Agenda of Council - 7 00 2019

PALMERSTON NORTH CITY COUNCIL

Council MEETING

7 October 2019

Order of Business

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4. Acknowledgement of Service of Retiring Councillors Page 7

5. Confirmation of Minutes Page 9

“That the minutes of the ordinary meeting of 23 September 2019 Part I Public be confirmed as a true and correct record.”

Reports

6. CET Arena Redevelopment Programmes Page 35

Memorandum, presented by Bryce Hosking, Manager - Property.

7. Update on Progress of the CET Arena Redevelopment Page 39

Memorandum, presented by Bryce Hosking, Manager - Property.

8. Palmerston North Performing Arts Trust - Annual Report and Audited Annual Accounts 2019 Page 45

Memorandum, presented by Sheryl Bryant, General Manager - Strategy & Planning.

9. Appointment of Commissioners - Resource Consent Hearing - 126 Turitea Road Page 61

Memorandum, presented by John Annabell, Legal Counsel.

10. The Manawatū River - Manawatu Golf Club Proposed Land Exchange Page 65

Report, presented by Bryce Hosking, Manager - Property.

11. Council Work Schedule Page 89

12. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
13.	Minutes of the ordinary meeting - Part II Confidential - 23 September 2019	For the reasons setout in the ordinary minutes of 23 September 2019, held in public present.
	Minutes of the ordinary meeting - Confidential Part II(b) - Limited Circulation - 23 September 2019
14.	Civic Honour Awards 2019	Privacy	s7(2)(a)
15.	Rotation of Trustees on Palmerston North Performing Arts Trust Board	Privacy	s7(2)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing and Communications (Sacha Haskell), Sandra King (Executive Officer) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Democracy Administrators (Carly Chang, Courtney Kibby, and Natalya Kushnirenko), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

Palmerston North City Council

Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 23 September 2019, commencing at 9.01am

Members

Present:

Mayor Grant Smith (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Apologies:

Councillors Adrian Broad and Aleisha Rutherford (late arrival).

Councillor Aleisha Rutherford entered the meeting at 9.12am during consideration of clause 97. She left the meeting at 11.25am during consideration of clause 102. She entered the meeting again at 11.51am during consideration of clause 104. She was not present for clauses 96, 102 and 103.

Councillor Leonie Hapeta left the meeting at 12.24pm during consideration of clause 111. She entered the meeting again at 12.26pm during consideration of clause 112. She was not present for clause 111.

96-19

Apologies

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That Council receive the apologies.

Clause 96-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

97-19

Deputation - Bronwyn Zimmerman

Ms Bronwyn Zimmerman made a deputation regarding the recommendation that Council not proceed with the proposed public consultation review of Te Manawa under section 17A, and that Council accept an “enhanced status quo” for Te Manawa.

Ms Zimmerman expressed the view that Boards of Council Controlled Organisations are inherently biased, and therefore their recommendations are not a sound basis for Council to change their mind regarding the review. She requested Council not to abandon the S17A review merely because both Elected Members and CCO Boards were tired of the process, and asked that they engage with the community further, particularly as the process was supposed to be ‘robust, measured and thorough’.

Councillor Aleisha Rutherford entered the meeting at 9.12am

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That the Council receive the deputation for information.

Clause 97-19 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

Abstained:

Councillor Aleisha Rutherford.

Note:
Councillor Duncan McCann declared a conflict of interest on clause 97-19 above and withdrew from the discussion.

98-19

Presentation on Strategic Monitoring - Palmerston North City Dashboards

Presentation by Julie Macdonald, Strategy & Policy Manager.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That the Council receive the presentation for information.

Clause 98-19 above was carried 15 votes to 0, the voting being as follows:

For:

99-19

Confirmation of Minutes

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That the minutes of the ordinary meeting of 26 August 2019 Part I Public be confirmed as a true and correct record.

Clause 99-19 above was carried 15 votes to 0, the voting being as follows:

For:

Reports

100-19

Separated Cycleways on New Collector Roads

Memorandum, presented by David Murphy, City Planning Manager.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That the amendments to the Urban Cycle Network Masterplan detailed in the report titled “Separated Cycleways on New Collector Roads” dated 23 September 2019 be approved.

2. That the need for Separated Cycleways on New Collector Roads be considered as part of the preparation of the Proposed Streets and Roads Framework.

Clause 100-19 above was carried 15 votes to 0, the voting being as follows:

For:

101-19

Funding to Progress Proposed City Centre Business Improvement District

Memorandum, presented by David Murphy, City Planning Manager.

Moved Grant Smith, seconded Leonie Hapeta.

RESOLVED

1. That $48,000 of unbudgeted expenditure be authorised to progress the Proposed City Centre Business Improvement District.

2. That it be noted that the Chief Executive will seek to absorb the $48,000 of unbudgeted expenditure to progress the Proposed City Centre Business Improvement District within existing Strategy and Planning budgets.

Clause 101-19 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere

Against:

Councillors Lorna Johnson and Karen Naylor.

