PALMERSTON NORTH CITY COUNCIL
Extraordinary
CCNZ/Arts and Culture Fund Committee MEETING
25 September 2019
MEETING NOTICE
Pursuant to Clause 21 of Schedule 7 of
the Local Government Act 2002, I hereby requisition an extraordinary meeting of
the Council to be held at 9.00am on Wednesday, 25 September 2019 in the Council
Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston
North, to consider the business stated below.
CHAIRPERSON
Order of Business
1. Apologies
2. Notification
of Additional Items
Pursuant to Sections 46A(7) and
46A(7A) of the Local Government Official Information and Meetings Act 1987, to
receive the Chairperson’s explanation that specified item(s), which do
not appear on the Agenda of this meeting and/or the meeting to be held with the
public excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
3. Declarations
of Interest (if any)
Members are reminded of their duty
to give a general notice of any interest of items to be considered on this
agenda and the need to declare these interests.
4. Public
Comment
To receive comments from members of
the public on matters specified on this Agenda or, if time permits, on other
Committee matters.
(NOTE: If the
Committee wishes to consider or discuss any issue raised that is not specified
on the Agenda, other than to receive the comment made or refer it to the Chief
Executive, then a resolution will need to be made in accordance with clause 2
above.)
5. Confirmation
of Minutes Page 7
“That the minutes of the
extraordinary CCNZ/Arts and Culture Fund Committee meeting of 2 May 2019 Part I
Public be confirmed as a true and correct record.”
6. CCNZ
Creative Communities Applications Round One Page 17
Memorandum, dated 19 August 2019
from Joann Ranson, Community Development Manager, Community.
7. Exclusion
of Public
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To be moved:
“That the public
be excluded from the following parts of the proceedings of this meeting
listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Chief Executive
(Heather Shotter), Chief Financial Officer (Grant Elliott), Chief
Infrastructure Officer (Tom Williams), General Manager – Strategy and
Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief
Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing
and Communications (Sacha Haskell), Sandra King (Executive Officer) because
of their knowledge and ability to provide the meeting with advice on matters
both from an organisation-wide context (being members of the Council’s
Executive Leadership Team) and also from their specific role within the
Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Democracy
Administrators (Carly Chang, Courtney Kibby, Natalya Kushnirenko and Kath
Olliver), because of their knowledge and ability to provide the meeting with
procedural advice and record the proceedings of the meeting.
Brooke Carter
(Community Funding Coordinator) and Jo Ransom (Community Development Manager,
because of their knowledge and ability to assist the
meeting in speaking to their report and answering questions, noting that such
officer will be present at the meeting only for the item that relate to their
respective report.
[Add Third
Parties], because of their knowledge and ability to assist the
meeting in speaking to their report/s [or other matters as specified] and
answering questions, noting that such person/s will be present at the meeting
only for the items that relate to their respective report/s [or matters as
specified].
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Palmerston North City Council
Minutes of
the Extraordinary CCNZ/Arts and Culture Fund Committee Meeting Part I Public,
held in the Missoula Room, First Floor, Civic Administration Building, 32 The
Square, Palmerston North on 02 May 2019, commencing at 6.30pm
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Members
Present:
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Councillor Duncan McCann (in the
Chair)and Councillor Rachel Bowen, Mrs Meriam Findlay, Ms Gunhild Litwin and
Ms Susan McConachy.
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Apologies:
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Ms Bernadette Peters, Mr Mafa Tuisaua and
Mr Wiremu Te Awe Awe.
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1-19
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Apologies
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Moved Duncan McCann, seconded Rachel Bowen.
The
COMMITTEE RSOLVED
1. That
the Committee receive the apologies.
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2-19
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Confirmation of Minutes
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Moved Duncan McCann, seconded Rachel Bowen.
The
COMMITTEE RESOLVED
1. That the
minutes of the extraordinary CCNZ/Arts and Culture Fund Committee meeting of
20 September 2018 Part I Public be confirmed as a true and correct record.
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Exclusion
of Public
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3-19
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Recommendation to
Exclude Public
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Moved Duncan McCann, seconded Rachel Bowen.
The
COMMITTEE RESOLVED
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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6.
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CCNZ Creative Communities Applications Round Two
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7(2)(f)(ii)
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(a)(i)
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Chief Executive
(Heather Shotter), Chief Financial Officer (Grant Elliott), Chief
Infrastructure Officer (Tom Williams), General Manager – Strategy and
Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief
Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing
and Communications (Sacha Haskell), Sandra King (Executive Officer) because
of their knowledge and ability to provide the meeting with advice on matters
both from an organisation-wide context (being members of the Council’s
Executive Leadership Team) and also from their specific role within the
Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Committee
Administrators (Penny Odell, Rachel Corser, Natalya Kushnirenko and Courtney
Kibby), because of their knowledge and ability to provide the meeting with
procedural advice and record the proceedings of the meeting.
