Extraordinary Council MEETING
27 September 2023
MEETING NOTICE
Pursuant to Clause 22 of Schedule 7 of
the Local Government Act 2002, I hereby requisition an extraordinary meeting of
the Council to be held at 1.00pm on Wednesday, 27 September 2023 in the Council
Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston
North, to consider the business stated below.
MAYOR
Order of Business
1. Karakia
Timatanga
2. Apologies
3. Notification
of Additional Items
Pursuant to Sections 46A(7) and
46A(7A) of the Local Government Official Information and Meetings Act 1987, to
receive the Chairperson’s explanation that specified item(s), which do
not appear on the Agenda of this meeting and/or the meeting to be held with the
public excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
4. Declarations
of Interest (if any)
Members are reminded of their duty
to give a general notice of any interest of items to be considered on this
agenda and the need to declare these interests.
5. Public
Comment
To receive comments from members of
the public on matters specified on this Agenda or, if time permits, on other
Committee matters.
(NOTE: If the Committee wishes to
consider or discuss any issue raised that is not specified on the Agenda, other
than to receive the comment made or refer it to the Chief Executive, then a
resolution will need to be made.)
Reports
6. Featherston
Street Cycleway Update Page 7
Memorandum, presented by Bryce Hosking, Acting Group
Manager - Transport and Development, and Michael Bridge, Service Manager -
Active Transport.
7. Karakia
Whakamutunga
8. Exclusion
of Public
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To be
moved:
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General subject of each matter to be
considered
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Reason for passing this resolution in
relation to each matter
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Ground(s) under Section 48(1) for passing
this resolution
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This
resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by Section 6 or Section 7 of that Act which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public as stated in the above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
[Add Third
Parties], because of their knowledge and ability to assist the
meeting in speaking to their report/s [or other matters as specified] and
answering questions, noting that such person/s will be present at the meeting
only for the items that relate to their respective report/s [or matters as
specified].
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Memorandum
TO: Council
MEETING DATE: 27
September 2023
TITLE: Featherston
Street Cycleway Update
Presented
By: Bryce
Hosking, Acting Group Manager - Transport and Development, and Michael Bridge,
Service Manager - Active Transport
APPROVED BY: Chris
Dyhrberg, Chief Infrastructure Officer
RECOMMENDATIONS TO Council
1. That Council
endorse the detailed design for the Featherston Street cycleway (including
pedestrian crossings) project (Attachment 1) and support these being submitted
to Waka Kotahi for design approval.
2. That Council
note the public feedback that was received from the trials that were undertaken
for various elements of the Featherston Street Cycleway project.
1. ISSUE
1.1 The
report titled ‘Featherston Street Cycleway Update’ was presented to
Council on 28 June 2023, presenting options for implementing a separated
cycleway on Featherston Street. Subsequently Council resolved:
1. That Council endorse
the preferred cycleway option to be implemented on Featherston Street to be
Option 1: a separated uni-directional cycleway on each side of the road.
2. That Council note
that with either option, the design of pedestrian crossings will be worked on
alongside the cycleway development. Final locations for pedestrian crossings
will be part of detailed design, that will be presented to Council for approval
later this year.
3. That Council note
that several trials are proposed to be undertaken for various elements of the
overall project. Public feedback from these trials will be brought back to
Council for consideration alongside the final design and tender award.
1.2 The
detailed designs have been progressed and now need to be endorsed by Council
prior to being submitted to Waka Kotahi for approval as a per the funding
arrangement.
1.3 This
report seeks endorsement of the detailed design and presents the public
feedback from the trials that were undertaken on Featherston Street.
2. BACKGROUND
2.1 The
report titled ‘Featherston Street Cycleway Update’ was presented to
Council on 28 June 2023, presenting options for implementing a separated
cycleway on Featherston Street.
2.2 A
workshop was held on 13 September 2023 which presented the work in progress
detailed designs for initial Council feedback.
3. detailed design
3.1 The
detailed designs for the various elements of Featherston Street have been
progressed and now need to be endorsed by Council prior to being submitted to
Waka Kotahi on 29 September 2023. These are attached as Attachment 1.
3.2 For
context, the detailed designs being submitted to Waka Kotahi on 29 September
2023 will show more construction-level detail, taking the design from where it
is now, to showing 3D elevations and gradients. The layout and 2D format
presented in this report is not planned to change substantially.
3.3 A
Safe System Audit was conducted for the cycleway design. These audits are a
standard requirement for Waka Kotahi funded infrastructure projects. The audit
aims to identify gaps in overall safety for all road users including vehicles,
motorcycles and active modes. The Featherston Street audit conducted by an
independent consultant made overall comments on minor design changes, however
no major flaws were identified. The audit also includes a Safe System
Assessment which assigns a probability and severity score for a variety of
crash types including, but not limited to head-on crashes, intersection crashes
and cyclist and pedestrian crashes. From a Road Safety perspective, the
proposed design is significantly safer than the existing scenario. This is due
to the fact that the highest overall crash risk on the corridor is associated
with cyclists, which this design aims to address.