The meeting adjourned at 10.22am
The meeting resumed at 10.40am

102-19	Implementation Plan for College Street Transport Upgrade Memorandum, presented by Robert van Bentum, Manager - Transport and Infrastructure. During discussion Elected Members requested the amount of $91,500 be added to the resolution with respect to the proposed treatment of Awapuni Shopping Centre from Nairn Crescent to Panako Place, as outlined in the report. After discussion Elected Members were of the view that further information was required with respect to scope, detail, plans and options for the remaining sections of the College Street Transport Upgrade Project before a decision can be made. Elected Members requested that a report be presented to the new Council to address this. Councillor Aleisha Rutherford left the meeting at 11.25am
	Moved Grant Smith, seconded Lorna Johnson. RESOLVED 1. That Council approve the implementation of the proposed treatment for College Street through the Awapuni Shopping Centre from Nairn Crescent to Panako Place including proposed budget of $91,500.
	Clause 102.1 above was carried 12 votes to 1, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Tangi Utikere. Against: Councillor Bruno Petrenas. Abstained: Councillor Lew Findlay QSM.
	Moved Grant Smith, seconded Lorna Johnson. 2. That the Chief Executive report back to the first Council meeting of the new term with further scope, detail and plans, and options.
	Clause 102.2 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

103-19

Approval to Consult - Amendment to the Cemeteries and Crematorium Bylaw 2018

Report, presented by Julie Macdonald, Strategy & Policy Manager.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That the Consultation Document (including the draft amendment to the Cemeteries and Crematorium Bylaw 2018) be approved for consultation.

2. That delegated authority is given to the Mayor and the Deputy Mayor for the approval of any minor amendments to the Consultation Document.

Clause 103-19 above was carried 14 votes to 0, the voting being as follows:

For:

104-19

Draft Policy for the Use of Public Space 2019 – Deliberations on Submissions and Adoption of Policy

Memorandum, presented by Julie Macdonald, Strategy & Policy Manager.

Councillor Aleisha Rutherford entered the meeting again at 11.51am

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That the recommended responses to issues raised during consultation, as contained in Attachment 1 to the memorandum dated 4 September 2019 and titled ‘Draft Policy for the Use of Public Space 2019 – Deliberations on Submissions and Adoption of Policy’, be received.

2. That the ‘Policy for the Use of Public Space 2019’, as shown in Attachment 2 to the memorandum dated 4 September 2019 and titled ‘Draft Policy for the Use of Public Space 2019 – Deliberations on Submissions and Adoption of Policy’, be adopted.

3. That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be given delegated authority to approve minor amendments to the Policy for the Use of Public Space 2019 prior to publication.

4. That the ‘Policy for Considering Applications for the Short-term Use of Public Space’, as shown in Attachment 3 to the memorandum dated 4 September 2019 and titled “Draft Policy for the Use of Public Space 2019 – Deliberations on Submissions and Adoption of Policy”, be revoked.

Clause 104-19 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

Abstained:

Councillor Aleisha Rutherford.

Recommendations from Committee Meetings

105-19

Sport and Recreation Committee Part I Public - 26 August 2019

Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes.

Moved Leonie Hapeta, seconded Vaughan Dennison.

RESOLVED

1. That the Committee's recommendations be adopted.

Clause 105-19 above was carried 15 votes to 0, the voting being as follows:

For:

106-19	Sport and Recreation Committee Part I Public - 16 September 2019 Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes.
	Moved Leonie Hapeta, seconded Vaughan Dennison. RESOLVED 1. That the Committee's recommendation 54-19 be adopted.
	Clause 106.1 above was carried 10 votes to 4, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillors Susan Baty, Vaughan Dennison, Jim Jefferies and Lorna Johnson. Abstained: Councillor Karen Naylor.
	Moved Leonie Hapeta, seconded Vaughan Dennison. 2. That the Committee's recommendations 56.1, 56.2 and 56.5 be adopted.
	Clause 106.2 above was carried 14 votes to 0, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Abstained: Councillor Karen Naylor.
	Moved Leonie Hapeta, seconded Vaughan Dennison. 3. That the Committee's recommendations 56.3 and 56.4 be adopted.
	Clause 106.3 above was carried 11 votes to 3, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillors Gabrielle Bundy-Cooke, Lorna Johnson and Duncan McCann. Abstained: Councillor Karen Naylor.

107-19

Community Development Committee Part I Public - 2 September 2019

Consideration was given to Community Development Committee recommendations as appended to these minutes.

Moved Aleisha Rutherford, seconded Lorna Johnson.

RESOLVED

1. That the Committee's recommendations be adopted.

Clause 107-19 above was carried 15 votes to 0, the voting being as follows:

For:

108-19

Planning and Strategy Committee Part I Public - 2 September 2019

Consideration was given to Planning and Strategy Committee recommendations as appended to these minutes.

Moved Duncan McCann, seconded Aleisha Rutherford.

