AGENDA

Manawatu District/Palmerston North City Joint Strategic Planning Committee

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Grant Smith (Chairperson)

Helen Worboys (Deputy Chairperson)

 

PNCC

MDC

Susan Baty

Barbara Cameron

Leonie Hapeta

Shane Casey

Jim Jefferies

Michael Ford

Tangi Utikere

Phil Marsh

 

 

 

 

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

 

 

Manawatu District/Palmerston North City Joint Strategic Planning Committee MEETING

 

19 June 2019

 

 

 

Order of Business

 

1.         Apologies

2.         Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.

3.         Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

 

 

4.         Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE:     If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

5.         Confirmation of Minutes                                                                                     Page 7

“That the minutes of the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee meeting of 27 March 2019 Part I Public be confirmed as a true and correct record.”  

6.         Central Economic Development Agency's Final Statement of Intent 2019/20 Page 11

Memorandum, dated 11 June 2019 presented by the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer and the General Manager - Strategy & Planning, Sheryl Bryant.

7.         Regional Pathways Map                                                                                    Page 61

Memorandum, dated 4 June 2019 presented by the City Planning Manager, David Murphy.    

 8.        Exclusion of Public

 

 

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

 

 

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

 

 

 

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing and Communications (Sacha Haskell), Sandra King (Executive Officer) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Committee Administrators (Penny Odell, Rachel Corser, Natalya Kushnirenko and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

 

   


 

Palmerston North City Council

 

Minutes of the Extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee Meeting Part I Public, held in the Council Chamber, First Floor,, Civic Administration Building, 32 The Square, Palmerston North on 27 March 2019, commencing at 1.02pm

Members

Present:

Palmerston North City Council

The Mayor (Grant Smith) (in the Chair) and Councillors Susan Baty, Jim Jefferies and Tangi Utikere.

Manawatu District Council

The Mayor (Helen Worboys) and Councillors Barbara Cameron, Shane Casey and Michael Ford.

Non Members:

Palmerston North

Councillors Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lorna Johnson, Karen Naylor and Duncan McCann.

Manawatu District Council

Councillors Steve Bielski and Hilary Humphrey.

Apologies:

Palmerston North City Council

Councillors Leonie Hapeta and Tangi Utikere (early departure).

Manawatu District Council

Councillor Alison Short.

 

1-19

Apologies

 

Moved Grant Smith, seconded Helen Worboys

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

2-19

Deputation - Te Awa Community Foundation

 

Mr Andrew McLean and Clive Pedley made a deputation on behalf of the Te Awa Community Foundation. 

 

There were benefits that community foundations offered to regional localities in providing assurity for local organisations, who in the future may not need to fundraise.  He also spoke of situations when an organisation of this nature had not existed in the region and locally designated funds were being allocated to other regions by default.

 

The aim of the Te Awa Community Foundation was to ensure endowed funds and donations that are volunteered were then professionally matched. This provides donors assurity that designated funds from the likes of gifts and wills were donated to the specific causes that they were intended. 

 

There were three events planned for next week to support the launch involving varying groups within the community and special guest Sir Stephen Tindall of the Community Fund

 

Councillor Tangi Utikere left the meeting at 1.26 pm.

 

 

Moved Grant Smith, seconded Helen Worboys

The COMMITTEE RESOLVED

1.   That the Manawatu District/Palmerston North City Joint Strategic Planning Committee receive the deputation for information.

 

 

3-19

Deputation - Gravel and Tar

 

Mr Steve Stannard and Colleen Sheldon made a deputation about the success of the recent Gravel and Tar event held in January 2019.

 

Mr Stannard canvassed the event’s recognition on an international level, noting that footage had been available on the Global Cycling Network’s YouTube channel which had close to 2 million international subscribers. He highlighted that this puts Palmerston North and the region on the map and in a fantastic light.

 

He spoke of the fact that this is only one event in three around the world that offers a similar level of prize money. The event had doubled in size and had both regional and international interest. The women’s event could possibly be set to double next year.

 

The event also ran a “Slicks and Stones” fun ride which utilised the same course and roads of Manawatu as the professionals. It had brought people in from other regions including Auckland.

 

The next event is scheduled for January 2020 and set to be a more accommodating date for other regions during the holiday period. Gravel and Tar would aim to hold same events with community and business involvement.

 

Gravel and Tar acknowledged the support of Manawatu District Council and Palmerston North City Council for their enthusiasm and financial assistance to the successful event that brings international visitors as well as from other regions.

 

 

Moved Grant Smith, seconded Michael Ford

The COMMITTEE RESOLVED

1.   That the Manawatu District/Palmerston North City Joint Strategic Planning Committee receive the deputation for information.

