AGENDA

Council

Late Items

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

 

 

 

Council MEETING

 

18 December 2019

 

 

 

LATE ITEMS

  

Reports

2.         Rangitāne Nominations for Committees                                                            Page 5

Memorandum, presented by Hannah White, Democracy & Governance Manager.

3.         Approval of Statements of Expectation for the Cultural Council Controlled Organisations                                                                                                                              Page 9

Memorandum, presented by Joann Ransom, Community Development Manager.

2.         Changes to Membership of Councillor Portfolios                                             Page 35

Memorandum, presented by Hannah White, Democracy & Governance Manager.    

     

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           18 December 2019

TITLE:                            Rangitāne Nominations for Committees

Presented By:            Hannah White, Democracy & Governance Manager

APPROVED BY:             Sheryl Bryant, General Manager - Strategy & Planning

 

RECOMMENDATION(S) TO Council 1.   That the nominations received from Rangitāne for representation be approved as follows: ·    Wiremu Te Awe Awe, Chris Whaiapu and Danielle Harris to the Rangitāne o Manawatū Committee; ·    Danielle Harris to the Community Development Committee; ·    Ruma Karaitiana to the Economic Development Committee; and ·    Chris Whaiapu to the Environmental Sustainability Committee.

 

1.         ISSUE

In accordance with

(1)  the Kawenata in Relation to Te Motu o Poutoa Agreement signed between Rangitāne o Manawatu and Palmerston North City Council, that three Rangitāne representatives be appointed to the Rangitāne o Manawatū Committee

and

(2)  the resolution of Extraordinary Council meeting of 13 November, 147-19 10. “that a Rangitāne representative be on each of the Community Development, Economic Development and Environmental Sustainability Committees; such a representation to be nominated by Rangitāne and approved by the Council.”

nominations have been received from Rangitāne.

 

2.         BACKGROUND

Nominations from Rangitāne were received on 5 December 2019 and are as follows:

·     Rangitāne o Manawatū Committee (3)                        Wiremu Te Awe Awe

          Chris Whaiapu

          Danielle Harris

 

·     Community Development Committee (1)                   Danielle Harris

 

·     Economic Development Committee (1)                       Ruma Karaitiana

 

·     Environmental Sustainability Committee (1)             Chris Whaiapu

 

3.         NEXT STEPS

Following the Council’s approval of the above nominations, an invitation will be extended to the Rangitāne representatives to join the respective committees from February 2020.

For the purpose of transparency, any external appointee will be asked to complete a declaration of assets and interests.

 

4.         Compliance and administration

Does the Council have delegated authority to decide?		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		No
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 5: A Driven and Enabling Council
The recommendations contribute to the outcomes of the Driven and Enabling Council Strategy
The recommendations contribute to the achievement of action/actions in Not Applicable The action is: n/a
Contribution to strategic direction and to social, economic, environmental and cultural well-being	The provision of this advice will allow the Council to recognise and respect the Crown’s responsibility to take appropriate account of the Treaty of Waitangi and to improve opportunities for Rangitāne to partner in local government decision making processes.

 

 

Attachments

Nil   

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           18 December 2019

TITLE:                            Approval of Statements of Expectation for the Cultural Council Controlled Organisations

Presented By:            Joann Ransom, Community Development Manager

APPROVED BY:             Sandra King, Acting General Manager Community

 

RECOMMENDATION(S) TO Council 1.   That the Statements of Expectation for Globe Theatre Trust Board, Caccia Birch Trust Board, Regent Theatre Trust Board and Te Manawa Museums Trust Board be approved.

 

1.         ISSUE

This memorandum seeks approval of the attached Statements of Expectation (SOE) for the four cultural Council-Controlled Organisations (CCO). SOEs are the mechanism that Council uses to specify what content Council wants to see addressed in the Draft SOIs.

2.         BACKGROUND

At a meeting of the Arts, Culture and Heritage Committee on the 9^th September 2019 Councillors received the Final Statements of Intent for 2019-2022 from the four CCOs: Regent Theatre, Globe Theatre, Te Manawa and Caccia Birch.

At that meeting Council resolved that the s17a reviews for the CCOs were concluded with the status quo remaining. It also resolved:

“That the Chief Executive provide an opportunity for Elected Members to discuss requirements to be included in Letters of Expectation before they are brought to Council for authorisation.” 

The Local Government Act 2002, Amendment Act 2019 came into effect on the 22^nd October 2019. Letters of Expectations have been replaced with Statements of Expectation (SOE) under s64b. S64a means that Council may also now require additional thematic plans, in addition to the Statement of Intent, which may include long term plans or climate change mitigation plans.

3.         workshop

Councillors attended a workshop on the 04/12/2019 to discuss requirements to be included in the SOEs before they are brought to Council for authorisation (this document).  The workshop covered the following:

·    where the CCOs sit within Council’s strategic framework and plans,

·    the purpose of each CCO and how that is supported by the purpose statements in the constitutions of each CCO,

·    the issues to be addressed by the CCOs in their SOIs.

This work was used in the development of the draft SOEs which are attached for Council’s approval.