RESOLVED

1. That the Committee's recommendations be adopted.

Clause 108-19 above was carried 15 votes to 0, the voting being as follows:

For:

109-19	Arts, Culture and Heritage Committee Part I Public - 9 September 2019 Consideration was given to Arts, Culture and Heritage Committee recommendations as appended to these minutes.
	Moved Rachel Bowen, seconded Jim Jefferies. RESOLVED 1. That the Committee's recommendations 29.1 and 29.2 be adopted.
	Clause 109.1 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Rachel Bowen, seconded Jim Jefferies. 2. That the Committee's recommendations 29.3 and 29.4 be adopted.
	Clause 109.2 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Rachel Bowen, seconded Jim Jefferies. 3. That the Committee's recommendations 29.5 and 29.6 be adopted.
	Clause 109.3 above was carried 10 votes to 4, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: The Mayor (Grant Smith) and Councillors Gabrielle Bundy-Cooke, Vaughan Dennison and Lew Findlay QSM. Note: Councillor Duncan McCann declared a conflict of interest on clause 109.3 above and withdrew from the discussion.
	Moved Rachel Bowen, seconded Jim Jefferies. 4. That the Committee's recommendations 29.7 and 29.8 be adopted.
	Clause 109.4 above was carried 14 votes to 1, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillor Duncan McCann.
	Moved Rachel Bowen, seconded Jim Jefferies. 5. That the Committee's recommendation 32-19 be adopted.
	Clause 109.5 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

110-19	Finance and Performance Committee Part I Public - 16 September 2019 Consideration was given to Finance and Performance Committee recommendations as appended to these minutes.
	Moved Susan Baty, seconded Jim Jefferies. RESOLVED 1. That the Committee's recommendation 66-19 be adopted.
	Clause 110.1 above was carried 13 votes to 2, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: Councillors Leonie Hapeta and Lorna Johnson.
	Moved Susan Baty, seconded Jim Jefferies. 2. That the balance of the Committee's recommendations be adopted.
	Clause 110.2 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

111-19

Adoption of amendment to the Palmerston North Dog Control Bylaw 2018

Memorandum, dated 2 September 2019 from Julie Macdonald - Planning & Strategy Manager.

Councillor Leonie Hapeta left the meeting at 12.24pm

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That Council adopts the amended Palmerston North Dog Control Bylaw 2018 (as provided as attachment 1 to the memo titled ‘Adoption of amendment to the Palmerston North Dog Control Bylaw 2018’).

Clause 111-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

112-19

Council Work Schedule

Councillor Leonie Hapeta entered the meeting again at 12.26pm

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That the Council receive its Work Schedule dated September 2019.

Clause 112-19 above was carried 15 votes to 0, the voting being as follows:

For:

Exclusion of Public

113-19

Recommendation to Exclude Public

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
22.	Minutes of the ordinary meeting - Part II Confidential - 26 August 2019	For the reasons setout in the ordinary minutes of 26 August 2019, held in public present.
23.	Community Development Small Grants Fund - approval of allocation	Negotiations	s7(2)(i)
24.	District Licensing Committee Membership and Policy on Appointments to Council Committees	Privacy	s7(2)(a)
25.	Presentation of the Part II Confidential Finance and Performance Committee Recommendations from its 16 September 2019 Meeting
26.	Presentation of the Part II Confidential Sport and Recreation Committee Recommendations from its 16 September 2019 Meeting

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

2. That Tasha Paladin, Gina Cole, Lyal Brenton and Colin Kriven of Palmerston North Community Services Council be permitted to remain after the public has been excluded.”

Clause 113-19 above was carried 15 votes to 0, the voting being as follows:

For:

The public part of the meeting finished at 12.31pm

Confirmed 7 October 2019

Mayor

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Council

MEETING DATE: 7 October 2019

TITLE: CET Arena Redevelopment Programmes

Presented By: Bryce Hosking, Manager - Property

APPROVED BY: Tom Williams, Chief Infrastructure Officer

RECOMMENDATION(S) TO Council

1. That Council approve the $1,019,783 of external funding currently apportioned to Programme 1082 for the Speedway Pits Relocation, to be split between Programme 1082 and Programme 1083, effectively:

a) Reducing the amount of external funding required for the Speedway Pits Relocation;

b) Changing the Entrance Plaza project budget to be partly externally funded; and

c) Transferring the Council funding for the Entrance Plaza project budget, equal to the sum of the allocated external funding portion, to the Speedway Pits project budget.

2. That Council give delegated authority to the Chief Executive to approve the final amounts of the external funding to be apportioned to Programmes 1082 and 1083 once external funding amounts have been confirmed by third-party sources.

1. ISSUE

1.1 As part of the redevelopment of the CET Arena there are two projects which have physical works commencing in the current 2019/20 financial year – The Speedway Pits Relocation and the new Entrance Plaza.

1.2 To ensure best outcomes; both these projects will be delivered concurrently as one project with the contract being tendered to deliver both projects through a single main contractor.

1.3 The Speedway Pits Relocation is being delivered via Programme 1082 – Central Energy Trust Arena Manawatu – Speedway Relocation and Artificial Pitch.

· There is a total project budget of $7,074,000

· The project will be delivered over the 2019/20 and 2020/21 financial years

· Physical works to commence from January 2020

· Of the $7,074,000 budget, $1,020,000 is to be funded through external third-party funding.

1.4 The new Entrance Plaza is being delivered via Programme 1083 – Central Energy Trust Arena Manawatu – Entrance Plaza and Western Concourse.

· There is a total project budget of $4,716,730

· The project will be delivered over the 2019/20 and 2020/21 financial years

· Physical works to commence from March 2020

· The project is 100% Council funded.

