To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Karakia Timatanga

Councillor Debi Marshall-Lobb opened the meeting with karakia.

56-24

Apologies

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.   That Council receive the apologies.

Clause 56-24 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Declaration of Interest

Councillor Leonie Hapeta declared an interest in Item 26: District Licensing Committee – Additional Commissioner (item deferred).

Councillor Vaughan Dennison declared an interest in Item 24: Summerhays Street Redevelopment – Expressions of Interest Feedback (clause 74-24).  He also stated he would receive further advice on Item 16: Summerhays Street Redevelopment – Partnership Models (clause  66-24).

Councillor Roly Fitzgerald declared an interest in Item 16: Summerhays Street Redevelopment – Partnership Models (clause 66-24).

Councillor Orphée Mickalad declared an interest in Item 26: District Licensing Committee – Additional Commissioner (item deferred).

57-24

Public Comment

Regan Orr, Principal (on secondment), Central Normal School

Regan Orr tabled a written statement (attached to the minutes) and added the following additional comments:

·   Poles at road crossing on Featherston Street have not been installed.

·   Tomokanga entrance on Featherston Street has been diminished.

James Irwin, on behalf of Palmerston North Streets Ahead

James Irwin tabled a written statement (attached to the minutes) and added the following additional comments:

·   James has always been impressed with the vision Council has for the city, and the cycleway has been constructed with that vision in mind. 

·   If we continue the way we’re going there will be more congestion, less people using public transport, cycling, walking, etc. 

Bob Selden, Chair, Greasy Chain Charitable Trust

Bob Selden tabled a written statement (attached to the minutes) and added the following additional comments:

·    Bob acknowledged the different views being heard today and urged Council to keep in mind that there has already been well managed community consultation and involvement, and that the underlying principle is to make Palmy a liveable city where people can go about their business. 

·   Hopes Palmy becomes the most liveable city in New Zealand.

Brian Moore

·   Brian is a cyclist who uses Featherston Street several times per week. 

·   Turning into Tainui Street is difficult.  With the old layout he was able to pull into the middle of the road and wait until it was clear, but now he crosses on the pedestrian crossing and bikes down the footpath.

·   If he is outside McDonalds and wanting to cross over Rangitikei Street, he waits for the green light to go, but the cars on his right want to turn left at the same time.  Who gives way is unclear.

·   He would like clarity from Council on rules regarding who can use footpaths eg. e-bikes.

Allen Birchler, business owner, Piano Services

·   Allen has a business to operate and a residential property directly affected by these changes.

·   New layout on Featherston Street has slowed traffic, causing a concertina effect, making it difficult and dangerous for people pulling out from driveways from businesses and side streets.

·   On 27 September 2023 Councillors approved this project, including Piano Services being able to pull up for loading/unloading pianos from trailer.  This arrangement must remain, staff must follow Council’s decision.

·   He has received and paid $120 of parking fines – is Council going to pay these back?

·   At the September meeting a request was made by an Elected Member for a business impact statement.  Instead a stakeholders engagement report has been provided.  Requests Councillors not ask to see the business impact statement to make a fully informed decision.

·   The Mayor via email asked the Chief Executive to contact Allen Birchler;  this has not happened. 

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1. That Council receive the public comments.

Clause 57-24 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

58-24

Presentation - Changes to Featherston Street

Mark Bell-Booth and Brian Holmes, owner of Ebony Coffee made a presentation to Council on the changes to Featherston Street, as appended to these Minutes.

Mark made the following additional comments:

·    People in cars should take priority in commercial precincts

·    Businesses are finely balanced

·    This is going to get worse

Brian made the following additional comments:

·   Will not be able to continue with sponsorships if he does not have an income.

·   The 900m cycleway passes through a busy intersection, crosses two busy schools, crosses the entranceways to large and small businesses that need to stay in business, employ staff, pay wages and tax.

·   Urban cycle plan was developed in 2019 based on data from 2013; outdated.  States new urban areas to have separated cycleways- where are these; Cuba Street cycleway doesn’t seem to fulfil expectations of cycleways; No mention of floating bus stops- yet in Featherston; consideration for narrow streets – but Featherston Street is narrow.

·   Cycleway project has had no reviews; this is not normal business practice and poor stewardship.

·   Have Elected Members read the Safety Audit Report?  If not, how did you know the project was safe?  Brian has obtained a copy of the Safety Audit Report but only after it had to go through the legal team and be heavily tagged, with little on Aroha to North St.

·   Been told by staff that cannot do lights phasing as has to go through Waka Kotahi, so lights aren’t working.

·   Consultation is simply a box ticking exercise. Mixed messaging from staff.

Elected Members requested that further work on in-lane bus stops on Featherston Street be paused, to gain a better understanding of other available options, particularly in view of safety concerns.

Moved Grant Smith, seconded Billy Meehan.

