Agenda of Arts, Culture & Heritage Committee

PALMERSTON NORTH CITY COUNCIL

Arts, Culture & Heritage Committee MEETING

12 August 2020

Order of Business

NOTE: The Arts, Culture & Heritage Committee meeting coincides with the ordinary meeting of the Planning & Strategy Committee. The Committees will conduct business in the following order:

- Planning & Strategy Committee

- Arts, Culture & Heritage Committee

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4. Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE: If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

5. Presentation - Palmerston North Heritage Trust Page 7

6. Presentation - Manawatu Theatre Society & Manawatu Youth Theatre Page 9

7. Confirmation of Minutes Page 11

“That the minutes of the Arts, Culture & Heritage Committee meeting of 10 June 2020 Part I Public be confirmed as a true and correct record.”

8. Cultural CCOs Final Statements of Intent 2020-23 Page 17

Memorandum, presented by Julie Macdonald, Strategy & Policy Manager.

9. Annual Report from the Palmerston North Public Sculpture Trust Page 93

Memorandum, presented by Sandra King, Executive Officer.

10. 2019/2020 Funding Summary for the Arts Event Fund and Creative Communities Scheme Page 99

Memorandum, presented by Joann Ransom, Community Development Manager.

11. Military Heritage Update 2019/20 Page 107

Memorandum, presented by David Murphy, City Planning Manager.

12. Committee Work Schedule Page 113

13. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

Palmerston North City Council

Minutes of the Arts, Culture & Heritage Committee Meeting Part I Public, held in the Elwood Room, Conference & Function Centre, 354 Main Street, Palmerston North on 10 June 2020, commencing at 9.02am

Members

Present:

Councillor Rachel Bowen (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Leonie Hapeta, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Non Members:

Councillors Vaughan Dennison, Lew Findlay QSM, Patrick Handcock ONZM, Billy Meehan and Aleisha Rutherford.

Apologies:

The Mayor (Grant Smith) (early departure on Council business), Councillor Lew Findlay (for lateness), and Councillors Susan Baty, Zulfiqar Butt and Leonie Hapeta (early departure on Council business).

The Mayor (Grant Smith) was not present when the meeting resumed at 1.58pm. He was not present for clauses 8 to 13 inclusive.

Councillor Susan Baty was not present when the meeting resumed at 1.58pm. She was not present for clauses 8 to 13 inclusive.

Councillor Zulfiqar Butt was not present when the meeting resumed at 1.58pm. He was not present for clauses 8 to 13 inclusive.

Councillor Lew Findlay was not present when the meeting resumed at 1.58pm. He was not present for clauses 7 to 13 inclusive.

Councillor Leonie Hapeta was not present when the meeting resumed at 1.58pm. She was not present for clauses 8 to 13 inclusive.

Councillor Aleisha Rutherford was not present when the meeting resumed at 3.54pm. She was not present for clauses 10 to 13 inclusive.

7-20

Apologies

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 7-20 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Rachel Bowen, Brent Barrett, Zulfiqar Butt, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Susan Baty, Vaughan Dennison, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan and Aleisha Rutherford.

The meeting adjourned at 9.03am.

The meeting resumed at 1.58pm.

The Mayor (Grant Smith) and Councillors Susan Baty, Zulfiqar Butt, Lew Findlay and Leonie Hapeta were not present when the meeting resumed.

8-20

Presentation - CET Arena Redevelopment

Ms Sacha Haskell, General Manager – Marketing & Communications, Mr Warren Warbrick and Mr Wiremu Te Awe Awe made a presentation regarding the Culture & Heritage Designs for the Arena Redevelopment.

Cultural and heritage design overlay had been integrated into the construction from the beginning to tell a story regarding the cultural and heritage aspects of the site. Key aspects that went into the design included a Rangitāne feature, liaison with community groups, researching history and landscaping, all creating layers of meaning allowing individuals using the space to read into the design what had particular significance for them.

The Rangitāne design was a cloak, made up of ‘threads that bind us’, the complete cloak representing the tying together of the whole community. The border of the cloak is a ‘welcoming mat’ into the concept of bringing everyone together in the threads that bind us. The pattern would be used in other parts of the area and in other projects, showing the layers of the cloak and of the community.

The site’s defence and multisport history had been incorporated into the design by way of a chevron pattern, reflecting the multitude of different users within the Arena. Etchings from people and groups into pavers would reflect both voices of the past and contemporary voices. Living, dynamic displays would have static and moving content which would be tailored to suit specific occasions (eg. Anzac Day). The speedway pits would be a multipurpose space, used for recreation when not in use by the speedway.