1.5 For clarity of the above, while the overall budgets have remained the same there has been some budget movements to reflect revised delivery timelines for these projects. These movements are summarised in the below tables for your reference.

Project Budgets as reflected in the LTP:

Prog.	Project	18/19	19/20	20/21	21/22	22/23	Total Budget
1082	Speedway Pits	$3.33mil	$3.74mil				$7.074mil
1083	Entrance Plaza		$454k	$4.26mil			$4.716mil

Project Budgets as currently reflected after the 2019/20 Annual Plan was finalised:

Prog.	Project	18/19	19/20	20/21	21/22	22/23	Total Budget
1082	Speedway Pits	$158k	$2.87mil	$4.04mil			$7.074mil
1083	Entrance Plaza		$2.26mil	$4.45mil			$4.716mil

Note: 1.         These figures have been rounded for simplicity.
            2.         Tables have been simplified to only reflect the relevant projects to
                      this report. Both Programmes are made up of multiple projects.

1.6 Council has an opportunity to seek external funding through Central Energy Trust for all electrical components related to both the Speedway Pits and Entrance Plaza projects, however, currently external funding is only to be provided for the Speedway Pits, not the Plaza.

1.7 To maximise the external funding opportunity Council Officers would like to include the electrical components from the Plaza project in the application to Central Energy Trust.

1.8 To give effect to this Council Officers propose the $1,020,000 of external funding currently apportioned to Programme 1082 for the Speedway Pits Relocation, to be split between Programme 1082 and Programme 1083, effectively:

a) Reducing the amount of external funding required for the Speedway Pits Relocation;

b) Changing the Entrance Plaza project budget to be partly externally funded; and

c) Transfer the Council funding for the Entrance Plaza project budget, equal to the sum of the allocated external funding portion, to the Speedway Pits project budget.

1.9 For clarity, there are no changes to the overall project budgets for either the Speedway Pits or the Entrance Plaza, nor is there any change to the overall amount of external funding required. The only change is how the external funding required is apportioned between the 2 projects.

2. External funding

2.1 At the time of writing this report the only external funding application that has been applied for in relation to obtaining external funding assistance for the Speedway Pits Relocation is with Central Energy Trust. This application is to be considered in November 2019 by their Trust Board.

2.2 To enable the project to commence from January 2020, the main contractor must be engaged by no later than mid-December 2019. Logistically this report for redistribution of external funding was unable to wait until after the application to Central Energy Trust had been considered as it would have to be presented to the December Finance and Performance Committee meeting. Getting approval from Council at this late stage would pose a significant risk to the project start date and overall completion within the Speedway off-season. Getting approval of this report in September allows for Council Officers to act in a timely manner once feedback is received from Central Energy Trust.

2.3 Providing the overall external funding level does not change, Council Officers request the Chief Executive be given delegated authority to approve the final amounts of the external funding split to be apportioned to Programmes 1082 and 1083 once the total external funding levels have been approved by Central Energy Trust.

3. NEXT STEPS

3.1 The funding application to Central Energy Trust requesting funding assistance for all electrical components related to both the Speedway Pits and Entrance Plaza projects is to be considered by the Trust Board in November 2019.

3.2 Physical works to begin in January 2020 for both projects.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter text>		No
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No

The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy
The recommendations contribute to the achievement of action/actions in the Active Community Plan The action is: The Central Energy Trust Arena is the city’s main multi-purpose hub for sport and recreation and serves as the region’s premier sporting and events hub.
Contribution to strategic direction	Palmerston North has fit-for-purpose facilities that meet demonstrated community’s sport and recreation needs and retains its ability to host major sporting events.

Attachments

Nil

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Council

MEETING DATE: 7 October 2019

TITLE: Update on Progress of the CET Arena Redevelopment

Presented By: Bryce Hosking, Manager - Property

APPROVED BY: Tom Williams, Chief Infrastructure Officer

RECOMMENDATION(S) TO Council

1. That Council receives the report titled ‘Update on Progress of the CET Arena Redevelopment’ dated 26 September 2019.

1. redevelopment Programme overview

1.1 As part of the redevelopment of the CET Arena there are three projects which have physical works commencing in the current 2019/20 financial year – The Speedway Pits Relocation, the new Entrance Plaza, and the Embankment Redevelopment.

1.2 To ensure best outcomes; these projects are being designed concurrently by the same designers, and they will also be delivered concurrently as one project with the contract being tendered to deliver the three projects through a single main contractor.

1.3 This report, and the design presentation accompanying this report, focuses on these three projects.

1.4 This report does not discuss the Artificial Pitch project as this is now complete, however, it is acknowledged that this is a key part of the overall redevelopment programme for the Arena and is featured within the Arena Masterplan.

The Arena Masterplan

1.5 The Pits and Plaza configuration has been modified through consultation with the Design team (Architects, Engineers, Planners, Acoustic and Traffic Engineering) with support from PNCC Planners, the Urban Design Review Consultant and the Stakeholders.

1.6 The design no longer has the Pits next to existing residential residents which mitigates likely acoustic issues. This has been endorsed against the Masterplan and deemed to be within the Masterplan parameters and has been presented to the independent planning commissioner to be approved as a non-notified resource consent.