RESOLVED

1.   That Council direct the Chief Executive to report back on alternative options to the in-lane bus stops on Featherston Street, and pause any further work until a further decision is made on this matter.

Clause 58.1-24 above was carried 13 votes to 3, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Leonie Hapeta, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Against:

Councillors Brent Barrett, Patrick Handcock and Lorna Johnson.

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

2.   That Council receive the presentation for information.

Clause 58.2-24 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

59-24

Confirmation of Minutes

Moved Grant Smith, seconded Brent Barrett.

RESOLVED

1.   That the minutes of the ordinary meeting of 3 April 2024 Part I Public be confirmed as a true and correct record.

Clause 59-24 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Abstained:

Councillor Lorna Johnson.

60-24

Featherston Street Cycleway Project - Stakeholder Engagement Review

Memorandum, presented by Masooma Akhter, Business Assurance Manager.

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.   That Council receive the memorandum titled ‘Featherston Street Cycleway Project – Stakeholder Engagement Review’ and its attachment, presented on 1 May 2024.

Clause 60-24 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

61-24

Notice of Motion - Māori Wards

Councillor Kaydee Zabelin presented her Notice of Motion on Māori Wards.

Officer response to the Notice of Motion was  presented by Hannah White, Democracy and Governance Manager.

Moved Kaydee Zabelin, seconded Patrick Handcock.

RESOLVED

1.   That Council formally endorse its current representative structure of a Te Hirawanui General Ward and a Te Pūao Māori Ward.

2.   That a submission reflecting this position be made to the select committee process.

Clause 61.1-24 above was carried 15 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Against:

Councillor Leonie Hapeta.

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.   That Council receive the officer response – Māori Wards.

Clause 61.2-24 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

62-24

Nature Calls Quality Assurance Framework and Terms of Reference

Memorandum, presented by Masooma Akhter, Business Assurance Manager & Mike Monaghan, Group Manager - Three Waters.

The Mayor moved an alteration to the membership of the proposed terms of reference, noting that industry representatives were already present and Food & Fibre have disbanded.

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.   That Council receive the memorandum titled ‘Nature Calls Quality Assurance Framework’ and its attachment, presented on 1 May 2024.

2.   That Council adopt the Terms of Reference for the Nature Calls Steering Group (Attachment 1), removing Food and Fibre and industry representatives from the membership.

Clause 62-24 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

2023 Residents' Survey Action Plan

Report deferred by Chair  to next Council meeting, 5 June 2024.

63-24

Progress report: Youth Well-being forum and plan

Memorandum, presented by Remy Waldteufel-Irvine, Youth Services Team Leader, and Anton Carter, Group Manager Community Services.

Cr. Handcock moved an additional motion in response to the memorandum and questions to Officers. The mover stated the reasons were to allow the work to proceed through to the Long-Term Plan deliberations.

Councillor Orphée Mickalad entered the meeting at 3.16pm

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.   That Council receive the memorandum titled ‘Progress report: Youth Well-being forum and plan’ presented on 1 May 2024.

Clause 63.1-24 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Councillor Rachel Bowen entered the meeting at 4.00pm

Moved Patrick Handcock, seconded Lorna Johnson.

RESOLVED

2.   That Council refer up to $100,000 additional resourcing to support improved youth well-being outcomes as indicated in this report, to the Long-Term Plan deliberations.

Clause 63.2-24 above was carried 10 votes to 6, the voting being as follows:

For:

Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Roly Fitzgerald, Patrick Handcock, Lorna Johnson, Orphée Mickalad, William Wood and Kaydee Zabelin.

Against:

The Mayor (Grant Smith) and Councillors Vaughan Dennison, Lew Findlay, Leonie Hapeta, Billy Meehan and Karen Naylor.

64-24

Age Friendly Progress Report

Memorandum, presented by Kerry Hocquard, Community Development Advisor and Amy Viles, Acting Community Development Manager.

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.   That Council receive the memorandum titled ‘Age Friendly Progress Report’, dated 1 May 2024.

Clause 64-24 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

65-24

Elected Members' Meeting Attendance Statistics - 1 July 2023 to 31 December 2023

Memorandum, presented by Hannah White - Democracy & Governance Manager.

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.   That Council receive the memorandum titled ‘Elected Members’ Meeting Attendance Statistics - 1 July 2023 to 31 December 2023’, dated 1 May 2024.

Clause 65-24 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Leonie Hapeta, Lorna Johnson, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

66-24

Summerhays Street Redevelopment - Partnership Models

Report, presented by Bryce Hosking, Group Manager - Property and Resource Recovery, and Anna Saunders, Capital Projects Officer.

The Mayor moved a motion seeking information on alternative delivery models for managing Council housing projects.

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.   That the Chief Executive investigates and reports back on a recommended model for Property CCO/ Trust, including Summerhays Street.

Clause 66.1-24 above was carried 12 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Lew Findlay, Roly Fitzgerald, Leonie Hapeta, Lorna Johnson, Orphée Mickalad, William Wood and Kaydee Zabelin.

