Planning & Strategy Committee
























Aleisha Rutherford (Chairperson)

Patrick Handcock ONZM (Deputy Chairperson)

Grant Smith (The Mayor)

Brent Barrett

Lorna Johnson

Rachel Bowen

Billy Meehan

Zulfiqar Butt

Bruno Petrenas

Renee Dingwall

Tangi Utikere

Leonie Hapeta

















Planning & Strategy Committee MEETING


12 February 2020




Order of Business


NOTE: The Planning & Strategy Committee meeting coincides with the ordinary meeting of the Environmental Sustainability Committee and the extraordinary Council meeting.   The Committees will conduct business in the following order:


-           Environmental Sustainability Committee

-           Planning & Strategy Committee

-           Extraordinary Council

1.         Apologies

2.         Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.


3.         Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4.         Public Participation at Meetings                                                                         Page 7

Memorandum, presented by Natalya Kushnirenko, Democracy & Governance Administrator.



5.         Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE:     If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

6.         Work Schedule                                                                                                   Page 11    

7.         Exclusion of Public



To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:


General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution






This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].















TO:                                Planning & Strategy Committee

MEETING DATE:           12 February 2020

TITLE:                            Public Participation at Meetings

Presented By:            Natalya Kushnirenko, Democracy & Governance Administrator

APPROVED BY:             Sheryl Bryant, General Manager - Strategy & Planning



RECOMMENDATION(S) TO Planning & Strategy Committee

1.   That the Planning & Strategy Committee set aside a public comment section of not more than 30 minutes at the commencement of each ordinary meeting of the Committee to provide members of the community the opportunity to comment.



1.         ISSUE

Each newly established Committee needs to consider whether or not it wishes to have public participation at its meetings.  The procedures to receive public comment are set out in this report.

2.         BACKGROUND

It has been a decision by Committees and Subcommittees in the past to set aside a period of time to receive public comment at the beginning of the meetings for members of the public to comment on issues on the agenda, and if time permits, on other issues.  This procedure has been proven to be effective in providing an opportunity for greater communication with the community.

Providing a public comment section at the beginning of the meeting enables any member of the public to come along to the meeting to make comment on any matters on the agenda or other matters if time permits.

This procedure also enables an opportunity for quick response from any Council officer who might be present and also facilitates the request for reports for subsequent meetings.  In some cases, concerns raised by members of the public may well be resolved by Council officers present at the meeting.

The Council has previously adopted its own Standing Orders and in those Standing Orders provision has been made to allow for public comment at Committee and Subcommittee meetings should a Committee wish to adopt this practice.  Please refer to the ‘Public Participation’ section as outlined in clause 3.23 of the Palmerston North City Council’s Standing Orders, as appended to this report.

If a member or members of the public wish to comment on issues that do not appear on the agenda, they must do so with the Chairperson’s approval in the public comment section of the meeting.

3.         NEXT STEPS

If the Committee decide to allow public comment, this will be provided for in all Committee ordinary meetings for the following term.

4.         Compliance and administration

Does the Committee have delegated authority to decide?


Are the decisions significant?


If they are significant do they affect land or a body of water?


Can this decision only be made through a 10 Year Plan?


Does this decision require consultation through the Special Consultative procedure?


Is there funding in the current Annual Plan for these actions?


Are the recommendations inconsistent with any of Council’s policies or plans?


The recommendations contribute to Goal 3: A Connected and Safe Community

The recommendations contribute to the outcomes of the Connected Community Strategy

The recommendations contribute to the achievement of action/actions in the Active Citizenship Plan

Contribution to strategic direction and to social, economic, environmental and cultural well-being

Increasing opportunities for the community to contribute to Council decision making and for the Council to engage with the community.





Standing Orders - Public Participation



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Committee Work Schedule

TO:                                Planning & Strategy Committee

MEETING DATE:           12 February 2020

TITLE:                            Work Schedule



RECOMMENDATION(S) TO Planning & Strategy Committee

1.   That the Planning & Strategy Committee receive its Work Schedule dated February 2020.





Work Schedule



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