Sports House Withdrawal

1.7 The formal withdrawal of Sports House from the Arena in 2019 was an important change to the design for the Arena redevelopment.

1.8 While a disappointing outcome, the Pits and Plaza designs were able to be modified following withdrawal of Sports House to provide a range of design benefits including:

· Continued utilisation of existing buildings to reduce spend;

· Less impact on existing operations; and

· A reduction in long term impact to adjacent residents.

Culture and Heritage

1.9 The engagement of a Specialist Storytelling Consultant has strengthened the design team’s ability to understand and respond to community influences including Rangitane, Maori Battalion and Heritage groups together with customer journey maps and strategy linkages in urban design context against the City Centre Framework.

1.10 Artistic collaboration across community groups is in progress with design integration increasing the depth of meaning to the built environments at all levels of the design.

Design Refinements and Value Engineering

1.11 The design and cost management teams are working closely to manage the scope and reduce cost for maximum value across the overall project.

1.12 In consultation with PNCC Property and Procurement, work sections have been combined prior to tender which aims to reduce time on site, reduce business interruption, leverage contract resource and reduce overheads.

1.13 The value engineering is ongoing with some key ‘wins’ being reduction in impact on existing contaminated land within the CETA site, efficiencies in layout and engineering, material selections and substitutions.

1.14 Current budget is tracking (prior to final design) at 5-6% over the combined budget for the three projects, however there are some value engineering options still available as risks are mitigated approaching the completion of designs for tender.

1.15 Stakeholder Engagement

1.16 The Steering Committee and the design team is working directly with user Stakeholders to brief key needs, review design iterations and approve the proposed solutions.

1.17 Formal presentations to Speedway, CETA and PNCC have been completed at a Briefing in May 2019, as well as Concept Design approval in August 2019.

1.18 Stakeholder engagement will continue into early November 2019 as final designs are completed ready for tender.

2. individual project Summary

2.1 The Speedway Pits Relocation is being delivered via Programme 1082 – Central Energy Trust Arena Manawatu – Speedway Relocation and Artificial Pitch.

· There is a total project budget of $7,074,000

o $1,020,000 of this is to be funded through external third-party funding

· Application for Resource Consent was lodged in July 2019 and is due to be signed off in first week of October 2019

· Detailed Design to be completed in October 2019

· Physical works to commence from January 2020, and is due for completion in October 2020

2.2 The new Entrance Plaza is being delivered via Programme 1083 – Central Energy Trust Arena Manawatu – Entrance Plaza and Western Concourse.

· There is a total project budget of $4,716,730

o The project is 100% Council funded

· Application for Resource Consent was lodged in July 2019 and is due to be signed off in first week of October 2019

· Detailed Design to be completed in October 2019

· Physical works to commence from March 2020, and is due for completion in October 2020

2.3 The Embankment Redevelopment is being delivered via Programme 1534 – Central Energy Trust Arena Manawatu – Embankment Redevelopment.

· There is a total project budget of $4,409,000

o The project is 100% Council funded

· Detailed Design to be completed in October 2019

· Physical works to commence from March 2020, and is due for completion in October 2020

2.4 For clarity of the above, while the overall budgets have remained the same there has been some budget movements to reflect revised delivery timelines for these projects.

3. future developments

3.1 There are two potential additional projects that strongly link with the speedway pits, embankment and entrance plaza:

· The South Grandstand; and

· A ‘Commercial Building’ which interlinks with the plaza bridge, housing external tenants.

3.2 These projects are outside the scope of this report and as they are not being completed in the immediate future are still subject to further feasibility work, detailed design and costing.

3.3 However, initial concept designs have been undertaken on these projects due to their interlinking nature with the three current projects. Some of these indicative concepts will be part of the design presentation accompanying this report, however, they will not be covered in depth as they do not form part of the current projects.

4. NEXT STEPS

4.1 Detailed design for all three projects to be completed by end of October 2019.

4.2 Request for Tenders will be issued at end of October 2019, with a successful contractor being engaged in December 2019.

4.3 Construction to begin in January 2020; concluding in October 2020.

5. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter text>		No
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No

The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy
The recommendations contribute to the achievement of action/actions in the Active Community Plan The action is: The Central Energy Trust Arena is the city’s main multi-purpose hub for sport and recreation and serves as the region’s premier sporting and events hub.
Contribution to strategic direction	Palmerston North has fit-for-purpose facilities that meet demonstrated community’s sport and recreation needs and retains its ability to host major sporting events.

Attachments

Nil

PALMERSTON NORTH CITY COUNCIL

Report

TO: Council

MEETING DATE: 7 October 2019

TITLE: The Manawatū River - Manawatu Golf Club Proposed Land Exchange

PRESENTED BY: Bryce Hosking, Manager - Property

APPROVED BY: Tom Williams, Chief Infrastructure Officer

RECOMMENDATION(S) TO Council

1. That Council approves consultation with the public, as per Section 15 & 119 of the Reserves Act 1977, on the proposal to exchange 800 square metres of land, being part of lot Part Section 1678 Town of Palmerston North, in return for 9,350 square metres of land owned by Manawatū Golf Club land, being part of Pt Lot 3 DP 19255, Sec 1679 TN OF Palmerston North, Pt Lot 1 DP 1332, and Pt Lot 261 DP 666.