3.4 In
addition to the attached, some points of note are below.
Cycleway Separators
3.5 The
cycleway separators are designed to allow resource recovery vehicles to
straddle the barrier and operate within the cycleway, along with Emergency
Service vehicles in an emergency (see figure 1).
Figure 1: Cycleway Separators
3.6 Whilst
this is not an optimum solution, it is acceptable from a road safety and
operational perspective. This solution has been successfully utilised in other centres
around Aotearoa.
Placemaking
3.7 Work
is ongoing with placemaking in the Streets for People section of Featherston
Street, between Aroha and North.
3.8 Officers
continue to work with a variety of people from the local community, developing
small improvements in the streetscape that will make a big difference.
State Highway Intersection
3.9 Waka
Kotahi’s plans for improvements to the Rangitikei/Featherston
intersection are ongoing, however, they have expressed a preference to create a
raised table intersection.
3.10 Design
options are being investigated by Waka Kotahi at present.
Local Business Parking
3.11 Officers
continue to work with the local businesses to find the best on-street parking
balance. A summary of the parking changes in the design are attached as
Attachment 2.
4. public feedback from the trials
4.1 The
trials undertaken can be split into three categories:
· Left-hand-turn
lanes and signal phasing.
· Bus stops; and
· Vehicle
crossing clearways.
4.2 Attachment
3 contains an overview of the public feedback to these trials, as well as the
verbatim comments. Details of the public feedback and a summary of the trials
and key observations from these are noted below.
Left-Hand-Turn Lane and Signal Phasing
4.3 We
trialled the merging of the left hand turning and straight-ahead lanes on
Featherston Street, on both the east and west approaches to Rangitikei Street
(SH3).
4.4 We
also trialled changes to the signal phases to match the future use of the
cycleway.
4.5 The
maximum speed was reduced to 30km/h through the area during the trial.
4.6 Travelling
east to west during the trial took an average 3.25 signal phases to get from
Ngata Street through the intersection, compared with 2.8 signal phases outside
of the trial.
4.7 Travelling
west to east during the trial took an average 2.9 signal phases to get from
Taonui Street through the intersection, compared with 2.2 signal phases outside
of the trial.
4.8 Waka
Kotahi consider that the effect on the operation of the intersection during the
trial was ‘less than minor’.
Bus Stops
4.9 We
trialled in-lane bus stops, where buses temporarily stop in the live traffic
lane for boarding and alighting.
4.10 Some
drivers moved safely around the stationary bus rather than wait when there was no
on-coming traffic (this will not always be possible with the new layout).
4.11 Buses on
Featherston Street stop for an average of between 1 and 15 seconds.
4.12 We
trialled having the bus stationary for between 15 and 60 seconds.
4.13 During the
trial, an average of 4 cars queued behind the stationary bus.
Vehicle Crossing Clearways
4.14 We are
trialling vehicle crossing clearways at the entrance to McDonalds, Mitre10 and
at the Ngata Street intersection.
4.15 So far,
the treatments appear to operate effectively, and we are not aware of any
resulting crashes.
4.16 Officers
will continue to assess how the treatments operate and, at a future point,
consider options for any changes.
5. NEXT STEPS
5.1 Submit
the current detailed designs to Waka Kotahi by 29 September 2023 to ensure the
funding deadline is met.
5.2 Continue
to work through the final details of the design and to complete the
construction designs in conjunction with commencing the procurement process for
a delivery contractor.
5.3 Council
to award a tender for the construction of the project.
6. Compliance and administration
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Does the Council have delegated
authority to decide?
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Yes
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Are the decisions significant?
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No
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If they are significant do, they
affect land or a body of water?
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No
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Can this decision only be made
through a 10 Year Plan?
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No
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Does this decision require
consultation through the Special Consultative procedure?
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No
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Is there funding in the current
Annual Plan for these actions?
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Yes
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Are the recommendations
inconsistent with any of Council’s policies or plans?
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No
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The recommendations contribute
to Goal 1: An Innovative and Growing City
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The recommendations contribute
to the achievement of action/actions in Transport
The action is: Prioritise active
transport programmes that deliver on the Council goals, the purpose of this
plan and the Government Policy Statement on Transport.
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Contribution to strategic
direction and to social, economic, environmental, and cultural well-being
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Waka Kotahi’s
‘Transport Choices’ and ‘Streets for People’
programmes aim to create liveable cities through mode shift and creation of
low carbon transport choices. Our project aims to improve environmental and
social wellbeing, reduce transport carbon emissions, and provide safe,
connected and networked active transport choices for our community.
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Attachments
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1.
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Detailed
Design ⇩ 
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2.
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Featherston
Street business parking ⇩
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3.
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Trial
Engagement Summary ⇩
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