Arts Coordinator
(Gillian Tasker) because of her knowledge and
ability to assist the meeting in speaking to her report and answering
questions, noting that such officer will be present at the meeting only for
the item that relate to their respective report.
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4-19
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CCNZ Creative Communities Applications Round Two
Memorandum, dated 2 April
2019 presented by the General Manager - Community, Debbie Duncan.
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Moved
Duncan McCann, seconded Rachel Bowen.
The COMMITTEE RESOLVED
1. That
the meeting return into Part I
2. That
the Committee approve the allocation of all funds available for round two of
the 2018/19 year of the Creative Communities Scheme.
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The public part of the meeting finished at 8.27pm
Confirmed 25 September 2019
Chairperson
PALMERSTON NORTH CITY COUNCIL
Memorandum
TO: CCNZ/Arts
and Culture Fund Committee
MEETING DATE: 25
September 2019
TITLE: CCNZ
Creative Communities Applications Round One
PRESENTED BY: Joann
Ransom, Community Development Manager, Community
APPROVED BY: Debbie
Duncan, General Manager - Community
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RECOMMENDATION(S)
TO Council
1. That
the Committee determine and approve the allocation of funds available for
round one of the 2019/20 year of the Creative Communities Scheme.
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1. ISSUE
1.1 The
Creative Communities Scheme (CCS) is a partnership between Creative New Zealand
and local authorities. Local authorities act as community arts advisors. The
purpose of the Scheme is to encourage local communities to create and present
opportunities to participate in arts activities.
1.2
The CCS is governed by an Application Guide and Application Form, which are set
by Creative NZ.
1.3 The
committee deciding the distribution of the funds include: Duncan McCann
(Chairperson), Rachel Bowen (Deputy Chairperson), Wiremu Te Awe Awe (Tangata
Whenua), Mafa Tuisaua (Pacifica), Ebele Ezepue (Multicultural Council), William
Wood (Youth Council), Veronica Cozzi (Community Arts), Bernadette Peters and
Susan McConachy (Community Members).
2. BACKGROUND
2.1 Creative
NZ has allocated $68,220 for distribution in Palmerston North for the 2019/20
year. Palmerston North City Council has made a contribution of $32,940,
excluding labour and promotion costs, to the scheme.
2.2 This
is the first round for the 2019/20 financial year. In this round a total of $199,076.38
has been requested across 28 applications.
2.3 The
total budget available to be allocated for 2019/20 Round One is $101,160
represented by:
INCOME
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Creative NZ Contribution
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$68,220.00
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PNCC Contribution
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$32,940.00
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Total available for 2018/19
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$101,160.00
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2.4 The
Community Funding Coordinator has reviewed each of the applications for
completeness and compliance with the criteria stated in the Application Guide.
The findings of this review are described in the tables in Appendix One of this
report.
2.5 Applicants
were given the option to meet with the Committee to speak to their written
applications. Interviews have been scheduled for those who took this option.
The interviews took place on Tuesday 17 September and Thursday 19 September
2019.
2.6 The
Committee has three options for the allocation of Creative Communities funding.
The Committee may elect to allocate:
a) none
of the funds available for this financial year;
b) some
of the funds available for this financial year; or
c) all of the
funds available for this financial year.
2.7 If
the Committee allocates none or some of the funds available for this financial
year, then the remaining budget will be rolled over to later 2019/20 round or
rounds.
2.8 If
the Committee allocates all of the funds available, there will be no further
rounds of CCS for 2019/20.
3. NEXT
STEPS
3.1 The
Committee is to consider the applications and allocate funds in accordance with
the Creative Communities Scheme Application Guide and the local context.
3.2 Council
officers will advise applicants of funding decisions.
3.3 Council
officers will notify the media of details of the funding decisions following
the Committee’s deliberations.
Compliance and administration
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Does the Committee have
delegated authority to decide?
If Yes quote relevant clause(s)
from Delegations Manual 172
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Yes
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Are the decisions significant?
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No
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If they are significant do they
affect land or a body of water?
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No
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Can this decision only be made
through a 10 Year Plan?
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No
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Does this decision require
consultation through the Special Consultative procedure?
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No
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Is there funding in the current
Annual Plan for these actions?
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Yes
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Are the recommendations
inconsistent with any of Council’s policies or plans?
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No
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The recommendations contribute to Goal 2: A Creative and
Exciting City
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The recommendations contribute to the outcomes of the Creative
and Liveable Strategy
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The recommendations contribute
to the achievement of action/actions in the Arts Plan
The action is:
· Administer arts
funding for the sector
· Ongoing funding
is available through a partnership between the Council and Creative New
Zealand.
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Contribution to strategic
direction
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Support arts related events
through funding and advice.
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Attachments
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1.
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CCNZ Summary Sheets 2019-2020 Round 1 ⇩ 
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