 

  

4-19

Confirmation of Minutes

 

Moved Grant Smith, seconded Helen Worboys

The COMMITTEE RESOLVED

1.   That the minutes of the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee meeting of 12 December 2018 Part I Public and Part II Confidential be confirmed as a true and correct record.

 

5-19

Presentation of the Central Economic Development Agency's Half-Yearly Report to 31 December 2018

Memorandum, dated 10 March 2019 presented by the General Manager - Strategy & Planning, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer.

 

Moved Grant Smith, seconded Helen Worboys

The COMMITTEE RESOLVED

1.   That the presentation of the Central Economic Development Agency’s Half-Yearly Report to 31 December 2018 be received.

 

 

6-19

Presentation of the Letter of Expectations 2019/20

Memorandum, dated 10 March 2019 presented by the General Manager - Strategy & Planning, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer.

 

Moved Grant Smith, seconded Susan Baty.

The COMMITTEE RESOLVED

1.   That the Letter of Expectation for 2019/20 be adopted.

 

 

7-19

Presentation of the Central Economic Development Agency's Draft Statement of Intent 2019/20

Memorandum, dated 10 March 2019 presented by the General Manager - Strategy & Planning, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer.

Adrian Broad left the meeting at 2.06pm. 

 

           

Moved Grant Smith, seconded Shane Casey

The COMMITTEE RESOLVED

1.   That the Central Economic Development Agency’s Draft Statement of Intent 2019/20 be received for information and that the following comments be conveyed to the CEDA Board for consideration in finalising their Statement of Intent:

      -     the Financial Performance showing projected deficits be reviewed by       the Chief Executive’s in conjunction with the CEDA Board

      -     the regional identity not proceed ahead of the finalised investment,       labour market and visitor strategies are adopted to ensure the regional       identity supports these strategies.

 

 

 

The meeting finished at 2.11pm

 

Confirmed 19 June 2019

 

 

 

Chairperson


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Manawatu District/Palmerston North City Joint Strategic Planning Committee

MEETING DATE:           19 June 2019

TITLE:                            Central Economic Development Agency's Final Statement of Intent 2019/20

DATE:                            11 June 2019

Presented By:            Brent Limmer, General Manager, Community and Strategy, Manawatu District Council, -

Sheryl Bryant, General Manager - Strategy & Planning, Strategy & Planning

APPROVED BY:             Sheryl Bryant, General Manager - Strategy & Planning

 

 

RECOMMENDATION(S) TO COMMITTEE

1.   That the Central Economic Development Agency’s Final Statement of Intent 2019/20 be agreed.

 

 

 

1.         ISSUE

The Central Economic Development Agency (CEDA), as a Council Controlled Organisation, is

required to deliver to the shareholders its final Statement of Intent (SOI) on or before 30 June, having considered any shareholders’ comments on the draft SOI. The final SOI is

attached for either agreement or modification.

 

Under the Local Government Act 2002, Section 65 (2) states that:

“A local authority must, as soon as practicable after a statement of intent of a council controlled organisation is delivered to it,—

(a)       agree to the statement of intent; or

(b)       if it does not agree, take all practicable steps under clause 5 of Schedule 8 to require the statement of intent to be modified.”

 

 

2.         BACKGROUND

At its March 2019, the Committee considered the draft SOI.  It requested CEDA to consider the following comments in finalising the SOI:

·    the Financial Performance showing projected deficits be reviewed by the Chief Executives in conjunction with the CEDA Board

·    the regional identity not proceed ahead of the finalised investment, labour market and visitor strategies are adopted to ensure the regional identity supports these strategies.

In considering whether the SOI is agreed or modified, the Committee must be satisfied that

the comments conveyed to the CEDA Board have been considered and reflected in the final

SOI.

The financial performance has been reviewed to ensure the budget accurately reflects the services CEDA is required to deliver.  It should be noted the budget has taken into account the transfer of i-SITE services back to the Councils to enable CEDA to focus on its strategic priorities as set out in the Letter of Expectations from the Councils.  There is a slight difference of $4,000 between the budget and what is in the Councils’ Annual Plans.  The latter will be the grant paid to CEDA.

The following statement in the SOI reflects the intent that the regional identity will not be proceeding ahead of the investment, labour market and visitor strategies: “Our target audiences include prospective investors, students and education agents, new and current businesses, potential residents, current residents (ambassadors), and visitors. Profiling the region is an enabler of the strategic plans for Inward Investment, Visitor Sector, Talent Attraction and Retention, Regional International Education and more.”

3.         NEXT STEPS

If the Committee is not satisfied that its comments have been considered, it has the ability to modify the SOI.  In so doing, it would need to have regard to the Local Government Act 2002, Schedule 8, clause 5, which states:

 

“(1)   Despite any other provision of the Act or of the constitution of any council-controlled organisation, the shareholders of a council-controlled organisation may, by resolution, require the board to modify the statement of intent by including or omitting any provision or provisions of the kind referred to in clause 9(1)(a) to (i), and any board to whom notice of the resolution is given must comply with the resolution.

