PALMERSTON NORTH CITY COUNCIL
Extraordinary
Community Development
Committee MEETING
25 February 2020
MEETING NOTICE
Pursuant to Clause 21 of Schedule 7 of
the Local Government Act 2002, I hereby requisition an extraordinary meeting of
the Council to be held at 9.00am on Tuesday, 25 February 2020 in the Council
Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston
North, to consider the business stated below.
MAYOR
Order of Business
1. Apologies
2. Notification
of Additional Items
Pursuant to Sections 46A(7) and 46A(7A)
of the Local Government Official Information and Meetings Act 1987, to receive
the Chairperson’s explanation that specified item(s), which do not appear
on the Agenda of this meeting and/or the meeting to be held with the public
excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
3. Declarations
of Interest (if any)
Members are reminded of their duty
to give a general notice of any interest of items to be considered on this
agenda and the need to declare these interests.
4. Public
Comment
To receive comments from members of
the public on matters specified on this Agenda or, if time permits, on other
Committee matters.
(NOTE: If the
Committee wishes to consider or discuss any issue raised that is not specified
on the Agenda, other than to receive the comment made or refer it to the Chief
Executive, then a resolution will need to be made in accordance with clause 2
above.)
5. Draft
Local Alcohol Policy - Submissions Page 7
6. Confirmation
of Minutes Page 211
“That the minutes of the
Community Development Committee meeting of 5 February 2020 Part I Public be
confirmed as a true and correct record.”
7. Draft Local
Alcohol Policy 2020 - Summary of Submissions Page 217
Memorandum, presented by Julie
Macdonald, Strategy & Policy Manager.
8. Exclusion
of Public
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To be moved:
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
[Add Third
Parties], because of their knowledge and ability to assist the
meeting in speaking to their report/s [or other matters as specified] and
answering questions, noting that such person/s will be present at the meeting
only for the items that relate to their respective report/s [or matters as
specified].
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PALMERSTON NORTH CITY COUNCIL
Submission From Consultation
TO: Community
Development Committee
MEETING DATE: 25
February 2020
TITLE: Draft
Local Alcohol Policy - Submissions
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RECOMMENDATION(S)
TO Community Development
Committee
1. That
the Committee hear submissions from presenters who indicated
their wish to be heard in support of their submission.
2. That
the Committee note the Procedure for Hearing of Submissions, as described in
the procedure sheet.
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Submitters
wishing to be heard in support of their submission
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1.
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Albert Sports Bar, Royal Hotel
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2.
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BAS (PN) Ltd
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3.
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Cancer Society of New Zealand Manawatu Centre Inc.
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4.
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Orlando Country
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5.
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Jules Grace
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6.
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Reuben Takarua
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7.
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Let the Children Live Group
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8.
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Health Promotion Agency Te Hiringa Hauora
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9.
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MidCentral DHB Public Health
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10.
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Brew Union Brewing Co.
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11.
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The Fish Bar Ltd
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12.
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P R Attractions Ltd (Bubbles Bar)
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13.
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Manawatu Chamber of Commerce
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14.
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Hospitality New Zealand Palmerston North
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15.
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General Distributors Ltd
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16.
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Alcohol Healthwatch Trust
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17.
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Palmerston North Safety Advisory Board
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18.
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The Palmy BID
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19.
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George Hospitality Group
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20.
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The Speights Ale House Palmerston North
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21.
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Masonic Hotel
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Attachments
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1.
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Submissions ⇩ 
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2.
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Procedure for Hearing of Submissions ⇩ 
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Palmerston North City Council
Minutes of
the Community Development Committee Meeting Part I Public, held in the Council
Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston
North on 05 February 2020, commencing at 9.00am
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Members
Present:
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Councillor Lorna Johnson (in the Chair),
The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel
Bowen, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM,
Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
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Non Members:
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Councillors Vaughan Dennison and Tangi
Utikere.
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Apologies:
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Councillor Leonie Hapeta and Ms Danielle
Harris.
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1-20
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Apologies
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Moved Lorna Johnson, seconded Rachel Bowen.
The
COMMITTEE RESOLVED
1. That
the Committee receive the apologies.
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Clause 1-20 above was
carried 15 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna
Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
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2-20
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Notification
of Additional Item
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Moved Lorna Johnson, seconded Rachel Bowen.