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Arts, Culture & Heritage Committee receive the presentation for information.

Clause 8-20 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM, Billy Meehan and Aleisha Rutherford.

9-20

Confirmation of Minutes

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the minutes of the Arts, Culture & Heritage Committee meeting of 4 March 2020 Part I Public be confirmed as a true and correct record.

Clause 9-20 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM, Billy Meehan and Aleisha Rutherford.

10-20

Cultural CCOs Draft Statements of Intent 2020-23

Memorandum, presented by Julie Macdonald, Strategy & Policy Manager.

After discussion Elected Members were of the opinion that the requests for an increase in operating grant for Globe Theatre Trust and Caccia Birch Trust Board should be referred to the 10 year plan 2021–31 process.

The meeting adjourned at 3.32pm.

The meeting resumed at 3.54.

Councillor Aleisha Rutherford was not present when the meeting resumed.

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RECOMMENDS

1. That the draft Statements of Intent 2020–23 submitted by the cultural CCOs (Attachments 1–5 of this memorandum entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’) be received.

2. That the Globe Theatre Trust is advised of the recommended changes to the final Statement of Intent 2020–23 outlined in Table 1 of this memorandum entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.

3. That Caccia Birch Trust Board is advised of the recommended changes to the final Statement of Intent 2020–23 outlined in Table 3 of this memorandum entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.

4. That the Regent Theatre Trust is advised of the recommended changes to the final Statement of Intent 2020–23 outlined in Table 5 of this memorandum entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.

5. That Te Manawa Museums Trust is advised of the recommended changes to the final Statement of Intent 2020–23 outlined in Table 7 of this memorandum entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.

6. That the proposal in the Globe Theatre Trust draft Statement of Intent for an increase of $50,000 per year to the Globe Theatre Trust operating grant be referred to the 10 Year Plan 2021–31 process.

7. That the proposal in the Caccia Birch Trust Board draft Statement of Intent for an increase of $40,000 per year to the Caccia Birch Trust Board operating grant be referred to the 10 Year Plan 2021–31 process.

Clause 10-20 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.

11-20

Maintenance and Renewal Plans and Budgets for Cultural Facilities

Memorandum, presented by Bryce Hosking, Manager - Property.

For the purposes of clarity, Elected Members requested that recommendation 2 refer specifically to the cultural facilities portfolio (excluding the library).

Moved Rachel Bowen, seconded Karen Naylor.

The COMMITTEE RECOMMENDS

1. That the memorandum titled ‘Maintenance and Renewal Plans and Budgets for Cultural Facilities’ presented to the Arts, Culture and Heritage Committee on 10 June 2020 be received for information.

2. That Council approve the consistent capital renewal and maintenance approach in the cultural facilities portfolio (excluding the library) whereby Council only maintains the fixed assets and those that are part of the building fabric, and the balance of works would be the tenant’s responsibility and at their cost.

Clause 11-20 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.

12-20	Options for formalising the relationship between Palmerston North City Council and the NZ Rugby Museum Report, presented by Joann Ransom, Community Development Manager. After discussion Elected Members selected Option 1 in the report as the preferred way forward and recommendation 2 was amended to reflect this. Elected Members requested that assistance be provided to NZ Rugby Museum if it chose to seek funding through the central government Museum Hardship Fund.
	Moved Rachel Bowen, seconded Vaughan Dennison. The COMMITTEE RECOMMENDS 1. That the report titled ‘Options for formalising the relationship between Palmerston North City Council and the NZ Rugby Museum’ presented to the Arts, Culture and Heritage Committee on 10 June 2020 be received.
	Clause 12.1 above was carried 10 votes to 0, the voting being as follows: For: Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.
	Moved Rachel Bowen, seconded Vaughan Dennison. 2. That the Chief Executive be instructed to develop a proposal for an annual grant to the NZ Rugby Museum for Councillors to consider in the Long Term Plan process, as per Option 1 in the report titled ‘Options for formalising the relationship between Palmerston North City Council and the NZ Rugby Museum’ presented to the Arts, Culture and Heritage Committee on 10 June 2020.
	Clause 12.2 above was carried 7 votes to 3, the voting being as follows: For: Councillors Rachel Bowen, Lorna Johnson, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan. Against: Councillors Brent Barrett, Renee Dingwall and Karen Naylor.
	Moved Rachel Bowen, seconded Brent Barrett. 3. That the Chief Executive provide assistance to NZ Rugby Museum if it chooses to seek funding through the central government Museum Hardship Fund.
	Clause 12.3 above was carried 10 votes to 0, the voting being as follows: For: Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.

