AGENDA
INAUGURAL
Council
Grant Smith (Mayor) |
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Brent Barrett |
Leonie Hapeta |
Susan Baty |
Lorna Johnson |
Rachel Bowen |
Billy Meehan |
Zulfiqar Butt |
Karen Naylor |
Vaughan Dennison |
Bruno Petrenas |
Renee Dingwall |
Aleisha Rutherford |
Lew Findlay QSM |
Tangi Utikere |
Patrick Handcock ONZM |
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PALMERSTON NORTH CITY COUNCIL
INAUGURAL Council MEETING
30 October 2019
MEETING NOTICE
Pursuant to Clause 21 of Schedule 7 of the Local Government Act 2002, the inaugural (first) meeting of the Council will be held at 7.00pm on Wednesday, 30 October 2019 in the Council Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston North, to consider the business stated below.
CHIEF EXECUTIVE
Order of Business
(NOTE: Prior to the commencement of the Inaugural Council Meeting local iwi will give a brief mihi and karakia (a greeting and prayer) led by Wiremu Kingi Te Awe Awe.)
2. Notification of Additional Items
Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.
Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.
3. Declarations of Interest (if any)
Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.
4. Address by the Chief Executive
5. Installation of Mayor and Mayoress Page 7
6. Installation of Councillors
7. Inaugural address by The Mayor
8. Appointment of Deputy Mayor Page 11
9. Date and Time of the First Council Meeting Page 13
Reports
10. Explanation of Statutes Page 15
Memorandum, presented by John Annabell, Legal Counsel.
11. Exclusion of Public
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To be moved: “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. [Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].
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PALMERSTON NORTH CITY COUNCIL
PALMERSTON NORTH CITY COUNCIL
TO: Council
MEETING DATE: 30 October 2019
TITLE: Installation of Mayor and Mayoress
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1. |
Installation of the Mayor and Councillors 2019 ⇩ |
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PALMERSTON NORTH CITY COUNCIL
TO: Council
MEETING DATE: 30 October 2019
TITLE: Appointment of Deputy Mayor
1. That the Council note that under clause 41A(3)(a) of Schedule 7 of the Local Government Act 2002, the Mayor has appointed Councillor Tangi Utikere as the Deputy Mayor.
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Nil
PALMERSTON NORTH CITY COUNCIL
TO: Council
MEETING DATE: 30 October 2019
TITLE: Date and Time of the First Council Meeting
1. That the first meeting of the Council be held as an extraordinary meeting to commence at 9.00am on Wednesday 13 November 2019 to consider matters outstanding from the Inaugural Council meeting and other urgent business, pursuant to Clause 21(5)(d) of Schedule 7 of the Local Government Act 2002. This meeting will be held in the Council Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston North.
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PALMERSTON NORTH CITY COUNCIL
TO: Council
MEETING DATE: 30 October 2019
TITLE: Explanation of Statutes
Presented By: John Annabell, Legal Counsel
APPROVED BY: Sheryl Bryant, General Manager - Strategy & Planning
1. That the Memorandum entitled “Explanation of Statutes” be noted.
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1. ISSUE
To provide a general explanation of certain specified statutes, as required by the Local Government Act 2002
2. BACKGROUND
Clause 21 of Schedule 7 of the Local Government Act requires that the business to be conducted at the first meeting of the Council following a triennial general election of members include a general description of:
• The Local Government Official Information and Meetings Act 1987.
• Appropriate provisions of the Local Authorities (Members’ Interests) Act 1968, the Crimes Act 1961, the Secret Commissions Act 1910 and the Financial Markets Conduct Act 2013.
Information about the relevant statutes is set out in the Appendix attached to this memorandum. Elected Members should acquire and maintain a familiarity with the information set out in the Appendix. Some of this information has also been covered in the Elected Members‘ Induction Programme.
3. NEXT STEPS
This memorandum is provided as a statutory requirement for the Inaugural Council Meeting. The information is for noting.
4. Compliance and administration
Does the Council have delegated authority to decide? |
Yes |
Are the decisions significant? |
No |
If they are significant do they affect land or a body of water? |
No |
Can this decision only be made through a 10 Year Plan? |
No |
Does this decision require consultation through the Special Consultative procedure? |
No |
Is there funding in the current Annual Plan for these actions? |
Yes |
Are the recommendations inconsistent with any of Council’s policies or plans? |
No |
The recommendations contribute to Goal 5: A Driven and Enabling Council |
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The recommendations contribute to the outcomes of the Driven and Enabling Council Strategy |
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The recommendations contribute to the achievement of action/actions in Not Applicable This Memorandum is to meet legal requirements. |
1. |
Appendix Relevant Content of Statutes ⇩ |
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