Against:

Councillor Karen Naylor.

Note: Councillor Vaughan Dennison declared a conflict of  interest, withdrew from the discussion and sat in the gallery.

Note: Item continued after extension of meeting time.

67-24

Extension of Meeting Time

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.   That Council resolve as per Standing Orders 2.1.7, that the meeting be extended until 6.00pm today (1 May 2024).

Clause 67-24 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Roly Fitzgerald, Leonie Hapeta, Lorna Johnson, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

66-24

Summerhays Street Redevelopment - Partnership Models (continued)

Moved Grant Smith, seconded Roly Fitzgerald.

RESOLVED

2.   That Council lay the item on the table until after the Chief Executive investigates and reports back on a recommended model for Property CCO/ Trust, including Summerhays Street (clause 66-24)

Clause 66.2-24 above was carried 9 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Brent Barrett, Rachel Bowen, Roly Fitzgerald, Leonie Hapeta, Lorna Johnson, Orphée Mickalad and Kaydee Zabelin.

Against:

Councillors Karen Naylor and William Wood.

68-24

Council Work Schedule

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

1.That Council receive its Work Schedule dated 1 May 2024.

Clause 68-24 above was carried 11 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Brent Barrett, Rachel Bowen, Roly Fitzgerald, Leonie Hapeta, Lorna Johnson, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

69-24

Culture & Sport Committee Part I Public - 27 March 2024

Consideration was given to Culture & Sport Committee recommendation below.

Moved Rachel Bowen, seconded Grant Smith.

RESOLVED

1.   That Council approve the Culture & Sport Committee’s recommendation from 27 March 2024.

9-24 Annual Sector Lead Report: Creative Sounds Society Incorporated (The Stomach)

1.   That Council refer the increase to Creative Sounds Sector Lead Grant (of an additional $68,000 for 2024/5, and inflation adjusted for future years) to the Long-Term Plan 2024-34 deliberations.

Clause 69-24 above was carried 10 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Brent Barrett, Rachel Bowen, Roly Fitzgerald, Leonie Hapeta, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Abstained:

Councillor Lorna Johnson.

70-24

Economic Growth Committee Part I Public - 24 April 2024

Consideration was given to Economic Growth Committee recommendations below.

Moved William Wood, seconded Leonie Hapeta.

RESOLVED

1.   That Council approve the Economic Growth Committee's recommendations from 24 April 2024.

20-24 Amendment to the Appointment of Directors and Trustees Policy 2022 - Remuneration for Directors/Trustees of Council Controlled Organisations.

1.   That Council adopt the draft Remuneration section (Attachment 1) to replace Part 1 section 12 Remuneration section of the Appointment of Directors Policy 2022.

24-24 Vogel Street Safety Improvements - Consultation Feedback

2.   That Council install three raised pedestrian crossings in Vogel Street, and right hand turn bay into Featherston Street in FY2024/25.

25-24 Bus Shelter Civil Works

1.   That Council note that the total value of the civil works engagement with Fulton Hogan to support the Bus Shelter Improvements project is $1,495,500 excl. GST.

2.   That Council note that the Bus Shelter Improvements works have been directly awarded to Fulton Hogan through separate work packages to ensure successful delivery of the overall project within the required timeframes as specified through the Transport Choices Funding Agreement.

Clause 70-24 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Roly Fitzgerald, Leonie Hapeta, Lorna Johnson, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

71-24

Recommendation to Exclude Public

Moved Grant Smith, seconded Debi Marshall-Lobb.

RESOLVED

That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reason stated:

Bevan Sandison, General Manager - Engineering Services, Fulton Hogan and Vic Maggs, General Manager – Manawatu-Whanganui, Fulton Hogan  

will attend for Item 23 Renewal of Contract Term - Road Maintenance, Renewal, and Capital Improvement Services Contract; because of their knowledge and ability to assist the meeting in speaking to the Roading  contract.

Clause 71-24 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Debi Marshall-Lobb, Mark Arnott, Brent Barrett, Rachel Bowen, Roly Fitzgerald, Leonie Hapeta, Lorna Johnson, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

Date

Timeslot

Chair

15 - May

1.30pm-3pm

pm

Deputy Mayor Debi Marshall-Lobb

3.30pm-5pm

5.30-7.30pm

eve

Cr Pat Handcock

16-May

9am-10.30am

am

Cr Mark Arnott

11am-12.30pm

1.30pm-3pm

pm

Cr Roly Fitzgerald

3.30pm-5pm

5.30-7.30pm

eve

Cr William Wood

17-May

9am-10.30am

am

Cr Kaydee Zabelin

11am-12.30pm

1.30pm-3pm

pm

Cr Karen Naylor

3.30pm-5pm

5.30-7.30pm

eve

Mayor Grant Smith

1.

Procedure for Hearing of Submissions ⇩