13-20

Committee Work Schedule

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Arts, Culture & Heritage Committee receive its Work Schedule dated June 2020.

Clause 13-20 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.

The meeting finished at 4.51pm

Confirmed 12 August 2020

Chairperson

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Arts, Culture & Heritage Committee

MEETING DATE: 12 August 2020

TITLE: Cultural CCOs Final Statements of Intent 2020-23

Presented By: Julie Macdonald, Strategy & Policy Manager

APPROVED BY: Sheryl Bryant, General Manager - Strategy & Planning

RECOMMENDATION(S) TO Council

1. That the memorandum entitled ‘Cultural CCOs Final Statements of Intent 2020-23’ reported to the Arts, Culture & Heritage Committee on 12 August 2020, be received.

2. That the final Statements of Intent 2020–23 submitted by the cultural CCOs (Attachments 1–4 of the memorandum entitled ‘Cultural CCOs Final Statements of Intent 2020-23’ presented to the Arts, Culture & Heritage Committee on 12 August 2020), be approved.

1. ISSUE

The cultural Council-Controlled Organisations (CCOs) have delivered their final Statements of Intent (SOI). The purpose of this report is to allow Council to fulfil the requirement under s 65(2) of the LGA to agree to the final SOI, or if it does not agree, to require the SOI to be modified as set out in clause 6, schedule 8 of the LGA.

2. BACKGROUND

A CCO is an organisation in which Council has the right to appoint at least fifty percent of the trustees. Council has four cultural CCOs which were set up to independently manage Council-owned cultural facilities for a mixture of commercial and community purposes: Globe Theatre Trust, Te Manawa Museums Trust, Caccia Birch Trust Board and Regent Theatre Trust. These organisations are each managed by a Board of Trustees made up of committed volunteers.

Caccia Birch Trust Board, while currently exempted as a CCO pursuant to s 7(3) of the LGA, is still required to report to Council in the same way as a CCO.

The CCOs were each sent a Statement of Expectation to assist them in preparing their draft SOIs. Statements were presented to and approved by Council at its meeting on 18 December 2019. In March 2020, the Boards were further asked to amend their draft SOIs to include a “best guess” illustration of the impact of COVID-19. To assist with this, the deadline for delivery of the draft and final SOIs was extended by one month, the maximum allowed under the LGA.

The Arts, Culture & Heritage Committee received the draft SOIs at its meeting on 10 June 2020 and made recommendations for the CCOs to consider in developing their final SOIs. The recommended changes have been implemented and are summarised in this memorandum.

3. Te Manawa MUSEums Trust

Te Manawa has modified its strategic objectives following a workshop with elected members and Council comments on the draft SOI. The new objectives separate the change the Trust wants to achieve from the specific actions it will undertake to get there and how that change will be measured. The strategic objectives are compared in Table 1 below.

Table 1: Comparison of strategic objectives in Te Manawa SOIs

Draft SOI	Final SOI
Objective 1. Te Manawa’s profile as a place with which to engage is maintained and enhanced	Objective 1. Enhanced learning and engagement
Objective 2. Te Manawa’s relationship with Rangitāne is a priority	Objective 1. Enhanced learning and engagement
Objective 3. Third party revenue generation and excellent visitor feedback statistics are a priority	Objective 2. Innovative experiences that attract visitors
Objective 4. Te Manawa is focussed on developing for the future	Objective 3. A collaborative and future-focussed organisation

Te Manawa has considered Council comments on the draft SOI and made changes in response, as summarised in Table 2. Staff consider that all comments have been adequately addressed in the final SOI.

Table 2: Comparison of Council comments with Te Manawa’s final SOI

Council comments on draft	Changes made to draft SOI
Include specific actions planned to enhance the learning experience offered by Te Manawa, including development of an education strategy, in the “What we will do” section.	Requested actions are listed under Objective 1 and include to review TM’s learning strategy and develop a communications and marketing plan for learning activities.
Include specific actions planned to increase use of and access to collections in the “What we will do” section.	Requested actions are listed under Objective 2 and include to exhibit the art collection digitally, develop an exhibition strategy and carry out market research on visitor needs.
Include specific actions planned to ensure strategy is based on an understanding of the community, e.g. undertaking data collection, in the “What we will do” section.
Include specific actions planned to establish, formalise and nurture strategic partnerships in the “What we will do” section.	Actions listed under Objective 3 and include reviewing the scope and range of partnerships and identifying opportunities to formalise relationships.
Work with Council staff to incorporate requested performance measures. Ensure performance measures clearly explain what is being counted, and that planned activities are captured in the “What we will do” section rather than as performance measures.	Requested performance measures are included and are separated from activities. Some performance measure targets are not yet available, as a baseline needs to be established.
Address approach to good governance practices, financial sustainability and environmental sustainability in a separate “How we operate” section.	Governance is included in “Statement of the board’s approach to governance” section, environmental sustainability under “What we will do” (Objective 3 action – develop an environmental impact framework), and financial sustainability under “What we will do” (Objective 3 action – develop a new operating budget).
Provide a timeframe for completion of plans.	Not outlined in SOI, but TM has indicated this will be completed by the end of 2020.