The
COMMITTEE NOTED
1. That
the Report to be considered on Pages 11-13 of the Agenda would be replaced by
the Report entitled ‘Final Report on Fees for Service Contracts
2016-2019’ that had been circulated as an Additional Item. The reason
for this replacement was to correct inaccuracies, and to provide more
information than that contained in the original Report.
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Clause 2-20 above was
carried 15 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna
Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
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3-20
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Public Participation at Meetings
Memorandum, presented by
Natalya Kushnirenko, Democracy & Governance Administrator.
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Moved
Lorna Johnson, seconded Rachel Bowen.
The COMMITTEE RESOLVED
1. That
the Community Development Committee set aside a public comment section of not
more than 30 minutes at the commencement of each ordinary meeting of the
Committee to provide members of the community the opportunity to comment.
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Clause 3-20 above was
carried 15 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna
Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
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4-20
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Public
Comment
Public comment was received
from Mr James Beard regarding cooperation with Manawatu District Council over
cycleways.
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Moved Lorna Johnson, seconded Rachel Bowen.
The
COMMITTEE RESOLVED
1.
That the public comment be received for information.
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Clause 4-20 above was
carried 15 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna
Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
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5-20
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Final Report on Fees for Service Contracts 2016-2019
Memorandum, presented by
Joann Ransom - Community Development Manager.
During discussion Elected
Members raised questions relating to reporting on strategic priority grants
and requested an additional recommendation to formalise reporting.
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Moved
Rachel Bowen, seconded Lorna Johnson.
The COMMITTEE RESOLVED
1. That
the report entitled ‘Final Report on Fees for Service Contracts
2016-2019’ be received for information.
2. That
the Chief Executive be instructed to provide a mid-term and final report on
Strategic Priority Grant Funding issues and opportunities for the 2019-2022
term of Council.
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Clause 5-20 above was
carried 15 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna
Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
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6-20
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Neighbourhoods, Villages & Rural Portfolio Update
(January 2020)
Memorandum, presented by
Councillor Bruno Petrenas.
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Moved
Bruno Petrenas, seconded Aleisha Rutherford.
The COMMITTEE RESOLVED
1. That
the Neighbourhood Villages and Rural Portfolio update report for January 2020
be received for information.
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Clause 6-20 above was
carried 15 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna
Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
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7-20
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Safe City Portfolio Update (January 2020)
Memorandum, presented by
Councillor Patrick Handcock.
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Moved
Patrick Handcock ONZM, seconded Tangi Utikere.
The COMMITTEE RESOLVED
1. That
the Safe City Portfolio update report for January 2020 be received for
information.
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Clause 7-20 above was
carried 15 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna
Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
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8-20
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Health & Wellbeing Portfolio Update (January 2020)
Memorandum, presented by
Councillor Bruno Petrenas (Acting for Councillor Billy Meehan).
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Moved
Billy Meehan, seconded Brent Barrett.
The COMMITTEE RESOLVED
1. That
the Health & Wellbeing Portfolio update report for January 2020 be
received for information.
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Clause 8-20 above was
carried 15 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna
Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
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9-20
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People & Community Portfolio Update (October 2019 -
January 2020)
Memorandum, presented by
Councillor Lorna Johnson.
During discussion Elected
Members were of the opinion that due consideration should be given to
supporting partnerships with diverse communities to deliver events, thereby
encouraging inclusion in the wider community and consistency with Council
direction.
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Moved
Lorna Johnson, seconded Rachel Bowen.
The COMMITTEE RESOLVED
1. That the
People & Community update report for October to January 2020 be received
for information.
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Clause 9.1 above was carried 15 votes to 0, the
voting being as follows:
For:
The Mayor (Grant Smith) and Councillors Brent
Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee
Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy
Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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Moved Brent Barrett, seconded Lew Findlay QSM.
The
COMMITTEE RESOLVED
2. That
the Chief Executive ensures appropriate programmes and budgets are included
in the draft annual plan process to support the continued partnerships with
diverse communities to deliver new and emerging diverse community events such
as Diwali in the Square.
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Clause 9.2 above was carried 9 votes to 6, the
voting being as follows:
For:
Councillors Brent Barrett, Rachel Bowen, Zulfiqar
Butt, Renee Dingwall, Lew Findlay QSM, Lorna Johnson, Bruno Petrenas, Aleisha
Rutherford and Tangi Utikere.