(2)     Before giving notice of the resolution to the board, the shareholders must consult the board concerned as to the matters to be referred to in the notice.”

 

 

This means that any resolution to modify the final SOI, must be subject to consultation with

the Board. Once consultation has occurred, the final SOI will be presented back to the

September Committee meeting with the resolution to modify. The modified SOI will become

the final SOI.

If the Committee is satisfied that its comments have been considered, then the next step is for the Committee to agree to the SOI.  This is the recommended action.

4.         Compliance and administration

Does the Committee have delegated authority to decide?

If Yes quote relevant clause(s) from Delegations Manual clause 184.5

Yes

Are the decisions significant?

No

If they are significant do they affect land or a body of water?

No

Can this decision only be made through a 10 Year Plan?

No

Does this decision require consultation through the Special Consultative procedure?

No

Is there funding in the current Annual Plan for these actions?

Yes

Are the recommendations inconsistent with any of Council’s policies or plans?

No

Contribution to strategic direction

This report contributes to the constitutional purpose of CEDA, being

driving and facilitating the creation and growth of economic wealth in

the Manawatu region and beyond.

 

 

Attachments

1.

CEDA Final Statement of Intent 2019/20

 

    


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PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Manawatu District/Palmerston North City Joint Strategic Planning Committee

MEETING DATE:           19 June 2019

TITLE:                            Regional Pathways Map

DATE:                            4 June 2019

Presented By:            David Murphy, City Planning Manager, Strategy & Planning

APPROVED BY:             Sheryl Bryant, General Manager - Strategy & Planning

 

 

RECOMMENDATION TO Manawatu District/Palmerston North City Joint Strategic Planning Committee

1.   That the Joint Committee receive the Regional Pathways Map for information.

 

 

 

1.         ISSUE

There is over $4.8m planned expenditure to extend the shared path network in the region and new opportunities are continuing to arise. 

The purpose of this memorandum is to set out the context at a region wide level to assist in understanding the ‘big picture’. 

For ease of reference two maps are provided to set the scene.  Appendix 1 shows key existing planned and proposed pathways.  Appendix 2 shows the regional cycle network and is included to provide broader scale information.

2.         BACKGROUND

The following paragraphs provide supporting information to be read alongside the maps in the appendices.

Type of Facility

This memorandum is focused on the wider shared path network as distinct from dedicated walking or cycle facilities.  For the avoidance of any doubt the following bullet points describe the types of facilities:

·    A shared path (the subject of this memorandum)– designed for use by those on foot (walking, jogging, running etc) and cyclists.  Typically, these are 2m-3m wide and have a compacted limestone or asphaltic concrete (‘hotmix’) surface.  These cater for higher usage numbers and have a dual role allowing for commuting as well as recreational use. A good example is the Manawatu River Pathway in Palmerston North.

·    A walkway – designed for walkers only, generally for recreational purposes.  Often a crushed metal surface.  For example, the Manawatu Gorge Walking Track at Te Apiti.

·    A cycleway – designed for cyclists only, often for commuting reasons.  These can be ‘on-road’ in the form of a shared area marked as a cycling lane or ‘off-road’ where it is a specific lane not available for walkers.  For example, road marking along College Street in Palmerston North is an ‘on-road’ facility.

·    A footpath – included as part of all urban streets and designed for walkers only for local connectivity purposes.

 

Participation and Popularity

There has been a rapid expansion of walking and cycling facilities throughout the nation over the last decade to keep pace with demand both from New Zealanders and tourists.  For example, the Te Araroa Trail (a 3000km network of trails extending from Cape Reinga to Bluff) has experienced growth with about 1000 walkers doing the route in 2018, up 25% from the 800 who did it in 2017 according to CEO Mark Weatherall.  The New Zealand Cycle Trail network, comprising 22 ‘Great Rides’ and 20 ‘Heartland Rides’ throughout the country, had an estimated 400,000 users doing 1.3 million trips in 2018 according to their website.

The Sport New Zealand ‘Active New Zealand Survey 2017’ identifies the number one weekly participation activity for adults is walking (with running at #4 running and road cycling at #8).  The survey indicates the activity is primarily undertaken on the road or footpath or on a specific walkway (#3) or ‘off-road’ (#8) or cycleway (#12).

Turning to our region, for the ‘Manawatu’ survey area (which includes Palmerston North City and Feilding) a participation rate for all activities of 36% in walking against 29% for the nation.  Whereas for cycling, the survey indicates a participation rate of 28% vs 29% for the nation.

Similar to the national trend regional facilities have been expanded over the last decade. For example, the Manawatu River Pathway has been upgraded and extended in Palmerston North. The counter at Dittmer Drive indicates over 300 users per day in this area.  In Feilding the development of the ‘Green Spine’ since 2014 is a popular facility with its central location.