Te Manawa has also indicated that it will report on progress against the SOI at each quarterly Arts, Culture and Heritage Committee meeting, unless already attending the meeting to present half-yearly or annual reports.

4. REGENT THEATRE TRUST

Council requested that the Trust:

· Consider rolling objectives 3, 5 and 6 into a single objective which outlines the Board’s internal aims.

· Engage in further discussions with Council as to whether the trust deed needs to be updated.

· Work with Council staff to review performance measures.

The Trust has incorporated all Council comments in the final SOI. The modified strategic objectives are compared in Table 3 below. The Trust is having ongoing conversations with staff about the purpose outlined in the trust deed. As mentioned in the SOI, further work on performance measures will be carried out prior to the next SOI once statistical and audience demographic data is analysed. The Trust has presented a 10-year budget in addition to the required three-year budget.

Table 3: Comparison of strategic objectives in Regent SOIs

Draft SOI	Final SOI
Objective 1. To be a venue for exciting community and performing arts experiences for the people of Palmerston North and the wider Manawatū region.	Objective 1. To be a venue for exciting community and performing arts experiences for the people of Palmerston North and the wider Manawatū region including recognising the role of local Tangata Whenua.
Objective 2. To engage in effective collaboration with our stakeholders and clients, that enables the best customer experience.	Objective 2. To engage in effective collaboration with our stakeholders and clients, enabling the best customer experience.
Objective 3. To maintain and build organisational capability.	Incorporated into “How we operate” section.
Objective 4. To develop a marketing and promotion strategy that maintains and builds audiences.	Objective 3. To engage with diverse audiences via a marketing and promotion strategy that is continually developing and responding to regional demographics and artistic/cultural trends.
Objective 5. To secure continuity in the professional operations and financial sustainability of the Regent on Broadway.	Incorporated into “How we operate” section.
Objective 6. To have an effective and pro-active governance team.	Incorporated into “How we operate” section.

5. CACCIA BIRCH TRUST BOARD

Council requested that the Board:

· Engage in further discussions with Council as to whether the trust deed needs to be updated.

· Reduce Council operating grant to the level set in the 10 Year Plan 2018–28, adjusted for inflation, and update expenses accordingly.

The Board’s trust deed will be discussed at a joint workshop with Elected Members and Caccia Birch Trust Board on 16 September.

The Board has updated its budget as requested, leaving the grant increase for consideration through the upcoming 10 Year Plan.

6. Globe Theatre Trust

Council requested that the Trust:

· Work with Council staff to review performance measures.

· Reduce Council operating grant to the level set in the 10 Year Plan 2018–28, adjusted for inflation, and update expenses accordingly.

The Trust will continue to work with staff on ensuring its performance measures are of high quality. The Trust has updated its budget as requested, leaving the grant increase for consideration through the upcoming 10 Year Plan.

7. NEXT STEPS

CCO’s annual reports on their last SOI are due to staff on 30 September 2020 and will be presented to the Committee in November.

Statements of Expectation for next year’s SOIs will be drafted and presented to the Committee in November.

The half-yearly report on this SOI will be delivered to staff by 1 March 2021 and presented to the Committee at the next available meeting.

8. Compliance and administration

Does the Committee have delegated authority to decide?		No
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy
The recommendations contribute to the achievement of action/actions in the Arts Plan The action is: to support CCOs to achieve the objectives of the arts plan.
Contribution to strategic direction and to social, economic, environmental and cultural well-being	Agreeing to the final Statements of Intent is a mechanism for Council to provide guidance and direction to the cultural CCOs and meets Council’s responsibility to monitor the CCOs under the LGA.

