Rangitāne o
Manawatū Committee MEETING
30 June 2021
Order of Business
1. Karakia
Timatanga
2. Apologies
3. Notification
of Additional Items
Pursuant to Sections 46A(7) and
46A(7A) of the Local Government Official Information and Meetings Act 1987, to
receive the Chairperson’s explanation that specified item(s), which do
not appear on the Agenda of this meeting and/or the meeting to be held with the
public excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
4. Declarations
of Interest (if any)
Members are reminded of their duty
to give a general notice of any interest of items to be considered on this
agenda and the need to declare these interests.
5. Public
Comment
To receive comments from members of
the public on matters specified on this Agenda or, if time permits, on other
Committee matters.
(NOTE: If
the Committee wishes to consider or discuss any issue raised that is not
specified on the Agenda, other than to receive the comment made or refer it to
the Chief Executive, then a
resolution will need to be made in accordance with clause 2 above.)
6. Confirmation
of Minutes Page 7
“That the minutes of the
Rangitāne o Manawatū meeting of 25 November 2020 Part I Public be
confirmed as a true and correct record.”
7. Te Motu
o Poutoa Development Plan - update Page 11
Memorandum, presented by Kathy
Dever-Tod, Manager for Parks and Reserves.
8. Update
on Joint-Working on Reserves between Rāngitane o Manawatū and
Palmerston North City Council Page 17
Memorandum, presented by Kathy
Dever-Tod, Manager for Parks and Reserves.
9. Work
Schedule - Rangitāne o Manawatū Committee Page 19
10 Karakia
Whakamutunga
11. Exclusion of Public
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To be moved:
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason
for passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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This
resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by Section 6 or Section 7 of that Act which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public as stated in the above table.
Also that the
persons listed below be permitted to remain after the public has been excluded
for the reasons stated.
[Add Third
Parties], because of their knowledge and ability to assist the
meeting in speaking to their report/s [or other matters as specified] and
answering questions, noting that such person/s will be present at the meeting
only for the items that relate to their respective report/s [or matters as
specified].
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PALMERSTON NORTH CITY COUNCIL
Memorandum
TO: Rangitāne
o Manawatū Committee
MEETING DATE: 30
June 2021
TITLE: Te
Motu o Poutoa Development Plan - update
Presented By: Kathy
Dever-Tod, Manager for Parks and Reserves
APPROVED BY: Sarah
Sinclair, Chief Infrastructure Officer
RECOMMENDATION TO Rangitāne o Manawatū
1. That the Committee
acknowledge the process and timelines for the Te Motu o Poutoa Development Plan.
1. ISSUE
1.1 In
2018 officers and Rangitāne began work on a development plan for Te Motu o
Poutoa. Two workshops were held with the consultants, officers and
Rangitāne.
1.2 Development
planning was placed on hold pending the establishment of a co-management
committee to manage the site.
1.3 At
its inaugural meeting of 29 July 2020, the Rangitāne o Manawatū Committee recommended to the Council that development
planning for Te Motu o Poutoa be resumed.
1.4 The
general planning timeframe and process for the Te Motu o Poutoa Development
Plan were described in the Outline of Community Engagement of the
officer report entitled Te Motu o Poutoa Development Plan.
1.5 This
report provides the committee with an update on the planning for the reserve,
including the establishment of a Rangitāne working
party to facilitate Iwi engagement in the process, the timelines for
consultation and adoption and the process for procurement and next steps.
1.6 Now
that site constraints, aspirations and some initial planning have been
completed, it is clearer that the budget in the current 10Year plan is unlikely
to be adequate.
2. BACKGROUND
2.1 At
the inauguration of the Rangitāne o Manawatū
Committee on 29 July 2020 Council adopted a recommendation to resume
development planning at Te Motu o Poutoa.
2.2 Te
Motu o Poutoa is a reserve under the Reserves Act 1977. As both a reserve
subject to the provisions of the Reserves Act, and a reserve with a special
status to Iwi and guided by a kawenata agreement, there are some special
characteristics and legal features that need to co-exist. Management of this
reserve is unique.
2.3 The
desire to engage under a Whanau Ora Framework (the key engagement and planning
framework for Rangitāne and Māori) and legislative framework,
requires an approach that is engaging in its approach whilst also adhering to
transactional legal requirements.
2.4 The
planning process outlined below achieves legislative requirements and
acknowledges and utilises the Māori worldview (expressed through Whanau
Ora and Te Ao Māori Design), for development planning of this site.
Phase I: Early Engagement (October 2020 – March
2021)
2.5 Rangitāne
o Manawatū (COMPLETE)
· Has
established Rangitāne Working Party with the mandate to act on behalf of
Rangitāne o Manawatū as an Iwi.
· Rangitāne
Working Party have workshopped their aspirations for Te Motu o Poutoa.
2.6 Rangitāne o Manawatū Committee (25 November 2020) (COMPLETE)
· Report
to the Committee on progress with reserve planning– this report.
· Presentation
from the Rangitāne Working Party on results – including draft
aspirations for development at Te Motu o Poutoa.