2. That if the reserve exchange is approved after consultation and consideration of objections, the Council either:

(a) Approves the additional budget of $73,475 plus GST for the difference in the value of proposed land detailed in Appendix One

(b) Authorise the Chief Executive to redirect current parks land purchase budget that is unlikely to be spent in current financial year to the land exchange, noting overall land purchase programmes for 2020/2021 annual plan will be revised.

Summary of options analysis for

Problem or Opportunity	The Manawatū Golf Club effectively owns a significant portion of land in the river environment near the bottom of Albert Street due to their rights to apply for an accretion over it. This piece of land contains approximately 1,200m of the Manawatū River Park Path and 12.2 hectares of open space and forestry that the public use. In 2016 Palmerston North City Council adopted the Manawatū River Framework. The framework directs Council officers to purchase this piece of golf club land in the river environment, to lower any risk of this highly significant piece of pathway and open space being lost to public access in the future.
OPTION 1:	That Council approves consultation with the public, as per Section 15 & 119 of the Reserves Act 1977, on the proposal to exchange 800 square metres of land, being part of lot Part Section 1678 Town of Palmerston North, in return for 9,350 square metres of land owned by Manawatū Golf Club land, being part of Pt Lot 3 DP 19255, Sec 1679 TN OF Palmerston North, Pt Lot 1 DP 1332, and Pt Lot 261 DP 666. That Council either: (a) Approves the additional budget of $73,475 plus GST for the difference in the value of proposed land detailed in Appendix One or (b) Authorise the Chief Executive to redirect current parks land purchase budget that are unlikely to be spent in current financial year to the land exchange, noting overall land purchase programmes for 2020/2021 annual plan will be revised. if the reserve exchange is approved after consultation and consideration of objections, if any.
Community Views	Community views would be considered through the proposed consultation.
Benefits	Council would be entitled to claim the accretion land which is approximately 12.2 hectares.
Risks	No risks are identified in consulting with the public on the proposal.
Financial	The land exchange value difference is $73,475 plus GST. Newspaper advertising $500, solicitor $3,000, social media, Council website and Officer time; receiving objections, and carry out the hearing process if required.
OPTION 2:	Council declines the proposed land exchange.
Community Views	Community views will not be sought.
Benefits	No further costs incurred.
Risks	Any Manawatū River Park works carried on the accretion land will be potentially lost if MGC exercise their right to claim the accretion and to use the land for other purposes.
Financial	No financial impact.
The recommendations contribute to Goal 2: A creative and exciting city
The recommended option contributes to the outcomes of the Creative and Liveable Strategy
The recommended option contributes to the achievement of action/actions in the Manawatu River Plan
Contribution to strategic contribution		The proposed exchange is implementing the Manawatū River Framework.

Rationale for the recommendations

1. Overview of the problem or opportunity

1.1 The Manawatū Golf Club (MGC) effectively owns a significant portion of land in the river environment due to their rights to apply for an accretion over it. This piece of land contains approximately 1,200m of the Manawatū River Park path and 12.2 hectares of open space and forest that the public currently use.

1.2 In 2016 Palmerston North City Council adopted the Manawatū River Framework. The framework directs Council officers to purchase this piece of golf club land in the river environment, to lower any risk of this highly significant piece of pathway, open space and forest being lost to public access in the future.

2. Background and previous council decisions

2.1 The Manawatū River Framework describes Council’s strategic direction in the river environment. The associated programme was funded through the 2018-28 Ten Year Plan, and Council is currently in year 3 of implementing the Manawatū River Framework.

2.2 The MGC owns a significant portion of land in the river environment. This piece of land contains approximately 1,200m of the Manawatū River Park path. The framework includes the purchase this piece of golf club land in the river environment (Section 10.2 page 76), to lower any risk of this highly significant piece of pathway and 12.2 ha of space and forest being lost to public access in the future.

2.3 The piece of land to be received in the exchange is approximately 9,350m². In addition, there is 12.2ha of accretion land.

2.4 Accretion is described by Land Information New Zealand (LINZ) in the following way:

Accretion occurs where a property is bounded by water, has a moveable boundary, and land is added to the property due to gradual and imperceptible changes in the position of the water boundary. The owner may then apply to have the title adjusted to reflect the current position of the water boundary.

2.5 The owner of a property that has been impacted by river or stream margin movement may apply to LINZ to have the accretion recognised, and thereby take ownership of the land. In this case the 12.2ha of accretion land can only be applied for by the MGC. However, if Council purchases the entire margin, then Council may apply for ownership of the additional 12.2ha (as shown in Figure 2).

2.6 The Manawatū River Framework recognises that the purchase of this piece of land was always conditional on the MGC being amenable to the sale, and so no set financial year was established for this purchase until some form of negotiation had taken place.

2.7 In July of 2019 Officers began negotiations with the MGC. The management and President received the proposal favourably and proceeded to obtain a valuation. The valuation includes the harvestable pine forest trees.

2.8 During the valuation process it was noted that a portion of the golf club’s 16^th tee was on Palmerston North City Council land. The club approached Council to tidy up this oversight as part of the land exchange deal so that the club became full owner of the course.