Attachments

1.	Te Manawa Museums Trust - Final Statement of Intent for 2020-23 ⇩
2.	Regent Theatre Trust - Final Statement of Intent for 2020-23 ⇩
3.	Caccia Birch Trust Board - Final Statement of Intent for 2020-23 ⇩
4.	Globe Theatre Trust - Final Statement of Intent for 2020-23 ⇩

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Arts, Culture & Heritage Committee

MEETING DATE: 12 August 2020

TITLE: Annual Report from the Palmerston North Public Sculpture Trust

PRESENTED BY: Sandra King, Executive Officer

APPROVED BY: Heather Shotter, Chief Executive

RECOMMENDATION(S) TO Arts, Culture & Heritage Committee

1. That the memorandum entitled ‘Annual Report from the Palmerston North Public Sculpture Trust’ presented to the Arts, Culture & Heritage Committee on 12 August 2020 be received for information.

1. Issue

1.1 The Council Meeting on 26 April 2019 resolved:

“1. That the report dated 17 January 2019 and titled ‘Funding agreement between Palmerston North City Council and Palmerston North Public Sculpture Trust’ be uplifted from the table.

2. That the information contained in the report dated 17 January 2019, ‘Funding agreement between Palmerston North City Council and Palmerston North Public Sculpture Trust’ as attached to the memorandum titled ‘Funding – Palmerston North Public Sculpture Trust’ dated 29 April 2019 be received, noting that the Funding Agreement has been withdrawn.

3. That the Council approves an increase in operating budget in 2018/19 of $50,000. This will be offset by removing the capital new budget in programme 367 (Public Sculptures/Arts Funding) of $50,000 in 2018/19.

4. That payment of the grant be subject to the Palmerston North Public Sculpture Trust presenting an annual report back to Council.”

1.2 The presentation of the Palmerston North Public Sculpture Trust annual report, as outlined in the above resolution, is scheduled for this Arts, Culture & Heritage Committee meeting on 12 August 2020.

1.3 This memorandum covers a report from the Palmerston North Public Sculpture Trust for both the 2018/19 and 2019/20 financial years.

2. Palmerston North Public Sculpture Trust report

2.1 The Palmerston North Public Sculpture Trust (PNPST) is deeply appreciative of the partnership and funding that it has received, of $50,000 per annum, totalling $100,000, over the past two years from Council.

2.2 PNPST efforts during 2018/19 and 2019/20 have been split between the following five projects:

· Falling Water by Fred Graham

· Te Pūatatangi ki Te Ika a Māui, Dawn Chorus on the Fish of Māui by Paul Dibble

· Whaiwhakaaoroaro – Deep Thinker by Gregor Kregar

· The Head of John Doe by Sean Crawford

· Streets for People art commission by Mary-Louise Brown

2.3 Falling Water. The restoration and installation of this significant old and loved Palmerston North water sculpture by Fred Graham and associated ground preparation works is nearing completion. This restoration work has been jointly funded by the PNPST, the Council and Te Manawa. Installation of this work is located on the northern side of the Conference and Function Centre. An official unveiling is yet to be finalised.

2.4 Te Pūatatangi ki Te Ika a Māui, Dawn Chorus on the Fish of Māui. A very significant piece of work by local sculptor Paul Dibble presented to the people of the city on 25 August 2019. Located in the pond in front of Wildbase, the work was jointly funded and installed by PNPST and a number of private contributors. It was a real partnership with members of the community, PNPST, Wildbase and the Council, and is an inspired piece of work that the city will gain pride and pleasure from for generations to come.

2.5 Whaiwhakaaoroaro – Deep Thinker. The installation of this playful work by Gregor Kregar on the corner of The Square and Broadway was delayed by site holdups caused by officers of Council changing their minds on availability of the pre-approved site and subsequently the COVID lockdown. This work is planned for installation and an official unveiling on 2 August 2020.

2.6 The Head of John Doe. This provocative piece of work by Sean Crawford has been jointly funded between Te Manawa and PNPST. It is expected that this will be installed on the grass mound in front of Te Manawa in October 2020.

2.7 Streets for People art commission by Mary-Louise Brown. The PNPST have made considerable efforts to bring the artist, Council officers, and project manager for Streets for People, Warren Wilks, together so that some of Mary-Louise’s works can be facilitated in the paving/street development currently underway. Funds are committed to this project, but we are awaiting progress between the artist and council to commence this work.

2.8 The PNPST continues to passionately believe in the power of public sculpture to add vibrancy, colour and character to our city, however, at times the path to achieving this proved slower and harder than the PNPST preferred.

2.9 The provision of one point of contact with Council (Sandra King) over the past six months has made progress of PNPST work easier to navigate with Council.

3. Palmerston North Public Sculpture Trust financials

3.1 A copy of the PNPST Trading Account is presented in the attachments.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual – 167.2		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		No
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy
The recommendations contribute to the achievement of action/actions in the Arts Plan The action is: Administer arts funding for the sector - Public Sculpture Trust
Contribution to strategic direction and to social, economic, environmental and cultural well-being	The independent public sculpture commissioning and installation by the Palmerston North Public Sculpture Trust in a strategic partnership provides visible arts that contribute to the Council’s aspirations to create an exciting and liveable city.