2.7 Communications
and Engagement Plan (August 2021)
· The
Rangitāne Working Party and Council will collaboratively develop a
Stakeholder Engagement Plan and a Public Engagement Plan (for both Phase I and
Phase II to comply with Sections 119 and 120 of the Reserves Act 1977).
· The
engagement plans will be created to seek feedback on Rangitāne and Council
aspirations for Te Motu o Poutoa as part of the Reserves Act consultation
process.
· The
Communications & Engagement Plan for Te Motu O Poutoa will form part of the
next update report and presentation in November to the Rangitāne
Committee.
2.8 Report
and Recommendations (COMPLETE – ONGOING)
· A
Te Motu O Poutoa Engagement Report is being developed by Council officers and
the Rangitāne Working Party – having collaboratively achieved,
analysed and assessed stakeholder (COMPLETE) and public feedback –
and presented to the Rangitāne o Manawatū Committee,
with recommendations.
2.9 Site
Constraints (COMPLETE)
2.10 These
constraints have been identified through geo-technical limitations, natural
landscape limits and cultural requirements.
2.11 Rangitāne
now have the information required to take the aspirational concepts that have
been tentatively settled on back to their people, to be expressed within the
limits of the mentioned constraints.
2.12 Financial
Constraints (COMPLETE – to be refined)
2.13 Now
that Council and Rangitāne aspirations are clearer, site
constraints are now complete and some initial planning (comparing and
contrasting similar sites/buildings, etc), it is now clear that the existing
budget that has remained in the 10 Year Plan for a number of years will not be
adequate.
2.14 Once detailed design is complete, we will better understand what the
actual numbers are going to be.
2.15 Current estimates on today’s construction costs are for a
12-15 milion dollar development (8-10 million for building; 4-6 million for the
entrance/access and park features). There is currently 1.6 million in the
current 10 Year Plan. With the traditional thirds funding model, the cost to
Council could be in the order of 4-5 million, a shortfall of 3.4 – 4.4
million.
2.16 The budgets for the 2021/22 ($60,000) and 2022/23 ($150,000) years
planning and detailed design work will be adequate.
2.17 Procurement
– Architect (August – October 2021 – top three, April 2022
choose final)
2.18 A
Te Motu O Poutoa Procurement Plan was developed in order to engage a suitable
architect. Procurement will result in three firms selected to engage in a
competitive process to design the main building/architecture. These three
concepts will be consulted on.
2.19 Phase
II: Draft Plan (November 2021 – March 2022)
2.20 Production
of the Draft Plan
· A
draft Te Motu o Poutoa Development Plan will be produced.
· The
draft plan will be reported to the Rangitāne o
Manawatū Committee to be adopted as a draft for consultation.
2.21 Consultation
· The
draft plan will go to stakeholders and the public for feedback.
· A
submissions and hearings process will be established (as per Section 120 of the
Reserves Act 1977). Hearings will be heard by the Rangitāne
o Manawatū Committee.
· Feedback
from the submissions and hearings, and stakeholder feedback, will be collected,
analysed and assessed by Council and the Rangitāne Working Party.
· A
report with recommendations will be delivered to the Rangitāne
o Manawatū Committee.
2.22 Phase
III: Final Plan (including funding and partnership management plan)
· A
final plan will be developed and proposed for consideration by the Rangitāne o Manawatū Committee.
· Council
and the Rangitāne Working Party will develop a funding plan. This will
describe what features of the development plan will be funded by whom, and how.
· The
Te Motu o Poutoa Funding Plan will be endorsed by the Rangitāne
o Manawatū Committee - to be referred to a 10 Year Plan or Annual
Budget process for Council consideration.
· Te
Motu o Poutoa Reserve Management Plan – a reserve Management Planning
process will be developed upon adoption of the Development Plan.
2.23 This
process allows the Council to manage legal obligations within an overall
framework that respects the subtleties of Whanau Ora. The Stakeholder and
Public Engagement Plans – collaboratively developed - will also ensure
that the Māori world view is front and centre of this planning process.
2.24 Phase
IV: Funding, Detailed Design & Construction
2.25 TBA
3. NEXT
STEPS
Rangitāne to speak with
their people regarding where the project is heading
Procure top three architects
4. Compliance
and administration
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Does the Committee have
delegated authority to decide?
If Yes quote relevant clause(s)
from Delegations Manual
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Yes
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Are the decisions significant?
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No
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If they are significant do they
affect land or a body of water?
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No
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Can this decision only be made
through a 10 Year Plan?
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No
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Does this decision require
consultation through the Special Consultative procedure?
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No
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Is there funding in the current
Annual Plan for these actions?
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Yes
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Are the recommendations
inconsistent with any of Council’s policies or plans?
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No
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The recommendations contribute
to Goal 2: A Creative and Exciting City
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The recommendations contribute
to the outcomes of the Creative and Liveable Strategy
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The recommendations contribute
to the achievement of action/actions in the Manawatu River Plan
The action is: Implement a
series of planning and design projects, including reserve management planning
for the Victoria Esplanade, Te Motu o Poutoa/ANZAC Park, Ashhurst Domain,
Ahimate Reserve and Te Apiti.
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Contribution to strategic
direction and to social, economic, environmental and cultural well-being
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This report updates progress
on the planning work for Te Motu O Poutoa.
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Attachments
Nil