2.9 Council Officers agreed to this and identified a comparable parcel of land along the shared path that could be exchanged for the 16^thtee. The parcel proposed for exchange is held as reserve under the Reserves Act 1977, and a Reserves Act land exchange process must be followed by Council.

2.10 The MGC membership adopted the full proposal on September 2nd 2019. Council and MGC have entered into an agreement for the land exchange ( attachment 1), subject to Council approval of the land exchange, under the Ministerial delegation of the provision 15(1) of the Reserves Act.

2.11 Officers have prepared this report as the first step mandatory Reserves Act consultation process for the proposed land exchange.

3. Description of options

3.1 Option 1: That Council approves consultation with the public, as per Section 15 & 119 of the Reserves Act 1977, on the proposal to exchange 800 square metres of land, being part of lot Part Section 1678 Town of Palmerston North, in return for 9,350 square metres of land owned by Manawatū Golf Club land, being part of Pt Lot 3 DP 19255, Sec 1679 TN OF Palmerston North, Pt Lot 1 DP 1332, and Pt Lot 261 DP 666.

3.2 Option 2: Council declines the proposed land exchange and the additional capital funding required to complete the land exchange.

4. Analysis of options

4.1 Option 1: That Council approves consultation with the public, as per Section 15 & 119 of the Reserves Act 1977, on the proposal to exchange 800 square metres of land, being part of lot Part Section 1678 Town of Palmerston North, in return for 9,350 square metres of land owned by Manawatū Golf Club land, being part of Pt Lot 3 DP 19255, Sec 1679 TN OF Palmerston North, Pt Lot 1 DP 1332, and Pt Lot 261 DP 666.

4.2 The MGC is entitled to have their land title corrected to reflect the current position of the water boundary of the accretion land. The land area owned by MGC is 42.8661 hectares and is highlighted in green in Figure One:

Figure One: MGC Land

4.3 The area MGC are entitled to apply for as an accretion and take ownership of is shown in Figure Two.

Figure Two: Accretion Land

4.4 If MGC decide to apply for the accretion, the current walkway and the surrounding open space that is currently public accessible would be sitting on the MGC land.

4.5 Council would then have to negotiate with MGC to either purchase the accretion land shown as Figure Two edged in red or arrange a licence/easement for the right of using and maintaining the current river walkway and open space.

4.6 Council owned reserve land shown in blue in Figure Three. A small portion of that land on the MGC side of stop bank is occupied by MGC with one of the golf tees on the land. This is shown in Figure Three, edged in yellow.

Figure Three: Reserve Land Owned by Council and Occupied by MGC

4.7 The MGC would like to ensure their 16^th tee, currently on Council land, comes into MGC ownership.

4.8 Officers determined that to meet Council aims of owning the land and MGC’s objective of tiding up land under the 16^th tee, a land exchange for narrow strips highlighted in Figure Four in orange would be the best processes. The accretion application would then be made by Council once the land exchange is completed.

Figure Four: Proposed Land Exchange

4.9 The land being exchanged by Council is approximately 800 square meters and the land being exchanged by MGC is approximately 9,350 square metres.

4.10 Should the exchange to proceed, Council would be entitled to claim the accretion land which is approximately 12.2 hectares.

4.11 The difference in valuations for the exchangeable land, accretion rights and trees is $168,475. As part of the exchange, Council would need to make a payment of $168,475 plus GST to MGC.

4.12 Manawatū River Framework programme has budget provision of $95,000 for the MGC land purchase. The valuation exceeds the budget by $73,475, largely due to the $55,000 value of the stand of pine trees which was unbudgeted.

4.13 MGC submitted the proposal of land exchange to MGC Committee on 30 July 2019 and the Committee gave approval to progress the land exchange. Followed by MGC special general meeting on 2nd September 2019, the proposal was resolved by the membership of MGC.

Budget for Land Exchange

4.14 The Manawatū River Framework includes a budget of $95,000 for the land purchase in the 2019/2020 financial year.

4.15 The walkway land purchase programme 1929 has a budget of $245,000 in 2019/2020. Commitments for 2019/2020 include a walkway connection along Manawatū River and in Aokautere total to $205,000. Other possible purchases for walkway connections under negotiation may total to $50,000 - $150,000. Therefore, the walkway purchase budget cannot accommodate the land exchange.

4.16 The walkways land purchase programme was developed several years ago, to extend over a 50-year timeframe, and assumed a linear budget line. In reality, some years have higher development levels than others, with walkway purchase opportunities, and others have less development and the budget has been unspent. Review of the programme found on average the overall spend has been consistent with the overall budget across 10 years but can fluctuate from year to year.

4.17 A few other reserve land purchase budgets in urban growth areas are likely to be under spent this financial year as they are waiting for subdivision to occur. Examples include, neighbourhood reserve purchase in Aokautere Programme 708, City West (racecourse) walkway purchase Programme 1391, and the Ashhurst neighbourhood reserve purchase programme 1357 which will be partially spent.

4.18 Should the proposal be approved after considering the community feedback, then Council would need to choose to either approve additional land budget for the exchange or redirect the under-spent budgets. If the redirection of unspent budgets occurred, then Officers would reassess the land purchase budget prior to the draft 2020/2021 Annual Plan.