Attachments

Palmerston North Public Sculpture Trust Trading Account ⇩

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Arts, Culture & Heritage Committee

MEETING DATE: 12 August 2020

TITLE: 2019/2020 Funding Summary for the Arts Event Fund and Creative Communities Scheme

Presented By: Joann Ransom, Community Development Manager

APPROVED BY: Chris Dyhrberg, Chief Customer Officer

RECOMMENDATION(S) TO Arts, Culture & Heritage Committee

1. That the memorandum entitled ‘2019/2020 Funding Summary for the Arts Event Fund and Creative Communities Scheme’ presented to the Arts, Culture & Heritage Committee on 12 August 2020, be received.

1. Purpose

The purpose of this memorandum is to provide an update on how the Arts Event Fund and Creative Communities fund were allocated during the 2019/2020 financial year.

2. Arts event fund

The Arts Event Fund was established to provide support for larger arts events happening within the Palmerston North City Council Boundaries. In 2019/2020 the fund was $50,000. The fund is not available in 2020/2021. The criteria of the fund are:

· Have the arts as a central focus.

· Be of significant regional, national or international importance.

· Be accessible to the community.

· Positively profile the city of Palmerston North; and

· Provide an economic benefit for Palmerston North.

The funds were allocated as follows:

Successful Applicant	Event	Amount
Rangitāne Maori Cultural Arts Society	Tangata Rau Festival 2020	$10,000
Piping & Dancing Association of New Zealand - Wellington Centre *	2020 NZ Highland & National dancing Championships	$10,000 -$10,000
Palmerston North Dance Association Incorporated	PNDA 21st Annual Competition Festival	$10,000
Square Edge Community Arts	Arts Trail Manawatu \| November 14 & 15 2020	$10,582
Untitled Creative Futures Conference (MATA)	Untitled Creative Futures Conference	$10,000
Palmerston North Theatre Trust	Complete History of Palmerston North	$8,000
Total		$48,582

* The Piping and Dancing Association event has been shifted to 2022 due to COVID-19 and they decided to return the funds and reapply in 2021/2022.

3. creative communities scheme

3.1 Background

The Creative Communities Scheme (CCS) is a partnership between PNCC and Creative New Zealand (CNZ) to fund local arts projects within the PNCC boundaries.

The fund enables people to be engaged in the arts in a variety of forms. It also supports applicants to establish a history of successful art projects to qualify them to apply for national arts funding from CNZ.

The funding allocation is decided by a committee with representatives from the community. It includes representatives from Council, Tangata Whenua, Asian and Pacifica communities, youth and general community members with an interest in the arts.

There are two funding rounds per annum and the process usually includes an opportunity for applicants to talk to the committee in support of their applications. COVID-19 had an impact on the March 2020 funding round as applications closed and decisions were made during lockdown. Previous funding rounds have had 30 or more applications while this round only had 11 applications. The committee successfully held its first online decision meeting but did not provide the opportunity for applicants to speak directly to the funding committee.

Going forward, it is planned that hybrid meetings can be managed with the option provided for applicants to talk to the committee in an online forum or in person if they wish, and for committee members to attend virtually if they are unable to attend in person.

3.2 Financial Breakdown

In 2019/2020 there was a total fund of $101,160 available for allocation. Council provided $32,940 to supplement CNZ’s contribution of $68,220.

The CCS is always over-subscribed. 39 applications were received seeking $237,144. 24 of the 39 applications were successful and received $84,487 in total. The contract with CNZ allows for the unallocated funds of $16,673 to be carried forward to 2020/2021.

3.3 Overview of Applications

The purpose of this grant is to support people wanting to deliver an art programme in Palmerston North. There are three criteria set by CNZ that the project must align with. These are:

1. Access and participation: create opportunities for local communities to engage with and participate in local arts activities;

2. Young people: enable youth people (under 18) to engage with, and participate in the arts; and

3. Diversity: support the diverse artistic traditions of local communities.

The CCS Committee supports grassroots projects as well as ensuring established artists can take risks and try new projects and concepts.

The graph below demonstrates how the 39 applications fell over the three CCS criteria.

The graph below demonstrates the ethnic diversity of the applications submitted.

The graph below shows the variety of art forms that the applications related to.