Against:
The Mayor (Grant Smith) and Councillors Susan
Baty, Vaughan Dennison, Patrick Handcock ONZM, Billy Meehan and Karen Naylor.
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10-20
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Work Schedule
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Moved
Lorna Johnson, seconded Rachel Bowen.
The COMMITTEE RESOLVED
1. That
the Community Development Committee receive its Work Schedule dated February
2020.
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Clause 10-20 above was
carried 15 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna
Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
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The meeting finished at 10.10am.
Confirmed 25 February 2020
Chairperson
PALMERSTON NORTH CITY COUNCIL
Memorandum
TO: Community
Development Committee
MEETING DATE: 25
February 2020
TITLE: Draft
Local Alcohol Policy 2020 - Summary of Submissions
Presented By: Julie
Macdonald, Strategy & Policy Manager
APPROVED BY: Sheryl
Bryant, General Manager - Strategy & Planning
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RECOMMENDATION(S) TO Community Development Committee
1. That the
Draft Local Alcohol Policy 2020 summary of submissions is received.
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1. ISSUE
The Council carried out public
consultation on the draft Local Alcohol Policy and is holding hearings for
those people who indicated that they wished to speak to their
submissions. The purpose of this memo is to provide a brief summary of
the consultation process and the number of submissions received. A more
detailed summary and analysis of the written and oral submissions will be prepared
for the May meeting of the Community Development Committee.
2. BACKGROUND
On 2 September 2019 the Community Development Committee
approved the draft Local Alcohol Policy for public consultation. That
consultation took place between 26 October and 13 November 2019. The
Council received 73 written submissions during the consultation period.
Twenty submitters have indicated that they want to speak to the Council about
their submissions.
An online submission form was provided for submitters (with
a printed version also available at consultation sessions). This form
asked submitters to indicate if they supported or opposed each of the five key
policy elements. Submitters could also choose “don’t know/no
opinion”. Of the 73 submissions received, 63 made use of this
online/printed form, and answered the provided questions. The remaining
submitters provided a free-form submission and did not follow the supplied
format.
The following table shows the
number of submitters who supported/opposed each of the five key policy
elements:
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Don’t
restrict issuing further licences
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Restrict
trading hours
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Don’t
restrict location
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Don’t
impose one-way door policy
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Don’t
impose discretionary conditions
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Support
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40 (55%)
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14 (19%)
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37 (50%)
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36 (49%)
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37 (51%)
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Oppose
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14 (19%)
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49 (67%)
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13 (18%)
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21 (29%)
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12 (16%)
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Don’t
know/no opinion
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9 (12%)
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0
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13 (18%)
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6 (8%)
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14 (19%)
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No answer
(free-form submission)
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10 (14%)
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3. NEXT
STEPS
A full summary and analysis of
the issues raised by submitters will be provided to the Committee at the May
meeting. This analysis will also include a suggested response to the
issues raised by submitters, along with any recommended changes to the draft
Local Alcohol Policy.
4. Compliance
and administration
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Does the Committee have
delegated authority to decide?
If Yes quote relevant clause(s)
from Delegations Manual. Clause 169
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Yes
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Are the decisions significant?
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No
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If they are significant do they
affect land or a body of water?
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No
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Can this decision only be made
through a 10 Year Plan?
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No
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Does this decision require
consultation through the Special Consultative procedure?
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No
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Is there funding in the current
Annual Plan for these actions?
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Yes
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Are the recommendations
inconsistent with any of Council’s policies or plans?
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No
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The recommendations contribute
to Goal 3: A Connected and Safe Community
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The recommendations contribute
to the outcomes of the Connected Community Strategy
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The recommendations contribute
to the achievement of action/actions in the Safe Community Plan
The action is: Develop a Local
Alcohol Policy (by end of 2020/2021)
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Contribution to strategic
direction and to social, economic, environmental and cultural well-being
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The Council has specifically
identified the development of a local alcohol policy as an action under the
Safe Community Plan. The draft LAP is focussed on minimising the harm
caused by excessive or inappropriate consumption of alcohol, which contributes
to building a city where people feel safe and are safe.
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Attachments
Nil