4.19 Option 2: Council declines the proposed land exchange and the additional capital funding required to complete the land exchange.

4.20 In this option Council would not be able to claim the accretion. Any Manawatū River Park works carried on the accretion land will be potentially lost if MGC exercise their right to claim the accretion and to use the land for other purposes.

5. Reserve Acts Act 1977 - Reserve Exchange Requirements

5.1 Council, as the Administering Body of the reserve land, has delegated authority to authorise the exchange of land described in this report (Section 15 (1) Reserves Act 1977). The delegated authority was issued by the Minister of Conservation in July of 2013.

5.2 Any exchange of reserve land (where the reserve is vested in an administering body) requires a resolution by that administering body approving the exchange (Section 15 (2) Reserves Act 1977). The resolution may not occur until such time as the administering body has notified the public of the intent to make an exchange (Section 15 (2) Reserves Act 1977).

5.3 The Reserves Act 1977 requires Council to publicly notify the intent to exchange land in a local newspaper, with the consultation period lasting no less than 4 weeks (1 month). The public notification also needs to contain basic descriptive facts – such as the name of the reserve, its location and the nature of the exchange (Section 120 Reserves Act 1977). The Act also requires Council to provide the facility to receive objections, and to take any objections into consideration when making a decision.

5.4 Council must also, under Section 120 of the Reserves Act 1977, give any objector an opportunity to appear before the Administering Body, in order that the objector may be given full consideration. Officers of Council are required to make recommendations to Council regarding “the extent to which objections should be allowed or accepted or disallowed or not accepted”.

5.5 Under Section 15 of the Reserves Act 1977 Council should seek to exchange land that is more suitable for recreation purposes than the land disposed of when considering a land exchange. There are several benefits associated with the exchange. They are:

· 8,550 m² of additional reserve will be added to Manawatū River Park along with the 12.2 hectares accretion land;

· Correction for historical boundary line along MGC side of the stop bank;

· Obtain ownership of the current walkway sitting on the accretion land next to MGC;

5.6 Any land received in the exchange automatically becomes held by the Administering Body of the reserve land (as described in Figure Three) as reserve land under the provisions of the Reserves Act 1977 (Section 15 (5)).

5.7 Consultation with iwi has already been undertaken and Rangitane o Manawatū support the proposed exchange.

6. Conclusion

6.1 In approving The Manawatū River Framework, Council directed officers to secure ownership of this land.

6.2 The proposal for MGC land exchange has been carefully negotiated based on the draft survey plan and certified valuations of the land.

6.3 It increases the total amount of reserve at the Manawatū River Park in Council ownership and mitigates the risk of its loss in the future.

6.4 It is consistent with the purpose and direction of the Reserves Act 1977.

6.5 Should the proposal be approved, after considering the community feedback, then Council would need to choose to either approve additional land budget for the exchange or redirect the unspent budgets. If the redirection of unspent budgets occurred, then Officers would reassess land purchase budget for the draft 2020/2021 Annual Plan.

7. Next actions

7.1 Publicly notify the proposal in the Manawatū Standard (in accordance with the Reserve Act 1977 requirements for notification);

7.2 Receive any objections to the proposal over a 1-month period (from the date of the newspaper notification);

7.3 Provide an opportunity for any objectors to be heard;

7.4 Report back on the consultation results with recommendations, seeking a resolution.

8. Outline of community engagement process

8.1 Officers recommend that because of the nature of the proposal, having already been considered in the Manawatū River Framework consultation, and because the matter is not foreseen to be of substantial nature, the engagement is proposed to be of a modest level.

8.2 Public notification in the Manawatū Standard (Reserves Act requirement), Council website information and online submission facility are proposed.

Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>		No
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		No
Are the recommendations inconsistent with any of Council’s policies or plans?		No

The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy
The recommendations contribute to the achievement of action/actions is the Manawatu River Plan
Contribution to strategic direction	Implementation of the Manawatū River Framework.

Attachments

Agreement to Exchange Land ⇩

Grant Smith (Mayor)
Tangi Utikere (Deputy Mayor)
Brent Barrett	Leonie Hapeta
Susan Baty	Jim Jefferies
Rachel Bowen	Lorna Johnson
Adrian Broad	Duncan McCann
Gabrielle Bundy-Cooke	Karen Naylor
Vaughan Dennison	Bruno Petrenas
Lew Findlay QSM	Aleisha Rutherford

1.	Covering Letter from Chairperson_September 2019 ⇩
2.	Chairperson's Report 2019 ⇩
3.	Audit Report 2019 ⇩
4.	Letter of representation for the year ended 30 June 2019 ⇩
5.	Financial Statements for the year ended 30 June 2019 ⇩

Does the Council have delegated authority to decide?		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 5: A Driven and Enabling Council
The recommendations contribute to the outcomes of the Driven and Enabling Council Strategy
The recommendations contribute to the achievement of action/actions in a plan under the Driven and Enabling Council Strategy The action is: to ensure Council processes a Resource Consent Application in an appropriate manner.
Contribution to strategic direction	To ensure appropriate hearing arrangements are set in place to determine an application for a Resource Consent Application.