3.4 Highlights of Funded Applications

While many high-quality arts projects were funded over 2019/2020, the following two were highlights from Round 1:

· Woolly Riot

A craft project that engaged the community to help create a hand knitted and crocheted play tent. This project was awarded $1,291 and enabled 526 to participate and see the play tent.

· Taipari Waaka – Nga Kete Aronui – Maui Ararau

Workshops for film, performance, social media and Te Reo Māori to encourage students to learn skills. This project was awarded $4,000 and reached 120 participants and audience members. The student’s work was shared on multiple digital outlets in 19 different countries.

Future events from Round 2 include:

· Aotearoa Waitangi Awards Charitable Trust – Aotearoa Country Music Awards

A national singing competition held annually in Palmerston North. This competition feeds into a larger supreme competition called Entertainer of the Year run by the New Zealand Country Music Association in October. This event was awarded $5,620.

· Te Aroha Noa Community Services – KidzLIFE Arts Academy Week

This holiday programme enables children the opportunity to participate in a wide range of creative arts activities including dance, visual art, music, drama and writing. This programme was awarded $6,020

This is the list of all successful applicants for CCS funding in 2019/2020:

Successful Applicant	Project Name	Amount
Wooly Riot c/o Gunhild Litwin	Community Play Tent	$1,290
Park Road Playcentre	Park Road Playcentre Mural	$1,000
Creative Sounds Society Inc. (The Stomach)	Required The Stomach - Local Compilation Vinyl Record	$1,000
Manawatu Performing Arts Competition Society Inc.	Manawatu Performing Arts Competition Society Inc. 97th Dance Festival	$2,500
Anomaly Dance Group	Collab Summer Dance Camp 2020	$8,000
Catherine Russ	Pork Chop 2	$1,500
Legacy Centre	Community Dance Academy	$4,000
New Zealand Choral Federation - Manawatu-Whanganui Region	SingFest 2020	$500
Taipari Waaka	Nga Kete Aronui - Maui Ararau	$4,000
Manawatu Country Music Club Incorporated	Manawatu Country Music Club 50th Birthday Celebrations	$1,800
Chelsea Sheehan-Gaiger	The Last Five Years - at The Dark Room	$5,000
Tanenuiarangi Manawatu Incorporated, Paul Horton	Urban Eels: Our Sustainable City - Sculpture	$11,000
Manawatu Writers' Hub	Manawatu Writers' Hub 2019-20	$468
Christopher Vanderlee	Lockdown 06- 2019	$1,000
Little Green Man Productions	Matariki Glow Show	$2,500
Rockquest Promotions Ltd	Showquest	$3,400
Taipari Waaka	Nga Kete Aronui 2020	$4,160
Studio on the Square	2020/2021 Art Programmes	$3,000
Te Aroha Noa Community Services	KidzLife Arts Academy Week	$6,020
Aotearoa Waitangi Awards Charitable Trust	Aotearoa Country Music Awards	$5,620
Little Dog Barking Theatre	Performances by Little Dog Barking Theatre in Palmerston North	$2,820
Amy Atkins	‘Period.’ Re-devising & school performance	$4,708
Angie Farrow	Angie Farrow	$4,200
Karen Seccombe	The Isolation Project	$5,000
Total		$84,487

4. Compliance and administration

Does the Committee have delegated authority to decide?		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		Yes
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy
The recommendations contribute to the achievement of action/actions in the Arts Plan The action is: Administer arts funding for the sector.
Contribution to strategic direction and to social, economic, environmental and cultural well-being	Arts funding contributes to creating a vibrant and healthy arts sector which is a core component in any creative and exciting city.

Attachments

Nil

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Arts, Culture & Heritage Committee

MEETING DATE: 12 August 2020

TITLE: Military Heritage Update 2019/20

Presented By: David Murphy, City Planning Manager

APPROVED BY: Sheryl Bryant, General Manager - Strategy & Planning

RECOMMENDATION(S) TO Arts, Culture & Heritage Committee

1. That the memorandum entitled ‘Military Heritage Update 2019/20’ reported to the Arts, Culture & Heritage Committee on 12 August 2020, be received.

1. ISSUE

In June 2018 the Arts, Culture & Heritage Committee passed the following resolution:

‘That the Chief Executive provide an annual progress report on the development of a Military Heritage Theme across Council Programmes to Arts, Culture & Heritage from June 2019.’

The Arts, Culture & Heritage Committee also recommended next steps for work that needs to be advanced, including:

· Commence working with the Palmerston North Defence Heritage Advisory group (PNDHAG) on a military heritage trial.

· Alert Council staff on the availability of the Geographic Information System (GIS) as an input into the programme planning.