4.         Next steps

By 20 Dec 2019	Statement of Expectation letters sent to the CCOs.
By 30 Jan 2019	Officers will meet with each CCO to discuss the expectations of Council for the SOIs, ensure understanding of what Council wants included, agree on a timeline for the additional plans and develop the non-financial performance measures.
On or before the 1st March 2020	Draft SOI delivered to Council by CCOs. (Due to the compressed timeframe it is acknowledged that this may be a first draft that is polished during March, possibly as a result of Officers seeking clarification).
March and April - by the 1st May 2020.	Officers give feedback to CCOs seeking clarification and suggesting amendments if required, ·    Draft SOIs presented to Council in April / May, ·    Officers meet with CCOs to discuss any comments and requested revisions to the Draft SOI.
By 30 June 2020	Final Statement of Intent delivered to Council

 

5.         Compliance and administration

Does the Council have delegated authority to decide?		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy.
The recommendations contribute to the achievement of action/actions in the Arts Plan The action is: Council funds and enhances the cultural Council Controlled Organisations to help make Palmerston North a creative and exciting city.
Contribution to strategic direction and to social, economic, environmental and cultural well-being	In funding and supporting the cultural CCOs Council is enabling resilient cultural institutions and facilities that ensure visible arts, heritage and activities that contribute to Palmerston North being a creative and interesting place.

 

 

Attachments

1.	Draft Statement of Expectation for the Globe Theatre. ⇩
2.	Draft Statement of Expectation for the Regent Theatre. ⇩
3.	Draft Statement of Expectation for Caccia Birch. ⇩
4.	Draft Statement of Expectation for Te Manawa. ⇩

    

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Council

MEETING DATE:           18 December 2019

TITLE:                            Changes to Membership of Councillor Portfolios

Presented By:            Hannah White, Democracy & Governance Manager

APPROVED BY:             Sheryl Bryant, General Manager - Strategy & Planning

 

RECOMMENDATION(S) TO Council 1.  That Council approves the updated recommendations for Councillor Portfolios as listed in the report to the Council entitled Changes to Membership of Councillor Portfolios dated 18 December 2019.  Changes being: ·   For the People & Community Portfolio – remove Councillor Naylor ·   For the Health & Wellbeing Portfolio – add Councillor Naylor ·   For the Education & Students Portfolio – add Councillor Hapeta

 

1.         ISSUE

In the Memorandum to the Council entitled Committee Structures, Councillor Portfolios, and Appointments to Bodies for the extraordinary Council meeting dated 13 November 2019 the following Portfolio Councillors were agreed:

Portfolio	Councillors
People & Community	Councillor Johnson (Lead); supported by Councillors Bowen, Butt, Dingwall, Findlay, Handcock, Meehan, Naylor, and Rutherford
Health & Wellbeing	Councillor Meehan (Lead) supported by Councillors Bowen, Hapeta, and Petrenas
Neighbourhoods, Villages & Rural	Councillor Petrenas (Lead) supported by Councillors Dennison, Handcock, Meehan, and Rutherford
Safe City	Councillor Handcock (Lead) supported by Councillors Barrett and Dennison
Education & Students	Councillor Bowen (Lead) supported by Councillors Butt and Naylor
Science, Technology & Innovation	Councillor Barrett (Lead) supported by Councillors Bowen and Hapeta
Inner City/ CBD	Councillor Hapeta (Lead) supported by Councillors Bowen, Butt, Handcock and Petrenas
Housing	Councillor Baty (Lead) supported by Councillors Dingwall, Handcock, and Johnson
Defence	Councillor Findlay (Lead) supported by Councillors Bowen and Handcock
Climate Change	Councillor Butt (Lead) supported by Councillors Barrett, Dingwall and Johnson
Transport	Councillor Barrett (Lead) supported by Councillors Hapeta, Naylor, Petrenas and Rutherford

 

After consultation the following amendments are recommended:

For People & Community

Remove Councillor Naylor

For Health & Wellbeing

            Add Councillor Naylor

For Education & Students

            Add Councillor Hapeta

2.         If approved the changes to the memo previously approved on 18 December 2019 will be:

Portfolio	Councillors
People & Community	Councillor Johnson (Lead); supported by Councillors Bowen, Butt, Dingwall, Findlay, Handcock, Meehan, Naylor and Rutherford
Health & Wellbeing	Councillor Meehan (Lead) supported by Councillors Bowen, Hapeta, Naylor, and Petrenas
Education & Students	Councillor Bowen (Lead) supported by Councillors Butt, Hapeta and Naylor

 

 

3.         Compliance and administration

Does the Council have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter text>		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		No
Are the recommendations inconsistent with any of Council’s policies or plans?		No
N/A
The recommendations contribute to Goal 5: A Driven and Enabling Council
The recommendations contribute to the outcomes of the Driven and Enabling Council Strategy
The recommendations contribute to the achievement of action/actions in Not Applicable
Contribution to strategic direction and to social, economic, environmental and cultural well-being	The provision of this advice allows Council to better harness areas of expertise held by Elected Members, to inform decision-making and community engagement.

 

 

Attachments

Nil