 is $36,675.83
represented by:
INCOME
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Creative NZ Contribution
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$62,056.00
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PNCC Contribution
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$32,228.00
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Funds returned
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$193.16
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Funds returned since 2018/19
Round 1
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$2,898.67
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Total available for 2018/19
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$97,375.83
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EXPENDITURE
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Amount allocated in 2018/19
Round 1
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$60,700.00
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Total available for 2018/19
Round 2
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$36,675.83
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2.4 The
$193.16 in returned funding is due to two previously funded projects that came
in under budget.
2.5 The
additional $2,898.67 in returned funding is from two previously funded projects
that were cancelled.
2.6 The
Arts Coordinator has reviewed each of the applications for completeness and
compliance with the criteria stated in the Application Guide. The findings of
this review are described in the tables in Appendix One of this report.
2.7 Applicants
were given the option to meet with the Committee to speak to their written
applications. Interviews have been scheduled for those who took this option.
The interviews will take place on Tuesday 16 April and Wednesday 17 April 2019.
2.8 The
Committee has three options for the allocation of Creative Communities funding.
The Committee may elect to allocate:
a) none
of the funds available for this financial year;
b) some
of the funds available for this financial year; or
c) all of the
funds available for this financial year.
2.9 If
the Committee allocates none or some of the funds available for this financial
year, then the remaining budget will be rolled over to later 2018/19 round or
rounds.
2.10 If
the Committee allocates all of the funds available, there will be no further
rounds of CCS for 2018/19.
3. NEXT
STEPS
3.1 The
Committee is to consider the applications and allocate funds in accordance with
the Creative Communities Scheme Application Guide and the local context.
3.2 Council
officers will advise applicants of funding decisions.
3.3 Council
officers will notify the media of details of the funding decisions following
the Committee’s deliberations.
4. Compliance
and administration
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Does the Committee have
delegated authority to decide?
If Yes quote relevant clause(s)
from Delegations Manual 172
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Yes
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Are the decisions significant?
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No
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If they are significant do they
affect land or a body of water?
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No
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Can this decision only be made
through a 10 Year Plan?
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No
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Does this decision require
consultation through the Special Consultative procedure?
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No
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Is there funding in the current
Annual Plan for these actions?
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Yes
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Are the recommendations
inconsistent with any of Council’s policies or plans?
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No
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The recommendations contribute
to Goal 2: A Creative and Exciting City
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The recommendations contribute
to the outcomes of the Creative and Liveable Strategy
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The recommendations contribute
to the achievement of action/actions in the Arts Plan
The action is:
· Administer arts
funding for the sector
· Ongoing funding
is available through a partnership between the Council and Creative New
Zealand.
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Contribution to strategic
direction
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Support arts related events
through funding and advice.
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Attachments
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1.
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CCNZ Summary Sheets 2018-2019 Round 2 ⇩ 
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