The purpose of this memorandum is to update the Committee on the work that has been completed in the 2019/20 period. This includes the following significant projects:

· Final places for Poppy Places researched and signposted.

· Events with a Military History theme, eg. commemoration lecture for 75-year anniversary of VE Day: Glyn Harper, “New Zealand and the Second World War in Photographs”.

2. BACKGROUND

The Culture and Heritage Plan is one of the nine plans established under the Creative and Liveable Strategy to deliver on Goal 2: A creative and exciting city. The Plan includes the following relevant actions:

Adopt the value of cultural heritage awareness in the delivery of Council activities, whether placemaking, plan making or asset management.

· Research and identify key local themes to inform Council projects;

· Investigate and develop a common register of local history and heritage;

· Include heritage conservation principles in Council Asset Management decisions;

· Include heritage storytelling in the delivery of major Council projects.

Table 1 below provides a summary of military heritage activities during 2019/20.

Table 1: Military Heritage Update 2019/20

Meetings:

· Representation on PNDHAG meetings and preparatory meetings with PNDHAG Chair (monthly)

· Ongoing liaison with PNDHAG

· Support for Engineering Corps Memorial Centre (ECMC) military history monthly presentations – provision of venue, setting up, promotion

Research & Design:

· Support for Arena Redevelopment culture and heritage elements. Final design elements that incorporate military heritage themes include:

o Chevron design which features ‘stripes’ of rank within the defence force

o Wayfinding signage

o Storytelling boards

o Quotes from well-known defence personnel connected to the site and region

Local History Week – 3-10 November 2019:

· Walk: “Our Military Heritage”

· Presentation: Glyn Harper “Writing War History for Children”

· Presentation: Leanne Hickman “Awapuni Medical Corps and the Scourge of 1918 in Palmerston North”

· Tour: Anne Frank exhibition at Te Awahou Nieuwe Stroom, Foxton

Displays:

· Awapuni Military Camp WWI (delayed display due to COVID-19)

· Unpublished photographs from WWII (June)

App Tours:

· Two military tours (out of a total of three available tours).
Total tours accessed = 273 users/445 sessions (individual tour access is unavailable)

Poppy Places:

· Final places researched and signposted. City signage is completed.

Content Creation – Acquisition of Military Archives:

· Archive collections with military themes, especially WWI and WWII, prioritised for processing and digitisation for Manawatū Heritage

Presentations and Lectures:

· Aaron Fox: “A Plain Infantry Man - Brigadier James Hargest” (27 August)

· Monty Soutar “Te Whitiki – Maori in the First World War” (22 October)

· Commemoration lecture for Armistice Day: John Crawford, “New Zealand’s War Against the Otterman Empire” (11 November)

· Book Launch for Centenary Book Programme (in association with Massey University): James Watson and Stephen Loveridge “The Home Front” (20 November)

· Commemoration lecture for 75-year anniversary of VE Day: Glyn Harper, “New Zealand and the Second World War in Photographs” (23 June)

See Attachment 1: Military Heritage Themed Activities Palmerston North City Library 2019-2020 for more information.

3. NEXT STEPS

Explore further opportunities to incorporate the military heritage theme across Council projects and activities, including:

· Toa O Manawatū – Bronze Soldier Sculpture along the Manawatū River Pathway near Linton Military Camp.

· Research into the long-term care and maintenance of military heritage related memorials.

· Installation of restored original WW2 flagpole at Memorial Park.

· Development and research of a ‘Heroes Walk’ that will celebrate WW2 volunteers and servicemen and women.

4. Compliance and administration

Does the Committee have delegated authority to decide?		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		No
Are the recommendations inconsistent with any of Council’s policies or plans?		No
The recommendations contribute to Goal 2: A Creative and Exciting City
The recommendations contribute to the outcomes of the Creative and Liveable Strategy
The recommendations contribute to the achievement of action/actions in the Culture and Heritage Plan The action is: Adopt the value of cultural heritage awareness in the delivery of Council activities, whether placemaking, plan making or asset management.
Contribution to strategic direction and to social, economic, environmental and cultural well-being	The recommendation contributes to fulfilling the action of raising awareness of cultural heritage through the delivery of Council activities, because it demonstrates the projects that have been undertaken in relation to the military heritage of the city.

Attachments

Military Heritage Themed Activities Palmerston North City Library 2019-2020 ⇩

Rachel Bowen (Chairperson)
Brent Barrett (Deputy Chairperson)
Grant Smith (The Mayor)
Zulfiqar Butt	Karen Naylor
Renee Dingwall	Bruno Petrenas
Lorna Johnson	Tangi Utikere