 

Committed Expenditure

The planned capital expenditure in the respective Manawatu and Palmerston North Long Term Plans is a combined $4.822m for the key regional pathways as shown in the table:

Programme

Value

Timeframe

Feilding to Bunnythorpe Shared Path

(MDC Programme ref: 452)

 

$1,200k

2021

Palmerston North to Bunnythorpe Shared Path

(PNCC Programme ref: 1095)

$2,966k

2021-2024

Palmerston North to Ashhurst Manawatu River Pathway

(PNCC Programme ref: 1225 for completion of Stage 2)

$656k

2019/20

 

$4,822k

Next 5 Years

Table 1 – Planned Shared Path Expenditure by MDC/PNCC

 

Policy Context

At national level the Government Policy Statement on Land Transport 2018 sets out four strategic priorities – Safety, Access, Environment and Value for Money.  In particular, under the safety priority the direction is to ‘increase investment in footpaths and cycleways to support access to, and uptake of, active travel modes’.

At the regional level the Horizons Regional Council Land Transport Plan 2015-2025 (2018 Review) sets out the strategic direction for land transport.  With regard to walking and cycling there is a strategic priority for ‘An integrated walking and cycling network’ with the objective to provide a safe transport system with less modal conflict.

For Palmerston North City programmes the Creative and Liveable Strategy 2018 includes as priority 5 to ‘Have the most active community on New Zealand’.  The Active and Public Transport Plan 2018 is the action plan to achieve the strategy and includes as its central purpose ‘…to have a safe, efficient, and effective active and public transport system and the most active community in New Zealand’.  A specific programme in the plan references the ‘Bunnythorpe-Feilding Shared Path’.

For the Manawatu District Council, it is noted the Rural Area Vision statement in the 2018‑28 Long Term Plan sets out ‘Providing world-leading food, products and services within a beautiful sustainable rural landscape that offers outstanding recreational opportunities’.  It is also noted a Walk and Cycleways Strategy is under development with key stakeholder engagement taking place at the time of preparing this memorandum.  The document is expected to be finalised in late 2019.

 

Proposals

As identified on the Regional Pathways Map, aside from the planned connections between the City and Feilding and the City and Ashhurst, the other two key proposals are:

·    Ashhurst to Woodville Shared Path – This is a 14km long shared path to be funded and constructed by NZTA as part of their Te Ahu a Turanga Manawatu-Tararua Highway project between 2020-25.  This will provide ‘off-road’ access along the entire length of the route includes separated facilities on both the existing Ashhurst Bridge and over the new Manawatu River Bridge. 

·    City to Sea Rail Trail – This is a 29km shared path on the northern side of SH56, Rangiotu Road, Himatangi Beach Road extending from Longburn to the Himatangi Beach settlement. 

These are described as ‘proposals’ at this stage as in the case of the NZTA Te Ahu a Turanga project the Commissioners’ Panel’s recommendation report is under consideration by NZTA at the time of preparing this memorandum.  It is noted that NZTA has indicated publicly that it will support the development of a shared path.  With respect to the City to Sea Rail Trail, there is no specific funding allocation from PNCC, NZTA, MDC or Horizons Regional Council for the project at this stage.

It is also important to note that the map also shows conceptual routes in the Horowhenua district proposed at SH1, the Manawatu River and the rail line between Tokomaru and Shannon.  These options along with others are being considered as part of the Council’s Integrated Transport Study which is currently being prepared.

3.         NEXT STEPS

Nothing is planned as this memorandum is provided for information only purposes.

4.         Compliance and administration

Does the Committee have delegated authority to decide?

Yes

Are the decisions significant?

No

If they are significant do they affect land or a body of water?

No

Can this decision only be made through a 10 Year Plan?

No

Does this decision require consultation through the Special Consultative procedure?

No

Is there funding in the current Annual Plan for these actions?

No

Are the recommendations inconsistent with any of Council’s policies or plans?

Yes

Aligns with policy framework of Council.

The recommendations contribute to Goal 2: A Creative and Exciting City

The recommendations contribute to the outcomes of the Creative and Liveable Strategy

The recommendations contribute to the achievement of action/actions in the Active and Public Transport Plan

The action is:

‘There is a resilient shared pathway around the city linking to Ashhurst, Railway Road to Bunnythorpe-Feilding, Linton and Longburn with interconnections to the road network’.

Contribution to strategic direction

The recommendation is a ‘for your information’ item on the status of existing, planned and proposed regional pathways.  Delivery of the pathways over time will contribute to achieving the Creative and Liveable Strategy.

 

 

Attachments

1.

Appendix 1 - Regional Pathways Map

 

2.

Appendix 2 - Horizons Region Cycleways Map

 

    



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